HomeMy WebLinkAboutbocc.con.072.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 113.85.00541.82130
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Nan Sundeen County Representative
Phone (970) 920-5209
Provide a brief description of the contract:
Contract Value Summary:
$ 15,000.00
$ -
$ -
$ 15,000.00
.072.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Lead With Love Award
Lead With Love
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
None
Grant Award / Non-Profit
1/1/2019
12/31/2019
New Contract
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Human Services
Grant award
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
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PITKIN COUNTY
HEALTH AND HUMAN SERVICES
ANNUAL GRANT AWARD
LEAD WITH LOVE, 2019
Contract Number 072.2019 Ledger Number 113.85.00541.82130
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
“County”, and Lead With Love, hereafter referred to as “Agency”. Whereas, Lead With Love, a
private non-profit agency, as a social impact organization provides tools for reducing stress,
promoting healthy dietary habits, reducing work and stress related pain, and increase employee
morale through their wellbeing toolkit, and whereas Pitkin County wishes to award a grant for
the provision of these services.
1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of one year, from
January 1, 2019, to December 31, 2019, subject to budget appropriation, compliance with
contract obligations, and Board of County Commissioners’ approval each year.
2. Agency Obligations: Agency shall:
a) Re-submit work plan and service delivery goals (with your Mid-Year Report,
due by August 1st) to ensure no interruptions in their grant funding schedule.
Contractor understands that the goal of this re-submission is to strengthen the
measurable attributes of each respective service delivery goal. Contractor
acknowledges that failure to furnish the County with acceptably measurable goals
may result in temporary or permanent suspension of funding. Further, the County will
offer training in April (and June) of 2019 to help in aligning goals with measurable
outcomes. It is the Contractor's responsibility to confirm, prior to the August 1, 2019
deadline, that their revised measurable goals are acceptable to the County.
b) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
c) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant’s legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
ii. Produce a valid Colorado driver’s license or a Colorado identification
card; or a United States military card or military dependent’s identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
iii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
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d) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph (b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
D. Public health assistance for immunizations, with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
e) Public Grants for Services. CRS §8-17.5-101.
[Not applicable to agreements relating to the offer, issuance, or sale of
securities, investment advisory services or fund management services,
sponsored projects, intergovernmental agreements, or information technology
services or products and services] Grantee certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an illegal alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102(5), by the Colorado
Department of Labor and Employment. If Grantee participates in the
Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
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such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq., the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
f) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection (5) of C.R.S. § 8-17.5-102.
g) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s) to be provided herein.
h) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
i) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
j) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
k) Maintain written requirements for safeguarding client information and comply
with the same.
l) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writing by the
County.
m) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
n) Provide the service(s) described herein at a cost not greater than charged to other
persons.
o) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency’s program(s). This report schedule will
repeat annually and is subject to change.
i. The first report, the mid-year report, is due August 1, 2019, for the first six
months of the grant year.
ii. The second report is due February 3, 2020, for the entire period of the
grant year.
iii. The reports will include Agency’s annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are to be taken to address those variances. Each of the three below goals
shall be measured and reported against the defined outcome measurement.
p) Agency shall manage the supplied grant funds responsibly and measurably to
ensure that the mission, goals, and objectives hereto are met to the satisfaction of
the granting agency.
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The goals are as follows:
Service Delivery Goal (SG1):
Reduce stress in the workplace. Stress is defined as a state of mental or
emotional strain or tension resulting from adverse or very demanding
circumstances. Excessive stress can interfere with an employee's productivity
and performance, impact their physical and emotional health, and affect their
relationships and home life.
Objectives:
LWLs objective is to provide tools for coping and reducing the feelings of stress.
According to an Attitudes in the American Workplace VII study, 80% of workers
feel stress on the job, 45% say they need help in learning how to manage
stress and 42% say their co-workers need such help. Additionally, an Integra
study concluded 34% of employees reported difficulty in sleeping due to high
levels of stressed.
