HomeMy WebLinkAboutbocc.con.028.20192017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 110.54.96300.82717
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Chris Baroody County Representative
Phone (970) 920-5291
Provide a brief description of the contract:
Contract Value Summary:
$ 420,700.00
$ -
$ -
$ 420,700.00
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Engineering & Transportation
Seam repairs, crack patching, and cape seal for the Mountain Valley subdivision areas as defined in the Contract
documents.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Yes - 5%
Mountain Valley Asphalt Patching and Cape Seal Project
Frontier Paving, Inc.
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Formal
Construction
5/20/2019
10/4/2019
New Contract
028.2019
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Bid # 028.2019 Rev. 2018-10-10 btf
Budget Line Item # 110.54.96300.82717
NOTICE OF AWARD
Date: May 20, 2019
To: Frontier Paving, Inc.
Charles Ellsworth, President
P.O. Box 1167
Silt, CO 81652
RE: Mountain Valley Asphalt Patching and Cape Seal Project
The County, having duly considered the Proposal submitted on April 24, 2019 for the
work or purchase covered by the Contract Document titled Mountain Valley Asphalt
Patching and Cape Seal Project in the amount of Four-Hundred Twenty-Thousand and
Seven-Hundred dollars and Zero cents ($420,700.00), and it appearing that the Price and
other information in your Proposal Form is fair, equitable and to the best interest of the
County, the offer in your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10) consecutive days from this Notice of
Award.
In addition, you are required to furnish in the said time Certificates of Insurance evidencing
compliance with the requirement for insurance as stated in the Contract Documents to
Procurement via email at procurement@pitkincounty.com.
PITKIN COUNTY
________________________________________________
!#COUNTY REPRESENTATIVE#! Date
======================ACCEPTANCE OF NOTICE===================
Receipt of the above Notice of Award is hereby acknowledged
________________________________________________
!#VENDOR SIGNATURE#! Date
Pitkin County Project Engineer
Chris Baroody
May-20-2019
President
Charles Ellsworth
May-22-2019
Rev. 2018-10-10 btf
NOTICE TO PROCEED
DATE: 5/20/2019
TO: Frontier Paving, Inc.
P.O. Box 1167
Silt, CO 81652
FROM: Pitkin County
530 E. Main St., Suite 302
Aspen, Colorado 81611
Frontier Paving, Inc. is hereby authorized to proceed on 5/20/2019 or within ten (10)
consecutive calendar days thereafter, with the work covered by Pitkin County Contract
# 028.2019.
The work must be coordinated with Chris Baroody, Project Engineer at 970-920-5291
or Chris.Baroody@PitkinCounty.com.
PITKIN COUNTY
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
May-20-2019
Pitkin County Project Engineer
Chris Baroody
Contract # 028.2019 Rev. 2018-10-10 btf
Budget Line Item # 110.54.96300.82717
1
PITKIN COUNTY CONSTRUCTION CONTRACT
THIS CONTRACT, made May 20, 2019 by and between the Board of County Commissioners of
Pitkin County, Colorado, 530 E. Main St., Suite #302, Aspen, CO 81611, (hereinafter called the
“County”) and Frontier Paving, Inc., P.O. Box 1167, Silt, CO 81652 (hereinafter called the
“Contractor”) to perform the following work: Mountain Valley Asphalt Patching and Cape Seal
Project (“Project”).
I. Term of Contract: The term of this Contract is from May 20, 2019 to October 4, 2019.
II. Scope of Work and Work Schedule:
A. Scope of Work: Contractor shall provide asphalt seam and crack patching followed
by cape sealing in the locations and areas as designated in the attached documents,
named below.
1) Attachment A – RFP Packet
2) Attachment B – (Plans)
3) Attachment C – (Specs)
4) Attachment D – Frontier Paving Proposal
B. All work performed under this Contract shall be done according to the following
work schedule:
1) Work shall be performed in accordance with any applicable Federal,
State, and/or Local laws, regulations, ordinances, and/or statutes. The work
shall be completed by no later than October 4, 2019.
III. Payment: The County agrees to pay, and the Contractor agrees to accept, in full payment
for the performance of this Contract, the total price of Four-Hundred Twenty-Thousand
and Seven-Hundred dollars and Zero cents ($420,700.00) in accordance with this Contract,
subject to increase or decrease in accordance with the provisions of this Contract; but any
payment by the County may be offset by any amount the Contractor owes the County for
any reason.
A. Payment Procedures
1) Contractor shall submit applications for payment monthly for work
done to date.
2) Progress payments for Contracts exceeding one hundred fifty
thousand dollars ($150,000.00)
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a. County shall make progress payments, within thirty (30) days of
County’s approval of Contractor’s pay request.
b. In accordance to amend Section 2 Colorado Revised Statutes
(C.R.S.) § 24-91-103, for contracts exceeding one hundred fifty
thousand dollars ($150,000.00) and if the Contractor is satisfactorily
performing this Contract, progress payments shall be in an amount
equal to ninety-five percent (95%) of the calculated value of
completed Project work. If, in the opinion of the Project Lead and
County, satisfactory progress is not being made on the Project, or if
claims are filed under Section C.R.S. § 38-26-107, as amended,
County may retain such additional amounts as County may deem
necessary to assure completion of the Project or to pay such claims
and any Project Lead’s and attorney’s fees reasonably incurred or to
be incurred by County in defending or handling such claims. The
withheld percentage of the Contract Price shall be retained until the
Project is completed satisfactorily and finally accepted by County in
accordance with the provisions of this Contract. Progress payments
shall not constitute final acceptance of the Project.
3) County shall make final payment, including release of retainage, to
Contractor in accordance with this Contract and Section C.R.S. § 38-26-
107, as amended.
IV. Contractor Obligations:
A. Supervision and Superintendence
1) The Contractor shall supervise and direct the Project competently
and efficiently devoting such attention thereto and applying such skills and
expertise as may be necessary to perform the Project in accordance with this
Contract. The Contractor shall be solely responsible for the means,
methods, techniques, sequences and procedures of construction. The
Contractor shall be responsible to see that the finished Project compiles
accurately with this Contract.
2) The Contractor shall appoint and identify to the County and Project
Lead, a competent on-site superintendent to be kept on the Project at all
times during its progress and who shall not be replaced without written
notice to the County and the Project Lead except under extraordinary
circumstances. The superintendent will be the Contractor’s representative
at the site and shall have authority to act on behalf of the Contractor. All
communications given to the superintendent shall be as binding as if given
to the Contractor.
B. Subcontractors, Suppliers and Others
1) The Contractor shall not employ any subcontractor, supplier or
other person or organization (including those acceptable to the County and
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the Project Lead, whether initially or as a substitute) against whom the
County or the Project Lead may have reasonable objection.
2) The identity of subcontractors, suppliers or other persons or
organizations including those who are to furnish the principal items of
materials and equipment must be submitted to the County in advance of any
work performed or materials supplied under this Contract for acceptance by
the County and the Project Lead. No acceptance by the County or the Project
Lead of any such subcontractor, supplier or other person or organization
shall constitute a waiver of any right of the County or the Project Lead to
reject defective Project work.
3) The Contractor shall be fully responsible to the County and the
Project Lead for all acts and omissions of the subcontractors, suppliers and
other persons and organizations performing or furnishing any of the Project
work under a direct or indirect contract with Contractor just as Contractor
is responsible for Contractor's own acts and omissions. Nothing in this
Contract shall create any Contractual relationship between the County or
the Project Lead and any such subcontractor, supplier or other person or
organization, nor shall it create any obligation on the part of the County or
the Project Lead to pay or to see to the payment of any moneys due any such
subcontractor, supplier or other person or organization except as may
otherwise be required by laws and regulations.
4) All Project work performed for Contractor by a subcontractor will
be pursuant to an appropriate contract between the Contractor and the
subcontractor which specifically binds the subcontractor to the applicable
terms and conditions of this Contract for the benefit of the County and the
Project Lead.
C. Patent Fees and Royalties. The Contractor shall pay all license fees and royalties
and assume all costs incident to their use in the performance of the Project or the
incorporation in the Project of any invention, design, process, product or device
which is the subject of patent rights or copyrights held by others. Contractor shall
indemnify and hold harmless the County and the Project Lead and anyone directly
or indirectly employed by either of them from and against all claims, damages,
losses and expenses (including attorney's fees and court costs) arising out of any
infringement of patent rights or copyrights incidental to the use in the performance
of the Project or resulting from the product or device not specified in this Contract,
and shall defend all such claims in connection with any alleged infringement of
such rights.
D. Permits. Unless otherwise provided in this Contract, the Contractor shall obtain
and pay for all construction permits and licenses. The County shall assist the
Contractor, when necessary, in obtaining such permits and licenses. The Contractor
shall pay all governmental charges and inspection fees necessary for the
prosecution of the Project. The Contractor shall pay all charges of utilities for
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connections to the Project, and the County shall pay all charges of such utility
owners for capital costs related thereto such as plant investment fees.
E. Laws and Regulations. The Contractor shall be familiar with and shall comply with
all federal, state, and local laws, ordinances, rules, and regulations applicable to
furnishing and performance of the Project including rules, regulations, and
ordinances the County promulgates at any time. Except where otherwise expressly
required by applicable laws and regulations, neither the County nor the Project Lead
shall be responsible for monitoring the Contractor's compliance with any Laws or
Regulations.
F. Taxes. The Contractor shall pay all existing and future applicable federal, state and
local sales, consumer, use and other similar taxes whether direct or indirect. Federal
excise tax may not apply to materials purchased by the County. The Contract price
shall include all other federal, state, and/or local direct or indirect taxes, which do
apply. The Contract price shall include the cost of compliance with all other Federal
Laws and Regulations at no additional cost to the County (except as provided in
this Contract). The Contractor shall not be reimbursed separately for any taxes,
which may apply except as provided in this Contract, and the Contractor shall be
responsible for all taxes, which may apply. The County is tax exempt from Federal
Excise Tax and Colorado State or local sales or use taxes. The Contractor and its
subcontractors shall apply to the Colorado Department of Revenue for a Certificate
of Exemption indicating that the Contractor or subcontractor's purchase of
construction material or building materials is for use in a building, structure, or
other public work owned and used by the County.
G. Use of Premises.
1) The Contractor shall confine construction equipment, the storage of
materials and equipment and the operations of workers to the Project site
and land and areas permitted by this Contract, law, ordinances, and permits.
The Contractor shall assume full responsibility for any damage to any such
land or area, or to the County or occupant thereof or of any land or areas
contiguous thereto, resulting from the performance of the Project. Should
any claim be made against the County or the Project Lead by any such
owner or occupant because of the performance of the Project, Contractor
shall promptly settle with such other party. The Contractor shall, to the
fullest extent permitted by Laws and Regulations, indemnify and hold the
County harmless from and against all claims, damages, losses and expenses
(including, but not limited to, fees of engineers, architects, attorneys and
other professionals and court costs) arising directly, indirectly or
consequentially out of any action, legal or equitable, brought by any such
other party against the County or the Project Lead to the extent based on a
claim arising out of the Contractor's performance of the Project.
2) During the progress of the Project, the Contractor shall keep the
premises free from accumulations of waste materials, rubbish and other
debris resulting from the Project. At the completion of the Project, the
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Contractor shall remove all waste materials, rubbish and debris from and
about the premises as well as all tools, appliances, construction equipment
and machinery, temporary structures, stumps or portions of trees, and
surplus materials, and shall leave the site clean and ready for occupancy by
the County. The Contractor shall restore to original condition all property
not designated for alteration by this Contract.
3) The Contractor shall not load or permit any part of any structure to
be loaded in any manner that will endanger the structure, nor shall the
Contractor subject any part of the Project or adjacent property to stresses or
pressures that will endanger it.
H. Safety and Protection.
1) The Contractor shall be solely responsible for initiating,
maintaining and supervising all safety precautions and programs in
connection with the Project. The Contractor shall take all necessary
precautions for the safety of, and shall provide the necessary protection to
prevent damage, injury or loss to:
a. All employees in the Project area and other persons and
organizations who may be affected thereby;
b. All the Project materials and equipment to be incorporated therein,
whether in storage on or off the site; and
c. Other property at the site or adjacent thereto, including trees, shrubs,
lawns, walks, pavements, road-ways, structures, utilities and
underground facilities not designated for removal, relocation or
replacement in the course of construction.
2) The Contractor shall be required to assume sole and complete
responsibility for job site conditions during the course of construction of the
Project, including the safety of all persons who may enter on the job site for
any reason and the security of all property located on the job site. This
requirement shall apply at all times during the course of the Contract and
not only to normal Project work hours.
3) The Contractor shall at all times conduct the Project in such manner
as will incur the least practicable interference with traffic and existing utility
systems. No section of any road shall be closed to the public, nor any utility
system put out of service except after permission, has been granted by the
Project Lead. Each item of the Project shall be prosecuted to completion
without delay and in no instance will the Contractor be permitted to transfer
its forces from an uncompleted Project to a new Project without prior
written notification of the Contractor to the Project Lead.
a. Unless this Contract specifically provides for the closing to traffic
of any local road or highway while construction is in progress, such
road or highway shall be kept open to all traffic by the Contractor.
The Contractor shall also provide and maintain in a safe condition
temporary approaches, crossings, or intersections with roads and
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highways. The Contractor shall bear all expense of maintaining
traffic over the section of road affected by the Project to be done
under this Contract, and of constructing and maintaining such
approaches, crossing, intersections and any necessary features
without direct compensation, except as otherwise provided.
b. The Contractor shall provide, erect and maintain all necessary
barricades, signs, danger signals and lights to protect the Project and
the safety of the public. The Contractor’s responsibility for
necessary barricades, signs, and lights shall not cease until the
Project has been accepted.
I. Shop Drawings and Samples.
1) After checking and verifying all field measurements and after
complying with applicable procedures specified in this Contract, the
Contractor shall submit to the Project Lead for review and approval in
accordance with the approved schedule of shop drawing submissions, three
(3) copies (unless otherwise specified) of all shop drawings, which will bear
a stamp or specific written indication that the Contractor has satisfied the
Contractor's responsibilities under this Contract with respect to the review
of the submission. All submissions will be identified as the Project Lead
may require. The data shown on the shop drawings will be complete with
respect to quantities, dimensions, specified performance and design criteria,
materials and similar data to enable the Project Lead to review the
information as required.
2) The Contractor shall also submit to the Project Lead for review and
approval with such promptness as to cause no delay in Project, all samples
required by this Contract. All samples will have been checked by and
accompanied by a specific written indication that the Contractor has
satisfied the Contractor's responsibilities under this Contract with respect to
the review of the submission and will be identified clearly as to material,
supplier, pertinent data such as catalog numbers and the use for which
intended.
3) Before submission of each shop drawing or sample, the Contractor
shall have determined and verified all quantities, dimensions, specified
performance criteria, installation requirements, materials, catalog numbers
and similar data with respect thereto; and reviewed or coordinated each shop
drawing or sample with other shop drawings and samples and with the
requirements of the Project and this Contract.
4) At the time of each submission, the Contractor shall give the Project
Lead specific written notice of each variation that the shop drawings or
samples may have from the requirements of this Contract, and, in addition,
shall cause a specific notation to be made on each shop drawing submitted
to the Project Lead for review and approval of each such variation.
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5) Where a shop drawing or sample is required by the specifications,
no related Project work shall be commenced prior to the Project Lead’s
review and approval of the shop drawing or samples.
6) The cost of furnishing all shop drawings and samples shall be borne
by Contractor.
V. Performance and Payment Bond.
A. Contractor shall furnish a performance and payment bond in the amount of one half
of the total Contract value for all Contracts over fifty thousand dollars ($50,000.00),
as required by C.R.S. § 38-26-105, et seq. all Bonds shall be in the form acceptable
to the County. All Bonds signed by an agent must be accompanied by a certified
copy of the authority to act.
B. If the surety on any Bond furnished by Contractor is declared bankrupt or becomes
insolvent or its right to do business is terminated in any state or it ceases to meet
the requirements of paragraph A of this Section, Contractor shall within five (5)
days thereafter substitute another Bond and Surety, both of which must be
acceptable to the County.
VI. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and claims,
including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or
claims of any character or any nature arising out of the work done in fulfillment of the
terms of this Contract or on account of any act, claim or amount arising or recovered
under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, law or court decree. It is agreed that
the Contractor will be responsible for primary loss investigation, defense and
judgment costs where this Contract of indemnity applies. In consideration of the
award of this Contract, the Contractor agrees to waive all rights of subrogation against
the County its subsidiary, parent, associated and/or affiliated entities, successors, or
assigns, its elected officials, trustees, employees, agents, and volunteers for losses
arising from the work performed by the Contractor for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
VII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract are
satisfied, insurance against claims for injury to persons or damage to property which may
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arise from or in connection with the performance of the work hereunder by the Contractor,
its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in no
way limit the indemnity covenants contained in this Contract. The policies shall include,
or be endorsed to include, the following provision: On insurance policies where the
County is named as an additional insured, the County shall be an additional insured to the
full limits of liability purchased by the Contractor even if those limits of liability are in
excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient to
protect the Contractor from liabilities that might arise out of the performance of the work
under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or
prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved
of any liability or other obligations assumed or pursuant to the Contract by reason of its
failure to obtain or maintain insurance in sufficient amounts, duration, or types.
