HomeMy WebLinkAboutbocc.con.034.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 404.20.00000.82000
404.29.00000.82000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Scott Benesh County Representative
Phone (970) 429-1871
Provide a brief description of the contract:
Contract Value Summary:
$ 49,000.00
$ -
$ -
$ 49,000.00
034.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
On-Call and Annual Maintenance and Services for the Aspen/Pitkin County Airport
Axelman Mechanical Inc.
$
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
None
Services/Maintenance
1/1/2019
12/31/2019
New Contract
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Airport
On call, as-needed, annual scheduled maintenance and services, along with bi-annual start up and shut down
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
24,500.00
24,500.00
Contract #: 034.2019 Rev. 2018.10.10 btf
Budget Line Item #: 404.20.00000.82000 404.29.00000.82000
PITKIN COUNTY, COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Jennifer Mitchley, Contracts Specialist
RE: Informal Procurement under $50,000
DATE: February 1, 2019
Description of Project: On-Call and Annual Maintenance and Services for Aspen Pitkin County
Airport
Budgeted Amount: $49,000.00
On project list approved by BOCC: Yes
Contractors Contacted: R & H Mechanical, All Valley Mechanicail, and U.S. Boiler
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
R & H Mechanical $0.00 did not propose
All Valley
Mechanicail
$0.00 did not propose
U.S. Boiler $0.00 did not propose
Firms chosen: Axelman Temperature Control, Inc., sole proposer and very familiar with the
Airport property and buildings
COUNTY REPRESENTATIVE:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Facilities Manager
Scott Benesh
Mar-14-2019
Contract # 034.2019 Revision: 2018-06-13 btf
Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
1
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made January 28, 2019 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Axelman Mechanical, Inc., 426 Holland Hills Road, Basalt, CO 81621 (hereinafter
called the “Contractor”) to perform the following work: On-Call and Annual Maintenance and
Services for the Aspen/Pitkin County Airport (“Project”).
I.Term of Contract: The term of this Contract is from January 1, 2019 to December 31,
2019. At the expiration of the initial term, the contract may be extended for five (5)
additional terms of one (1) year by the express written consent of both parties.
II.Contractor’s Obligations. Contractor shall provide annual maintenance and service for
the H-VAC and boiler systems at the Aspen/Pitkin County Airport. Scope of services,
approach, and itemized fees are outlined hereto in Attachment A.
III.Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
Forty Nine-Thousand dollars and Zero cents ($49,000.00) for all services
rendered. By contract or amendment, the County and Contractor may reallocate the
budget among project tasks if the total budget amount remains unchanged. Contractor
shall invoice for the project monthly based on hours worked, with payment expected
within thirty (30) days of invoice. Any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
IV.County’s Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing, professional presentations, and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5) to display the work publicly. Contractor shall have
Contract # 034.2019 Revision: 2018-06-13 btf
Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
2
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
V. Pitkin County’s Obligations. Pitkin County shall administer this Contract through
a County Representative. Scott Benesh, Airport Facilities Manager will manage the
project as the County’s Representative. In the event that Scott Benesh is not available,
an authorized designee shall assume the County Representative’s duties. The services
provided and products delivered by the Contractor under this Contract will be subject
to review by the County’s Representatives, or a designee, for compliance with
Contractor’s obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such notice
shall be given at least ten (10) days before the effective dat e of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County’s property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
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VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor’s compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
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XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a “following form”
basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability)
$ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Contract # 034.2019 Revision: 2018-06-13 btf
Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
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Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
Premises and Operations
Explosions, Collapse and Underground Hazards
Personal / Advertising Injury
Products / Completed Operations
Liability assumed under an Insured Contract (including defense costs assumed under
contract)
Independent Contractors
Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident)
$ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ☐ Performance Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
d. ☐ Owner’s Protective
e. ☐ Builder’s Risk
f. ☐ Boiler and Machinery
g. ☐ Loss of Use Insurance
Contract # 034.2019 Revision: 2018-06-13 btf
Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
6
h. ☐ Pollution Liability
i. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non -payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers’ notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor’s insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the County’s Representative at least fifteen (15) days prior to a policy’s
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
Contract # 034.2019 Revision: 2018-06-13 btf
Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
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XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County’s obligations under
this Contract are subject to Pitkin County’s annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County’s bonds or any obligations
payable from any class or source of Pitkin County’s money.