Outcome Measures:
LWL will implement worksite surveying for employees to gauge their stress
levels. Additionally, LWL will survey how employees sleep patterns are altering
due to their stress level.
Service Delivery Goal (SG2):
Reduce neck and back pain, According to Valley Health Alliance, low back and
neck pain are present in 66% of VHA members.
Objectives:
Reduce the feelings of back and neck pain, and provide the tools for participants
to prevent future stress and strain on their back and neck, while targeting the
strengthening of muscles used to protect the back and neck.
Outcome Measures:
The amount of back and neck pain ranked 1 to 10 will be measured on a weekly
basis to gauge how the programs are affecting participants.
Service Delivery Goal (SG3):
Reduce Absenteeism, the amount of time employees are paid but not at work.
Objectives:
All LWL programs have an objective of increasing the health and wellbeing of
employees. It has been proven that healthier employees miss less work. LWL SG1
to reduce stress, and SG5 increase employee morale, are two of the major causes
of absenteeism. Additionally, the Integra study mentioned early concluded 12% of
employees called in sick due to job stress.
Outcome Measures:
LWL will consult with the management to track the percentage change of
absenteeism during the LWL Workplace Wellbeing programing. A 1997 three
year study conducted by one large corporation found that 60% of employee
absences could be traced to psychological problems that were due to job stress.
LWL will track the relationship between stress measured and days of worked
missed.
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Service Delivery Goal (SG4):
Reduce the frequency and severity of workers compensation claims as well as the
reduce to return to work days following injury for employees participating in
LWL programming.
Objectives:
LWL programming will strengthen the body and brain connection, and
incorporate prevention strategies that will help to control risk factors causing
present and future injuries and or illnesses. Programming focusing on the
reduction of neck and back pain will also reduce chronic pain leading to full
injury.
Outcome Measures:
LWL will consult with each employer to obtain workers compensation claims
from previous years, these will then be compared for 2019 and years following.
Service Delivery Goal (SG5):
Increase Employee Morale, the job satisfaction, outlook, and feelings of
wellbeing an employee has within a workplace setting.
Objectives:
Implementation of LWL programming will directly increase employee morale.
According to a 2013 Gallup report, lack of employee engagement has been
directly linked to increased absenteeism, presentism and lower levels of
performance and overall productivity.
Outcome Measures:
Low employee morale is usually a sign of stress, low engagement, lack of
physical exercise and health issues. LWL will survey the average moral of each
program, hypothesizing that as stress levels decrease and physical exercise
increases from onsite LWL programming, moral will rise.
Failure to provide reporting or to reasonably meet goals and objectives may result
in forfeiture of grant funds and, if applicable, leased space being provided by
grantor.
3. Pitkin County’s Obligations: Pitkin County shall:
a) County agrees to grant $15,000 to Lead With Love as approved in the County’s
2019 budget, which was approved by the Board of County Commissioners on
December 11, 2018.
b) The total amount of this contract shall not exceed $15,000 cash maximum in
2019. The County will pay Agency the total amount of this grant on or before the
last day of March 2019. Payment is contingent upon receipt of satisfactory semi-
annual reports as outlined in section 2(n) of this contract. The return of a
completed contract is required in order to receive payment.
4. General Provisions
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a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof.
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the performance of Agency’s
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty (60) days after written notice is given from the County to Agency specifying the
nature of such default (or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail, postage prepaid
and by certified mail, return receipt requested, to the following address:
Gina Murdock, Executive Director
PO Box 4829
Aspen CO 81612
6. Entire Agreement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as
of the latest date written below.
PITKIN COUNTY, COLORADO
By: ____________________________________________________________
Nancy N. Sundeen Date
Director of Health & Human Services
Lead With Love
By: ____________________________________________________________
Gina Murdock Date
Executive Director
Feb-28-2019
Mar-15-2019