HomeMy WebLinkAboutbocc.con.152.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 110.17.92817.86238
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Melissa Jodis County Representative
Phone (970) 429-6173
Provide a brief description of the contract:
Contract Value Summary:
$ 23,735.61
$ -
$ -
$ 23,735.61
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
BITS
Supply, installation, testing, and training for a new surveillance system at the Courthouse as part of the
renovations project
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Video Surveillance for Pitkin County Courthouse
Vision Security, LLC,
$-
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$-
$-
$-
$-
Sole Source
Goods, Equipment, Supplies
4/11/2019
4/10/2020
New Contract
152.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
1
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: April 8, 2019
FROM: Melissa Jodis. BPA
Proposed Contractor: Vision Security
Product/Service: Video Surveillance for Pitkin County Courthouse
Estimate expenditure for the above Product/Service: $ 23,735.61
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
We are looking to utilize Vision Security to install and support the new video surveillance system at the
County Courthouse. They already provide these services at the County Admin building and the Southside
building and we are looking to use them for this project to maintain consistancy and standardization of
systems.
Rev 2018-10-10 btf
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk’s check list and send the original signed contract
with coversheet to clerk’s office for archiving.
2
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
!#COUNTY REPRESENTATIVE#! Date !#SECTION LEADER#! Date
County Manager
Reason for Denial:
______________________________________________
!#COUNTY MANAGER SOLE#! Date
Apr-17-2019
Jodi Smith
Director - Facilities
Rich Englehart
Deputy County Manager
Apr-17-2019
Jon Peacock
Apr-23-2019
County Manager
Contract # 152.2019 Revision: 2018-10-10 btf
Budget Line Item # 110.17.92817.86238
1
PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS
THIS CONTRACT, made April 11, 2019 by and between the Board of
County Commissioners of Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen,
CO 81611, (hereinafter called the “County”) and Vision Security, LLC, 3710 Highway 82, Suite
3, Glenwood Springs, CO 81601 (hereinafter called the “Vendor”) to perform the following
work: Video Surveillance for Pitkin County Courthouse (“Project”).
I.Goods Purchased. Vendor shall provide County with the following goods conforming
to the stated description and any Technical Specifications attached to this contract:
Vision Security, LLC will furnish, install, and test Twenty-Five (25) cameras and a
32-channel NVR with 20TB’s of storage in the Pitkin County Courthouse building in
conjunction with existing infrastructure, as further detailed in Attachments A and B.
II. Delivery of Goods. Goods, together with all warranties, guarantees, manuals,
support information and notice of any extended warranties, shall be delivered by
Vendor to the County at the following place and time:
Place: Pitkin County Courthouse 506 East Main Street, Aspen, CO 81611
Date: By no later than April 10, 2020
Time: 12:00 PM
III. Risk of Loss. At all times prior to delivery and County’s acceptance of the goods,
Vendor shall bear any and all risk of loss of or damage to the goods. During such period,
Vendor shall insure the goods for loss or damage in amounts and under appropriate
terms.
IV. Time is of the Essence. Vendor acknowledges that time is of the essence for the
delivery of goods.
V.Liquidated Damages. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty)
in the amount of Seventy-Five dollars and Zero cents ($75.00) per calendar day for
each day or part of a day that goods are not delivered on the date and time established
in accordance with this contract. The parties agree that the stated sum is a reasonable
Contract # 152.2019 Revision: 2018-10-10 btf
Budget Line Item # 110.17.92817.86238
2
forecast of fair compensation for the anticipated damages for delay and that they
genuinely intend to liquidate such damages. Any such damages are to be deducted from
purchase price.
VI. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance
by County. County shall have One (1) Month for inspection of goods. At delivery and
after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods, together
with any and all other documents evidencing such ownership and title to the goods.
The goods shall be delivered to County free and clear of any liens, claims or
encumbrances, and Vendor shall warrant the same, which warranty shall survive
closing of this contract.
