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Home My WebLink Aboutbocc.con.amended.051.2017 C-202017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 118.58.02506.86120 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Gary Tennenbaum County Representative Phone (970) 920-5355 Provide a brief description of the contract: Contract Value Summary: $ 116,662.00 $ - $ - $ 116,662.00 051.2017 C-20 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Crystal River Bank Stabilization at Helms Ditch SGM, Inc. $ 116,662.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 116,662.00 Formal Services/Maintenance 4/1/2019 12/31/2019 Master Service Agreement NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Open Space & Trails Provide environmental services for the Crystal River bank stabilizations at Helms Ditch Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Contract #: 051.2017 C -20 e.Costs: Time and materials to be billed at current SGM rates per Agreement. Not to exceed $116,662.00 for this Task Order. f.Limitations and Exclusions: This task order includes project work up to solicitation of bids. It does not include construction support or construction inspection/ma nagement. 3.Compensation and Expenses. Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of $116,662.00 for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order Letter, Number, Amendment (if applicable) and Project Name. Invoices shall be sent electronically in PDF Format to gary.tennenbaum@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com. 4.Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Gary Tennenbaum will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 5.Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. VENDOR LEGAL ENTITY: Contractor -SGM Inc. PIT� Gary Tennenbaum Open Space and Trails Date Date 2 COUNTY MANAGER APPROVAL: Date Jon Peacock County Manager Mar-25-2019 Mike Fowler Apr-02-2019 ESTIMATED BY:Brendon PROJECT:Crystal River Bank Stabilization at Helms Ditch DATE:3/8/2019 CLIENT:Pitkin County Open Space REVISION:CM 1.0 TIME & MATERIALS FIXED FEE:0% No.Code Personnel Description Name Rate Hours Labor Cost 1 PIC Principal-In-Charge (SE II)Mike Fowler $166.00 15 2,490.00$ 2 PM Senior Engineer I (S. EngI)Brendon Langenhuizen $150.00 110 16,500.00$ 3 SE II Senior Engineer II (S. Eng II)Dave Kotz/Eric K.$166.00 150 24,900.00$ 4 WR3 Water Resources Engineer (Eng III)Scot Knutson/Katie Radavich $121.00 192 23,232.00$ 5 CADII CAD Drafter Frances B $110.00 181 19,910.00$ 6 SURV Survey (2-man Crew)Survey (2-man Crew)$200.00 25 5,000.00$ 7 Admin Administrator Sharon Huber $72.00 18 1,296.00$ 8 DHM-Princ Principal Stephen Ellsperman $169.74 16 2,715.84$ 9 DHM-SD Senior Designer TBD $122.00 59 7,198.00$ 10 DHM-SD Senior Designer TBD $122.00 41 5,002.00$ Subtotals 807 108,243.84$ TOTAL LABOR 108,243.84$ FIXED FEE 0%-$ OTHER DIRECT COSTS 8,418.16$ SGM TOTAL COSTS 116,662.00$ SGM Hours and Labor Charges Print Date: 3/19/2019 Page 1 of 1 SGM Confidential Crystal River Bank Stabilization at Helms Ditch Subtotal Labor Subtotal Labor of Hours Cost of Hours Cost 1.0 Project Management & Data Development 5 61 38 18 2 25 10 159 24,406$ 2 2 0 4 583$ 1.1 1 12 8 1 2 0 0 24 $3,635.00 2 2 4 $583 1.2 0 3 2 3 0 0 0 8 $1,145.00 0 $0 1.3 0 12 0 0 0 0 8 20 $2,376.00 0 $0 1.4 0 4 2 2 0 0 2 10 $1,318.00 0 $0 1.5 2 24 8 0 0 0 0 34 $5,260.00 0 $0 1.6 0 2 2 4 0 0 0 8 $1,116.00 0 $0 1.7 2 0 10 4 0 0 0 16 $2,476.00 0 $0 1.8 0 2 0 2 0 25 0 29 $5,542.00 0 $0 1.9 0 2 6 2 0 0 0 10 $1,538.00 0 $0 2.0 In-Channel River Modeling (Hydrology and Hydraulics)0 