Commercial General Liability Completed Operations coverage must be kept in effect for
up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance: Contractor shall provide coverage with limits of
liability not less than those stated below. An umbrella and/or excess liability policy
may be used to meet the minimum liability requirements provided that the coverage
is written on a “following form” basis.
1) Statutory Workers’ Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers’ Compensation Act, AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A (Workers’ Compensation) Statutory
Coverage B (Employers Liability)
$ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability – ISO 1CG 0001 form or equivalent
(With County named additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
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Personal/Advertising Injury $ 1,000,000
Fire Damage (Any One Fire) $ 50,000
Medical Payments (Any One Person) $ 5,000
Coverage to include:
Premises and Operations
Explosions, Collapse and Underground Hazards
Personal / Advertising Injury
Products / Completed Operations
Liability assumed under an Insured Contract (including defense costs assumed
under contract)
Independent Contractors
Designated Construction Projects(s) General Aggregate Limit, ISO CG 2503
(1997 Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form
2010 (2004 Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: “County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional
insured with respect to liability and defense of suits arising out of the activities
performed by, or on behalf of the Contractor, including completed operations”.
3) Auto Liability: Bodily injury and property damage for any owned,
hired, and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident)
$ 1,000,000
4) Contractors Pollution Liability: The County requires this coverage
whenever work at issue under this Contract involves potential pollution risk
to the environment or losses caused by pollution conditions (including
asbestos) that may arise from the operations of the Contractor described in
the Contractor’s scope of services. Policy shall cover the Contractor’s
completed operations. Contractors Pollution Liability coverage (including
Completed Operations) must be kept in effect for up to three (3) years after
completion of the project.
Coverage shall apply to sudden and gradual pollution conditions resulting
from the escape of release of smoke, vapors, fumes, acids, alkalis, toxic
chemicals, liquids, or gases, natural gas, waste materials, or other irritants,
contaminants, or pollutants (including asbestos). If the coverage is written
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on a claims-made basis, the Contractor warrants that any retroactive date
applicable to coverage under the polic y precedes the effective date of this
Contract; and that continuous coverage will be maintained or an extended
discovery period will be exercised for a period of three (3) years beginning
from the time that work under this Contract is completed.
a. The policy shall be endorsed to include the following as Additional
Insureds: “Pitkin County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials,
trustees, employees, agents, and volunteers named as an additional
insured with respect to liability and defense of suits arising out of
the activities performed by, or on behalf of the Contractor, including
completed operations”.
Minimum Limits:
Per Loss $ 1,000,000
Aggregate $ 1,000,000
5) Professional Liability: The Contractor shall maintain Professional
Liability covering wrongful acts, errors and/or omissions, including design
errors, if applicable, for damage sustained by reason of or in the course of
operations under this Contract resulting from professional services provided
by the Contractor as part of the Contract. Contractors Professional Liability
(Errors and Omissions) policy must be kept in effect during the project and
for up to three (3) years after completion of the project.
The policy/coverages shall be amended to include the following:
a. Coverage shall apply for three (3) years after project is complete.
b. Policy is to be on a primary basis; if other professional coverage is
carried.
Per Loss $ 1,000,000
Aggregate $ 2,000,000
6) Builders Risk Insurance or Installation Floater – Completed Value
Basis
Unless otherwise provided, the Contractor shall purchase and maintain, in
a company or companies lawfully authorized to do business in the
jurisdiction in which the Project is located, Builders' Risk Insurance in the
amount of the initial Contract Sum, plus value of subsequent modifications,
change orders, and cost of material supplied or installed by others,
comprising total value of the entire Project at the site on a replacement cost
basis without optional deductibles.
a. Policy must provide coverage from the time any covered property
becomes the responsibility of the Contractor, and continue without
interruption during construction, renovation, or installation,
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including any time during which the covered property is being
transported to the construction installation site, or awaiting
installation, whether on or off site.
b. Such Builders' Risk Insurance shall be maintained, unless otherwise
provided in the Contract Documents or otherwise agreed in writing
by all persons and entities who are beneficiaries of such insurance,
until final payment has been made or until no person or entity other
than the County’s has insurable interest in the property to be
covered, whichever is later.
c. The Builders' Risk insurance shall include interests of the County
and if applicable, affiliated or associate entities, the General
Contractor, subcontractors and sub-tier contractors in the Project.
d. The Builders' Risk Coverage shall be written on a Special Covered
Cause of Loss form and shall include theft, vandalism, malicious
mischief, collapse, false-work, temporary buildings, transit, debris
removal including demolition, increased cost of construction,
architect’s fees and expenses, flood (including water damage),
earthquake, and if applicable, all below and above ground structures,
piping, foundations including underground water and sewer mains,
piling including the ground on which the structure rests and
excavation, backfilling, filling, and grading.
e. The Builders’ Risk shall include a Beneficial Occupancy
Clause. The policy shall specifically permit occupancy of the
building during construction. Contractor shall take reasonable steps
to obtain consent of the insurance company and delete any
provisions with regard to restrictions within any Occupancy Clauses
within the Builder’s Risk Policy. The Builder’s Risk Policy shall
remain in force until acceptance of the project by the County.
f. Equipment Breakdown Coverage (a.k.a. Boiler & Machiner y) shall
be included as required by the Contract Documents or by law, which
shall specifically cover insured equipment during installation and
testing (including cold and hot testing).
g. The deductible shall not exceed $25,000 and shall be the
responsibility of the Contractor except for losses that involve all
Acts of God such as flood, earthquake, windstorm, tsunami,
volcano, etc.
7) Special Coverages (check as appropriate and insert amount):
a. ☒ Performance Bond $ 210,350.00
i. ☐ Labor and Material $
ii. ☐ Payment Bond $
b. ☐ Professional Errors and Omissions
c. ☐ Aircraft Liability
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d. ☐ Owner’s Protective
e. ☐ Boiler and Machinery
f. ☐ Loss of Use Insurance
g. ☐ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non -payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be sent directly to Pitkin County Procurement 530 E Main Street, Suite
#304, Aspen, CO 81611. If the insurance carrier will not provide the
required notice, the Consultant/Contractor and or its insurance broker shall
notify the County of any cancellation, or reduction in coverage or limits of
any insurance within seven (7) days of receipt of insurers’ notification to
that effect. Simultaneously with the Certificates of Insurance, the Contractor
shall file with the Project Lead a certified statement as to claims pending
against the required coverages, reserves established on account of such claims,
defense costs expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The Contractor’s insurance shall be primary and non-contributory
with any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: “all operations and locations at which
work for the referenced Project is being done.”
3) Certificates of Insurance for all renewal policies shall be delivered to
the Procurement Department at procurement@pitkincounty.com, at least
fifteen (15) days prior to a policy’s expiration date except for any policy
expiring on the expiration date of this Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
VIII. Exemptions and Preferences.
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A. All purchases of construction or building or any other materials for any contract
shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and
84-78000-5K.
B. Pursuant to state statute and to the extent permitted by law, Colorado labor shall be
employed to perform the Project to the extent of not less than eighty percent (80%)
of each type or class of labor employed on such project; except for highway
construction, which is subject to C.R.S. § 43-2-208, which provides that all laborers
shall be bona fide residents of Colorado with a preference to residents of the County
where the Project is performed.
IX. Protection and Restoration of Property and Landscape; Hazardous Materials.
A. Protection and Restoration of Property and Landscape.
1) The Contractor shall be responsible for the preservation of all public
and private property and shall carefully protect from disturbance or damage
all land and property, as well as any monuments and property marks until
the Project Lead has witnessed or otherwise referenced their location and
shall not remove them until directed.
2) The Contractor shall be responsible for all damage or injury to
property of any character, during the prosecution of the Project, resulting
from any act, omission, neglect, or misconduct in its manner or method of
executing the Project, or at any time due to defective Project work or
materials, and said responsibility shall not be released until the project shall
have been completed and accepted.
3) When or where any direct or indirect damage or injury is done to
public or private property by or on account of any act, omission, neglect, or
misconduct by the Contractor in the execution of the Project, or in
consequence of the non-execution thereof by the Contractor, it shall restore,
at its own expense, such property to a condition similar or equal to that
existing before such damage or injury was done, by repairing, rebuilding,
or otherwise restoring as may be directed, or it shall make good such
damage or injury in an acceptable manner.
4) Materials storage, equipment parking, vehicle parking and
stockpiling excavated materials shall be allowed only in those areas
designated by the Project Lead.
5) If the Contractor disturbs any of the landscape not called for
removal, it shall restore those areas as directed by the Project Lead at the
Contractor's expense.
B. Hazardous Materials
1) The County shall not be responsible for the cost of and the removal
or cleanup of Hazardous Materials found in any materials brought to the
Project site, after the Project site is turned over to the Contractor.
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2) The Contractor shall provide the Project Lead with a written
certification each time materials or equipment is brought onto the Project
site that such materials or equipment do not contain Hazardous Materials.
X. County Work at the Project Site.
A. The County may perform other work related to the Project at the site by the
County’s own forces, have other work performed by utility owners or let other
direct contracts therefor which shall contain terms similar to these. The Contractor
shall perform and coordinate its activities with other contractors to avoid conflict
and minimize disruptions.
B. The Contractor shall afford each utility owner and other contractor who is a party
to such a direct contract (or the County if the County is performing the ad ditional
work with the County's employees) proper and safe access to the site and a
reasonable opportunity for the introduction and storage of materials and equipment
and the execution of such work, and shall properly connect and coordinate the work
with theirs. The Contractor shall do all cutting, fitting and patching of the Project
that may be required to make its several parts come together properly and integrate
with such other work. The Contractor shall not endanger any work of others by
cutting, excavating or otherwise altering their work and will only cut or alter their
work with the written consent of Project Lead and the others whose work will be
affected. The duties and responsibilities of Contractor under this paragraph are for
the benefit of such utility owners and other contractors to the extent that there are
comparable provisions for the benefit of the Contractor in said direct contracts
between the County and such utility owners and other contractors.
C. If any part of the Contractor's Project depends for proper execution or results upon
the work of any such other contractor or utility owner (or the County), the
Contractor shall inspect and promptly report to the Project Lead in writing any
delays, defects or deficiencies in such work that render it unavailable or unsuitable
for such proper execution and results. The Contractor's failure to report such
conditions will constitute an acceptance of the other work as fit and proper for
integration with the Contractor's Project except for latent or non-apparent defects
and deficiencies in the other work.
XI. Changes in the Project and Use of Change Orders.
A. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder.
1) The Project Lead shall issue a notice informing the Contractor of a
planned change in the Project and requesting the Contractor's detailed price
proposal and adjusted schedule of work. The Contractor shall submit a
priced proposal for performing the proposed change in the Project within
five (5) days of notice or such other time acceptable to both parties. When
the Contractor and the County reach agreement on the adjustments to the
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Contract price and/or Contract time, and changes in the Project, such
adjustments shall be promptly recorded in an executed Change Order.
B. All Contractor initiated change requests shall be submitted to the County and the
Project Lead in a letter or written notice with the reference notation “Contractor
Change Request”. If the Contractor: (i) receives any oral or written instructions,
directives or interpretations of Contract Documents, or determinations from the
Project Lead or, (ii) identifies what it believes are design errors or omissions in the
Contract Drawings or Specifications, or (iii) encounters a differing site condition;
or, (iv) is delayed in the progress of the Project; or, (v) becomes aware of any other
matter or circumstance which it believes would require a change in the Contract
Price or Contract Time, the Contractor shall give the Project Lead prompt written
notice of such matters.
1) All Contractor change requests shall be dated, numbered
sequentially, and shall describe the action or event which the Contractor
believes may require an extension in time, price or other modification. The
Contractor shall also provide descriptions of possible Contractor actions or
solutions to minimize the cost of the Contractor change request and, provide
an estimate of the adjustment in the Contract Price and/or Contract Time,
which it believes is appropriate.
2) Contractor Time Requirements
a. With respect to orders, instructions, directives, interpretations,
determinations, or the discovery of any errors or omissions in this
Contract, a Contractor change request shall be submitted before the
Contractor acts on them, but in no event more than ten (10)
consecutive calendar days after they were received or discovered.
b. With respect to any differing site conditions, a Contractor change
request shall be submitted before the conditions are disturbed, but in
no event more than ten (10) consecutive calendar days after the
conditions are first discovered.
c. With respect to delays, a Contractor change request shall be
submitted as soon as the Contractor has knowledge of the delay, but
in no event more than ten (10) consecutive calendar days therefrom.
d. With respect to any matters or circumstance which the Contractor
believes would require a change, including delays, a Contractor
change request shall be submitted as soon as the Contractor has
knowledge of the matter or circumstance, but in no event more than
ten (10) consecutive calendar days after the Contractor becomes
aware of such circumstance or matter.
3) Submittal Requirements and Waiver of Claims
a. If the Contractor does not submit a Contractor change request within
the time required above, any action by the Contractor related to such
order, direction, instruction, interpretation, determination, design
error or omission, or other matter, including delays or differing site
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conditions, will not be considered by the County as a change to the
Project and the Contractor waives any claim for an adjustment on
the Contract Price or the Contract Time.
b. The Contractor shall, at the time a Contractor change request is
submitted provide the Project Lead with a complete and itemized
proposal of Contract price and time adjustments. The proposal shall
also contain a detailed explanation, citing all applicable provisions
in this Contract, which supports the Contractor change request. If
the Contractor does not submit its itemized proposal within the time
described above or within such extension, which the Project Lead,
in his/her discretion may have granted in writing, it waives any
claim for an adjustment in the Contract price or Contract time arising
out of the act or event described in the Contract change request.
c. If a Contractor change request is denied by the Project Lead, in
whole or in part, any claim for an increase in the Contract price or
Contract time arising out of the act or event described in the
Contractor change request is waived unless the Contractor timely
complied with the provisions of paragraphs 2(a-d) of this Section.
XII. Warranty and Guarantee; Tests and Inspections; Correction, Removal or Acceptance of
Defective Project Work
A. Warranty.
1) The Contractor warrants and guarantees to the County that all Project
work, whether supplied, furnished, installed, provided, or performed by
Contractor, a subcontractor, or supplier, will be in accordance with this
Contract and will not be defective and that all Project work shall be performed
in a skillful and workmanlike manner. Additionally, the Contractor shall
warrant that all equipment which is incorporated into the Project or any
subsystem shall be new, free from liens and defects in design, have clear title,
be free from faulty materials and workmanship, and shall conform in all
aspects to the terms of this Contract, to the drawings issued for manufacture
by the Contractor, and shall be in conformance with the those technical
specifications provided in Section II (Scope of Work) of this Contract and
Contractor's Proposal. Except where longer periods of warranty are indicated
for certain items, Contractor warrants Project work, whether furnished,
installed, provided, performed or supplied by Contractor, a subcontractor or
supplier, to be free from faulty materials and workmanship and that each piece
of equipment or any part thereof incorporated into the Project or any
subsystem shall conform to the aforementioned warranty and guarantee
provisions and be free from failure for a period of not less than One (1) Year
from date of Final Payment. Landscaping replacement shall be warranted for
two (2) growing seasons.
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2) With respect to all warranties, express or implied, from
subcontractors, manufacturers, or suppliers for Project work performed and
materials furnished under the Contract, the Contractor shall:
a. Obtain all warranties that would be given in normal commercial
practice. To the extent that the subcontractor's, manufacturer's, or
supplier's, standard warranty exceeds the minimum County
requirements as set forth in this Section or elsewhere in this Contract,
the subcontractor's, manufacturer's, or supplier's standard warranty
shall apply.
b. Require all warranties to be executed, in writing, for the benefit of the
County, if directed by the Project Lead; or
c. Enforce all warranties for the benefit of the County, if directed by the
Project Lead.
d. Assign all warranties and guarantees in writing to the County upon the
request of the County.
B. Access to Project. The Project Lead and the Project Lead’s representatives,
other representatives of the County, testing agencies and governmental agencies
with jurisdictional interests shall have access to the Project, at any time for their
observation, inspecting and testing. Contractor shall provide proper and safe
conditions for such access.
C. Tests and Inspections.
1) The Contractor shall cooperate with material testing persons and
firms, and for required inspections, and compliance and approval tests for the
work performed by the Contractor or its subcontractor.
