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Home My WebLink Aboutbocc.con.amended.110.2018 E-12017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 404.67.00000.82000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Chris Padilla County Representative Phone (970) 429-1888 Provide a brief description of the contract: Contract Value Summary: $ 63,500.00 $ - $ - $ 63,500.00 110.2018 E -1 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Airport Minimum Standards and Rules & Regulations Ricondo & Associates, Inc. $ 63,500.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ 63,500.00 Formal Services/Maintenance 5/1/2019 1/1/2020 Task Order NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Airport Assist with updating the Airport Minimum Standards and Airport Rules and Regulations Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: AIRPORT MINIMUM STANDARDS & RULES & REGULATIONS Task Order Number: E - 1 Task Order Budget Line Item: 404.67.00000.82000 CONTRACTOR: Ricondo & Associates, Inc. Mr. Joe Huy, C.M. 1917 Palomar Oaks Way, Suite 350 Carlsbad, CA 92008 Phone: (760) 444-0111 OWNER: Pitkin County Mr. Chris Padilla – Airport 0233 E. Airport Road – Suite A Aspen, CO 81611 Phone: (970)-429-1888 Chris.padilla@aspenairport.com jhuy@ricondo.com PROJECT NAME: AIRPORT MINIMUM STANDARDS and RULES & REGULATIONS START DATE: May 1, 2019 END DATE: January 31, 2020 The Financial Consulting Services Master Services Agreement (the “Agreement”) dated October 1, 2018 between the Board of County Commissioners of Pitkin County (the “County”) and Ricondo & Associates, Inc., 20 N. Clark Street Suite 1500, Chicago, IL 60602 (the “Contractor”), shall include the following services. 1.Contractor’s Obligations. Contractor shall assist with the updating the County’s previously adopted Airport Minimum Standards for Providing Aeronautical Services to the Public (Minimum Standards) and Airport Rules and Regulations at the Aspen-Pitkin County Airport (the “Airport”). The Contractor will draft updates to these documents for consideration by the County through the following scope of work: a.Project Data Collection and On-Site Meeting The Contractor is to conduct a three-day site visit for the purpose of data collection, defining project goals and objectives, receiving copies of documents and other pertinent information from the County, interviewing the County’s risk management and legal counsel, and conducting interviews with key stakeholders (to be determined and scheduled by the County). Those interviewed are to include, but are not necessarily limited to, general aviation stakeholders, pilots or business users to determine feedback on general aviation services and facilities. During this site visit, the Contractor will work in conjunction with the County to: •Determine specific goals and objectives for updating its minimum standards and rules and Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 2 regulations. • Develop an understanding of the current general aviation operating environment at the Airport including: • The types of aeronautical activities provided • Land area occupied by operations • Condition, ownership, and size of buildings • Equipment utilized in the delivery of service • Qualifications of personnel • Daily operating hours • Research operational data for Airport including traffic volume, nature of operations, and based aircraft • Review available property/parcels available to support aeronautical activities • Review environmental and/or other regulatory concerns or constraints • Review the current Airport Layout Plan • Review current master plan documents for the Airport to understand future air and landside improvements which may positively or negatively impact FBO and general aviation activities. • Develop an understanding of the needs of the County for updated Airport Rules and Regulations; and • Discuss with the County the possibility of adopting the Minimum Standards and Rules and Regulations as standalone documents instead of being included in Title 10 of Pitkin County Code. The Contractor is to also review current applicable FAA Advisory Circulars, AIP grant assurances, Transportation Security Administration regulations, State of Colorado regulations, and applicable Pitkin County Ordinances. Prior to, or during the on-site meeting, the County shall provide Contractor with printed copies of all existing lease documents related to general aviation activities, FBOs, and any/or land leases for general aviation facilities. The County shall also provide the Contractor its desired levels and types of insurance coverage for general aviation companies operating at the Airport within sixty (60) days of issuance of a notice-to-proceed for this project. b. Preparation of updated Minimum Standards and Rules & Regulations Upon completion of Project Research and Inventory Phase, the Contractor will produce draft documents and provide them to the County for review and comment. Upon receipt of comments from the County, a teleconference will be conducted between the County and Contractor to discuss this feedback and determine appropriate revisions. Rollout of the draft documents for review and comment by airport users and stakeholders is to also be discussed during this call. Once agreed upon revisions are incorporated into these documents a second draft of the documents is to be produced by the Contractor and reviewed for accuracy by the County. This version is to be circulated or presented for public review and comment if desired by the County. Feedback from the public outreach effort is to be reviewed and discussed with the County and a final draft version of the document submitted for publication and approval by the County. The Contractor will also provide a recommendation on whether it is in the best interest of the County to continue to include its Minimum Standards and Rules and Regulations in Pitkin County Code. c. County Approval The Contractor will attend up to three (3) meetings of the Board of County Commissioners to present the recommended updated Airport Minimum Standards and Rules and Regulations. Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 3 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Sixty-Three Thousand Five Hundred dollars and no cents ($63,500.00) for all services rendered. 3. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order E - 1 and Airport Minimum Standards and Rules and Regulations. Invoices shall be sent electronically in PDF format to jennifer.mitchley@aspenairport.com. 4. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County Representative. County Representative, Chris Padilla, Airport Controller, will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 5. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. RICONDO AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date ________________________________________________ Date May-01-2019 Joseph A. Huy Senior Vice President May-01-2019 Chris Padilla Airport Controller May-01-2019 John Kinney Airport Director Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 4 COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date County Manager May-08-2019 Jon Peacock