VII. Rejection of Goods. If goods are not delivered according to the specifications and
descriptions of this contract, County may reject goods. Upon Failure of Vendor to
deliver goods, County may terminate this contract or declare Vendor to be in default
and pursue remedies contained in this contract.
VIII. Warranty and Repairs.
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously
tender to County all warranties, guarantees, manuals and other documents specified
by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that fo r a period of
One (1) Year after goods are accepted, Vendor will, at Vendor’s own expense,
without any cost to the County, replace all defective parts and make any repairs to
the goods that may be required or made necessary by reason of defective material
or workmanship. Where practicable, warranty repairs are to be made in the field;
however, in the event of major repairs, the goods may be transported to Vendor’s
facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself of the
Vendor’s standard and/or extended warranties. The Vendor shall offer to the
County any extended warranties, which may be available from the manufacturer at
the time of delivery, or any subsequent extended warranties, for which the County
may be eligible, which become available thereafter. The County is under no
obligation to accept and pay for these extended warranties however.
IX. Payment. Full payment shall occur upon acceptance of goods delivered in compliance
with this contract. In consideration of delivery and acceptance of the goods to County
in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept
as its full and only compensation, the stated sum of Twenty-Three Thousand Seven-
Hundred Thirty-Five dollars and Sixty-One cents ($23,735.61), but any payment by the
County may be offset by any amount the Vendor owes the County for any reason.
Contract # 152.2019 Revision: 2018-10-10 btf
Budget Line Item # 110.17.92817.86238
3
X. Termination Prior to Expiration of Contract Term. County has the right to
terminate this contract, with or without cause, by giving written notice to the Vendor
of such termination and specifying the effective date thereof.
XI. County’s Remedies Upon Default of Vendor. Whenever Vendor shall default in
performance of this contract in accordance with its terms, County shall be entitled to
suit for damages, specific performance or other relief in law or equity.
XII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in
writing by the County.
XIII. Severability. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
XIV. Integration and Modification. This contract represents the entire and integrated
contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only
by written contract signed by both the County and Vendor.
XV. Exemptions. All purchases of construction or building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-
02624 and 84-78000-5K.
XVI. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue i s
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney’s fees.
XVIII. Governmental Immunity. Vendor agrees and understands that the County is relying on
and does not waive, by any provision of this contract, the monetary limitations or terms
(presently $150,000 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act,
C.R.S. § 24-10-101, et seq., as from time to time amended, or otherwise available to
the County or any of its officers, agents or employees. Further, nothing in this contract
shall be construed or interpreted to require or provide for indemnification of the Vendor
by the County for any injury to any person or any property damage whatsoever which
Contract # 152.2019 Revision: 2018-10-10 btf
Budget Line Item # 110.17.92817.86238
4
is caused by the negligence or other misconduct of the County or its agent or
employees.
XIX. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County as County. Pitkin County’s
obligations under this contract are subject to Pitkin County’s annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No provisions
of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal
year beyond the then current fiscal year of Pitkin County. No provision of the contract
shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt
or other financial obligation of Pitkin County within the meaning of any constitutional
or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County’s then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County’s moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County’s bonds or any obligations payable
from any class or source of Pitkin County’s money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County:
Melissa Jodis
530 East Main Street
Aspen, CO 81611
Email: Melissa.Jodis@PitkinCounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Vision Security, LLC
3710 Highway 82, Suite 3
Glenwood Springs, CO 81601
Phone: (970) 945-4043
Email: JFord@VSEVision.com
Contract # 152.2019 Revision: 2018-10-10 btf
Budget Line Item # 110.17.92817.86238
5
IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
VISION SECURITY, LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Apr-17-2019
Director - Facilities
Jodi Smith
May-13-2019
Jennifer Ford
Manager
Proposal Option #1-Pitkin County Courthouse Camera System
Pitkin County
506 E. Main Street
Aspen, CO 81611
Presented By:
Vision Security
3710 Hwy 82, Suite 3
Glenwood Springs, CO 81601
970-945-4043
Modified:
Revision:0
4/5/2019
Proposal
Number:VISIO-0742
Thank you for allowing Vision Security the opportunity of providing you with a cost proposal for the above
referenced project. Please review the items we have included in our scope of work.Vision will supply all
necessary insurance documents as required. AIA documents accepted.
