HomeMy WebLinkAboutbocc.con.118.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 113.85.00541.82182
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Nan Sundeen County Representative
Phone (970) 920-5209
Provide a brief description of the contract:
Contract Value Summary:
$ 12,000.00
$ -
$ -
$ 12,000.00
118.2019
Pitkin County
Procurement Cover Sheet
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No
Raising a Reader Grant Award
Roaring Fork Valley Early Learning Fund dba Raising a Reader
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
None
Grant Award / Non-Profit
1/1/2019
12/31/2021
New Contract
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Human Services
Grant award
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
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PITKIN COUNTY
HEALTH AND HUMAN SERVICES
PARTNERSHIP GRANT AWARD
ROARING FORK VALLEY EARLY LEARNING FUND D.B.A. RAISING A READER,
2019-2021
Contract Number 118.2019 Ledger Number 113.85.00541.82182
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
“County”, and Roaring Fork Valley Early Learning Fund d.b.a. Raising A Reader, hereafter
referred to as “Agency”. Whereas, Roaring Fork Valley Early Learning Fund d.b.a. Raising A
Reader, a private non-profit agency, fosters early literacy through programs such as Classroom
Book Bags, Bolsitas Rojas, Group Parent Sessions, and Library Introductions, and whereas
Pitkin County wishes to award a grant for the provision of these services.
1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of three years,
from January 1, 2019, to December 31, 2021, subject to budget appropriation,
compliance with contract obligations, and Board of County Commissioners’ approval
each year.
2. Agency Obligations: Agency shall:
a) Re-submit work plan and service delivery goals (with your Mid-Year Report,
due by August 1st) to ensure no interruptions in their grant funding schedule.
Contractor understands that the goal of this re-submission is to strengthen the
measurable attributes of each respective service delivery goal. Contractor
acknowledges that failure to furnish the County with acceptably measurable goals
may result in temporary or permanent suspension of funding. Further, the County will
offer training in April (and June) of 2019 to help in aligning goals with measurable
outcomes. It is the Contractor's responsibility to confirm, prior to the August 1, 2019
deadline, that their revised measurable goals are acceptable to the County.
b) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
c) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant’s legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
ii. Produce a valid Colorado driver’s license or a Colorado identification
card; or a United States military card or military dependent’s identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
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iii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
d) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
e) Public Grants for Services. CRS §8-17.5-101.
[Not applicable to agreements relating to the offer, issuance, or sale of
securities, investment advisory services or fund management services,
sponsored projects, intergovernmental agreements, or information technology
services or products and services] Grantee certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an illegal alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Grantee participates in the
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Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
f) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) of C.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
l) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writing by the
County.
m) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
n) Provide the service(s) described herein at a cost not greater than charged to other
persons.
o) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency’s program(s). This report schedule will
repeat annually and is subject to change.
i. The first report, the mid-year report, is due August 1, 2019, for the first six
months of the grant year.
ii. The second report is due February 3, 2020, for the entire period of the
grant year.
iii. The reports will include Agency’s annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are to be taken to address those variances. Each of the goals shall be
measured and reported against the defined outcome measurement.
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p) Agency shall manage the supplied grant funds responsibly and measurably to
ensure that the mission, goals, and objectives hereto are met to the satisfaction of
the granting agency.
Goals are as follows:
Service Delivery Goal (SG1):
Children are fully prepared for reading success by the time they enter
Kindergarten
Objectives:
1) Parents demonstrate increased and enriched engagement in their child’s oral
language and literacy development during the years prior to kindergarten.
Objectives:
Improve reading readiness for 1,300 children including 337 in Pitkin County by:
1) Providing a weekly book bag – with four books each week – for each child to
take home to share with family;
2) Hosting 40 group sessions, including 8 in Pitkin County, providing guidance
for 1,000 parents;
3) Subscribing 600 new parents including 200 in Pitkin County to our literacy
development e-newsletter;
4) Expanding RAR parent education video series accessed by parents via the web.
