HomeMy WebLinkAboutbocc.con.135.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 001.33.92333.83840
110.18.92818.86200
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Kim Vallario County Representative
Phone (970) 429-2057
Provide a brief description of the contract:
Contract Value Summary:
$ 75,800.00
$ -
$ -
$ 75,800.00
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Sheriff's Office
New contract to provide new equipment, software, licensing, and programming for the HMI (Human Machine
Interface) control stations located at the Pitkin County jail and dispatch areas. Includes Alternate #1 for additonal
camera installation.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Programming Changes to HMI Control Stations
Corvinus Group, LLC
$ 40,920.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ 34,880.00
$ -
$ -
$ 75,800.00
Sole Source
Goods, Equipment, Supplies
6/1/2019
7/31/2019
New Contract
135.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: March 7, 2019
FROM: Kim Vallario Jail Commander/Melissa Jodis
Proposed Contractor: Corvinus Group LLC
Product/Service: Programming Changes to HMI Control Stations
Estimate expenditure for the above Product/Service: $ 75,800.00
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
Corvinus is currently working on several projects in the Detention Facility. Corvinus has installed the
intercoms and some cameras in the sallyport/garage/inmate recreation yard.
Corvinus has provided many services with very good customer service. There is not another security
company that can provide the appropriate services needed to complete this project.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Mar-20-2019
Kim Vallario
Jail commander
Mar-25-2019
Joe DiSalvo
Sheriff
Apr-02-2019
Jon Peacock
County Manager
Contract # 135.2019 Revision: 2018-10-10 btf
Budget Line Item # 001.33.92333.83840
#110.18.92818.86200
1
PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS
THIS CONTRACT, made March 15, 2019 by and between the Board of County
Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611,
(hereinafter called the “County”) and Corvinus Group LLC, 34407 Mineral Lane, Pine, CO 80470
(hereinafter called the “Vendor”) to perform the following work: Programming Changes to HMI
Control Stations (“Project”).
I.Goods Purchased. Vendor shall provide County with the following goods conforming
to the stated description and any Technical Specifications attached to this contract:
Reference Attachment A which includes but is not limited to, the base proposal of new
PC’s, software, and programming as well as Alternate #1 for an additional camera and
hookup.
II.Delivery of Goods. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by
Vendor to the County at the following place and time:
Place: Pitkin County Jail - 506 E Main Street, Aspen, CO 81611
Date: June 1, 2019 (Final delivery time to be confirmed by Pitkin County
Sherrif’s Office)
Time: 9:00 AM
III.Risk of Loss. At all times prior to delivery and County’s acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period,
Vendor shall insure the goods for loss or damage in amounts and under appropriate
terms.
IV.Time is of the Essence. Vendor acknowledges that time is of the essence for the
delivery of goods.
V.Liquidated Damages. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of zero dollars and zero cents ($0.00) per calendar day for each day or
part of a day that goods are not delivered on the date and time established in accordance
Contract # 135.2019 Revision: 2018-10-10 btf
Budget Line Item # 001.33.92333.83840
#110.18.92818.86200
2
with this contract. The parties agree that the stated sum is a reasonable forecast of fair
compensation for the anticipated damages for delay and that they genuinely intend to
liquidate such damages. Any such damages are to be deducted from purchase price.
VI. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance
by County. County shall have one (1) month for inspection of goods. At delivery and
after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods, together
with any and all other documents evidencing such ownership and title to the goods.
The goods shall be delivered to County free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of this contract.
VII. Rejection of Goods. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Upon Failure of Vendor to
deliver goods, County may terminate this contract or declare Vendor to be in default
and pursue remedies contained in this contract.
VIII. Warranty and Repairs.
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to County all warranties, guarantees, manuals and other documents specified
by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of
one (1) year after goods are accepted, Vendor will, at Vendor’s own expense,
without any cost to the County, replace all defective parts and make any repairs to
the goods that may be required or made necessary by reason of defective material
or workmanship. Where practicable, warranty repairs are to be made in the field;
however, in the event of major repairs, the goods may be transported to Vendor’s
facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor’s standard and/or extended warranties. The Vendor shall offer to the
County any extended warranties, which may be available from the manufacturer at
the time of delivery, or any subsequent extended warranties, for which the County
may be eligible, which become available thereafter. The County is under no
obligation to accept and pay for these extended warranties however.
IX. Payment. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County
in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept
as its full and only compensation, the stated sum of Seventy-Five Thousand Eight
Hundred dollars and zero cents ($75,800.00), but any payment by the County may be
offset by any amount the Vendor owes the County for any reason.
Contract # 135.2019 Revision: 2018-10-10 btf
Budget Line Item # 001.33.92333.83840
#110.18.92818.86200
3
X. Termination Prior to Expiration of Contract Term. County has the right to
terminate this contract, with or without cause, by giving written notice to the Vendor
of such termination and specifying the effective date thereof.