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XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Scott Benesh
0233 E Airport Road, Suite A
Aspen, CO 81611
Email: Scott.Benesh@AspenAirport.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Axelman Mechanical, Inc.
426 Holland Hills Road
Basalt, CO 81621
Phone: (970) 618-5844
Email: axmechanical@comcast.net
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
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Budget Line Item # 404.20.00000.82000 & 404.29.00000.82000
9
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
AXELMAN MECHANICAL, Inc.
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
_________________________________________________
Date
Mar-13-2019
President
Bart Axelman
Airport Controller
Chris Padilla
Mar-14-2019
Scott Benesh
Facilities Manager
Mar-14-2019
ASPEN/PITKIN COUNTY AIRPORT
INFORMAL PROCUREMENT
REQUEST FOR QUOTES
Annual H-VAC and Boiler Maintenance
QUOTES MUST BE SUBMITTED TO PROCUREMENT@PITKINCOUNTY.COM NO
LATER THAN
Tuesday, August 28,2018,3:00 PM MT
Aspen/Pitkin County Airport (Airport) is soliciting quotes from qualified, licensed contractors
(Contractor) to perform Annual H-VAC and Boiler services. The Airport consists of two
buildings. The Airport Operations Center (AOC) is located at 1001 Owl Creek Road. The
Airport Terminal Building is located at 0233 East Airport Road. The AOC has 3 hot water
boilers, 6 air handlers, 6 condenser units and an automation system. The airport terminal building
has 2 (PK) hot water boilers, 10 air handlers, 2 roof top make-up air units, 1 roof top chiller unit
and an automation system.
Quotes are due no later than Tuesday August 28,2018,3:00 PM MT, and must be addressed to
Scott Benesh, Airport Facilities Manager. Late quotes, or quotes not delivered as per these
instructions, will not be accepted. Quotes must be delivered by email to
Procurement@PitkinCounty.com:
Scott Benesh, Airport Facilities Manager
0233 E. Airport Rd., Suite A
Aspen, Colorado 81611
Scott.Benesh@pitkincounty.com
FAX 970-429-1892
Cell 970-618-4600
The Airport reserves the right to reject any or all quotes received. The Airport will enter into
the standard Pitkin County Contract for Services agreement with the selected bidder.
Scope of Work
Contractor shall perform experienced work to include repair, annual preventative maintenance,
demolition, and installation of boilers, pumps, chillers, DDC systems, air handlers and all
associated items.
Contractor shall have and provide proper licensing/qualifications to work on Honeywell systems.
Contractor and all Contractor employees shall be properly badge in accordance with Airport and
TSA identification regulations. Contractor shall not be escorted by Airport staff.
Page 1 of 3
Contractor shall provide Airport, in advance and for Airport approval, with a schedule of when
Contractor intends to be working on the Airport. Contractor shall notify Airport not less than 24
hours in advance of any change in schedule.
Contractors shall submit bids using the attached Quote Form for Schedules A and B. Bids that do
not include quotes for Schedules A and B will be considered non-responsive and will not be
accepted.
Contractor shall provide H-V AC services as follows:
Schedule A
Regular Hourly Rate; Contractor shall perform experienced work to in include annual preventive
maintenance, annual shut down and start up of systems. In addition contractor may be required to
do repair, demolition, and installation of boilers, pumps, chillers, DDC systems, air handlers and
all associated items. Routine maintenance calls scheduled preventive maintenance and annual
shut down/start up to be take care of within normal business hours, five days a week 8 am to 5
pm Monday through Friday. Contractor must respond initially in not less than 2 business days.
Emergency calls shall be responded to in less than 2 hours and include weekdays, weekends, and
holidays 24 hours/day.
Schedule B
Mark up, by percentage, of any parts, consumable supplies, etc. Quotes not shown in percentage
will not be accepted.
Instructions to Bidders
All quotes should include:
o A completed Quote Form (attached)
o A brief statement (no more than one page, single side) of the company's qualifications,
including licenses, training and similar experience
o Three (3) professional references including contact name, contact phone number, project
dates, project scope, project contract or quoted cost, project final price against
quote/budget.
o Proposed schedule to complete the scope of work.
o A list of staffing, equipment, chemicals and products contractor intends to employ to
meet the scope of work.
