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HomeMy WebLinkAboutbocc.min.ws.11122002 PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Conference Room TUESDAY,NOVEMBER 12, 2002 (Patti Clapper not present) 10:00 AM 1. Budget Cost Allocation Plan, Debe Nelson 10:30 Solid Waste Center Translator 12 NOON LUNCH BREAK 1:00 PM 2. DOLA Commissioner Poll, Debbie Quinn 1:30 SPECIAL MEETING Procurement Appeal, Debbie Quinn ADJOURN SPECIAL MEETING 2:00 3. Memos of Interest Future Agendas/Agenda Requests BOCC Open Discussion 3:00 4. CCI Member Services Discussion, Michael Smith 4:00 PM SPECIAL MEETING - EXECUTIVE SESSION 5:00 PM ADJOURN EXECUTIVE SESSION MINUTES OF WORK SESSION APPROVED BY BOCC Date: November 12, 2002 Meeting Start Time: 10:08 am ON - %: y Commissioners present: Commissioners not present: X Jack Hatfield ❑ Jack Hatfield X Dorothea Farris ❑ Dorothea Farris ❑ Michael Ireland X Michael Ireland X Shellie Roy ❑ Shellie Roy ❑ Patti Clapper X Patti Clapper WORK SESSION ITEM: Cost Allocation Plan STAFF DIRECTION: Debe Nelson presented an overview of the cost allocation plan and the cost center allocation. She identified the cost centers (radio/phones, risk mgmt, information systems, fleet, public works admin, building maintenance) and the allocation method of administrative overhead costs. Cost allocation plan departments include human resources, finance, treasurer, etc. Commissioners Roy and Hatfield asked clarifying questions regarding depreciation and asset replacement funding. The Board expressed appreciation for the presentation of information. WORK SESSION ITEM: Solid Waste Budget STAFF DIRECTION: Chris Hoofnagle updated the Board regarding recycling centers in the County(City, Woody Creek, Basalt) and the options. Commissioner Roy raised the issue of$700,000 cost to maintain a recycling program. She requested that staff quantify the benefit of recycling over replacement of the landfill. She further inquired about not recycling those materials that do not generate revenues as marketable goods, and what is the ultimate cost of putting those items into the landfill. Mr. Hoofnagle stated that approximately 2,000 cubic yards of aggregate have been sold this year and 54,000 cubic yards of dirt diverted from the landfill. Staff was directed to quantify diverted material, savings to the landfill and other operational data after closure of year- end. Commissioner Roy inquired about the composting program. Staff was asked to research the change the composting program and bring information back to the Board. Commissioner Hatfield inquired about the capital common projects. Staff clarified that there are no current projects. WORK SESSION ITEM: Translator Budget STAFF DIRECTION: Terri Newland presented the Department goals for 2003 including: improve safety standards, develop user priorities and guidelines, build customer service, evaluate efficiencies and economies, and explore solutions for local and regional issues. Ms. Newland provided examples of recent work. Commissioner Roy inquired about re-broadcasting of Grassroots to the Crystal Valley and Thomasville area. Ms. Newland updated the Board regarding the equipment necessary and the need for FCC licensing to move forward. Commissioner Roy and Hatfield expressed a desire for the staff and Translator Board to examine a November 2003 ballot question for expansion of the original enabling legislation. Commissioner Farris stated her first priority is for the safety of the sites and operations. Commissioner Hatfield inquired about how many people are being served by the TV operations. Ms. Newland stated that in January a crawl message would be posted for users to call in if they are using the service to attempt to identify the numbers of customers. Ms. Newland provided site photos of safety improvements at the sites. Emerging issues for the department include the number of TV viewers, demand for FM band space, FCC conversion from analog to digital, and the possibility of providing wireless internet via the system. Commissioner Roy inquired about the reserve balance. WORK SESSION ITEM: DOLA Commissioner Poll STAFF DIRECTION: Commissioners reviewed issues and responded to survey request. COMMISSIONER IRELAND joined the meeting at 1:25pm. Break for Special Meeting 1:40 pm to 2:18 pm WORK SESSION ITEM: Memos of Interest STAFF DIRECTION: 1. Fleet Update Memo—informational only. 2. RWPA Update Memo —informational only. The Board requested an update after the Eagle River Assembly provides feedback on the Homestake II project. 3. Aspen Mountain Road Closure Letter—informational only. 4. Lynx Reintroduction Memo—informational only. 5. Public Works Update Memo—informational only. Commissioner Farris commended staff response on the CDOT/Highway 133. Commissioner Hatfield requested an update on unallocated maintenance resource when Owl Creek is paved. He further inquired if staff has any definitive elk migration information. Board requested an update from Environmental Health on the viral mosquitoes plan before spring. 6. W/J Wastewater Treatment Application Update Memo —informational only. WORK SESSION ITEM: Future Agendas/Agenda Requests STAFF DIRECTION: 1. December 3rd work session—lack of quorum, work session will be cancelled. 2. Holy Cross November 191h meeting—confirmed attendance of Commissioners Roy, Clapper and Farris. WORK SESSION ITEM: BOCC Open Discussion STAFF DIRECTION: 1. Commissioner Farris Letter to Editor—approved as drafted with the removal of the word"minor." 