2) If any laws, ordinances, rules, regulations, code or order of any public
body having jurisdiction requires any Project work (or part thereof) to
specifically be inspected, tested or approved, the Contractor shall assume full
responsibility therefore, pay all costs in connection therewith and furnish the
Project Lead the required certificates of inspection, testing or approval. The
Contractor shall also be responsible for and shall pay all costs in connection
with any inspection or re-testing required in connection with the County’s or
the Project Lead’s acceptance of a supplier of materials or equipment proposed
to be incorporated in the Project, or of materials or equipment submitted for
approval prior to the Contractor's purchase thereof for incorporation in the
Project. The cost of all inspections, testing, re-testing and approvals in addition
to the above which are required by this Contract shall be paid by the Contractor
(unless otherwise specified). The County will conduct and pay for the
conformance tests on materials installed in-place, and the Contractor shall pay
for re-testing of all failing and non-conforming materials thereafter.
3) All inspections, tests or approvals other than those required by laws,
ordinances, rule, regulations, code, or order of any public body having
jurisdiction shall be performed by organizations acceptable to the Project
Lead.
4) If any Project work (including the work of others) that is to be
inspected, tested or approved is covered without written concurrence of the
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Project Lead, it must be uncovered for observation. Such uncovering and
testing when required by the Project Lead shall be at the Contractor's expense.
5) Neither observations by the Project Lead nor inspections, tests or
approvals by others shall relieve the Contractor from the Contractor's
obligations to perform the Project in accordance with this Contract.
D. Correction or Removal of Defective Work. If required by the Project Lead or the
County, the Contractor shall promptly, as directed, either correct all defective Project
work, whether or not fabricated, installed or completed, or, if the Project work has
been rejected by the Project Lead or the County, remove it from the site and replace it
with non-defective Project work. The Contractor shall bear all direct, indirect and
consequential costs of such correction or removal (including but not limited to fees
and charges of engineers, architects, attorneys and other professionals) made
necessary thereby.
E. Correction Period. If within two (2) years after the date of Final Payment or such
longer period of time as may be prescribed by laws or by the terms of any applicable
special guarantee required by the Contract Documents or by any specific provision of
the Contract Documents, any Project work is found to be defective, the Contractor
shall promptly without cost to County and in accordance with County's written
instructions, either correct such defective Project work, or, if it has been rejected by
County, remove it from the site and replace it with non-defective Project work. If the
Contractor does not promptly (within seven (7) days from receipt) comply with the
terms of such instructions, or in an emergency where delay would cause serious risk
of loss or damage, the County may have the defective Project work corrected or the
rejected Project work removed and replaced, and all direct, indirect and consequential
costs of such removal and replacement (including but not limited to fees and charges
of engineers, architects, attorneys and other professionals) will be paid by the
Contractor. Contractor shall also pay for any damage to other Project work, other
property, or person, which occurred as a result of the defective Project work.
F. County May Correct Defective Work. If the Contractor fails within ten (10)
consecutive calendar days after written notice of the Project Lead or the County to
proceed to correct and to correct defective Project work or to remove and replace
rejected Project work as required by the Project Lead or the County in accordance
with paragraph D of this Section, or if the Contractor fails to perform the Project work
in accordance with the Contract Documents, or if the Contractor fails to comply with
any other provision of the Contract Documents, the County may, after seven (7) days'
written notice to the Contractor, correct and remedy any such deficiency. In
exercising the rights and remedies under this paragraph the County shall proceed
expeditiously to the extent necessary to complete corrective and remedial action. The
County may exclude the Contractor from all or part of the site, take possession of all
or part of the Project, and suspend the Contractor's services related thereto, take
possession of the Contractor's tools, appliances, construction equipment and
machinery at the site and incorporate in the Project all materials and equipment stored
at the site or for which the County has paid the Contractor but which are stored
elsewhere. The Contractor shall allow the County, the County's representatives,
agents and employees such access to the site as may be necessary to enable the County
to exercise the rights and remedies under this paragraph. All direct, indirect and
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consequential costs of the County in exercising such rights and remedies will be
charged against the Contractor, and a Change Order will be issued by the County
incorporating the necessary revisions in the Contract price. Such direct, indirect and
consequential costs will include but not be limited to fees and charges of engineers,
architects, attorneys and other professionals, all court costs and all costs of repair and
replacement of work of others destroyed or damaged by correction, removal or
replacement of the Contractor's defective Project work. The Contractor shall not be
allowed an extension of the Contract time because of any delay in performance of the
Project work attributable to the exercise by the County of the County's rights and
remedies hereunder.
XIII. Liquidated Damages. It is the County’s intent to complete this project no later than
October 4, 2019. Liquidated damages of Nine-Hundred dollars and Zero cents ($900.00)
per calendar day shall be paid if project is not completed by that deadline.
A. Time for Completion. It is hereby understood and mutually agreed, by and between
the Contractor and the County, that the date of beginning Project work and the time
of completion as specified herein are essential conditions of the Contract. The
Contractor agrees that said Project shall be prosecuted regularly, diligently, and at
such rate of progress as will ensure completion within the time(s) specified. It is
expressly understood and agreed, by and between the Contractor and the County, that
the time(s) for completion of the Project described herein are reasonable time(s) for
the completion of the Project, taking into consideration the average climatic
conditions prevailing in the locality of the Project.
B. Time is of the Essence to the Contract. It is further agreed that time is of the
essence in completing the Project, and that the Project Work Schedule and all dates
set forth therein and where in this Contract, an additional time is allowed for the
completion of the Project, the new time limit fixed by such extension shall be of the
essence of the Contract.
C. Liquidated Damages. Completion of the Project is of paramount importance to the
County. If any portion of the Project is not completed in accordance with any time
extensions granted by the County, the County will suffer damage, the extent of which
will be impractical and extremely difficult to estimate accurately. Therefore, as part
of the consideration for executing the Contract, it is hereby agreed that the Contractor
shall pay to the County the liquidated damage amounts specified in the Contract. This
particular provision shall not be construed as a penalty upon said Contractor for failing
fully to complete said Project as agreed in the Proposal and this Contract nor is it
intended, but as Liquidated Damages to compensate the County for all costs incurred
as a result of such breach of Contract.
D. Delays in Project Completion of Construction Phase. Subject to the terms of
"Excusable Delays", as contained in paragraph E of this Section, the Contractor
expressly agrees to pay the County as a reasonable estimate of just compensation for
damages contemplated with the clause, the amount set forth as liquidated damages for
each consecutive calendar day that completion is delayed in the construction of the
Project.
E. Excusable Delays - Force Majeure. If, by reason of Force Majeure, any party
hereto shall be rendered unable wholly or in part to carry out its obligations under this
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Contract then such party shall give notice and full particulars of such Force Majeure
in writing to the other party within a reasonable time after occurrence of the event or
cause relied upon, and the obligation of the party giving such notice, so far as it is
affected by such Force Majeure, shall be suspended during the continuance of the
liability then claimed, but for no longer period, and any such party shall remove or
overcome such inability with all reasonable dispatch. The term Force Majeure as
employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbances, acts of public enemy, orders of any kind of the Government of the
United States or the State of Colorado or any political subdivision, except the County,
or any civil or military authority, insurrection, riots, epidemics, landslides, lightning,
earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of
government and people, civil disturbances, explosions, breakage or accidents to
machinery, pipelines, or canals, or other causes not reasonably within the control of
the party claiming such inability. It is understood and agreed that the settlement of
strikes and lockouts shall be entirely within the discretion of the party having the
difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable to it in the judgment of the party having the difficulty.
F. Cumulative Remedy. The liquidated damages referred to herein are intended to be
and are cumulative and shall be in addition to every other remedy now or hereafter
enforceable at law, in equity, by statute, or under Contract.
XIV. Termination of Contract
A. The County may terminate this Contract upon the occurrence of any one or more of
the following events:
1) If the Contractor commences a voluntary case under any chapter of the
Bankruptcy Code (Title II, United States Code), as now or hereafter in effect,
or if Contractor takes any equivalent or similar action by filing a petition or
otherwise under any other federal or state law in effect at such time relating to
the bankruptcy or insolvency;
2) If a petition is filed against Contractor under any chapter of the
Bankruptcy Code as now or hereafter in effect at the time of filing, or if a
petition is filed seeking any such equivalent or similar relief against Contractor
under any other federal or state law in effect at the time relating to bankruptcy
or insolvency;
3) If the Contractor makes a general assignment for the benefit of
creditors;
4) If a trustee, receiver, custodian or agent of Contractor is appointed
under applicable law or under Contract, whose appointment or authority to
take charge of property of Contractor is for the purpose of enforcing a Lien
against such property or for the purpose of general administration of such
property for the benefit of Contractor's creditors;
5) If the Contractor persistently fails to perform the Project in accordance
with this Contract including but not limited to, failure to supply sufficient
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skilled workers or suitable materials or equipment or failure to adhere to the
work schedule established in this Contract;
6) If the Contractor disregards laws, ordinances, rules, regulations, or
orders of any public body having jurisdiction.
B. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof. Such
notice shall be given at least ten (10) days before the effective date of such
termination. In such event all finished or unfinished documents, data, studies and
reports prepared by the Contractor pursuant to this Contract shall become the
County’s property. Contractor shall be entitled to receive compensation in
accordance with the Contract for any satisfactory Project work completed pursuant
to the terms of this Contract prior to the date of termination. Notwithstanding the
above, Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the Contract by the Contractor.
XV. Independent Contract Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor’s obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers’ Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
F. The Contractor shall be required to complete and submit to the County, a Form W-9
Taxpayer Identification Number Request.
XVI. Computation of Time.
A. When any period of time is referred to in this Contract by days, it will be computed to
exclude the first and include the last day of such period. If the last day of any such
period falls on a Saturday or Sunday or on a legal holiday, such day will be omitted
from the computation.
B. All times stated in this Contract are of the essence.
XVII. Records and Cost Pricing Data.
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A. The Contractor shall maintain in a safe place at the site one record copy of all
Drawings, Specifications, Addenda, Written Amendments, Change Orders, Project
Directive Changes, Field Orders and written interpretations and clarifications in
good order and annotated and updated weekly to show all changes made during
construction. These record documents together with all approved samples will be
available to the Project Lead for reference. Upon completion of the Project, these
record documents and samples will be delivered to the Project Lead for the County.
B. The Contractor shall maintain all data and records pertinent to the Project performed
under this Contract, in accordance with generally accepted accounting principles, and
shall preserve and make available all data and records until the expiration of three (3)
years from the date of final payment under this Contract, or for such longer period, if
any, as is required by applicable statute or by other articles of this Contract. The
County shall have access to all such data and records for such time period to inspect,
audit and make copies thereof during normal business hours. The Contractor
covenants and agrees that it shall require that any subcontractor utilized in the
performance of this Contract permit the authorized representatives of the County to
similarly inspect and audit all data and records of said subcontractors relating to the
performance of said subcontractors under this Contract for the same time period.
C. If this Contract is completely or partially terminated, the records relating to the Project
terminated shall be made available for three (3) years after any resulting final
termination payment.
D. Records pertaining to appeals or to litigation or the settlement of claims arising under
or relating to the performance of this Contract shall be made available until disposition
of such appeals, litigation, or claims.
XVIII. Miscellaneous.
A. Any use of subcontractors by the Contractor for performance of this Contract must
be accepted in writing by the County.
B. Severability. If any term, section, or other provision of this Contract shall, for any
reason, be held to be invalid or unenforceable, the invalidity or unenforceability of
such term, section, or other provision shall not affect any of the remaining
provisions of this Contract, and to this end, each term, section and provision of this
Contract shall be severable.
C. Integration and Modification. This Contract represents the entire and integrated
Contract between the County and the Contractor and supersedes all prior negotiations,
representations, or contract, either written or oral. This Contract may be amended
only by written Contract signed by both the County and the Contractor.
D. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue
is agreed to be exclusively in the courts of Pitkin County, Colorado.
E. Attorney’s Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its
costs and reasonable attorney’s fees.
F. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive the monetary limitations or terms or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity
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Act, C.R.S., § 24-10-101, et seq., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or emp loyees. Further,
nothing in this Contract shall be construed or interpreted to require or provide for
indemnification of the Contractor by the County for any injury to any person or any
property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
G. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute
only currently budgeted expenditures of Pitkin County. Pitkin County’s obligations
under this Contract are subject to Pitkin County’s annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No
provisions of the Contract shall constitute a mandatory charge or requirement in
any ensuing fiscal year beyond the then current fiscal year of Pitkin County.
H. Notice. Any notice required or permitted under this Contract shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below
and by one of the following methods 1) hand-delivery or 2) registered or certified
mail, postage pre-paid to the mailing addresses set forth below. Each party by notice
sent under this paragraph may change the address to which future notices should be
sent. Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall
be construed to preclude personal service of any notice in the manner prescribed
for personal service of a summons or other legal process.
To Pitkin County:
Chris Baroody
76 Service Center Road
Aspen, CO 81611
Email:
Chris.Baroody@PitkinCounty.com
with copies to:
Pitkin County Attorney’s Office
530 E. Main St., Suite #301
Aspen, Colorado 81611
Email: Attorney@pitkincounty.com
To Contractor:
Frontier Paving, Inc.
P.O. Box 1167
Silt, CO 81652
Phone: (970) 625-2224
Email: Dave@FrontierPavingInc.com
I. Waiver. No waiver by either party of any right, term or condition of this
Contract shall be deemed or construed as a waiver of any other right, term or
condition, nor shall a waiver of any breach hereof be deemed to constitute a waiver
of any subsequent breach, whether of the same or of a different provision of this
Contract.
XIX. Contractor’s Representations.
A. In order to induce County to enter into this Contract, Contractor makes the
following representations:
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1) Contractor has familiarized himself with the nature and extent of this
Contract, Project, locality, and with all local conditions and federal, state,
and local laws, ordinances, rules and regulations that in any manner may
affect cost, progress, or performance of Project.
2) Contractor has carefully studied the site and has performed all
necessary investigations, tests, and subsurface investigations to define the
latent physical conditions of the construction site affecting cost, progress,
or performance of Project.
3) Contractor has made or caused to be made examinations,
investigations, and tests and studies of such reports and related data as it
deems necessary for the performance of Project at the Contract price, within
the Contract time, and in accordance with the other terms and conditions of
this Contract; and no additional examinations, investigations, tests, reports,
or similar data are or will be required by Contractor for such purposes.
4) Contractor has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of this Contract.
5) Contractor has given Project Lead written notice of all conflicts,
errors, or discrepancies that it has discovered in this Contract, and the
written resolution thereof by Project Lead is acceptable to Contractor.
6) By executing this Contract, the Contractor represents that it has
visited the site, familiarized itself with the local conditions under which the
Project work is to be performed (including weather conditions which can be
expected), and correlated its observations with the requirements of this
Contract.
7) The undersigned representative of Contractor represents that it is an
authorized representative of Contractor for the purposes of executing this
Contract and that it has full and complete authority to enter into this
Contract on behalf of Contractor.
XX. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
constitute an original, but all of which shall constitute one and the same document.
XXI. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and C.R.S.
§§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ or
contract with an illegal alien who will perform work under this Contract and will confirm
the employment eligibility of all employees who are newly hired for employment in the
United States to perform work under this Contract, through participation in the E-Verify
Program established under Pub. L. 104-208 or the State verification program established
Contract # 028.2019 Rev. 2018-10-10 btf
Budget Line Item # 110.54.96300.82717
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pursuant to §8-17.5-102(5)(c), C.R.S., Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this Contract or enter into a contract with a
Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly
employ or contract with an illegal alien to perform work under this Contract. Contractor (i)
shall not use E-Verify Program or State program procedures to undertake pre-employment
screening of job applicants while this Contract is being performed, (ii) shall notify the
Subcontractor and the contracting State agency within 3 days if Contractor has actual
knowledge that a Subcontractor is employing or contracting with an illegal alien for work
under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice, and
(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor and
Employment. If Contractor participates in the State program, Contractor shall deliver to
the contracting State agency, Institution of Higher Education or political subdivision, a
written, notarized affirmation, affirming that Contractor has examined the legal work status
of such employee, and shall comply with all of the other requirements of the State program.
If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 et
seq., C.R.S., the contracting State agency, institution of higher education or political
subdivision may terminate this Contract for breach and, if so terminated, Contractor shall
be liable for damages.
PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) shall comply with the provisions of §§24-76.5-101 et
seq., C.R.S., and (iii) has produced one form of identification required by §24-76.5-103,
C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF, the parties have executed this Contract as of the date first set out herein
above.
FRONTIER PAVING, Inc.
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
SECTION APPROVAL:
________________________________________________
!#SECTION LEADER#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Pitkin County Project Engineer
May-20-2019
Chris Baroody
Public Works Director
May-20-2019
Brian Pettet
May-22-2019
President
Charles Ellsworth
Jon Peacock
County Manager
Jun-04-2019
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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PUBLIC NOTICE
Pitkin County is accepting proposals to provide Construction for the:
Mountain Valley Asphalt Patching
and Cape Seal Project
More information is available online at www.BidNetDirect.com/Colorado.
Any and all questions, or requests for clarification, must be submitted by 4:00 PM MT on
April 5, 2019. Questions and requests for clarification will only be accepted via email at
procurement@pitkincounty.com.
Proposal documents must be uploaded to the BidNet Direct website no later than 2:00 PM
MDT on April 24, 2019.
