HomeMy WebLinkAboutbocc.min.ws.12172002 PITKIN COUNTY COMMISSIONERS
WORK SESSION AGENDA
Plaza 1 Conference Room
TUESDAY, DECEMBER 17, 2002
10:30 AM 1. 2003 Committee Appointments
2. Memos of Interest
Future Agendas/Agenda Requests
Board Membership Reports
RTA, Housing,NWCCOG & QQ, ACRA, CCI, RRR, RWPA
BOCC Open Discussion
12:00 NOON LUNCH BREAK
1:00 PM 3. Housing Board Interviews
1:00 Lynne Billac
1:15 Joanne Ihrig
1:30 4. Housing Policy, Mary Roberts
3:30 BREAK
4:00 Joint Meeting with City Council at Council Chambers
1. Housing Board Interviews for Joint City/County Appointment
4:30 2. Housing Budget
5:30 PM ADJOURN
1
MINUTES OF WORK SESSION APPROVED BY BOCC
Date: December 17, 2002 Meeting Start Time: 10:40 am ON
Commissioners present: Commissioners not present:
X Jack Hatfield ❑ Jack Hatfield
X Dorothea Farris ❑ Dorothea Farris
X Michael Ireland ❑ Michael Ireland
X Shellie Roy ❑ Shellie Roy
X Patti Clapper ❑ Patti Clapper
WORK SESSION ITEM: 2003 Committee Appointments
STAFF DIRECTION: Board directed preparation of a resolution for approval of the following appointments:
Board of County Commissioners Chair...................Jack Hatfield
Board of County Commissioners Vice-Chair..........Dorothea Farris
Airport Planning Committee....................................Shellie Roy
Alternate................................................................. Patti Clapper
Aspen Chamber Resort Association........................Shellie Roy
Alternate................................................................Patti Clapper
Asset Forfeiture Committee.....................................Mick Ireland
Aspen Mental Health Board.....................................Patti Clapper
Basalt Library District Liaison.................................Jack Hatfield
Colorado Counties, Inc. (CCI).................................Jack Hatfield, Dorothea Farris, Shellie Roy
CDOT Transportation Planning Committee............Mick Ireland
Colo River Water Conservation District..................Tom Dunlop
Colorado State Scenic Byway Commission.............Dorothea Farris
Community Health Services Board.........................Patti Clapper
Community Office for Resource Efficiency............Patti Clapper
Grassroots ................................................................Shellie Roy
Nordic Council.........................................................Mick Ireland
Northwest Colo Council of Governments................ Patti Clapper
Alternate.................................................................Mick Ireland
NWCCOG Water Quality/Quantity ........................Jack Hatfield
Alternate................................................................Dorothea Farris
Pitkin County Senior Services Board.......................Patti Clapper
RTA Board of Directors...........................................Dorothea Farris
Alternate.................................................................Shellie Roy
Ruedi Water&Power Authority .............................Jack Hatfield
Alternate.................................................................Dorothea Farris
School Board............................................................Patti Clapper
Town of Snowmass Village.....................................Jack Hatfield
WORK SESSION ITEM: Memos of Interest
STAFF DIRECTION:
1. Rio Grande Recycle Center Update, Brian Pettet—informational only, no direction needed. Joint
work session will be scheduled for February 2003. Commissioner Clapper asked that all comments
be referred to the City for their review. The Board concurred. Discussion ensued.
WORK SESSION ITEM: Future Agendas/Agenda Requests
STAFF DIRECTION:
1. BOCC retreat dates—conflicts with January 23`d and 24"" Possible dates include February 10-11.
2. W/J Hearing date—continue to February 4, 2003. Work session will start late.
3. Executive Session added to December 18th agenda per County Attorney request.
4. Joint School Board meeting scheduled for January 15, 2003 —proposed agenda includes transportation
and planning, Maroon Creek Master Plan, Housing, Health & Wellness Issues, Youth Services and high
school tour. Commissioner Clapper requested that the School provide more detail on the issues set for
the agenda. Commissioners Clapper and Roy requested that school lighting be added and asked that a
copy of the County's lighting ordinance be provided for the meeting. Commissioner Farris asked that
the use of the pedestrian trail and phasing out of autos be added to the agenda. Commissioner Hatfield
asked that an update of the parking enforcement be added. Commissioner Roy asked that the scheduling
of events be included.
5. Gary Beach request for work session scheduled for January 14, 2003.
6. Annexation work session request by Chair and will be scheduled.
WORK SESSION ITEM: Board Reports
STAFF DIRECTION:
1. RTA— Commissioner Farris updated the Board on the clean bus purchases. Other update items
included federal funding appropriations and federal grants. Garfield County will contribute $25,000
for RFTA's operations. Financial Director selection is ongoing and the budget presentation went
very well. Commissioner Hatfield inquired about the hybrid buses. Funding will be requested from
EOTC per Ms. Farris. He stated his preference to see the buses be tested for a period longer prior to
acquisition. Commissioner Farris requested that the BOCC sign a letter of support for hybrid buses.
Commissioner Ireland suggested that RFTA explore some cooperative bus purchases with Eagle and
Breckenridge. Commissioner Farris updated that Board that Arnie Mordkin will be the Snowmass
representative to RFTA.
2. NWCCOG & QQ—Commissioner Clapper will update the Board on the 208 issues after she speaks
with Gary Severson.