All quotes are considered binding and valid for 30 days after submittal.
Page 2 of 3
Aspen/Pitkin County Airport
2018 Annnal HVAC & Boiler Maintenance (Quote Form)
Contractor Company Name
Axelman Mechanical Inc·
Contractor Contact Name
Bmi Axe1man
Schedule A
Item Description
Regular Hourly Rate for Annual preventive maintenance,
annual shut down and start up of systems. Also repair,
demo and installation.
Emergency calls shall be responded to in less than 2 hours
and include weekdays, weekends, and holidays 24 hours a
day.
Schedule B
Date
8/28/18
Phone Number
970-618-5844
Hourly -Price Not To Exceed
$120
$183
e Not To Exceed
Contractor's Authorized Signature Print name and Title
Bart Axelman, President.~ ~
All quotes are considered binding and valid for 30 days after submittal.
Page 3 of 3
Axelman Temperature Control Inc.
426 Holland Hills Rd
Basalt, Co 81621
Cell 970-618-5844
Office 970-927-3299
Fax 970-927-4145
Axmechanical@comcast.net August 28,2018
Specializing in Mechanical Integration & Building Automation Systems
Authorized Honeywell Control Specialist
Certified Honeywell Webs Tridium Dealer
Aspen Airport HV AC Maintenance
Cover Letter 2018
Axelman temperature control is a company dedicated to the effective management of
HVAC systems commercially and residentially. We are primarily focused on large Aspen
residences and commercial buildings in the Roaring Fork Valley.
Our customer representation includes Hansen construction, Harriman construction, Top of
the Village hotel, Timbers Club, and the Basalt library. We provide for these customers
mechanical service work as well as the installation and maintenance of mechanical controls and
direct digital control systems. We have also completed numerous MRO projects at the Pitkin
County Airport over the last ten years which we feel reflect well on the services we offer.
Our recent projects include the Crested Butte performing arts center, a 33,000 sq ft facility
where we are the mechanical controls contractor. We have recently completed numerous large
residences each of 18,000 sqft plus construction for Harriman Construction as well as Hansen
Construction. We were the mechanical controls contractor on these projects as well.
Axelman temperature control is a Honeywell Authorized Control Specialist, which means
we have received the required manufacturer provided training in all of Honeywell's HVAC
automation products. This training consists of over 210 hours of training to date at Honeywell
training facilities. The result of this training is our certification/licensing of the required
proprietery software for the two primary lines of automation controls Honeywell produces, the
Exce15000 platform as well the Honeywell Niagara platform. Both of these product lines are
represented at the airport and are the primary mechanical control platforms. This also means we
have an assigned dedicated distributer from whom we receive technical and product support, our
assigned distributer is Cd Jones of Denver and Glenwood Springs.
2018
Professional references:
1. Hansen Construction. Large Residential project. Scope: All mechanical controls. Quoted at
$119,860. Completed on budget. Contact: Aron Bevington @ 970-618-4943 Dates: Dec/2016-Jan
2. Harriman Construction .. Large Residential project. Scope: All mechanical controls. Quoted at
$111,750. Completed on budget. Contact: Monty Earl @ 970-379-4946 Dates: July/2016
Nov/2017
3. Top of the Village Hotel. Boiler replacement project for pool mechanical. Quoted at $63,000
Fa112017. Completed on budget. Contact: Calvin Klein @ 970-923-3673
Proposed schedule for scope of work:
1. Fall: Check boilers and heating plant in terminal and AOC: Middle to end of Oct. 16 man hours
for heating plant in terminal, 8 man hours for heating plant in AOe. This does not included the
repair of any mechanical faults found to exist. Strictly routine maintenance on the circulation and
heating system plant of both buildings. Such as boiler wash down, motor lubrication etc.
2. Spring: Check chilled water plant. 16 man hours. This does not included the repair of any
mechanical faults found to exist. Strictly routine maintenance on the circulation and chilled system
plant of the terminal and the AC system of the AOe.
Staffing/ equipment: All work will be performed by Axelman Temperature control staff and no
chemicals or items other than regular tools should be required for the anticipated work.