Published in the Aspen Daily News: March 4, 2019 and March 11, 2019
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
2
PITKIN COUNTY PUBLIC WORKS
MOUNTAIN VALLEY ASPHALT PATCHING
AND CAPE SEAL PROJECT
TABLE OF CONTENTS
REQUEST FOR PROPOSAL
I. INTRODUCTION 3
II. COUNTY BACKGROUND 3
III. SCOPE OF WORK 4
A. SPECIFICATIONS AND DRAWINGS 4
B. BONDS 4
C. CONTRACT TIME AND LIQUIDATED DAMAGES 4
D. ADDITIONAL INFORMATION 4
IV. SELECTION PROCESS 4
A. SUBMITTALS 5
B. TIME SCHEDULE 6
C. EVALUATION CRITERIA AND WEIGHING 6
D. SELECTION COMMITTEE 7
E. CONTRACT 7
PROPOSAL FORM 8
INSTRUCTIONS TO PROPOSERS 12
BID SCHEDULE 17
BASE BID OF MOUNTIAN VALLEY ASPHALT
PATCHING AND CAPE SEAL PROJECT
ATTACHMENT A – PLANS 18
ATTACHMENT B – SPECIAL PROVISIONS 19
ATTACHMENT C – PITKIN COUNTY SAMPLE CONSTRUCTION CONTRACT 20
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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REQUEST FOR PROPOSAL
MOUNTAIN VALLEY ASPHALT PATCHING
AND CAPE SEAL PROJECT
GENERAL INFORMATION TO PROPOSERS
I. INTRODUCTION
Pitkin County will accept proposals from interested parties for the Pitkin County Public
Works Mountain Valley Asphalt Patching and Cape Seal Project located south east of
the City of Aspen within the Mountain Valley Development. The Mountain Valley
Development is a residential neighborhood with a single access of SH82 and includes
the streets of Mountain Laurel Drive, Mountain Laurel Court, West Lupine Drive and
East Lupine Drive. Each street is to be cape sealed after a number of seams and asphalt
cracks are patched.
II. COUNTY BACKGROUND
Covering 975 square miles, Pitkin County is located in the heart of the White River
National Forest, surrounded by the spectacular peaks of the central Rocky Mountains.
Pitkin County is located in Colorado with the county seat of Aspen. Pitkin County
includes the communities of Aspen, Snowmass, Woody Creek, Old Snowmass,
Meredith, Thomasville, Redstone and portions of the town of Basalt. As public
servants, we work in the public trust to ensure quality of life and experience in Pitkin
County for present and future generations.
Organizational Values: Pitkin County embraces the following values to promote
public trust and confidence in County Government.
Stewardship:
We strive to leave our natural environment, community,
public assets, and organization in better condition than we
found them for current and future generations.
Ethics: We hold ourselves to high standards of honesty and
dependability in the conduct of county business.
Excellence:
We are committed to providing quality services that are
accessible, accurate and innovative to meet our
community’s needs.
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Budget Line Item # 110.54.96300.82717 Mountain Valley
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Collaboration:
We work together as employees and with citizens and
other government, non-profit and private sector
organizations helping each other succeed in promoting and
achieving the public’s goals.
Open
Communication:
We are committed to listening to our citizens and partners
and to giving accurate and timely information.
Positive Work
Environment:
We appreciate dedicated and knowledgeable employees
and support their professional and personal growth.
III. SCOPE OF WORK
A. SPECIFICATIONS AND DRAWINGS
Proposers will be required to submit a proposal based on the attached specifications
and drawings, see:
Attachment A - Plans
Attachment B – Special Provisions
Only proposals with a complete proposal form and bid schedule with no prices left
blank, will be considered.
B. BONDS
All construction for projects in excess of $50,000 must submit a performance bond
for at least fifty percent (50%) of the Contract value.
C. CONTRACT TIME AND LIQUIDATED DAMAGES
The County will endeavor to have all work or substantial portions of the project
completed by October 4th, 2019. The Contractor shall complete all work by the
date(s) determined in the schedule proposed by the Contractor and negotiated with
the County and in accordance with the “Notice to Proceed.
Liquidated damages of nine hundred dollars and zero cents ($900.00) per calendar
day will be accrued if project is not completed by that deadline.
D. ADDITIONAL INFORMATION
It is the Contractors responsibility to provide all safety equipment necessary and to
perform all work in a safe and workman-like manner. Pitkin County reserves the
right to enter the construction site for periodic checks of safe working
environments.
IV. SELECTION PROCESS
The County is required by the terms of the Pitkin County Procurement Code to conduct
a competitive selection process to select a Contractor for the above-described proposal.
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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This process shall be through formal proposals submitted in response to this Request
for Proposals.
A. PROPOSAL SUBMITTALS
1. Proposer shall submit proposals for this project as outlined in the Request for
Proposals and Scope of Services, or an alternately developed plan as developed by
Proposer in response to and in accordance with this Request for Proposals and
Information to Proposers attached hereto.
Proposal Format: Each response shall be 8½” X 11” in size. Font size shall be no
smaller than 12 point and submission shall not exceed twenty (20) pages total, any page
after page 20 will not be reviewed. Exclusions for cover letters, Proposal Form,
personnel résumés, and Template Contract revisions, all to be uploaded as their own
separate file.
a. The proposal must contain name, address, daytime phone number(s), and e-mail
address for person(s) to whom additional selection process requests should be
communicated;
b. Write-up of proposed approach (basic description of how Proposer will proceed
with this project), timetable for the project, and proposed method of
compensation for services rendered;
c. Statement of Qualifications of the Proposer;
d. References;
e. Completed Proposal Form;
f. List of all subcontractors; and
g. Template Contract revisions;
2. Proposer may be required to supply additional information upon request, or to
make additional submissions under secondary selection criteria, if necessary.
3. Any and all questions or clarifications shall be submitted via email to
procurement@pitkincounty.com, no later than 5:00 PM on April 5, 2019. All
questions, comments and answers provided shall be shared with all Proposers per
the specifications.
4. All Proposals must be uploaded to the BidNet Direct website. Proposals will not
be accepted in any other form or manner
5. During the Request for Proposal selection process, all proposals shall remain
confidential. The entire selection process (procurement) file shall be available to
the public (which includes all Proposers) after an agreement is approved by the
County, except those items for which confidentiality has been requested in writing
by the Proposer, and providing that the County Attorney has reviewed and
determined this to be the properly confidential under the State Open Records Act
and other relevant statutes and regulations.
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Budget Line Item # 110.54.96300.82717 Mountain Valley
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B. TIME SCHEDULE
The County will endeavor to use the following timetable:
February 25, 2019 Request for Proposals publicly advertised, posted on website
(www.bidnetdirect.com/colorado)
March 20, 2019 Optional pre-proposal meeting at 1:30 PM MT, located at:
Pitkin County Public Works
76 Service Center Road
Aspen, CO 81611
April 5, 2019 Proposer’s request for clarification and questions due via email
to procurement@pitkincounty.com by 4:00 PM MDT
April 12, 2019 County’s Response(s) to clarifications and questions posted to
BIDNET DIRECT
April 24, 2019 PROPOSALS MUST BE UPLOADED TO BIDNET DIRECT
BY 2:00 PM MDT
WEEK OF:
April 25, 2019 Meeting of Selection Committee; checking of references;
requests for additional information, if necessary; scheduling of
interviews, if necessary
April 26, 2019 Interview with short-listed proposers, if necessary
April 29, 2019 Notice to Proposers
May 6, 2019 Anticipated Contract Start Date
October 4, 2019 Completion of all Construction
C. EVALUATION CRITERIA AND WEIGHING
Selection of the "short-listed" Proposers to be interviewed and/or the selection of the
top-ranked Proposer will be based upon the following criteria and relative importance
(or as the same may be amended or supplemented by published secondary selection
criteria, if any):
1. Approach to Project: 20%
The Proposer shall prepare a brief statement as to how the Project will be approached;
the Project schedule, including milestones and completion dates; personnel
assignments, including qualifications and experience of those personnel; the time
estimates of personnel assigned to the Project; and other pertinent facts
2. List of Similar Projects: 25%
The Proposer shall submit examples of work with governmental agencies and work of
similar size and type
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Budget Line Item # 110.54.96300.82717 Mountain Valley
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3. Availability and Schedule: 25%
The Proposer shall demonstrate the ability to staff and complete the Project in a timely
fashion
4. Estimated Cost of Services: 30%
The Proposer shall list all costs assumed necessary to provide completed product,
including cost of sub-consultants, reimbursables, and miscellaneous. The Proposer
shall provide a list of standard hourly rates for personnel anticipated to complete Project
D. SELECTION COMMITTEE
Communications between Proposer and any member of the selection committee during
the selection process except when and in the manner expressly authorized by the
Request for Proposals, is prohibited. Violation of this restriction is grounds for
disqualification from the process.
Voting Members of the Selection
Committee:
Non-voting counsel to the
Selection Committee:
-Chris Baroody, Engineering -County Attorney
-Gerald Fielding, Engineering -County Procurement
-Bert Pearce, Engineering
E. CONTRACT
A sample of the Pitkin County Construction Contract is included as Attachment C. The
Proposer must present exceptions to the standard contract with the proposal. If concerns
are not expressed, the County shall consider the terms and conditions as accepted.
Contract alterations, modifications, additions or deletions will not be accepted at any
time after proposals are submitted. Submittal of contract changes is for County
information only and will only be reviewed after vendor selection has been completed;
it does not disqualify any vendor from contract award.
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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PROPOSAL FORM
Proposal Time: 2:00 PM MT
Proposal Date: April 24, 2019
From:
Phone
E-mail Address:
To: THE PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS
c/o Chris Davis, Procurement
530 East Main Street, Suite 304
Aspen, CO 81611
For: The Mountain Valley Asphalt Patching and Cape Seal Project
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer having
examined this Request for Proposals (RFP), including the site of the proposed Project and
being familiar with conditions surrounding the construction of the proposed Project, including
the availability of materials and labor hereby proposed to furnish all labor, materials, supplies,
bonds, permits, services and supervision required to perform the Project for the project
identified above and listed below and as detailed in this RFP for the sum of:
The lump sum of Dollars ($ )
The project will be completed within working days of initiating the Project.
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Description:
Each proposer should submit in their proposal, a schedule to complete the project including
anticipated start date for construction activities and installation of traffic control required by
the Contractor. The proposer’s project schedule should include the number of days required
for each phase of construction; including patching, concrete work and the cape seal.
Statement and Detailed Approach to Project: __
__
__
__
__
Proposed project timeline: __
__
__
________
Proposed Payment Schedule: __ __
________
Qualifications of Proposer:
Please insert name, address, phone number and description of similar projects for reference
checks.
1)
2)
3)
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QUALIFICATIONS OF PERSONNEL
Please list assigned personnel and their qualifications
1) ________________________________________________
Qualifications:
List of similar Project performed:
Reference Name:
Reference Phone:
2) ________________________________________________
Qualifications:
List of similar Project performed:
Reference Name:
Reference Phone:
3) ________________________________________________
Qualifications:
List of similar Project performed:
Reference Name:
Reference Phone:
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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It is further understood that the right is reserved by the County to reject any and all proposals
and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from
specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. .
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this day of , 2019
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer should
be signed by an officer, i.e. President or vice-president. The signature of the officer signing
shall be attested to by the secretary and properly sealed. If the proposal is being submitted by
an individual or a partnership, the proposal shall so indicate and be properly signed.
(Attach a Separate Sheet for Suggested Cost Savings Alternatives)
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INSTRUCTIONS TO PROPOSERS
FOR PITKIN COUNTY CONTRACTS
1. a. A "Proposal" is a responsive, conforming, unconditional, complete, legible and properly
executed offer on the Pitkin County Proposal Form to do the work called for in the Request
for Proposals (“RFP”).
b. Proposals must be submitted in sealed envelopes or electronically in PDF format and
submitted at the time and place designated in the RFP. Proposal envelopes and electronic
submissions must be clearly marked on the front of the envelope or in the electronic
submission as a "sealed proposal" with the project name and the name, contact person,
mailing address and telephone number of the Proposer. For both paper and electronic
submissions, the County reserves the right to request verification of any original or
electronic signature at any time before issuing a Notice of Award.
c. It shall be the responsibility of the Proposer to ensure that the Proposal is in proper form
and in the County's possession by or before the scheduled time and date of public Proposal
opening. Proposals will not be accepted after the scheduled time and date of opening. Any
Proposals received late will be returned to the Proposer unopened, if possible. In the event
that it is impossible to determine who the late Proposer is unless the envelope is opened,
the envelope will be opened, the address determined, and the envelope and Proposal
returned immediately to the Proposer.
d. If specified in the Request for Proposals, parties who request packages of proposal
documents will be required to pay a fee for the document package. All parties who request
packages must provide the name of the potential Proposer, along with the name of a
contact person, address, telephone number, fax number and email address for the purpose
of dissemination of Addenda or additional proposal information.
e. If a mistake is made or discovered at or after the public opening, the County reserves the
right to determine which party made the mistake and whether the mistake is material and,
after these determinations, the County, in its sole discretion, shall make the decision
whether to accept or reject the Proposal. No advantage shall be taken by either party of
manifest clerical errors or omissions in the Proposal documents or the Request for
Proposals (and plans and specifications). All Proposers are required to notify the County
immediately of any errors or omissions that may be encountered. (See 2.a. and 2.c.,
below).
f. The signer of the Proposal must initial any alteration or erasure. If provided on the
required Proposal Form, the proposal price of each item must be stated in numerals and
words; in case of a conflict, the words will control. In case of conflict between the
indicated sum of any addition of figures and the correct sum, the correct sum will control.
g. No reimbursement will be made by the County for any costs incurred in the preparation
of a statement of qualifications, Proposals, or attendance at a site inspection, pre-bid
conference or interviews.
h. No person, firm, corporation or other entity shall be allowed to make, file or be interested
in more than one Proposal for the same work, unless alternate proposals are called for. A
person, firm, corporation or other entity who has submitted a subproposal to Proposer, or
who has quoted prices on materials to a Proposer, is not hereby disqualified from
submitting a subproposal or quoting prices to other Proposers.
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2. a. If any person contemplating submitting a Proposal is in doubt as to the true meaning of
any part of the Drawings, Specifications or other Proposal or Contract Documents, or finds
discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions in the
Drawings or Specifications or the proposal process, he/she must submit to the
Procurement Officer a written request for an amplification, clarification, explanation,
interpretation or correction thereof. Failure to do so shall constitute: (1) acceptance by the
Proposer of the Drawings, Specifications or other Proposal or Contract Documents as is,
and (2) a waiver by the Proposer of any and all claims arising, or that might arise, out of
such discrepancies, errors, ambiguities, inconsistencies, incompleteness or omissions.
b. Proposers may propose substitute materials or techniques if such substitution is equal to
or better than the materials or techniques described in the RFP and if the substitution has
been submitted in writing at least ten (10) days prior to the public Proposal opening. The
burden of proof of equality or superior quality is on the Proposer. If accepted as equal by
the County in its discretion, the substitute will be designated as an alternative on a formal
addendum distributed to all Proposers at least three (3) days prior to the deadline for
Proposal submission.
c. Any amplification, clarification, explanation, interpretation or correction of the documents
will be made only by written Addendum duly issued and a copy of the Addendum will be
mailed or delivered to each person receiving a set of the Proposal Documents. Delivery,
as used in these Instructions, shall include electronic delivery through e -mail, facsimile,
web-posting or other electronic means. Neither the Owner nor the Procurement Officer
will be responsible for any information, representations, explanations or interpretations of
the Contract Documents not in written addenda.
d. The County reserves the right to call a pre-proposal conference; if called and conducted,
a summary of the pre-proposal conference will be mailed or electronically delivered to all
parties receiving a set of Proposal documents.
e. On request, the County will provide each Proposer access to the site to conduct, at Propo-
ser's sole cost, such inspections, tests and investigations as each Proposer deems necessary
for submission of a Proposal. No information provided by County representatives at such
a site inspection shall be deemed a waiver of the requirements of 2.a. and 2.c., above.
f. Any Addenda issued during the time of the Proposal process, or forming a part of the
Proposal Documents, shall be covered in the Proposal, and shall be considered a part of
the RFP. Receipt of each Addendum shall be acknowledged in the Proposal.
g. If specified in the RFP, a request for qualifications may precede the RFP process.
3. a. Each Proposal, if required by the Proposal Documents, shall be accompanied by a certified
check or bid bond in a form acceptable to the County Attorney, in an amount specified,
payable without condition to the County as a guarantee that the Proposer, if awarded the
Contract, will promptly execute the Agreement in accordance with the Proposal, and will
furnish, if required by the Proposal, good and sufficient bonds for the faithful performance
of the Contract and for the payment to all persons supplying labor and material for the
work (see 10.a., below). The Proposal guaranties of all parties except the three highest
scoring Proposals will be returned promptly after the opening of Proposals. After
execution of the Contract and issuance of a Notice to Proceed, the remaining two
Proposers’ guaranties will be returned.
