HomeMy WebLinkAboutbocc.con.097.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 113.85.00000.84011
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Nan Sundeen County Representative
Phone (970) 920-5209
Provide a brief description of the contract:
Contract Value Summary:
$ 48,000.00
$ -
$ -
$ 48,000.00
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Human Services
Grant award
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Response Award
Response
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
None
Grant Award / Non-Profit
1/1/2019
12/31/2019
New Contract
.097.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
1
PITKIN COUNTY
HEALTH AND HUMAN SERVICES
ANNUAL GRANT AWARD
RESPONSE-2019
Contract Number 097.2019 Ledger Number 113.85.00000.84011
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
“County”, and Response, hereafter referred to as “Agency”. Whereas, Response, a private non-
profit agency, strives to support, educate and empower survivors of domestic violence and sexual
assault by providing a 24-hour crisis helpline and individual client advocacy, prevention
education programs in all of the local middle and high schools, awareness and outreach, and a
local program educating staff at restaurants and bars to recognize unsafe dating situations, and
whereas Pitkin County wishes to award a grant for the provision of these services.
1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of one year, from
January 1, 2019, to December 31, 2019, subject to budget appropriation, compliance with
contract obligations, and Board of County Commissioners’ approval each year.
2. Agency Obligations: Agency shall:
a) Re-submit work plan and service delivery goals (with your Mid-Year Report,
due by August 1st) to ensure no interruptions in their grant funding schedule.
Contractor understands that the goal of this re-submission is to strengthen the
measurable attributes of each respective service delivery goal. Contractor
acknowledges that failure to furnish the County with acceptably measurable goals
may result in temporary or permanent suspension of funding. Further, the County will
offer training in April (and June) of 2019 to help in aligning goals with measurable
outcomes. It is the Contractor's responsibility to confirm, prior to the August 1, 2019
deadline, that their revised measurable goals are acceptable to the County.
b) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
c) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant’s legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
ii. Produce a valid Colorado driver’s license or a Colorado identification
card; or a United States military card or military dependent’s identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
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iii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
d) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
e) Public Grants for Services. CRS §8-17.5-101.
[Not applicable to agreements relating to the offer, issuance, or sale of
securities, investment advisory services or fund management services,
sponsored projects, intergovernmental agreements, or information technology
services or products and services] Grantee certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an illegal alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Grantee participates in the
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Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
f) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) of C.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
l) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writing by the
County.
m) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
n) Provide the service(s) described herein at a cost not greater than charged to other
persons.
o) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency’s program(s). This report schedule will
repeat annually and is subject to change.
i. The first report, the mid-year report, is due August 1, 2019, for the first six
months of the grant year.
ii. The second report is due February 3, 2020, for the entire period of the
grant year.
iii. The reports will include Agency’s annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are to be taken to address those variances. Each of the goals shall be
measured and reported against the defined outcome measurement.
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p) Agency shall manage the supplied grant funds responsibly and measurably to
ensure that the mission, goals, and objectives hereto are met to the satisfaction of
the granting agency.
The goals are as follows:
Service Delivery Goal (SG1):
During the three-year grant period, Response will serve the needs of victims of
domestic violence and sexual assault in Pitkin and western Eagle counties
through our 24-hour crisis helpline and by our experienced bi-lingual staff who
are trained to provide individual support and advocacy.
Objectives:
Our helpline will be covered by a volunteer with a staff back-up or by staff for
every shift. We will provide two 30-hour trainings per year for volunteer
advocates. Staff will provide individual advocacy in English and Spanish that is
non-judgmental, trauma-informed, and free of charge to every eligible survivor
seeking help. Services include legal and medical accompaniment, immigration
assistance, safety planning, emergency shelter, victim's compensation assistance
and referrals.
Outcome Measures:
Success is measured as 85% of clients reporting feeling safer because of their
work with Response and better understanding available resources; 90% willing to
recommend Response to a friend, 90% of crisis line calls answered within 15
minutes. With additional funding we will expand our client satisfaction data by
implementing a post-service evaluation to measure client's self-sufficiency,
relationship status, and other health and safety measures.
Service Delivery Goal (SG2):
During the grant period Response will work with and in our community towards
ending domestic and sexual violence through education, outreach and awareness
raising activities.
Objectives:
Provide appropriate programming on healthy relationships, dating violence,
gender stereotypes and sexual consent to all 8th, 9th and 10th graders from Basalt
to Aspen and other age groups where possible. Introduce "Coaching Boys into
Men" (CBIM) in Aspen and Basalt to at least 4 teams by the end of the grant
period. Present information on combating domestic violence and sexual assault at
25 public events and in 10 radio and print ads each year. We will certify 10 more
“Safe Bars."
Outcome Measures:
85% of student participants will report an increased understanding of the
curriculum subject after each class. 75% of male athletes will report increased
understanding of non-violence, respect and bystander intervention after a season
of CBIM. Community awareness of Response and these issues will increase as
measured in a community survey delivered at the end of the grant period.
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Failure to provide reporting or to reasonably meet goals and objectives may result in
forfeiture of grant funds and, if applicable, leased space being provided by grantor.
3. Pitkin County’s Obligations: Pitkin County shall:
a) County agrees to grant $48,000 to Response as approved in the County’s 2019
budget, which was approved by the Board of County Commissioners on
December 11, 2018.
b) The total amount of this contract shall not exceed $48,000 cash maximum in
2019. The County will pay Agency in semi-annual payments of $24,000 on the
last day of March and September 2019. Payment is contingent upon receipt of
mutually agreed upon Performance Measures and satisfactory semi-annual reports
as outlined in section 2(n) of this contract. The return of a completed contract is
required in order to receive payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the performance of Agency’s
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
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Shannon Meyer, Executive Director
Response
0405 Castle Creek Road, Suite 203
Aspen CO 81611
6. Entire Agreement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: ____________________________________________________________
Nancy N. Sundeen Date
Director of Health & Human Services
Response
By: ____________________________________________________________
Shannon Meyer Date
Executive Director
Mar-04-2019
Mar-04-2019