2. Snowmass Council Letter—approved as drafted for Vice-Chair signature. 3. Thomasville GOCO Grant Request—Board members will discuss the request at the joint BOCC and Open Space Board meeting on 11/20. Staff will explore if the Department of Local Affairs can assist. 4. Basalt Library Board— Commissioner Hatfield provided an update on recent Board activities. 5. Maroon Creek Caucus Request—Commissioner Roy will follow up with Georgia Hanson to suggest that the Caucus seek formal recognition by the City of Aspen. 6. CCI,NWCCOG, QQ correspondence - Debbie Quinn requested confirmation with the BOCC that staff need not follow up with the Board on correspondence from CCI, NWCCOG, QQ, etc. that staff gets, but that also goes to the BOCC through email or regular mail. The BOCC confirmed, indicated that they would bring up any issues during open discussion, and that the system is working well. WORK SESSION ITEM: CCI Member Services Discussion, Michael Smith STAFF DIRECTION: Mr. Smith inquired as to the needs of Pitkin County for member services, how can the conference be changed to better meet the County's needs? Commissioner Farris raised TABOR/RETT issues, drought issues such as rehabilitation of existing reservoirs rather than new construction, healthy forests and related forest issues, coal bed methane issues and oil and gas commission composition. She questioned when could members recommend changes in policies. Mr. Smith recommended that it be discussed at district meetings, and then introduced at the business meeting as a policy resolution, and perhaps later as a bylaw change. Mr. Smith suggested that CCI adopt a process for steering committee meetings similar to the County's public hearing process, because much of what he hears from members are process issues. Commissioner Roy wants to see CCI more a policy group rather than reactionary, perhaps a fourth category on bills, but she withdrew that suggestion, because actually all bills CCI discusses should be at least monitored. On resort issues, there was a discussion about whether resort commissioners should get together in advance of steering committee meetings, and Commissioner Ireland suggested that we use an existing structure such as Northwest COG and invite some additional counties who are not currently members, and see if that group can be an instigator of legislation or otherwise be a more effective voice at CCI. Commissioner Roy also suggested a change in conferences, to take on only one or two specific topics, developed in depth, and to change the Colorado Springs location. Commissioner Ireland stated that most counties agree that development does not pay its own way, and that CCI could ask members about that issue and what they suggest as a solution, and also how does CCI membership create a mechanism that allows communities to create funding sources to address the service demands of residential development. Mr. Smith suggested a two-step process to do a survey first, then address solutions. Commissioner Farris suggested that would take too long. Commissioners Roy and Farris agreed that more counties appear to have common ground on issues of the impact of development and having it pay its way. With respect to the RETT issue, Mr. Smith reminded the BOCC that the RETT issue in steering committee last summer split the committee down the middle, which doesn't bode well for a favorable vote by the electorate. Commissioner Roy thought that the result of the discussion was to get a smaller group to further explore the best coalition and how CCI could support it. Commissioner Hatfield suggested just one conference instead of two, agreed with Commissioner Roy's idea of narrowing the focus at the conference on only a few issues and actually coming up with a result. His concern is with budgets of counties, and how expensive it is to send multiple members to two conferences. He likes CCI's availability and willingness to work with us, and the improvements in communications, such as this visit. His issues are water, land use, taxation, and he wants CCI to deal with the issue before CAST and CML on whether to support a RETT or the TABOR local option. He also encouraged CCI to look at what is sustainable development, to develop a water policy. Commissioner Ireland summarized his issues as looking at impact fees legislation, takings legislation, particularly on diminution of value formulas, and protecting transit funding and enabling legislation as alternatives to new road construction or expansion of existing roads. At the Mountain District meeting, Commissioner Farris wants to share our Bear Ordinance and Ecological Bill of Rights, and to discuss the process issues. Mr. Smith advised the BOCC that there would be a discussion of water policy at the annual meetings, that Tom Norton would be visiting the district meetings, and that there is a task force looking at coal bed methane issues to see if there could be some agreements to satisfy Delta County's concerns that will be reported on at the conference and a decision made by the members. Mr. Smith also stated that other counties share the concerns that Pitkin County has expressed. Chip Taylor will be staying on as a consultant on tax and other issues, and there are four lobbyists. Adjourned at 4:10 pm. Prepared by: Respectfully submitted: Hilary Flet er Smith, County Manager Silvia Davis, Clerk and Recorder