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b. Proposer also, if required by the Proposal Documents, will fully complete and submit with
the Proposal a Pitkin County Qualification Statement, or an updated Statement if one is
already on file. Pitkin County reserves the right to pre-qualify Proposers based on said
qualification statements.
c. Proposer also must submit with the Proposal a list of subcontractors, independent
contractors and suppliers to be employed under the Contract. If the County has a
reasonable objection to any such subcontractor, independent contractor or supplier, it shall
notify the Proposer and the Proposer may then: (a) withdraw the Proposal; or (b) substitute
an acceptable contractor or supplier. If required by the Contract Documents,
subcontractors, independent contractors and/or suppliers may be required to submit a
Contractor's Qualification Statement.
d. Proposals by corporations must be executed in the corporate name by the president or a
vice-president (or other corporate officer accompanied by evidence of authority to sign)
and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation shall be shown below the
signature.
e. Proposals by partnerships or limited liability companies (“LLC”) must be executed in the
partnership or LLC name and signed by a partner, authorized LLC officer, whose title
must appear under the signature and the official address of the partnership or LLC must
be shown below the signature. The state in which the entity was formed and whose law
governs the entity shall be shown below the signature.
f. All names must be typed or printed below the signature.
4. a. Proposer acknowledges that this proposal is solicited and submitted subject to the
requirements of the "Pitkin County Procurement Code," (Ordinance #026-2005, as
amended by Ordinance #03-2007 (copies available on the Pitkin County website at
http://pitkincounty.com/DocumentCenter/Home/View/5314 or upon request for a
nominal charge). As such, the Proposer agrees to comply with all applicable requirements
of said Procurement Code relating to proposing, contract drafting, contract administration
and ethics. The requirements of the Procurement Code are incorporated herein by this
reference.
b. The Proposer shall immediately notify the County Manager in writing of any violation of
said Code by the County's employees or agents, which violation is known or should have
been known by Proposer, and failure to so notify the County of violations within five (5)
days of knowledge of such violations shall disqualify the Proposer from award of the
Contract being proposed and shall be deemed as a waiver of any action or defense that the
Proposer may have against the County by reason of such violation of the Procurement
Code.
c. The submission of a Proposal shall be conclusive evidence and legal admission that the
Proposer: (1) has no questions, complaints or objections in connection with the Proposal
process and/or documents, subject to any requests made by Proposer for amplification,
clarification, explanation, interpretation or correction pursuant to Paragraph 2.a. and 2.c.,
above; (2) has no questions, complaints or objections as to the completeness, sufficiency,
scope or detail of the Proposal Documents; and (3) has full knowledge of the scope, nature,
quality and quantity of work to be performed, the detailed requirements of the Proposal
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
15
Documents including any and all contract documents, the plans and specifications, the site
and conditions under which the work is to be performed, the Pitkin County Procurement
Code and applicable Colorado law.
5. a. All Proposals will be opened and read in public by name of Proposer only. No Proposals
may be withdrawn after the beginning of the public opening. The County, in its sole
discretion, may delay a Proposal opening for no longer than two (2) business days if
weather or other circumstances beyond control of Proposers results in delay in receipt of
Proposals. Proposals may be withdrawn at any time prior to the beginning of the public
opening or modified by a document executed and delivered in a form substantially similar
to the Proposal Form prior to opening.
b. All Proposals submitted must be valid for a minimum period of sixty (60) days after the
date of the Proposal opening. During this time, Proposers are investigated, and Proposals
are evaluated.
6. a. Proposals will be awarded to the highest scoring Proposer complying with the terms,
conditions, guidelines, selection criteria, plans and specifications presented in the Request
For Proposals.. All rights are reserved by the County to determine, in the County's sole
reasonable discretion, whether the Proposal meets the needs or a purpose intended and is
within the project budget.
b. Although price may be a major consideration in the selection of a Proposal, the County
does not award on price alone. The County may also consider the quality of product as
judged by the County; past experience with Proposers, subcontractors, independent
contractors, products or suppliers; qualifications of the Proposers and/or subcontractors,
independent contractors or suppliers; services offered; warranties; maintena nce
considerations; long-range costs; delivery; and similar considerations, all as specified in
detail in the RFP.
c. The County reserves the absolute right to conduct such investigations as it deems
necessary to assist in the evaluation of any Proposal and to establish the experience,
responsibility, reliability, references, reputation, business ethics, history, qualifications
and financial ability of the Proposers and proposed subcontractors, independent
contractors and suppliers. The purpose of such investigation is to satisfy the County that
the Proposer has the experience, resources and commercial reputation necessary to
perform the work and support any warranties in accordance with the Contract Documents
in the prescribed manner and time.
d. The County, at its sole discretion, may require the apparent successful Proposer to
demonstrate, at a place and time designated by the County, that the Proposal meets the
performance criteria specified, or to otherwise provide documented proof from
independent reliable sources acceptable to the County that said performance criteria will
be met prior to final acceptance of the Proposal. The burden of proof of such a
demonstration is on the Proposer. In the event that the apparent successful Proposer fails
to demonstrate or provide acceptable proof of meeting required performance criteria, that
proposal will be rejected and the next eligible Proposer in the selection ranking will be
invited to participate in the same process until a proposal meeting performance criteria is
found within the ranking of eligible Proposers. The County reserves the rights to reject
any or all Proposals or to otherwise accept the Proposal which in the County's sole
discretion is in the best interest of the County.
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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e. Pitkin County reserves the right, if it deems such action to be in the best interests of the
County, to reject any and all Proposals or to waive any irregularities or informalities
therein. Any incomplete, conclusory, false or misleading information provided by
Proposer shall be grounds for rejection of the proposal. If proposals are rejected, the
County further reserves the right to investigate and accept the next best proposal in order
of ranking or to reject all proposals and re-solicit for additional proposals.
f. Any questions or disputes involving the documents or procedures not covered by these
Instructions or other Proposal Documents shall be resolved by the Procurement Officer on
the basis of fairness, custom in the industry, maximization of competition and best
interests and convenience of the County.
7. Issuance of Notice of Award, execution of Contract Documents and issuance of a Notice to
Proceed shall be as specified in the Contract Documents.
8. Contracts will be executed on standard Pitkin County Contract documents and/or by separate
agreement with the Proposer. Copies of any applicable standard forms are included with the
Proposal Documents. The County reserves the right to negotiate with the Proposer for contract
terms not specified in the Proposing Documents. Any changes from the Pitkin County standard
form contract may result in a delay in the issuance of a Notice to Proceed in order to obtain any
necessary County Attorney review of changes from the standard form. Proposer agrees that any
such delays shall not be grounds for either additional compensation or an extension of time to
complete the work that is the subject of the Proposal.
9. If the contract awarded as a result of a Proposal extends beyond the calendar year, nothing herein
shall be construed as an obligation by the County beyond any amounts that may be, from time
to time, appropriated by the County on an annual basis. It is understood that payment under any
Contract is conditional upon annual or supplemental statutory appropriation of funds by said
governing body and that before providing services, the Proposer, if he/she so requests, will be
advised as to the status of funds appropriated for services or materials and shall not be obligated
to provide services or materials for which funds have not been appropriated.
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
17
BID SCHEDULE - BASE BID OF MOUNTAIN VALLEY APSHALT
PATCHING AND CAPE SEAL PROJECT
ITEM UNIT CONTRACT ITEM QUANTITY UNIT COST TOTAL COST
202-00202 SY REMOVAL OF GUTTER (CONCRETE) 88 $ $
202-00220 SY REMOVAL OF ASPHALT MAT 820 $ $
202-00240 SY REMOVAL OF ASPHALT MAT (PLANING) 946 $ $
203-00000 CY UNCLASSIFIED EXCAVATION 5 $ $
208-00046 EA PRE-FABRICATED CONCRETE WASHOUT STRUCTURE 1 $ $
210-04010 EA ADJUST MANHOLE 4 $ $
210-04050 EA ADJUST VALVE BOX 6 $ $
304-06000 TON AGGREGATE BASE COURSE (CLASS 6) 38 $ $
403-00720 TON HOT MIX ASPHALT (FULL DEPTH PATCH) (PG 58-28) 216 $ $
403-34721 TON HOT MIX ASPHALT (GRADING SX)(75) (PG 58-28) 100 $ $
403-40001 TON HOT MIX ASPHALT SPEED TABLE (PG 58-28) 4 $ $
410-09003 SY CAPE SEAL (TYPE II) 19866 $ $
507-00725 LF SLOPE AND DITCH PAVING (SPECIAL) 90 $ $
609-24013 LF GUTTER TYPE 2 (MODIFIED)(3-FOOT) 48 $ $
609-24014 LF GUTTER TYPE 2 (MODIFIED)(4-FOOT) 40 $ $
620-00020 EA SANITARY FACILITY 1 $ $
626-00000 LS MOBILIZATION 1 $ $
627-00001 GAL PAVEMENT MARKING PAINT (W/ GLASS BEADS) 14 $ $
630-00000 LS CONSTRUCTION ZONE TRAFFIC CONTROL 1 $ $
700-70010 FA F/A MINOR CONTRACT REVISIONS 1 $ 20,000.00 $ 20,000.00
TOTAL COST OF MOUNTAIN VALLEY ASPHALT PATCHING AND CAPE SEAL PROJECT $
IN WORDS:
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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ATTACHMENT A – PLANS
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
19
ATTACHMENT B – SPECIFICATIONS
Contract # 028.2019 Rev.8.26.11 jaa
Budget Line Item # 110.54.96300.82717 Mountain Valley
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ATTACHMENT C – PITKIN COUNTY SAMPLE CONSTRUCTION CONTRACT
17
CITY OF
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ASPEN MOUNTAIN
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HIGHWAY CONSTRUCTION FOR PLANS OF PROPOSED
PITKIN COUNTY PUBLIC WORKS
MOUNTAIN VALLEY ASPHALT PATCHING AND CAPE SEAL PROJECT
PITKIN COUNTY, COLORADO
BID PLANS
FEBRUARY 25, 2019
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Know what's below.
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BID PLANS
FEBRUARY 25, 2019
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BID PLANS
FEBRUARY 25, 2019
Know what's below.
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BID PLANS
FEBRUARY 25, 2019
Know what's below.
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BID PLANS
FEBRUARY 25, 2019
Know what's below.
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BID PLANS
FEBRUARY 25, 2019
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FEBRUARY 25, 2019
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ENDROAD WORK
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SPECIFICATION DOCUMENTS
FOR
MOUNTAIN VALLEY ASPHALT
PATCHING AND CAPE SEAL PROJECT
Contact # 028.2019
Budget Line Item # 111.54.96300.82717
Pitkin County Public Works
76 Service Center Road
Aspen, Colorado 81611
Bid Plan Set
February 25, 2019
Prepared by:
Pitkin County Public Works
76 Service Center Road
Aspen, CO 81611
(970) 920-5390
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
1
SPECIAL PROVISIONS
MOUNTAIN VALLEY ASPHALT
PATCHING AND CAPE SEAL PROJECT
PITKIN COUNTY, COLORADO
The 2017 Standard Specifications for Road and Bridge Construction controls construction of this
project. The following special provisions supplement or modify the Standard Specifications and take
precedence over the Standard Specifications and plans.
PROJECT SPECIAL PROVISIONS
Page
Project Special Provisions Index Page ........................................................................................1
Standard Special Provisions Index Pages ...................................................................................2
Commencement and Completion of Work .................................................................................3
Revision of Section 101 – Definitions and Terms ......................................................................4
Revision of Section 102 – Bidding Requirements and Conditions.............................................5
Revision of Section 104 – Scope of Work ..................................................................................6
Revision of Section 105 – Control of Work ...............................................................................7
Revision of Section 107 – Legal Relations and Responsibility to the Public .............................8
Revision of Section 107 – Insurance ..........................................................................................9
Revision of Section 108 – Prosecution and Progress.................................................................10
Revision of Section 201 – Clearing and Grubbing ....................................................................11
Revision of Section 202 – Removal of Asphalt Pavement ........................................................12
Revision of Section 203 – Cape Seal ...................................................................................... 13-19
Revision of Section 609 – Curb and Gutter ...............................................................................20
Revision of Section 630 – Traffic Control .............................................................................. 21-23
Revision of Section 700 – Force Account Items .......................................................................24
Utilities ................................................................................................................................... 25-26
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
2
SPECIAL PROVISIONS
MOUNTAIN VALLEY ASPHALT
PATCHING AND CAPE SEAL PROJECT
PITKIN COUNTY, COLORADO
STANDARD SPECIAL PROVISIONS
No.
Name Date of Pages
Revision of Section 103 – Consideration of Proposals (July 3, 2017) 1
Revision of Section 105 – Construction Drawings (July 3, 2017) 1
Revision of Section 106 – Supplier List (July 3, 2017) 1
Revision of Section 107 – Laws to be Observed (October 12, 2017) 1
Revision of Section 108 – Liquidated Damages (July 20, 2017) 1
Revision of Section 108 – Payment Schedule (Single Fiscal Year) (July 3, 2017) 1
Revision of Section 108 – Subletting of Contract (October 12, 2017) 1
Revision of Section 109 – Prompt Payment (Local Agency) (July 3, 2017) 2
Revision of Section 206 – Removability Modulus (October 12, 2017) 1
Revision of Section 208 – Erosion Control (July 3, 2017) 1
Revision of Section 213 – Mulching (April 25, 2018) 1
Revision of Section 250 – Environmental, Health and Safety Management (July 3, 2017) 3
Revision of Section 625 – Construction Surveying (July 3, 2017) 1
Revision of Section 703 – Classification for Aggregate Base Course (October 12, 2017) 1
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
3
COMMENCEMENT AND COMPLETION OF WORK
The Contractor shall select the date that work begins for this project. The Contractor shall notify
the Engineer, in writing, at least 10 days before the proposed beginning date. The date that work
begins shall be subject to the Engineer’s approval. A different date may be authorized in writing
by the Engineer in the "Notice to Proceed."
The Contractor shall complete all work by October 04, 2019 in accordance with the "Notice to
Proceed."
Stockpiling of materials before the beginning date is subject to the Engineer's approval. If such
approval is given, stockpiled material will be paid for in accordance with Sections l09 and 626.
Section 108 of the Standard Specifications is hereby revised for this project as follows:
Subsection 108.03 shall include the following:
Salient features for this project are:
(1) Mobilization
(2) Install traffic control
(3) Removal of concrete and replacement of concrete gutters and cross drains
(4) Removal of asphalt and asphalt patching
(5) Removal and replacement of HMA Speed Table
(6) Cape seal of Mountain Valley streets
(7) Striping
(8) Site restoration and cleaning
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
4
REVISION OF SECTION 101
DEFINITION AND TERMS
Section 101 of the Standard Specifications is hereby revised for this project as follows:
Certain terms utilized in the Specifications referred to in the paragraph above shall be interpreted to have
different meanings within the scope of the Contract. A summary of redefinitions follows:
Subsection 101.10 CDOT Resident Engineer shall be replaced with Pitkin County Engineer.
Subsection 101.28 Department shall be replaced with the Pitkin County Public Works
Department.
Subsection 101.29 Engineer shall be defined as the Pitkin County Engineer acting directly or
through an authorized representative, who is responsible for engineering and administrative
supervision of the project.
Subsection 101.39 Laboratory shall be defined as the testing laboratory of Pitkin County or other
laboratory designated by Pitkin County.
Subsection 101.51 Project Engineer shall be defined as the County Engineer’s duly authorized
representative who may be a County employee or an employee of a consulting engineer
(consultant) under contract to the County as defined below:
(a) County Project Engineer. The County employee, assigned by the County Engineer, who is
the County Engineer’s duly authorized representative. The County Project Engineer is in
direct charge of the work and is responsible for the administration and satisfactory
completion of the project under contract.
(b) Consultant Project Engineer. The consultant employee under the responsible charge of the
consultant’s Professional Engineer who is in direct charge of the work and is responsible
for the administration and satisfactory completion of the project. The Consultant Project
Engineer’s duties are delegated by the County Engineer in accordance with the scope of
work in the consultant’s contract with the County. The Consultant Project Engineer is not
authorized to sign or approve Contract Modification Orders.
Subsection 101.58 Region Transportation Director shall be defined as the Pitkin County
Engineer.
Subsection 101.76 State shall mean Pitkin County, Colorado (where applicable).
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
5
REVISION OF SECTION 102
BIDDING REQUIREMENTS AND CONDITIONS
Section 102 of the Standard Specifications is hereby revised for this project as follows:
Subsection 102.05 shall include the following:
One (1) set of plans and specifications will be provided to approved bidders by Pitkin County free of charge.
At the request of the successful bidder, up to 4 sets of plans and specifications will be provided at no cost.