Proposal Option to install and program Twenty-Five Cameras and a 32-Channel NVR with 20TB's of Storage
allowing for 30 Days of stored video.
Exclusions:
Pre-Wire by Others.
Cameras:
4MP Mid-Size Dome Cameras, Vandal proof, IR and Varifocal 2.7-12mm varifocal lens allows for on-site
adjustment providing the ideal view during installation.
NVR:
The 4K NVR allows for 32 Cameras and comes with 20TB's of on board storage leaving room for an additional
seven (7) cameras and plenty of storage in the future. Remote Access via smart phones and computers.
Playback Functions
Play, Pause, Stop, Rewind, Fast play,
Slow play, Next file, Previous file, Next
camera, Previous camera, Full screen,
Repeat, Shuffle, Backup selection, &
Digital zoom
Backup Modes USB Device or
User Access: 128 Maximum Users
Includes Design, Installation, Programming and 4-Hours of training.
Requires Pitkin County IT Department to assist in Programming Remote Access.
* Price Includes Accessories
Proposal Option #1-Pitkin County
Courthouse Camera System
4/5/2019Vision SecurityPresented By:
Project Name:VISIO-0742Project No.:
IP Surveillance System
32-Ch. 4K 2U, Poe, 20TB, 16 Poe Ports, supports 12MP Cameras
32 Channel embedded 4K 2U network video recorder, 20TB, enhanced H.264, 16
Power Over Ethernet Port, support upto 12 Megapixel
1
16-Port PoE
16 Port full gigabit POE+ switch 246w 32GBPS switching capacity, rack mountable.
1
4MP IP Indoor/Outdoor Mid Size Vandall Dome 2.8-12mm Mtrzd POE
4MP IP Indoor/Outdoor Mid Size Vandal Dome. Varifocal 2.8-12mm Motorized
Lens (98 - 30). IVS, 90 Feet Smart IR. POE Capable. H.265, MicroSD128
25
Dome Wall Mount
Wall Mount Bracket for Mini IP Dome
8
Camera Junction Box
Outdoor round junction box for camera.
17
Vision Security
* Price Includes Accessories
Proposal Option #1-Pitkin County
Courthouse Camera System
4/5/2019Vision SecurityPresented By:
Project Name:VISIO-0742Project No.:
Vision Security
Equipment:
Project Summary
$19,578.53
$4,157.08Labor:
Grand Total: $23,735.61
* Price Includes Accessories
Proposal Option #1-Pitkin County
Courthouse Camera System
4/5/2019Vision SecurityPresented By:
Project Name:VISIO-0742Project No.:
Presented By:4/5/2019Modified:
3710 Hwy 82, Suite 3
Glenwood Springs, CO 81601
970-945-4043
506 E. Main Street
Aspen, CO 81611
Pitkin County
Proposal Option #1-Pitkin County
Courthouse Camera System
Vision Security
0Revision:AGREEMENT
Terms for Contractor will sign off all additions to this proposal in the form of a change order, prior to work
commencement.
All materials are guaranteed to be as specified above. Contracted work will be done in the specified time frame. Vision
Security Systems is not responsible for accidents and delays beyond our control. In the event of an alteration or
deviation from above specification incurring extra cost, such incident will be executed only upon a written change order,
and will become an agreeable extra charge above the contract. Customer agrees to pay a monthly service charge of 1.8%
for re-billing on this account plus reasonable attorney, court and collections costs on past due amounts turned over for
collection.
Conditions offered in this contract are good for 30 days from the date on the contract.
