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NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Pitkin County
Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin
County Project Lead.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement_help@pitkincounty.com). Any contracts $50,000 and over will be routed for signatures to County Manager
and Attorney’s Office (if required) by Procurement & Contracts Manager.
Contract Information
Contract Number 083.2016 C
Project Name Software for Operations and Facilities Management Services
Contractor Cartegraph
Budget Line Item 001.21.00000.82480 $
Additional Budget Line
Item(s)
(Please fully allocate New
Contract Total)
$
$
$
$
Contract Start Date 2/1/2016
Contract End Date 5/14/2019
Automatic Renewal Yes ☒ No☐
If Construction: Retainage Yes $ or % No☒
If this is a new contractor, please request they complete and submit to Finance a W-9 Form.
Contact Information:
Department BITS
Project Manager Carrie Fleishman Project Manager
Phone
(970)319-2513
Provide a brief description of the contract:
Extension of services through May 14, 2019
Contract Value Summary:
Original Contract Amount $ 39,380.43
Previous Change Order/Amendment Amount (if applicable) $ 16,645.23
This Change order/Amendment amount (if applicable) $ 16,131.84
New Contract Total $ 72,157.50
Procurement Method:
None ☐ Informal☒ Formal ☐ Sole Source ☐ Emergency ☐ Contract Renewal ☐
Contract Type:
Services/Maintenance ☒ Construction ☐ Goods, Equipment, Supplies ☐
Change Order/Amendment ☐ Other, please explain ☐ Click here to enter text.
Rev. 2018-10-10 btf
1
Contract #: 083.2016
Budget Line Item #: 001.21.00000.82480
SERVICE CONTRACT RENEWAL
April 15, 2019
Cartegraph
3600 Digital Drive
Dubuque, IA 52003
(563) 556-8120
RE: Software for Operations and Facilities Management Services
Renewal of Contract # 083.2016
Pitkin County has elected to renew the Software for Operations and Facilities
Management Services Services Contract with Cartegraph, which is set to expire on May
14, 2018. Per the terms of the contract it states that, “At the expiration of the initial term,
the contract may be extended for an additional term of three (3) additional one 1-year
terms by the express written consent of both parties.”
If the renewal of this contract is agreeable to Cartegraph, please sign this letter in the
space provided below and return it, along with a current copy of your certificate of
insurance, naming Pitkin County as additionally insured on the Certificate as required.
Pitkin County hereby authorized the renewal of Contract # 083.2016 with Cartegraph, for
a period of One (1) Year from contract expiration date; new expiration date is now May
14, 2019.
All rates are defined in Attachment A for the extension term ending May 14, 2019.
Any changes in rates thereafter will be by an amendment.
Rev. 2018-10-10 btf
2
Contract #: 083.2016
Budget Line Item #: 001.21.00000.82480
In all other respects the Service Contract is in full force and effect and remains unchanged by
this Renewal.
CARTEGRAPH
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Business Project Manager
Carrie Fleischman
Apr-15-2019
Apr-16-2019
VP/CFO
Ben Murray
o,sc-’Cartegraph
3600 Digital Dr,Dubuque,Iowa,52003,United States
Phone:563-556-8120 Fax:563-556-8149
www.Cartegraph.com
achremit@cartegraph.com
Billing Address
Jennifer Broderick
Business Analyst/IT
Pitkin County
530 E.Main St
Aspen.CO 81611
United States
IN VOICE
Invoice Number BD0000037
Invoice Date 3/11/2019
End User
Document Type Invoice
Shipping Address
Pitkin County
530 E Main St
Aspen,CO 81611-2939
Us
—7 _1-/
Product Name Term Start Term End Quantity Unit Price Tax Net ValueDateDateValue
1 Cartegraph User Pack 5/15/2019 5/14/2020 1 $10,710.00 $0.00 $10,710.00Subscription-50
Named Users
2 Advanced Asset 5/15/2019 5/14/2020 7664 $0.16 $0.00 $1,231.60
3 Advanced Requests 5/15/2019 5/14/2020 7664 $0.11 $0.00 $820.81
4 OMS Platform -Add-on 5/15/2019 5/14/2020 7664 $0.09 $0.00 $656.80Domain
5 OMS Platform -5/15/2019 5/14/2020 7664 $0.21 $0.00 $1,641.63FacilitiesDomain
6 Advanced User Tools 5/15/2019 5/14/2020 1 $1,071.00 $0.00 $1,071.00
I.2J._ZOO (ot Net Total
Tax Total
Invoice Total
$16,131.84
GO GREEN:
GO GREEN:For your convenience,we do accept ACH/EFT payments.If you have any questions orcommentsaboutyoursoftwarelicensingagreement,service invoicing and setting up electronic payments,please contact Mary Jo at 800.688.2656,ext.3312 or maryjosmockcartegraph.com.For renewal invoicequestions,please contact Ashley at 800.688.2656,ext.5298 or ashleybontemps@cartegraph.com.Creditcardpayments:http://www.Cartegraph.com/Payments Please note the invoice #from above with payment.
$0.00
$16,131.84
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