Additional sets of plans and other available data may be purchased on a cash sale basis from the Pitkin
County purchasing department at current reproduction prices. Subcontractors and suppliers may obtain
plans and other data from the successful bidder or they may purchase copies on a cash sale basis from the
Pitkin County purchasing department at current reproduction prices.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
6
REVISION OF SECTION 104
SCOPE OF WORK
Section 104 of the Standard Specifications is hereby revised for this project as follows:
Subsection 104.04, add:
(e) Periods of no interference: During the periods below, the Contractor shall not interfere with
traffic through or immediately adjacent to the work zone.
1. No work shall be permitted on the federally recognized Holidays or on days as defined in
section 101.36 and as outlined in the General Notes.
(f) Traffic Control Requirements for Construction Activities. The following restrictions shall
apply. In all cases, the Contractor shall schedule and coordinate this work such that there is a
minimum delay to the traveling public and all requirements and restrictions are met.
General Traffic Control Requirements:
Through Travel Lane Widths. The Contractor shall provide and maintain a minimum of one
(1) 10-ft travel lane of traffic through the project limits, except for the permitted full road
closure period.
Night Work: With Pitkin County approval only.
Weekend Work: With Pitkin County approval only.
Work Zone: Any work zone construction, as defined in the Contractor’s Traffic Control Plans,
shall be completed in full prior to beginning work on adjacent sections of the roadway.
Parking: All vehicle or equipment parking shall be prohibited where it conflicts with safety,
access or flow of traffic. The Contractor shall arrange for a parking area for employees within
the approved construction staging area.
(g) Maintenance Work. The Contractor shall bear all expense of the routine maintenance work
required for maintaining the traveled roadway through the project except for designated no
work period where no temporary facilities are in place, until final acceptance of the project is
made pursuant to subsection 105.21. County maintenance crews will be responsible for snow
removal on all normal travel lanes.
(h) Costs and Time. All costs incidental to the foregoing requirements, will not be paid for
separately, but shall be included in the work. Delays or impacts to the Contractor due to the
requirements of this provision shall not be a basis for an extension of time or additional
compensation, or both. Any denial or revocation of a prior approval for Methods of Handling
Traffic requests shall not be the basis for any claim for additional time or compensation.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
7
REVISION OF SECTION 105
CONTROL OF WORK
Section 105 of the Standard Specifications is hereby revised for this project as follows:
Subsection 105.11 shall include the following:
The Contractor shall coordinate with all utilities well enough in advance so that utility
improvements do not delay the Contractor’s work on the project.
Subsection 105.22 shall include the following:
The Colorado Department of Transportation will not participate in the resolution process for any
claims filed by the Contractor.
Contract claims will follow the appropriate procedures of Subsections 105.22, 105.23 and 105.24
except that all claim review will be handled by Pitkin County or its duly authorized representative.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
8
REVISION OF SECTION 107
LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Section 107 of the Standard Specifications is hereby revised for this project as follows:
Subsection 107.07 Public Convenience and Safety shall include the following:
Prior to working adjacent to driveways, the Contractor shall confirm the work schedule with the property
owner. Access to residences and businesses shall be maintained at all times unless arrangements are
made with the property owner and a copy of the written agreement is provided to the Project Engineer.
Subsection 107.17 Contractor’s Responsibility for Work shall include the following:
The Contractor shall be responsible for any damage to their work arising from running water from either
a natural source or from landscape watering at no additional cost to the contract.
The Contractor shall be responsible for any damages done by the Contractor that is outside the scope of
this work, including but not limited to irrigation facilities, landscaping, trees, fencing utilities, or private
property.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
9
REVISION OF SECTION 107
INSURANCE
Section 107.15 shall include the following:
(i) For this project, all insurance certificates shall name Pitkin County as additional insured parties.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
10
REVISION OF SECTION 108
PROSECUTION AND PROGRESS
Section 108 of the Standard Specifications is hereby revised for this project as follows:
In Subsection 108.08 delete the 2nd paragraph and replace with the following:
The Contractor shall schedule all work between 7:00 A.M. and 7:00 P.M Monday through Friday.
The Contractor may request additional hours that are subject to prior approval by the Engineer.
The Contractor shall not carry on construction operations on Saturdays, Sundays or holidays unless
previously arranged and approved. The Contractor shall not perform work on any day of a three or
four day holiday weekend when the holiday is New Year’s Day, Memorial Day, Independence Day,
Labor Day, Thanksgiving Day, or Christmas Day. Construction operations shall stop at 12:00 Noon
the day before the start of the holiday weekend and shall commence the day after the three or four
days have passed. The Contractor shall only make emergency repairs, and provide proper
protection of the work and traveling public on these days.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
11
REVISION OF SECTION 201
CLEARING AND GRUBBING
Section 201 of the Standard Specifications is hereby revised for this project as follows:
In subsection 201.02 delete the second paragraph and replace with the following:
Clearing and Grubbing shall encompass the area as shown on the plans or as designated by the
Engineer. Removal of all items depicted on the plans to be removed, which do not have a pay item,
shall be included under Clearing and Grubbing.
Subsection 201.04 Basis of Payment shall include the following:
It is the responsibility of the Contractor to visit the site and determine the resources necessary to
clear and grub the project limits, therefore no additional compensation will be allowed.
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
12
REVISION OF SECTION 202
REMOVAL OF ASPHALT PAVEMENT
Section 202 of the Standard Specifications is hereby revised for this project as follows:
Subsection 202.01 shall include the following:
This work shall consist of sawcutting and removing existing pavement at the locations shown on the plans
or specified by the Engineer to the depth of existing pavement. Subbase disturbed and removed during
removal of the existing pavement shall be replaced and restored to the original condition per the plans.
Removal and disposal of asphalt pavement shall not be paid for separately but included in the cost of the
work.
In Section 202.02 add the following:
Sawing of asphalt pavement shown on plans shall be done to a true line, with a vertical face. Asphalt pavement
shall be sawed to the total depth of the existing pavement.
Subsection 202.11 Method of Measurement shall include the following:
Removal of Asphalt Pavement will be measured and paid for as designated in the plans.
Subsection 202.12 is revised to include the following:
Pay Item Pay Unit
Removal of Asphalt Pavement Square Yard
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
13
REVISION OF SECTION 410
CAPE SEAL
DESCRIPTION
Subsection 409.01 is revised to include the following:
The Contractor shall furnish all labor, equipment, material, supplies, environmental protection, no parks,
raised markers, signage, traffic control, secondary sweeping, and other incidentals necessary to provide
an application of polymerized emulsified asphalt, cover coat aggregate, followed by a polymerized Slurry
Seal to an existing roadway surface. This two-step process is called Cape Seal.
MATERIALS
Subsection 409.03 is revised to include the following:
Polymer Pre-Modified Base Emulsion: Polymer Modified Cationic Rapid Set emulsion (CRS-2P) shall
be an emulsified blend of polymer modified asphalt, water, and emulsifiers. The emulsion shall contain a
minimum of three percent (3.0%) styrene-butadiene (SB) or styrene- butadiene-styrene (SBS) polymer by
weight of asphalt cement. The asphalt cement shall be polymer modified prior to emulsification using a
block SB or SBS co-polymer. The emulsion standing undisturbed for a minimum of 24 hours shall show
no white, milky separation but shall be smooth and homogeneous throughout. The emulsion shall be
pumpable and suitable for application through a distributor.
Tests on CRS-2P Emulsion Minimum Maximum Test Method
Viscosity, Saybolt Furol, 50oC, sec, (a) 50 450 ASTM D 244
Storage Stability, 24-hr, % (a) 1.0 ASTM D 6930
Demulsibility, 35 ml, 0.8%
Dioctyl Sodium
40
ASTM D 6936
Particle Charge Positive ASTM D 244
Sieve, % (a) 0.1 ASTM D 6933
Distillation: (b) AASHTO T 59
Oil Distillate by Volume of Emulsion, % 3.0 AASHTO T 59
Residue, % 65 AASHTO T 59
Tests on Residue (b)
Penetration, 25 oC, 100g , 5s, dmm 70 150 ASTM D 5
Solubility in Trichloroethylene, % (c) 97.5 ASTM D 2042
Toughness, in-lb 70 ASTM D 5801
Tenacity, in-lb 45 ASTM D 5801
The specification for CRS-2P is in accordance with the material properties and test methods as specified
by ASTM, AASHTO, and CDOT.
(a) This test requirement on representative samples is waived if successful application of the
material has been achieved in the field.
(b) Residue by evaporation is intended to provide rapid determination of the percent residue and
to provide material for tests on residue. If the percent residue or any test on the residue fails to
meet specifications, the tests will be repeated using the distillation test specified by AASHTO
T 59. For polymer modified emulsions, the distillation and evaporation tests will be modified
to include 400F maximum temperature to be held for 15 minutes.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
14
(2)
REVISION OF SECTION 410
CAPE SEAL
(c) If the solubility of the residue is less than 97.5%, the base asphalt binder for the emulsion shall
be tested. The solubility of the base asphalt binder shall be greater than 99 percent.
Cationic Quick Setting Emulsified Asphalt (Slurry Seal): CQS-1hL shall be an emulsified mixture of
straight-run vacuum tower bottoms asphalt, synthetic SBR polymer dispersion, emulsifiers and water. The
emulsion shall contain a minimum of one percent (1.0%) styrene butadiene rubber (SBR) solids by weight
of asphalt cement. The SBR polymer dispersion shall be co-milled during the emulsification process such
that a bicontinuous polymer-asphalt network is formed upon curing of the finished emulsion. The emulsion
shall be pumpable and suitable for use in a Slurry Seal machine. The emulsified asphalt shall conform to
the following requirements:
Test on Emulsion Minimum Maximum Test Method
Viscosity, Say bolt Furol, 77 F,s 20 100 ASTM D244
Storage Stability Test, 24-h,%(a) 1 ASTM
Particle Charge Test Positive ASTM D244
Sieve Test, %(a) 0.1 ASTM
Distillation: (b)
Residue, % 60 ASTM
Polymer:
Polymer content, % polymer solids based on asphalt solids 1.0 3.0 Supplier Cert.
Polymer Type: SBR Latex Supplier Cert.
Test on Residue from 325 F hot plate evaporation test
(CDOT CP_L2212*) b
Penetration, 77 F, 100g,5s 40 90 ASTM D5
Ductility, 77 F, 5 cm/min,cm 40 ASTM D113
Solubility in Trichloroethylene, % 97.5 ASTM
Elastic Recover, 77 F, 10cm,1h,% 40 ASTM
A) This test requirement on representative samples is waived if successful application of the
material has been achieved in the field.
B) Distillation to 260°C (T-59 §11 to 15) shall be the reference method for percent residue. Residue by
hot plate evaporation at 163°C (CP-L2212 modified to a maximum temperature of 325°F) shall be
the reference method to obtain material for tests on residue. Residue from distillation shall not be
used for tests on residue due to polymer degradation at 260°C. CDOT Procedure CP-L 2212*
modified to a 163°C maximum temperature may be used for acceptance testing of percent residue.
C) If the solubility of the residue is less than 97.5 percent, the base asphalt binder for the
emulsion shall be tested. The solubility of the base asphalt binder shall be greater than 99
percent.
* CP-L 2210, CP-L 2211, and CP-L 2212 are CDOT test procedures.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
15
(3)
REVISION OF SECTION 410
CAPE SEAL
Cover Coat Material: The chip or cover coat and slurry aggregate shall be washed, hard, durable,
clean rock and free from coatings or deleterious material. All of the aggregate shall be crushed gray
granite with 100 percent fractured faces. The aggregate shall have maximum loss of 20 percent when
tested with the LA Abrasion procedure as defined by AASHTO T96 using grade C or D.
The maximum amount of flat and elongated aggregate with a ratio of 3:1 shall not exceed 12% as
determined by ASTM D4791. Only one source of aggregate shall be used and shall conform to the
following gradations.
Gradation Table - Cover Coat Aggregate (percent passing)
Sieve Size 3/8" Chip 1/4" Chip
1/2" 100 100
3/8" 95-100 100
1/4" 0-35 95-100
No. 8 0-3 0-3
No. 200 0-1.5 0-1.5
Gradation Table – Slurry Aggregate (percent passing)
Sieve Size Type II %
Passing
Type III %
Passing
Stockpile
Tolerance
3/8 100 100 + or- 5%
No. 4 90-100 70-90 + or- 5%
No. 8 65-90 45-70 + or- 5%
No. 16 45-70 28-50 + or- 5%
No. 30 30-50 19-34 + or- 5%
No. 50 18-36 12-25 + or- 4%
No. 100 10-24 7-18 + or- 3%
No. 200 5-15 5-15 + or- 2%
CONSTRUCTION REQUIREMENTS
Subsection 409.05 is revised to include the following:
Equipment: The size and condition of all equipment shall be approved prior to construction. Should
equipment be unsatisfactory for whatever cause, the Contractor shall remove and replace the equipment
without delay or cost. The equipment shall conform to the following minimum requirements.
Bituminous Distributor: A minimum of two like distributors shall be used on this project. The distributors
shall be self-powered and capable of providing a uniform application rate of emulsion varying from
.05-1.00 gallons per square yard over a variable width up to 20 feet in a single pass. The uniformity of
the distributors shall not vary by more the two-hundredths gallons per square yard. The distributors
shall be equipped with a variable power unit for the pump and full circulation spray bars, which are
adjustable laterally and vertically. The nozzle angle and bar height shall be set to provide one hundred
percent of double coverage in a single pass. Where multiple passes will be required to complete the full
width, the four inches adjacent to the second pass may be left with 50 percent coverage so that the next
pass will complete the full application rate specified. Distributors shall be self-powered and include a
computerized application controls, a tachometer, pressure gauges, accurate volume devices, calibrated
tank, and a thermometer for measuring temperatures of the emulsion in the tank.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
16
(4)
REVISION OF SECTION 410
CAPE SEAL
Aggregate Spreader: The aggregate spreader shall be self-propelled and supported by at least four tires
on two axles capable of providing a uniform application rate of aggregate from five to fifty pounds per
square yard over a variable width up to 20 feet in a single pass. The uniformity of this machine shall
not vary by more than one pound per square yard. The aggregate spreader shall be equipped with the
means of applying the cover coat material to the surface with computerized application controls so that
the required amount of material will be deposited uniformly over the full width of the bituminous material.
A computer rate controlled aggregate spreader shall be required.
Rollers: A minimum of two self-propelled pneumatic tired rollers shall be used on the project unless
otherwise requested by the Engineer. The rubber tired rollers shall have a gross load adjustable to apply
200 – 250 pounds per inch of rolling width. Tire pressure shall be specified for the pneumatic tire rollers
and shall not vary more than plus or minus 5.0 psi. The smooth drum roller shall be a single drum roller
with a loaded rate of five tons. Depending on the speed of the Chip Seal operation and the width of
coverage, additional rollers may be required. At no time shall the rollers travel more than 10 miles per
hour.
Mixing Slurry Machine: The Slurry course shall be mixed in a self-propelled mixing machine equipped
with a continuous flow pug mill capable of accurately delivering and automatically proportioning the
aggregate, emulsified asphalt, water and admixtures to a double shafted, multi-blade pugmill mixer
capable of minimum speeds of 200 revolutions per minute.
A minimum of two mixing machines, of 12 cubic yards or larger shall be utilized on the project. The
Slurry course retention time in the pugmill shall be less than three seconds. The mixing machine shall
have sufficient storage capacity of aggregate, emulsified asphalt, and water to maintain an adequate
supply to the proportioning controls.
The mixing machine shall be equipped with hydraulic controls for proportioning the material by volume to
the mix. Each material control device shall be calibrated, properly marked, preset. The mixing machine
shall be equipped with water pressure system and nozzle type spray bars to provide water spray immediately
ahead of the spreader box. The mixing machine shall be equipped with an approved fines feeder that provides
a uniform, positive, accurately metered, pre-determined amount of a mineral filler at the same time and
location that the aggregate is fed.
The Slurry mixture shall be uniformly spread by means of a controlled spreader box capable of spreading a
traffic lane width and shall have strips of flexible rubber belting or similar material on each side of the
box. The rear flexible strike-off blade shall make close contact with the pavement and shall be capable of
being adjusted to the various crown shapes so as to apply a uniform layer of material. Slurry mixture, to
be spread in areas inaccessible to the controlled spreader box, may be spread by other approved methods.
Each mixing unit to be used in performance of the Slurry work shall be calibrated prior to construction
at a minimum of once per year. Calibration documentation covering the exact materials to be used may
be acceptable, provided they were made during the calendar year. The documentation shall include an
individual calibration of each material at various setting, which can be related to the machine’s metering
devices. No machine will be allowed to work on the project until the calibration has been completed
and accepted.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
17
(5)
REVISION OF SECTION 410
CAPE SEAL
Sweepers: A minimum of two vacuum designed sweepers having only negative air pressure at the road
surface capable of removing excess aggregate and debris material shall be used on this project. The body
hoppers of the vacuum sweepers shall be a minimum capacity of ten cubic yards, and the negative air
pressure at the intake shall be rated at 46 inches of negative water pressure. Sweepers shall meet
applicable U.S. Environmental Protection Agency Standards. No mechanical pick-up brooms will be
allowed on the project. Any areas adjacent to the project where a vacuum broom cannot access, shall
be removed by the use of a blow pack. No mechanical pick-up brooms will be allowed on the project.
