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Home My WebLink Aboutbocc.con.amended.312.2018 B2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 001.21.92400.82101 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Susan Sullivan County Representative Phone (970) 920-5245 Provide a brief description of the contract: Contract Value Summary: $ 10,000.00 $ - $ - $ 10,000.00 312.2018 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Finalize and Deliver Contract Document Management System Carahsoft $10,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $10,000.00 None Services/Maintenance 4/5/2019 4/30/2019 Master Service Agreement NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage BITS Provide labor hours required to resolve user acceptance testing issues and make requested upgrades to Contract Document Management System. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Master Service Agreement #: 312.2018 Task Order Number: 312.2018 B Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Finalize and Deliver Contract Document Management System Task Order Number: 312.2018 B Task Order Budget Line Item: 001.21.92400.82101 OWNER: CONTRACTOR: Susan Sullivan, CRM - Information Governance Administrator – BITS 530 E. Main St., Suite #203 Aspen, Colorado 81611 970-920-5845 susan.sullivan@pitkincounty.com Carahsoft 1860 Michael Faraday Drive, Suite 100 Reston, VA 20190 Phone: 703-230-7423 Email: elyse.conroy@carahsoft.com PROJECT NAME: Finalize and Deliver Contract Document Management System START DATE: April 5, 2019 END DATE: April 30, 2019 The Title of Master Service Agreement (the “Agreement”) dated 2019-03-28 between the Board of County Commissioners of Pitkin County (the “County”) and Carahsoft 1860 Michael Faraday Drive, Suite 100 Reston, VA 20190 (the “Contractor”), shall include the following services. 1.Contractor’s Obligations. Contractor shall provide labor hours required to resolve user acceptance testing issues and make requested upgrades. 2.Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of ten thousand dollars ($10,000) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Master Service Agreement #: 312.2018 Task Order Number: 312.2018 B Rev: 2018-01-17 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference 312.2018 B and Finalize and Deliver Contract Document Management System. Invoices shall be sent electronically in PDF format to susan.sullivan@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Susan Sullivan, CRM - Information Governance Administrator will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. Vendor Legal Entity Pitkin County, Colorado Name: #sigName1 Name: #sigName2 #sigSign1 #sigSign2 Date: #sigDate1 Date: #sigDate2 Hosai Zia Apr-30-2019 Apr-30-2019 Susan Sullivan AoDocs Public Sector Team at Carahsoft CARAHSOFT TECHNOLOGY CORP 1860 MICHAEL FARADAY DRIVE |SUITE 100 |RESTON,VIRGINIA 20190 PHONE (703)871-8500 |FAX (703)871-8505 |TOLL FREE 888-662-2724 WWW.CARAHSOFT.COM |GOOGLETEAM@CARAHSOFT.COM PRICE QUOTATION QUOTE DATE: QUOTE NO: 03/28/2019 15171310PAGE1of1 CONFIDENTIAL FROM:Hosai Zia Carahsoft Technology Corp. 1860 Michael Faraday Drive Suite 100 Reston,Virginia 20190 EMAIL:Hosai.Zia@carahsoft.com PHONE:(703)673-3535 FAX:(703)871-8505 TO:Susan Sullivan ECM Manager Pitkin County Government 530 E.Main St. Suite #302 Aspen,CO 81611 USA susan.sullivan@pitkincounty.com (970)920-5245 EMAIL: PHONE: TERMS:FTIN:52-2189693 Shipping Point:FOB Destination Remit To:Same as Above Payment Terms:Net 30 (On Approved Credit) Cage Code:1P3C5 DUNS No:088365767 Credit Cards:VISA/MasterCard/AMEX Sales Tax May Apply QUOTE NO:15171310 QUOTE DATE:03/28/2019 QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: ESD $10,000.00 $10,000.00TOTALQUOTE: 04/27/2019 LINE NO.PART NO.DESCRIPTION LIST PRICE QUOTE PRICE QTY EXTENDED PRICE 1 Consulting &Services 6 Days Altirnao,Inc.-Consulting &Services :New :AODocs :pitkincounty.com $10,000.00 $10,000.00 1 $10,000.00OM $10,000.00SUBTOTAL: TOTAL PRICE: TOTAL QUOTE:$10,000.00 $10,000.00 **Payment for the services on receipt.Monthly billing according to effort performed during the period.We will only invoice at the end of the month for the time consumed during this period. **Travel expenses are invoiced at the time of billing for services. **The professional service will be delivered and invoiced in Time &Materials in half day increments. **Prices do not include travel expenses. **Payment terms:at invoice reception. **Without limiting any other remedies,payments received later than thirty (30)days after the invoice due date will accrue late charges at a rate of one and a half percent (1.5%)per month,or the maximum rate allowed under law.All fees payable under this Agreement are nonrefundable.Carahsoft will issue an invoice for the fees due hereunder. **Prices above do not include AODocs licenses. **Travel expenses are invoiced at the time of billing for services. **The work must be undertaken within one year of agreement. **Application support is not included.