HomeMy WebLinkAboutbocc.con.amended.054.2019 A2017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 110.21.92400.86605
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Carrie Fleischman County Representative
Phone (970) 319-2513
Provide a brief description of the contract:
Contract Value Summary:
$ 33,634.26
$ -
$3,282.51
$ 36,916.77
054.2019 A
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
HHS Audio-Visual Conferencing Upgrades
Audio Visual Experts
$-
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Sole Source
Goods, Equipment, Supplies
2/20/2019
3/14/2019
Change Order/Contract Amendment
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
BITS
Additional camera and installation charges for Conference Room 2
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Contract #: 054.2019 Rev. 2018.06.13 btf
Budget Line Item #: 110.21.92400.86605
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 054.2019 A
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Audio Visual Experts
2477 Commerce Blvd - Unit H
Grand Junction, CO 81505
The Provision of HHS Audio-Visual Conferencing Upgrades (the “Contract”) dated February 26,
2019 between the Board of County Commissioners of Pitkin County, Colorado (the “County”)
and Audio Visual Experts (the “Contractor”), is hereby amended as follows:
Description of Change:
Additional funds to purchase and install a camera system in Conference Room 2. Pricing and
scope included in Attachment A.
Reason for Change:
It was determined during initial installation that a camera should also be added to conference
room 2 for coverage in larger or joint meetings where video conferencing is being offered.
Original Contract Amount $ 33,634.26
Previous Change Order/Amendment Amount $ 0.00
This Change Order/Amendment Amount $ 3,282.51
New Contract Total $ 36,916.77
Contract #: 054.2019 Rev. 2018.06.13 btf
Budget Line Item #: 110.21.92400.86605
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
AUDIO VISUAL EXPERTS
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
May-10-2019
Carrie Fleischman
Business Project Manager
May-13-2019
Jeremiah Hines
owner
Invoice
Date
4/22/2019
Invoice #
6178
Bill To
Pitkin HHS
405 Castle Creek Road #8
Aspen, CO 81611
Audio Video Experts
2477 Commerce Blvd Unit H
Grand Junction CO 81505
P.O. No.Terms
Contract
Rep
970-242-3900
Total
Balance Due
Subtotal
Sales Tax (0.0%)
Payments/Credits
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WWW.MYAVEXPERT.COM
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INVOICES ARE DUE ON RECIEPT: Invoices unpaid beyond 15 days will accrue
a late fee of 1.5% of the PROJECT balance or $100.00, whichever is greater, and
will be added each month the account is past due until brought to current. Invoices
45 days late will be sent to:
Aspen Nation Collections 827 Rood Avenue Grand Junction CO 81501
(970)263-7320 aspennational.com
If sent to collections an additional 45% of the amount due will be added to cover
collection and handling fees.
If paying with Credit card over $1000.00 a 3% charge will be assesed to invoice.
Return Policy-Exchanges on products acceptable for 30 days. All other products
should be considered special order and can recieve credit of 75% if approved by
Audio Video Experts vendor.
Item Description QuantityRate Amount
A81505-WQ564068 CUSTOM PLATE 245.99 91.98
HuddleCAM HC10X-GY-G3 PTZ 10X Video Conference Camera 11,273.58 1,273.58
22-4C-ST-HT HomeTrax Economy Security Cable - 22 AWG, 4 Conductor and White
Color
1000.19 19.00
U026-20m 20 Meter High-Speed USB 2.0 A/B Active Device Cable (A Male to B
Male)
189.00 89.00
MISCPARTS Miscellaneous Parts 158.94 58.94
EQUIPPARTS Equipment Parts 1221.04 221.04
Base Rough-In Labor - Base 0.295.00 19.00
Design Rough-In Labor - Design 0.0395.00 2.85
Base Trim Labor - Base 6.595.00 617.50
Design Trim Labor - Design 0.97694.89754 92.62
Base Finish Labor - Base 495.00 380.00
Design Finish Labor - Design 0.695.00 57.00
Labor Labor - 1360.00 360.00
$3,282.51
$3,282.51
$3,282.51
$0.00
$0.00