MATERIAL APPLICATION RATES
Material 3/8" Cape Seal 1/4" Cape Seal
CRS-2P Chip Seal 0.26 - 0.36 Gal/SY 0.20 - 0.32 Gal/SY
Cover Coat Aggregate 20 lbs/SY Minimum 28 lbs/SY Minimum
Slurry Mix 22 lbs/SY Minimum 18 lbs/SY Minimum
The specific size of aggregate used shall be determined using factors such as surface temperature,
traffic volume, existing road condition, and time of year. The Contractor may alter the application
rate at any time during the course of the construction upon approval by the Engineer.
Manholes, Valves and Inlets: Manholes, valve boxes, and inlets shall be covered and or protected
with an approved material during the operation and shall be removed immediately after the street has
been Cape Sealed. The Contractor is responsible for locating all exposed manholes, valve boxes prior to
construction.
Weather Limitations: The Chip Seal shall not be applied when the pavement is moist, or when the
weather is or may be detrimental. Detrimental weather is defined as rain showers, cool temperatures, moist
pavements, threat of rain showers, or other environmental factors which could affect the performance of
the Chip Seal construction. If either the pavement or air temperature is below 55°F (10°C) and falling,
but may be applied when both pavement and air temperatures are above 50°F (7°C) and rising.
The Slurry Seal shall not be applied if either the pavement or air temperature is below 50°F (10°C) and
falling, but may be applied when both pavement and air temperatures are above 45°F (7°C) and rising.
No Slurry Seal shall be applied when air temperatures will be below freezing within 24 hours. The mixture
shall not be applied when weather conditions prolong opening to traffic beyond a reasonable time.
Water: All water used in making the Slurry shall be potable. The effect of moisture content on the
specific weight of the aggregate, and the moisture content of the aggregate being used, shall be taken
into account in calibrating the machine to deliver asphalt in the correct proportion.
Mix Design: Before work begins the Contractor shall submit a mix design for the Slurry Seal, covering
the specified materials to be used on this project. This design shall be prepared by the emulsion supplier
with a laboratory qualified in Slurry Seal mix design and testing. Once the materials are selected, no
substitution will be permitted unless first tested and approved by the laboratory preparing the mix design.
EXECUTION OF THE WORK
Surface Preparation: The Contractor shall be responsible for all measures required providing a
thoroughly clean and dry pavement surface including vegetation removal, and sweeping prior to the
Chip Seal application. The Contractor shall observe the condition of the pavement prior to bidding to
determine the work necessary to provide a clean, dry pavement for construction and shall include the
work necessary in the bid.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
18
(6)
REVISION OF SECTION 410
CAPE SEAL
Application of Bituminous Material (Chip Seal): The application of the emulsion shall be performed
by means of a pressure distributor in a manner to achieve a uniform and continuous spread over the asphalt
surface. The temperature of the emulsion shall be a minimum of 160 F. The quantity of emulsion per
square yard shall be as specified herein and agreed upon with the Engineer. The distributor shall be
moving forward at proper application aped at the time the spray bar is opened. If at any time a nozzle
becomes clogged or not spraying a proper pattern, the operation shall be immediately halted until repairs
are made. Repairs shall be made immediately after deficiencies are noted and prior to the aggregate spreader
at all times during construction. The width of the spread shall be no greater than the width of the
aggregate spreader except where additional passes are required the emulsion shall be four inches
beyond the aggregate spread at fifty percent application rate. At no time shall the emulsion be allowed to
break, chill, setup, harden, or otherwise impair the aggregate retention before the aggregate has been
properly applied and rolled
Application of Cover Coat Aggregate (Chip Seal): The aggregate shall be applied immediately following
the emulsion application by the approved aggregate spreader. The quantity of cover coat aggregate per
square yard shall be specified herein and agreed upon with the Engineer. The Contractor, prior to start
of work, shall calibrate the aggregate spreader to achieve the design application rate of the cover coat
aggregate. Spreading shall be accomplished in such a manner that the tires of the trucks and aggregate
spreader never contact the newly applied bituminous material. The width of the aggregate spreader
shall be equal to the width of the emulsion spread, except where additional passes are required. Areas,
which are deficient in aggregate, shall be covered immediately with additional material.
Rolling (Chip Seal): Initial rolling shall begin immediately after the application of cover coat aggregate.
Rollers shall work in tandem and complete a minimum of three passes with a sufficient overlap. Should
the rolling operation be delayed, the aggregate and emulsion spreading shall be halted until the operation
regains proper sequencing and timing. The maximum speed of the rolling operations shall be ten miles
per hour.
Sweeping (Chip Seal): Within 24 hours of the Chip Seal application, excess aggregate shall be swept and
removed from the roadway and adjacent areas with the specified sweepers.
Application of Material (Slurry): Within 48 hours of the Chip Seal application the Slurry course will
be applied. The surface shall be fogged with water directly preceding the spreader. The Slurry mixtures
shall be of the desired consistency, based on the submitted mix design, as it leaves the mixer with
additional approved additive if required. A sufficient amount of Slurry shall be carried in all parts of
the spreader at all times so that complete coverage is obtained.
No lumping, balling, or unmixed aggregates shall be permitted. No segregation of the emulsion and
aggregate fines from the coarse aggregate will be permitted. No excessive breaking of the emulsion will
be allowed in the spreader box. Rippling of the finished pavement is undesirable and shall be minimized.
No excessive build-up or unsightly appearance shall be permitted on longitudinal or transverse joints. The
use of burlap drags or other type drags shall be used so that joints will be straight and have a neat
appearance. Squeegees shall be used to spread Slurry in areas not accessible to the Slurry mixer. Care
shall be exercised as the leave a good appearance. Care shall be taken to insure straight lines along
curbs, shoulders and joints. Lines at intersections will be kept straight to provide a good appearance.
Slurry treated areas shall be allowed to cure until such time as traffic will not damage the finished product.
Contractor will be responsible for monitoring roadways treated to insure sufficient cure time is allowed
before allowing traffic over the treated areas.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
19
(7)
REVISION OF SECTION 410
CAPE SEAL
METHOD OF MEASUREMENT
Subsection 409.09 is revised to include the following:
The Cape Seal shall be measured and paid for by the square yard sealed and accepted by the Engineer.
Payment shall be full compensation for the Cape Seal work completed in accordance with the above
specifications.
BASIS OF PAYMENT
Subsection 409.10 is revised to include the following:
Pay Item Pay Unit
Cape Seal (Type II) Square Yards
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
20
REVISION OF SECTION 609
CURB AND GUTTER
Section 609 of the Standard Specifications is hereby revised for this project as follows:
Subsection 609.01 shall include the following:
This work shall consist of sawcutting and removing existing pavement at the locations shown on the plans
and or specified by the Engineer to the depth shown on the plans to form and place concrete gutters.
Subbase or subgrade that is disturbed and removed during removal of the existing pavement shall be
replaced and restored to the original condition.
In SubSection 609.02 revise the term from “Class B” to “Class D”.
In Subsection 609.07 delete the first paragraph and replace with the following:
The accepted quantities will be paid for at the contract unit price for of the pay items listed below that
appear in the bid schedule, including dowels, rebar reinforcement and expansion joint material.
Subsection 609.07 is revised to include the following:
Pay Item Pay Unit
Gutter Type 2 (Modified)(3-Foot) Linear Foot
Gutter Type 2 (Modified)(4-Foot) Linear Foot
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
21
REVISION OF SECTION 630
CONSTRUCTION ZONE TRAFFIC CONTROL
The key elements of the Contractor's Method of Handling Traffic (MHT) are outlined in
Subsection 630.10(a).
The components of the traffic control plan for this project are included in the following:
1) Subsection 104.04 and Section 630 of the specifications.
2) Standard Plan S-630-1, “Traffic Controls for Highway Construction”
3) Standard Plan S-630-2, “Barricades, Drums Concrete Barriers (Temp) & Vertical
Panels”
Special traffic control plan requirements for this project are as follows:
The Contractor shall submit a Method of Handling Traffic plan (MHT) to Pitkin County
Public Works for approval prior to any lane closures and restrictions. Construction Traffic
Control included in the MHT shall conform to the Manual on Uniform Traffic Control
Devices (MUTCD) and CDOT M&S Standards. The MHT shall show the Contractor’s
method of handling traffic along with the locations of traffic control devices and the
requirements for flagging. The plans are to include sufficient Traffic Control Devices to
cover expected construction activities. Should the Contractor elect to utilize additional
devices to enhance the operation of traffic, the additional devices will not be paid for, but
shall be provided at the Contractor’s expense, unless the additional devices are pre-
approved for payment by the Engineer.
Prior to starting construction, the Contractor shall notify Pitkin County Public Works of
the date the Contractor intends to start construction. A certified Traffic Control Supervisor
shall be required before NOTICE TO PROCEED is issued.
The Contractor shall determine where to stockpile material or store equipment for the
project. Traffic control measures required to accommodate material and equipment storage
shall be included in the MHT. The staging area(s) shall be approved by the Engineer prior
to construction
During the construction of this project, traffic shall use the present traveled roadway.
Traffic shall include motorized vehicles, bicycles and pedestrians.
The Contractor shall have no construction equipment or materials in the lanes open to
traffic at an y time, unless directed by the Engineer.
Access to local residents and properties will be maintained at all times.
Lane closures with sufficient flaggers may be allowed between 9:00 a.m. and 5:00 p.m.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
22
(2)
REVISION OF SECTION 630
CONSTRUCTION ZONE TRAFFIC CONTROL
During nonworking hours, the roadway shall be restored to safe pre-construction travel
conditions for the free flow of traffic. Any maintenance required to restore the roadway to
this condition, including, cleaning of the roadway, shall be done prior to opening the areas
to traffic or completing the work for the day. Vertical cuts or fills greater than 3-inches
resulting from construction operations, including planning adjacent to traffic lanes, shall
be temporarily sloped at a 3:1 or flatter slope and delineated at 50-foot intervals
immediately after grading or removal operations in order to safeguard the travelling public.
The Contractor and Subcontractor(s) shall equip their construction vehicles with flashing
amber lights when working within CDOT Right-of-Way and administering traffic control
operations. Flashing amber lights on vehicles and equipment shall be visible from all
directions.
All costs of traffic control devices not specifically listed as a bid item and needed to provide
a safe environment for the traveling public and a safe work zone for the Contractor shall
be included in the original Lump Sum contract price for Traffic Control for the project.
Section 630 of the Standard Specifications is hereby revised for this project as follows:
Subsection 630.14 shall include the following:
All flagging personnel used on the project shall be certified for traffic control operations.
Subsection 630.15 Method of Measurement shall include the following:
Payment will be for all work necessary to complete the construction of the project per the
approved TCP including but not limited to:
1) Preparation and submittal of the MHT.
2) All labor, supervision, inspection, equipment, materials and incidentals required for
pedestrian, bicycle traffic and vehicle traffic control.
3) The furnishing, erecting, cleaning, maintaining, moving, removing, replacement and
disposing of traffic control devices specified in the TCP, the current Manual of
Traffic Control Devices (MUTCD), CDOT Standards and specified by the Engineer.
4) All labor costs including Flagger, Traffic Control Inspection, Traffic Control
Supervisor and Traffic Control Management.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
23
(3)
REVISION OF SECTION 630
CONSTRUCTION ZONE TRAFFIC CONTROL
Subsection 630.16 shall include the following:
Pay Item Pay Unit
Construction Zone Traffic Control Lump Sum
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
24
FORCE ACCOUNT ITEMS
DESCRIPTION
This special provision contains the Department's estimate for force account items included in the Contract.
The estimated amounts will be added to the total bid to determine the amount of the performance and
payment bonds. Force Account work shall be performed as directed by the Engineer.
BASIS OF PAYMENT
Payment will be made in accordance with subsection 109.04. Payment will constitute full compensation for
all work necessary to complete the item.
Force account work valued at $5,000 or less, that must be performed by a licensed journeyman in order to
comply with federal, state, or local codes, may be paid for after receipt of an itemized statement endorsed
by the Contractor.
Force Account Item Quantity Amount
F/A Minor Contract Revisions F.A. $20,000
END OF SECTION
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
25
UTILITIES
Known utilities within the vicinity of the project include:
UTILITY CONTACT PHONE/FAX/CELL
Holy Cross Energy - Electric Chris Bilby (970) 945-5491
Century Link - Telephone Jason Sharpe (970) 384-0238
Comcast – Cable TV and Fiber Optic Michael Johnson (970) 963-8393
City of Aspen - Water Tyler Christoff (970) 925-5118
Aspen Sanitation District - Sewer Hamilton Tharp (970) 429-5411
Known utilities within the limits of this project include:
UTILITY CONTACT PHONE/FAX/CELL
Holy Cross Energy - Electric Chris Bilby (970) 945-5491
Century Link - Telephone Jason Sharpe (970) 384-0238
Comcast – Cable TV and Fiber Optic Michael Johnson (970) 963-8393
City of Aspen - Water Tyler Christoff (970) 925-5118
Aspen Sanitation District - Sewer Hamilton Tharp (970) 429-5411
The work described in these plans and specifications requires coordination between the Contractor
and the utility companies in accordance with subsection 105.11 in conducting their respective
operations as necessary to complete the utility work with minimum delay to the project.
PART 1 – WORK TO BE PERFORMED BY THE CONTRACTOR
The work listed below shall be performed by the Contractor in accordance with the plans and
specifications, and as directed by the Engineer. The Contractor shall keep each utility company
advised of any work being done to its facility, so that the utility company can coordinate its
inspections for final acceptance of the work with the Engineer.
Coordinate the project construction with each utility owner listed below and any additional utility
owners determined to be in the project area. Perform preparatory work as specified for work to be
performed by the utility companies. Provide an accurate construction schedule that includes all
utility work elements to the owner of each impacted utility. Provide each utility owner with
periodic updates to the schedule. Conduct necessary utility coordination meetings, and provide
other necessary accommodations as directed by the Engineer. Notify each utility owner in writing,
with a copy to the Engineer, prior to the time each utility work element is to be performed by the
utility owner.
Provide traffic control, as directed by the Engineer, for any utility work by the utility owner
expected to be coordinated with construction. However, traffic control for utility work outside of
typical project work hours shall be the responsibility of the utility owner.
Mountain Valley Asphalt Patching and Cape Seal Project
Contract No: 028.2019 February 25, 2019
Budge Line Item: 111.54.96300.82717 Bid Plan Set
26
(2)
UTILITIES
The work listed below shall be performed by the contractor for each of the individual utilities:
It is expected that now utilities are to be impacted by the proposed project and no utilities are
to require relocation. The Contractor is expected to locate all underground utilities in the
project area to be impacted by Construction. Utilities may be found within proposed
excavation limits and the Contractor is expected to protect each utility during excavation and
backfilling.
Manholes and valve boxes of electric, sanitary sewer, water and telephone utilities may
require adjustment. The contractor is to provide risers for standard manholes and valve
covers and contact each utility company to acquire non-standard risers for manholes and
valve covers prior to adjustment.
General:
The Contractor shall comply with Article 1.5 of Title 9, CRS ("Excavation Requirements") when
excavation or grading is planned in the area of underground utility facilities. The Contractor shall
notify all affected utilities at least two (2) business days, not including the day of notification, prior
to commencing such operations. The Contractor shall contact the Utility Notification Center of
Colorado (UNCC) 811 or 1-800-922-1987 to have locations of UNCC registered lines marked by
member companies. All other underground facilities shall be located by contacting the respective
company. Utility service laterals shall also be located prior to beginning excavating or grading.
The locations of known utility facilities within the project limits where not located. It shall be the
Contractor’s responsibility to locate all utilities in the project site and confirm the location of depth
of each utility to determine any conflicts.
All costs incidental to the foregoing requirements will not be paid for separately but shall be
included in the work.
PART 2 – WORK TO BE PERFORMED BY THE UTILITY OWNERS
The Contractor shall provide traffic control for any utility work expected to be coordinated with
construction, as directed by the Engineer. However, traffic control for utility work outside of
typical project work hours and project limits shall be the responsibility of the utility owner. The
utility owner shall prepare and submit a Method of Handling Traffic for utility work to be
performed outside typical project work hours. The utility owner shall obtain approval of the
Method of Handling traffic from the Engineer prior to beginning the utility work to be performed
outside typical project work hours.
The work listed below shall be performed by the individual utility company or their agents for
each of the individual utilities:
It is expected that now utilities are to be impacted by the proposed project and no utilities are
to require relocation. Each utility company should be expected to locate all underground
utilities in the project area. Utilities may be found within proposed excavation limits and the
Contractor is expected to protect each utility during excavation and backfilling.
END OF SECTION
Contract #
BLrdget Line Item #
028.2019
I I 0.54.96300 .82717 Mountain Valley
Rev.8.26.1I jaa
Proposal Time:
Proposal Date:
Frorn:
Qtr:I,
PROPOSAL FORM
2:00 PM MT
April24,2019
Frontier Paving Inc.