The customer agrees to pay a monthly service charge of 2% per month for re-billing on this account plus reasonable
attorney, court and collection costs on past due amounts turned over for collection.
Payment Schedule Amount Due Date
Initial Deposit $11,867.81
Progress Payment $5,933.90
Final $5,933.90
Vision Security
REF.
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CONF. RM
014
JUDGE RR
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COURTROOM 3
025
CLOSET
023JURY DELIBERATION
002
UP
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017
MEN
018
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STORAGE
021
SECURE HALL
015
ELEV. MECH.
016
VEST.
005
ATTORNEY
001
HALL
006
HALL
012
HALL
011
VISITING JUDGE'S CHAMBERS
019
HALL
028
VEST.
029
+ 10"
ATTORNEY
031
MECH.
032
JURY RR
003
ALPINE LEGAL
033
OFFICE 1
034
OFFICE 2
035
BREAK ROOM
036 VEST.
037
DW
ELEV.
038
UP
UP
UP
<N> CABINET
UP
ALIGN
GENERAL NOTES
1. FURNITURE IS SHOWN FOR REFERENCE ONLY.
2. ALL FURNITURE TO BE PROVIDED BY THE COUNTY &
STATE COURTS.
Project Number
Date
Drawn by
Checked by
Anderson Hallas
Architects, PC
ARCHITECTURE
HISTORIC PRESERVATION
COPYRIGHT 2019
ANY UNAUTHORIZED USE OF THESE DOCUMENTS
IS PROHIBITED WITHOUT THE WRITTEN CONSENT
OF:
ANDERSON HALLAS ARCHITECTS, P.C.
PLANNING
Issue
715 FOURTEENTH STREET
GOLDEN, COLORADO 80401
(303) 278-4378
FAX (303) 278-0521
Scale AS NOTED
1/
3
1
/
2
0
1
9
3
:
4
3
:
0
2
P
M
A8.0
GARDEN LEVEL
FURNITURE PLAN
2017910
PITKIN COUNTY
COURTHOUSE REMODEL
PITKIN COUNTY, CO
1/25/19
LWB
RAS/NAA
506 E Main St St 300, Aspen, CO 81611
50% CD
3/16" = 1'-0"1 GARDEN LEVEL FURNITURE PLAN
N
No. Description Date
DRAWINGS BASED ON FLOOR PLANS
PROVIDED BY PITKIN COUNTY. CONTRACTOR
TO NOTIFY ARCHITECT OF ANY DEVIATIONS
FROM ACTUAL FIELD CONDITIONS, PRIOR TO
COMMENCING WITH WORK.
0 4' 8'12'
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137
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138 STORAGE
139
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147
RR
148
OFFICE 1
149
OFFICE 2
150
OFFICE 3
151
WAITING
152
STORAGE
153
HALL
154
OFFICE 2
155
MEETING
ROOM
156
CLERKS
157
WAITING/
SELF HELP
158
CLERK
WORKSTATIONS
159
FAMILY COURT/
COLLECTIONS
160
OFFICE 1
161
DN
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DN
WORKSTATIONS BY OTHERS,
SHOWN FOR REFERENCE.
MEN
100 WOMEN
101
ALIGN
UP UP
DN
DN
HALL
131
UP
HALL
134
HALL
132
CUST.
133
TRANSACTION COUNTER
WITH 2 SLIDING GLASS
WINDOWS
3 SELF-HELP
STATIONS
SECURITY
SCREENING
162
VEST.
189
VEST.
188
HALL
182
ELEV.
184
INFORMAL MTG
186
ALIGN
OFFICE 1
179 OFFICE 2
180
WITNESS
WAITING
185
DA OFFICE
178
OFFICE 4
181
OFFICE 3
175
WAITING
176
LIFT
OPEN TO
BELOW
GENERAL NOTES
1. FURNITURE IS SHOWN FOR REFERENCE ONLY.
2. ALL FURNITURE TO BE PROVIDED BY THE COUNTY &
STATE COURTS.