Outcome Measures:
1) pre and post assessments will show an increase in the frequency and duration
of read-aloud activity among parents and children;
2) pre and post evaluation will show an increase in positive oral language
interaction among child and parents to include questions and verbal engagement
during read aloud sessions.
3) Kindergarten readiness assessments at schools will indicate that RAR children
are better prepared for reading success than non-RAR children.
Service Delivery Goal (SG2):
Improve oral language development and reading readiness for young children
by increasing the effectiveness of the parent-teacher partnership in preschools
and child-care centers.
Objectives:
1) Increase the classroom time of RAR staff assisting teachers with program
implementation and management, and parent education;
2) Provide storybook-associated curriculum for classrooms and take-home
exercises for teachers to share with parents, and
3) Expand by 50% our volunteer program by placing book bag managers in
classrooms, which will provide teachers more time to inspire children and
encourage parents to fully utilize Raising A Reader programs and resources
Outcome Measures:
Pre and post assessments will show more frequent language and literacy
engagement from the child – e.g. more questions, more desire to re-tell the story
him/herself, more frequent requests for read-aloud time. By July 2019, parent pre
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and post assessments will show an increase in the frequency and/or duration of
parent-child read aloud sessions. By December 2019, 18 volunteers will be
serving as book bag managers in RAR classrooms.
Service Delivery Goal (SG3):
Increase access to books and love of books by introducing families to library
resources in their community.
Objectives:
1) By May 2019, coordinate 40 classroom field trips to local libraries (including
12 to Pitkin County and Basalt Regional libraries) to introduce children and
families to library resources;
2) During library field trips, provide 500 children with the gift of a blue Raising A
Reader book bag for their library visits, and for 300 children, their first library
cards.
Outcome Measures:
There will be a 25% increase in family visits to the children's section of libraries
and a 25% increase in families checking out children's materials.
Service Delivery Goal (SG4):
Identify and engage families of the region’s highest risk children to ensure that
families have adequate access to books, and parents receive the guidance
required to foster early reading and school success for their children.
Objectives:
1) Expand by 20% our Bolsitas Rojas program for isolated at-risk children not
enrolled in preschool. By December 2019, increase participation for Spring
Valley group to 10 families, Basalt group to 10 families, and West Glenwood
(Catholic Charities housing) to 8 families;
2) Pilot one new employer-sponsored Raising A Reader parent cohort in
partnership with an Aspen hotel for low-wage staff with young children at home;
3) Expand to one additional site, the Mom’s Group program piloted in 2018.
Outcome Measures:
Pre and post assessments will show more frequent language and literacy
engagement from children – e.g. more questions, more desire to re-tell the story
themselves, and more frequent requests for read-aloud time. By July 2019,
assessments will show an increase in the frequency and/or duration of parent-
child read aloud-sessions. Through observations and interviews, staff will
document increases in the oral language skills of children in each of the Bolsitas
Rojas cohorts.
Failure to provide reporting or to reasonably meet the mission and scope of services may result
in forfeiture of grant funds.
3. Pitkin County’s Obligations: Pitkin County shall:
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a) County agrees to grant $12,000 to Roaring Fork Valley Early Learning Fund
d.b.a. Raising A Reader as approved in the County’s 2019 budget, which was
approved by the Board of County Commissioners on December 11, 2018.
b) The total amount of this contract shall not exceed $12,000 cash maximum in
2019. The County will pay Agency the total amount of this grant on or before the
last day of March 2019. Payment is contingent upon receipt of mutually agreed
upon Performance Measures and satisfactory semi-annual reports as outlined in
section 2(n) of this contract. The return of a completed contract is required in
order to receive payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the performance of Agency’s
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Rick Blauvelt
Executive Director
Raising A Reader Aspen to Parachute
P.O. Box 2533
7
Glenwood Springs, CO 81602
6. Entire Agreement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: ____________________________________________________________
Nancy N. Sundeen Date
Director of Health & Human Services
Roaring Fork Valley Early Learning Fund d.b.a. Raising A Reader
By: ____________________________________________________________
Rick Blauvelt Date
Executive Director
Mar-05-2019
Mar-06-2019