3. ACRA—Commissioner Roy stated that ACRA supports the Board's work on amending Gallagher.
4. CCI—Commissioner Hatfield thanks Commissioner Roy and Farris for attending the winter
conference. He inquired about he need for two conferences. Ms. Farris stated that CCI felt two were
necessary. Commissioner Clapper inquired about the policy request for advance material. Ms. Farris
responded that CCI members did not feel it was necessary for a policy. The general membership
agreed that it be established as a guideline and committees will set their own rules for submittal of
requests and materials. Commissioner Clapper made a similar suggestion for NWCCOG that was
not supported. Commissioner Farris updated the Board on the water quality policy proposal and the
support for CCI staff to take positions on water issues. Commissioner Roy updated the Board on the
Economic Sustainability presentation. Commissioner Farris updated the Board on the coal bed
methane discussions.
5. RRR -no report at this time.
6. RWPA—Commissioner Hatfield updated that Board on RWPA issues of drought, endangered
species, change of financial services to be provided by the Town of Basalt, Homestake H.
7. Basalt Library Board—Commissioner Hatfield provided an update on the work in progress regarding
the new library location. He also updated the Board on the board membership selection.
8. STAC —Commissioner Ireland reported that the financial plan for CDOT has been extended to 30
years per Tom Norton. The 7th Pot is not funded. If the legislature balances the budget without
taking the 10% of sales tax revenue, the funding will be available in 2005-08 at the earliest. Growth
dividend will be split between transportation and prisons. Discussion ensued on the growth dividend
formula and CDOT's budget. Commissioner Roy raised the issue that the Governor seems
unaware/disconnected of county issues, specifically the building of prisons. She will follow up with
CCI staff to present to the General Government Committee. Discussion ensued. The Board
supported Commissioner Roy's suggestion. Commissioner Ireland updated the Board on proposed
legislation by John Andrews regarding the rescinding of transit funding options. Discussion ensued.
WORK SESSION ITEM: BOCC Open Discussion
STAFF DIRECTION:
1. Follow up to Commissioner Hatfield's request regarding Basalt Avenue Annexation—pending final
review of deed. Annexation approved by the Basalt Trustees on December 10, 2002. Documents
conveyed to the County Attorney on December 12, 2002.
2. Commissioner Hatfield requested that BOCC members submit meeting/vacation commitments in
advance. Commissioner Ireland asked for website access calendar.
3. Commissioner Hatfield asked the Board to consider a donation to the Bell Policy Center in the amount
of$250. The Board concurred.
12:10 to 1:00 pm LUNCH BREAK
WORK SESSION ITEM: Housing Board Interviews
STAFF DIRECTION:
1. Lynne Billac
2. Joanne Ihrig
WORK SESSION ITEM: Housing Policies, Mary Roberts
STAFF DIRECTION: Discussion ensued regarding the development of policies and the Housing Guidelines
and the participation of the City Council.
Policy 5.4 - Agreement with language as drafted.
Policy 5.5 - Agreement with language as drafted.
Policy 5.6—Change to reflect annual needs assessment conducted by APCHA...direct housing units to those
identified in the annual needs assessment.
Policy 5.7 - Agreement with language as drafted.
Policy 5.8 - Agreement with language as drafted.
Policy 5.1 - Discussion ensued regarding employer provided affordable housing units. Commissioners Ireland
and Hatfield voiced their objections and Commissioner Roy raised issues and examples in support of this
provision. The BOCC supported removing employer housing available through the housing lottery and add
language to support such housing through partnerships and buy-ins. Rentals may be considered based on the
annual needs assessment.
Policy 6.0 Discussion focused on the process for County-sponsored affordable housing projects and whether the
COWOP process was appropriate. Commissioner Hatfield stated his preference for an equally rigorous process
regarding land use that private applicants must go through. Commissioners Ireland and Roy supported the
concept of removing these types of projects that provides citizen participation but manages projects in a fiscally
responsible manner. Board directed the process be designed to include 100%private sector sponsored
development.
Ms. Roberts inquired about the level of public involvement in site acquisition. Board members stated their
desire for the acquisition and direction to remain in the scope of the BOCC.
JOINT MEETING WITH CITY COUNCIL at City Council Chambers
WORK SESSION ITEM: Housing Board Interviews for Joint Appointment
STAFF DIRECTION:
1. Daniel Lamer
2. Steve Elliott
WORK SESSION ITEM: Housing Budget, Cindy Christensen and Paul Menter
STAFF DIRECTION: Housing staff and Paul Mentor, City Finance Director, presented the Housing budget.
They identified changes including legal fees, asset management fees. Steve Barwick, City Manager, stated that
work will be focused on the Housing budget along with an emphasis on the office's operations. Discussion
ensued regarding bonds and reserve funds for the Truscott project. Staff stated that the Marolt occupancy rate is
now 100%. Board discussed the housing surplus and directed that $70,000 of the cash balance be carried
forward to 2003. Staff stated that projects costs and charges are not reflected in the operations budget but in
each project budget. The Board directed staff to proceed with approval of the Housing subsidy at $140,000.
Adjourned at 6:00 pm.
Prepared by: Respectfully submitted:
Hilary Fl8t&er Smith, County Manager Silvia Davis, Clerk and Recorder