Project Number
Date
Drawn by
Checked by
Anderson Hallas
Architects, PC
ARCHITECTURE
HISTORIC PRESERVATION
COPYRIGHT 2019
ANY UNAUTHORIZED USE OF THESE DOCUMENTS
IS PROHIBITED WITHOUT THE WRITTEN CONSENT
OF:
ANDERSON HALLAS ARCHITECTS, P.C.
PLANNING
Issue
715 FOURTEENTH STREET
GOLDEN, COLORADO 80401
(303) 278-4378
FAX (303) 278-0521
Scale AS NOTED
1/
3
1
/
2
0
1
9
3
:
4
3
:
0
7
P
M
A8.1
MAIN LEVEL
FURNITURE PLAN
2017910
PITKIN COUNTY
COURTHOUSE REMODEL
PITKIN COUNTY, CO
1/25/19
LWB
RAS/NAA
506 E Main St St 300, Aspen, CO 81611
50% CD
N
3/16" = 1'-0"1 MAIN LEVEL FURNITURE PLAN
No. Description Date
DRAWINGS BASED ON FLOOR PLANS
PROVIDED BY PITKIN COUNTY. CONTRACTOR
TO NOTIFY ARCHITECT OF ANY DEVIATIONS
FROM ACTUAL FIELD CONDITIONS, PRIOR TO
COMMENCING WITH WORK.
0 4' 8' 12'
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JURY DELIBERATION
263
ATTORNEY
264
ATTORNEY
265
COURT REPORTERS
266
DISTRICT COURTROOM
267
COUNTY COURTROOM
268
DISTRICT JUDGE'S CHAMBERS
269
COUNTY JUDGE'S CHAMBERS
270
RR
271
ATTORNEY
272
SECURE HALLWAY
273
DN
DN
DN
DN
DN DN
DN
WORKSTATIONS BY OTHERS,
SHOWN FOR REFERENCE.
NEW CHASE,
RE:MECH.
MEN
202
WOMEN
203
JURY RR
204
ALIGN
UP
HALL
235
HALL
236
HALL
237
STAFF WORKSTATION
262
ELEV.
283
PROVIDE NEW METAL EGRESS
STAIR AND SECURITY ENCLOSURE.
DN
DN
DN
DN
D
N
DN
DN
DN
GENERAL NOTES
1. FURNITURE IS SHOWN FOR REFERENCE ONLY.
2. ALL FURNITURE TO BE PROVIDED BY THE COUNTY &
STATE COURTS.
Project Number
Date
Drawn by
Checked by
Anderson Hallas
Architects, PC
ARCHITECTURE
HISTORIC PRESERVATION
COPYRIGHT 2019
ANY UNAUTHORIZED USE OF THESE DOCUMENTS
IS PROHIBITED WITHOUT THE WRITTEN CONSENT
OF:
ANDERSON HALLAS ARCHITECTS, P.C.
PLANNING
Issue
715 FOURTEENTH STREET
GOLDEN, COLORADO 80401
(303) 278-4378
FAX (303) 278-0521
Scale AS NOTED
1/
3
1
/
2
0
1
9
3
:
4
3
:
1
1
P
M
A8.2
SECOND LEVEL
FURNITURE PLAN
2017910
PITKIN COUNTY
COURTHOUSE REMODEL
PITKIN COUNTY, CO
1/25/19
LWB
RAS/NAA
506 E Main St St 300, Aspen, CO 81611
50% CD
N
3/16" = 1'-0"1 SECOND LEVEL FURNITURE PLAN
No. Description Date
DRAWINGS BASED ON FLOOR PLANS
PROVIDED BY PITKIN COUNTY. CONTRACTOR
TO NOTIFY ARCHITECT OF ANY DEVIATIONS
FROM ACTUAL FIELD CONDITIONS, PRIOR TO
COMMENCING WITH WORK.
0 4' 8' 12'