XI. County’s Remedies Upon Default of Vendor. Whenever Vendor shall default in
performance of this contract in accordance with its terms, County shall be entitled to
suit for damages, specific performance or other relief in law or equity.
XII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
XIII. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
XIV. Integration and Modification. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only
by written contract signed by both the County and Vendor.
XV. Exemptions. All purchases of construction or building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-
02624 and 84-78000-5K.
XVI. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Vendor agrees and understands that the County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms
(presently $150,000 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101, et seq., as from time to time amended, or otherwise available to
the County or any of its officers, agents or employees. Further, nothing in this contract
shall be construed or interpreted to require or provide for indemnification of the Vendor
by the County for any injury to any person or any property damage whatsoever which
Contract # 135.2019 Revision: 2018-10-10 btf
Budget Line Item # 001.33.92333.83840
#110.18.92818.86200
4
is caused by the negligence or other misconduct of the County or its agent or
employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County as County. Pitkin County’s
obligations under this contract are subject to Pitkin County’s annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No provisions
of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal
year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt
or other financial obligation of Pitkin County within the meaning of any constitutional
or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Kim Vallario
530 E Main Street
Aspen, CO 81611
Email: kim.vallario@pitkinsheriff.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Corvinus Group LLC
34407 Mineral Lane
Pine, CO 80470
Phone: (303) 917-7034
Email: martin@corvinus-group.com
Contract # 135.2019 Revision: 2018-10-10 btf
Budget Line Item # 001.33.92333.83840
#110.18.92818.86200
5
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
CORVINUS GROUP LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Jail commander
Mar-20-2019
Kim Vallario
Apr-02-2019
County Manager
Jon Peacock
Apr-02-2019
President
Martin Morris
Corvinus Group LLC Proposal No: 1903031MM
Programming changes to HMI Control Stations
Date: March 14, 2019
Attention: Commander Kim Vallario
Proposal by: Martin Morris, martin@corvinus-group.com, 303.917.7034
Corvinus Group appreciates the opportunity to provide the following budgetary proposal for the
programming changes to the HMI (Human Machine Interfaces) Control Stations located in the Jail and
Dispatch areas.
Proposal covers the following:
• 5 new Dell Tower PC’s – 3 for existing control locations, 1 for additional control station in
dispatch and 1 as spare backup (fully programmed)
• 4 new Indusoft Runtime Licenses
• 1 new Indusoft Development License (to be retained by Corvinus Group LLC)
• 1 lot of HMI (Human Machine Interface) programming
• 1 lot of PLC (Programmable Logic Controller) programming
• Full system functionality testing and commissioning
Project Cost total: $65,000.00 (sixty-five-thousand, dollars)
Add/alternate 1:
Installation of 2 additional cameras in the sally-port area to provide for additional video coverage of
blind spots. Rerouting of existing camera cables to Sally port cameras to the new patch panel in the
MDF. The camera feeds will then be placed on the existing switch and networked to the Bosch
Server. This will require the addition of conduit to the existing equipment rack in the evidence room,
rental of a man-lift and coordination with County IT for network setting modifications.
Includes the following:
• Conduit and new cabling to reroute existing cameras and addition of 2 new cameras
• Man-Lift rental
• 1 Bosch Corner mount camera
• 1 Bosch Flexidome 4000i camera and mount
• 1 new ethernet patch panel
• 1 lot of ethernet patch cables
• 1 lot of 8 additional camera licenses
• 1 lot of Bosch server programming
www.corvinus-group.com 2
Exclusions:
•Additional Indusoft software tags for camera icons on HMI (assumes acceptance
of HMI programming changes)
•Standard exclusions listed below
Add/alternate total: $10,800.00 (ten-thousand, eight hundred dollars)
Labor Rates
Standard Labor Rates associated to regular and overtime repairs/replacements, to be used in change
order requests and work considered outside of scope or emergency response services:
•$80.00 Per Hour Standard Contract Rate
•$45.00 Per Hour Travel / travel costs to be invoiced separately origin Arvada CO
•$100.00 Per Hour Non-Contract Rate
•$120.00 Per Overtime Hour, Monday - Friday after 5 pm and before 8 am
•$120.00 Per Hour, Weekend (Saturday and Sunday), and Holidays
Terms & Conditions:
•Delivery Terms: N/A
•Payment: Net 30 Days After Invoice
•Progress Billing: Based upon a schedule of values
•Taxes: No Taxes, Licenses or Other Fees Included
•No additional equipment not listed above
•Material Escalation: N/A
•Warranty: Manufacturer warranty and 1-year installation warranty
Pricing on proposal is valid for 30 days from the date of the proposal.
Corvinus Group LLC Martin Morris – 03/14/2019