17 30 60 0 0 0 107 14,790$ 2 0 0 2 339$ 2.1 0 0 2 8 0 0 0 10 $1,300 0 $0 2.2 0 0 2 8 0 0 0 10 $1,300 0 $0 2.3 0 0 2 8 0 0 0 10 $1,300 0 $0 2.4 0 4 8 16 0 0 0 28 $3,864 0 $0 2.5 0 8 4 4 0 0 0 16 $2,348 2 2 $339 2.6 0 4 4 0 0 0 0 8 $1,264 0 $0 2.7 0 1 8 16 0 0 0 25 $3,414 0 $0 3.0 Riverbank Stabilization Design (Overbank)4 12 22 48 49 0 0 135 17,314$ 0 0 0 0 -$ 3.1 2 0 2 4 0 0 0 8 $1,148 0 $0 3.2 Team coordination (In-channel constraints, reveg constraints)0 4 2 4 5 0 0 15 $1,966 0 $0 3.3 0 4 12 32 40 0 0 88 $10,864 0 $0 3.4 0 0 2 8 4 0 0 14 $1,740 0 $0 3.5 QA/QC 2 4 4 0 0 0 0 10 $1,596 0 $0 4.0 Restoration Plan (DHM)0 4 4 0 8 0 0 16 2,144$ 4 25 1 30 3,851$ 4.1 0 4 4 0 8 0 0 16 $2,144 2 1 1 4 $583 4.4 Restoration Planting Plan 0 0 0 0 0 0 0 0 $0 2 24 26 $3,267 5.0 Permitting 0 4 8 16 8 0 0 36 4,744$ 4 8 40 52 6,535$ 5.1 0 0 0 0 0 0 0 0 $0 0 $0 5.2 Wetland Delineation and Site Visit 0 0 0 0 0 0 0 0 $0 8 8 $976 5.3 Wetland Delineation Report 0 0 0 0 0 0 0 0 $0 2 8 10 $1,315 5.4 USACOE (DHM)0 0 0 4 2 0 0 6 $704 2 8 24 34 $4,243 5.5 0 4 8 12 6 0 0 30 $4,040 0 $0 6.0 Project Final Design (Bid Documents)6 12 48 50 114 0 8 238 29,930$ 4 24 0 28 3,607$ 6.1 2 2 10 6 50 0 0 70 $8,518 16 16 $1,952 6.2 0 0 2 8 0 0 0 10 $1,300 0 $0 6.3 0 0 8 16 0 0 0 24 $3,264 0 0 $0 6.4 2 6 12 0 8 0 0 28 $4,104 0 $0 6.5 0 0 4 8 24 0 4 40 $4,560 0 $0 6.6 0 0 4 8 24 0 4 40 $4,560 8 8 $976 6.7 2 4 8 4 8 0 0 26 $3,624 4 4 $679 Other Direct Costs 8,418$ -$ TOTALS 15 110 150 192 181 25 18 691 $101,746 16 59 41 116 $14,916 Final Plans, Specs Bid Documents QA/QC SU R V Ad m i n Pitkin County Permitting (Grading, Floodplain, access, etc.) Conceptual River Bank Design with incorporated In-channel design (60% design Submittal) Cost Estimate Client and Design Team Coordination Construction Plans PHASES AND TASKS Survey Convert HEC-2 Existing Conditions Model to HEC-RAS LOMR/CLOMR (removed from scope) Team Coordination Review and incorporate geotechnical investigation recommendations, Helms Ditch/Trail design and asbuilts Coordination with Lotic and model handover Cost Estimate Technical Specs QA/QC Agency Review Set Submittal Bridge Assessment for weight and access acceptability Pitkin County FEMA\LiDar Data Coordination Project Wrap Up Internal project team meetings (biweekly, offset from conference calls with County) CA D I I PI C Internal project kickoff meetings and administration and site visit Billing\Invoicing DHM SUBCONSULTANT LABOR COSTS DH M - S D SCHEDULE OF FEES DH M - S D DH M - P r i n c PM SE I I WR 3 SGM PERSONNEL HOURS Geotechnical Coordination In-Channel design and model development with Lotic Review Lotic 30% Conceptual Design Finalize modeling for final design Summary of Findings Memo Build New RAS Geometry from current mapping (LiDar, verification survey) Print Date: 3/19/2019 Page 1 of 1 SGM Confidential Crystal River Bank Stabilization at Helms Ditch Description Unit Cost Units Quantity Cost Per diem (CONUS Rate)$219.00 per day 0 $0.00 Mileage (from Glenwood Springs office)$0.51 per mile 212 $108.16 Plotting, 24x36, B/W $5.50 per plot 20 $110.00 Plotting, 24x36, Mylar $19.00 per plot 0 $0.00 Plotting, 24x36, Color $30.00 per copy 0 $0.00 Subtotal $218.16 Description Unit Cost Units Quantity Cost Mileage $0.510 per mile 0 $0.00 $0.00 $0.00 Subtotal $0.00 Description Unit Cost Units Quantity Cost Geotechnical Investigation (Allowance)$7,000.000 per contract 1 $7,000.00 FEMA TSDN Acquisition (Allowance)$1,200.000 per contract 1 $1,200.00 Subtotal $8,200.00 SGM OTHER DIRECT COSTS Subconsultant DHM Print Date: 3/19/2019 Page 1 of 1 SGM Confidential