PO Box I i67
silr. co 81652
To: THE PITKIN couNTY BOARD oF couNTy COMMISSIONERSclo Chris Davis, Procurement
530 East Main Street, Suite 304
Aspen, CO 8l6ll
The Mountain Valley Asphalt Patching and Cape Seal project
Pltrsuant to a request by the Pitkin County Commissioners, the undersigned Proposer having
examined this Request for Proposals (RFP), including the site of the proposed Project and
beirrg farniliar with conditions surrounding the construction of the proposed Project, inclr-rcling
the availability of n-raterials arrd labor hereby proposed to funiish all labor, materials, supplies,
botlds, perrnits, services and supervision required to perform the Project for the project
identified above and Iisted below and as detaited in this RFp for the sum of:
The lr.rmp sum ofFour Hundred Twenty Thousand Dollars ($ 420,700.00 )
Tne projecr will be completed *,,,ffi"t"8'*t#"?*:L'Et"ys orinitiating rhe project.
For:
Phone o-q-6"5-^."4
Contract #028.2019 Rev.8.26.11 jaaBudget Line Item # 110.54.96300.82717 Mountain Valley
Description:
Each proposer should submit in their proposal, a schedule to complete the project including
anticipated start date for construction activities and installation of traffic
"ont ol required b!the Contractor. The proposer's project schedule should include the number of days requiredfor each phase of construction; including patching, concrete work and the cape seai.
statement and Detailed Approach to project: see Attached
Proposed project timeline: See Atrached
Proposed Payment Schedule: Upon Comfletion
Qualifications of Proposer:
Please insert name, address, phone number and description of sirnilar projects for reference
checks.
l) Pitkin County Board of Countlz Commissioners
5i0 Main Street, Suite j00
Aspen. CO 81611
2016 - Animal Shelter Rd & Airport Frontage Rd
2) GMCoItCofColorarto
PO Rov 1480
Rifle, CO 81650
Rd Chip Seal
3) Pitkin County Board of County Commissioners
Aspen, CO 81611
2016 - W. Sopris Creek Rd
Contract #028.2019
Budget Line Item # 110.54.96300.g2717 Mountain Valley
QUALIFICATIONS OF PERSONNEL
Please list assigned personnel and their qualifications
1)
Rev.8.26.11jaa
List of similar Project performed: pi
GMCO LLC of Colorado - 2015 Snowmass CreekRd & Capit@
Reference Name:
Reference Phone:
2) DamianEllsworth,Vice-president
Rd
24t-4722
List of similar Project performed:
Reference Name:
Reference Phone: _Z4l_472Z
3)
Qualifications:
List of similar Project performed: ntage Rd
Reference Name:
Reference Phone: _241_4722
10
Contract # 028.2019
Budget Line Itern # 110.54.96300.82717 Mountain Valley
Rev.8.26.1I jaa
It is further understood that the right is reserved by the County to reject any and all proposals
and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from
specified time for receiving proposals.
The Proposer acknowledges receipt of Addenda Nos. | & 2
The right is reserved to waive any informalities and to reject any proposal.
(Type/Print name under all signatures)
Datedthis 8th dayof May ,2019
(Corporate seal) PROPOSER:
SIGNATURES: If the proposal is being submitted by a Corporation, the Proposer should
be signed by an officer, i.e. President or vice-president. The signature of the officer signing
shall be attested to by the secretary and properly sealed. If the proposal is being submitted by
an individual or a partnership, the proposal shall so indicate and be properly signed.
(Attach a Separate Sheet for Suggested Cost Savings Alternatives)
Frontier Paving Inc.
PO Box i167
Silt, co 8t652
State of Incorporation: Colorado
Date of Incorporation: 0Il0ll1999
11
rles Ellsworth, President
Ellsworth, Secretary / Treasurer
Contract # 028.2019 Rev.8.26.1I jaa
Budget Line Item # 110.54.96300 .82717 Mountain Valley
BID SCHEDULE . BASE BID OF MOUNTAIN VALLEY APSHALT
PATCHING AND CAPE SEAL PROJECT
ITEM UNIT CONTRACT ITEM qUANTITY UNIT COST TOTAT COST
202-00202 SY REMOVAL OF GUTTER (CONCRETE)88 s ,a'r a'r.5 AlA,.n(
202-OO220 SY REMOVAL OF ASPHALT MAT 820 5 zz.oc s 26,240.0(
202-00240 SY REMOVAL OF ASPHALT MAT (PLANING}946 s rr or s rnanrn
203-00000 CY UNCLASSIFIED EXCAVATION $ aoo or $ lnoon(
208-00046 EA PRE.FABRICATED CONCRETE WASHOUT STRUCTURE 7 s 800.0(s 800.0(
210-04010 EA ADJUST MANHOLE 4 s teo.oc s oao.oc
210-04050 EA ADJUST VALVE BOX 6 s 85.0C s 510.0(
304-06000 TON AGGREGATE BASE COURSE (CLASS 5)38 s tzo.oi s a-stro or
403-00720 TON HOT MIX ASPHALT (FULL DEPTH PATCH) (PG 58-28)276 s 215.0(5 46,440.0(
403-34727 TON HOT MIX ASPHALT (GRADING SXX75) (PG 58-28}100 s ltqor s rt (on o(
403-40001 TON HOT MIX ASPHALT SPEED TABLE (PG 58-28)4 s 1,200.0(s 4,900.0(
410-09003 SY CAPE SEAL (TYPE II)19866 s qnr 5 vaJg+.ot
507-OO725 LF SLOPE AND DITCH PAVING (SPECIAL)90 s 35.0c s 3,150.0(
609-24073 LF GUTTER TYPE 2 (MODtFtED)(3-FOOT)48 s ronr s z.ggo or
609-24074 LF GUTTER TYPE 2 (MODIFIEDX4-FOOT)40 s 80.0c s 3,200.0(
620-00020 EA SANITARY FACILITY 7 5 r oonnr s r onon(
626-00000 LS MOBILIZATION 7 s 73,500.0(s 73,500.0(
627-00001 GAL PAVEMENT MARKING PAINT (W/ GLASS BEADS)74 s soor 5 r-r20or
630-00000 LS CONSTRUCTION ZONE TRAFFIC CONTROL 1 s 13,000.0(s 13,000.0(
700-70010 FA F/A MINOR CONTRACT REVISIONS 7 S 20,000.00 S 2o,ooo.oo
TOTAL COST OF MOUNTAIN VALLEY ASPHATT PATCHING AND CAPE SEAL PROJECT 5+zo,zoo.oo
lru wonos: Four Hundred Twenty Thousand Seven Hundred T)ollars
17
THE AMERICAN INSTITUTE OF ARCHITECTS
AIA Document A3lA
Bid Bond
KNOW ALL MEN BY THESE PRESEI\TS, that we
FrontierPaving,Inc., PO Box 1167, Sil| CO 81652
(Here insen flrll nane .and address or legal title ofContractor)
as Principal, hereinafter called the Principal, and
Developers Surety and Indemnity Companl,
a corporation duly organized under the laws of the State of CA as Surety, hereinafter callecl the Surety, are helcl and firmly bormd rmto
The Pitkin County Board of County Commissioners, 76 Service Center Road, Aspen, CO 31611
(Herc insed lirll name .ancl acldress or leeal title of Omer)
as Obligee, irereitrtrfter called the Obligee, ir the surn o1 Five Percent of Amount Bid Dollars ($ S X;, for the payrnent of
r'vhich stitn rvell and truly to be tnade, the said Principal ancl the saicl Surety, bincl ourselves, our heirs, executors, adtninistrators, successors
aud assigns, jointly and severally, firmly by these presents.
W'HEREAS, the Pnncipal has subrnitted a bicl ibr 0282019 - Mountain Valley Asphalt and Cape Seal Project
(Herr insert trll name, addres; and clescription ofprcjecr)
NOW, I'HEREFORE, ifthe Obligee shall accept the bid ofthe Principal and the I'}rincipal shall enter into a Contract rvirh the Obiigee i1
accordance u'itlt the tertns of such bid and give such boud or bonds as uray be specified in the biclding or Contract Docurnents rvith gooci
and snfficient surety fbr the faithful perlbnnance of sttch Contract ancl lbr the prornpt pa\ ne1t of labor alcl rnaterial lirrnishecl in the
prosecution thereol, or in the event of the failure of the Principal to enter such Contract and give such botcl or boncls, if the Prilcipal shall
pay to the Obligee the dillbrence not to exceed the penalty hereof between the amount specitiecl in saicl bid and such lar,ser amorurt lbr
vi'hich tlte Obligee may in good faith contract with another parfy to perlbrm the Work coverecl by said bicl thel this obligatiol sirall be 1ull
and void, otlierwise to remain ur full force and ellbct.
Signecl and sealed tilis I't day of May, 2019.
FrontierPaving, Inc.
Developers Surety and Ind.nryty Company
(Surety)
('l'itlc) 6hff1ss 3 Attorncv-in-l:act
AIA D0(ltrlll:lN'l' AJl0 IllI) IIOND AIA .Bj I;EIllll]ARY 1970 ED l'tllr AMtrt{tCAN
INSI tT tj'il, OI; AItCIlt'f ItC',IS, 17.15 N.y. AVII.. N.W. WASIIIN(II (]N. D.C. 2000(,
(ritle)-nts \&2.,\t
WARNING: [.hrlicerrsed photocopying violales 11.S. ct4ryriglrt larvs autl is sutriect ttr legal 1:rroseculiur.
POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
PO Box 1 9725, tRVtNE, CA 92623 (949) 263-3300
KNoWALL BY THESE PRESENTS that except as expressly limited, DEVELOPERS SUREWAND tNDEMNITy CoMpANy, does hereby make, constitute and appoint:*""Charles J. Schultz""-
hereby ratified and confirmed.
This Power ofAftorney is granted and is signed by facsimile under and by authority ofthe following resolution adopted by the Board of Directors of DEVELOPERS SUREry AND
INDEMNITY COMPANY, effective as ofJanuary 1st,2008.
RESOLVED, that a combination of any two of the Chairman of the Board, the President, any Executive Vice-President, Senior Vice-president or Vice-president of{he
corporation be, and that each ofthem hereby is, authorized to executethis PowerofAforney, qualifying the attorney(s) named in the powerofAttomeyto execute, on behalfofthe
execution of any such Power ofAttorney;
RESOLVED, FURTHER, that the signatures of such officers may be afflxed to any such Power ofAftorney or to any certificate relating thereto by facsimile, and any such
or conlract of suretyship to which it is aftached.
IN WITNESS WHEREOF DEVELOPERS SURETY AND INDEIVINITY COMPANY has caused these presents to be signed by its officers and attested by its Secretary or Assistant
Secretary this 6th day of Feburary, 2017.
...:lii#n'l;affiMark Lansdon, Vice-President
State of California
County of Orange
A notary public or other officer completing ihis certiflcate verifies only the identity of the individual who signed ihe
document to which this certiflcate is attached, and not the truthfulness, accuracy or validity of that document.
Februarv 6, 2017 before me,Date Htre lnserlN
Daniel Younq and Mark Lansdonpensonally appeared
Name.(s) ol Signs(s)
who proved to me on the basis ofsatisfactory evidence to be the person(s) whose name(s) is/are subscribed
to the within instrument and acknowledged to me that he/she/they executed the same in his/heltheir authorized
capacity(ies), and that by hislher/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALW OF PERJURY under the laws of the State oI Califomia that the foregoing paragraph is
true and correct-
Place Notary Seal Above
ThE UNdENigNEd, AS SECTEtAry OTASSiStAnt Secretary of DEVELOPERS SURETYAND INDEI\iINITY COMPANY or INDEMNIry CONIPANY OF CALIFoRNIA, does hereby
said corporations set forth in the Power ofAttorney are in force as of the date of this Certiflcae.
By:
This Certificate is executed in the City of lrvine, California, this 1st dayof May 2019
Commirtioo ,20t19a5
Nolrry Public . C.lltornh
Orango County
WTNESS my hand and offlcial seai.
CERTIFICATE
ATS-1004 (02J17)
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P.O. Box '1167 Office 970.625.2224
Silt, Colorado 81652 Fax 970.625.2715
Project Approach
Total proiect duration: 15 Davs
The goal is to apply the slurry coat in cooler weather. This was recommended by our subcontractor A-
One Chipseal. They are a well-known pavement preservation company located in Denver with 23 years
of experience.
To achieve this, we believe a 15-day June project would provide the best climate for the slurry cure
time.
lncluded in our schedule is the desired start date June 10 and finish June 28. Please review the detailed
dates in our schedule.
Basic project approach as follows:
One week prior to mobilization home owner notification would begin.
Concrete excavation and install complete in 4 days
4" removal by mill & 4" paving complete 3 days
2" Mill and repave complete 2 days
lnstall 1 speed table 1 Day
Cape Seal- chip and slurry complete in 4 days
Stripe Speed Table, clean up, demobilize 1 Day
PO. Box 1167
Silt, Colorado 81652
1. A-One Chipseal
2505 E.74th Avenue
Denver, CO 80229
303-464-9267 - Office
303-464-9261 -Fax
2.'Kand W Concrete fnc.
0108 Crown Mountain Drive
Basalt, CO 81621
970-927-9876 - Office
970-927-1557 - Fax
3. Stripe A Lot Inc
PO Box 1957
Montrose, CO 81402
970-249-7588 - Office
970-249-9199 - Fax
Office 97A.625.2224
Fax 97A.625.2715
Subcontractor List
ru
_---\A(:ORD\---CERTIFICATE OF
FRONPAV.Ol
LIABILITY INSURANCE
THlScERTlFlcATElSlsSUEDASAMATTERoFlNFoRMATloNoNLYeru
gElJfii"Tr:,rr8E:,ii?&+:'1yfl1y,."."""p5 S9ll,Xia:*-[t[qi]-fll..9l3rrEE_jl_{b-oyenacE AFF.RDED By rHE poL,c,ESBELow. rHrs cERlFrcArE oF rr.rsuRaNce Dogi- 1_oi criiiiiir"tirEl=d5rYfioti'E[riilft,["r'r=ffi$,,ffiffSr'-=r%,?lXij?i3[',rfjREpRESENTATTvE oR pRoDUcER, AND THE CERTTFTCATE nor_oin. - - -'
lMPoRTANT:lfthecertificateholderisanADDlTloNAL.lNsURED
lf suBRoGATloN ls wAlvED' subject to the terms and conditions ot ine pllicy, certain.policies may require an endorsement. A statement onthis certificate does not confer righrd to tne certiticaie fiil;;li;';; Ilin'e"noorsem"nu"r.
P RODUC ER
Neil-Garing lnsurance an affiliate of Mountain west lnsurance & FinancialSeruices, LLC
I-O Box 1576t;lenwood Springs, CO 8,1602
Frontier Paving, lnc.
PO Box 1167
sitt, co 81652
945-9111 157 f*l,r,r.r,(970)945_2350
.com
THIS
INDIC
CERT
EXCLI
IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BATED. NOTWITHSTANDING ANY REQUIREMENT, rENr,,I ON COruONrONr
'OF
7IFICATE IVAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B)JSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHbWN ri,rAY HNVC E+N i
EEN ISSUED'
\NY CONTRA
/ THE POLIC
IEDUCED BY
TO T'IE INSU
CT OR OTHEI
IES DESCRIE
PAID CI AIMS
I(EVISI(JN NUMTJER:
RED NAIVED ABOVE FOR THE POLICY PERIODt DOCUI\,4ENT WITH RESPECT TO WHICH THIS
}ED HEREIN IS SUBJECT TO ALL THE TERI\4S,
LIMITS
i ,i rypE oF TNSURAIIL i_rrrr.
ty"T ,o.,., "r*r.*n t-;^,-TPoLTY EF-(MM/DD/YYYY}POLICY EXP
] (MM/DDTYYYYI
cLAtMS-MADE X occuR
GEN'L AGGREGAIE LI[,4IT APPLIES PERI
eorrcv X !fl.o; Loc
3X402831 9 61112018 6t1t2019
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
[@
] $_ 300,000
N,4ED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
I s !:o9o
] $_ 1,000,000
] q_ _ 2,000,000
]q --z,ooo{oo
PRODUCTS - COMP/OP AGG
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.OI\4OBILE LIABILITY
ANY AUTO
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AUTOS ONLY
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AUTOS ONLY
3X402831 I 61112018 61112019
COMBINED SINGLE LIMIT(fa accident)$ 1,00o,ooo
BODILY INJURY (Per accident)
A X uManeLln Lraa X oa"*
EXCESS LIAB CLAIMS-MADE 1x402831 I 611t2018 6t1t2019
EACH OCCURRENCE $ . 51000t000
$ _ 5t0001000
s
AGGREGATE
^ RETENTION$ IU,UUU
UUIV ENJAI IUNAND EMPLOYERS' LIABILITY
ANY PR.'RTEToR/'ARTNER/EXE( Y/ N
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40s7059 61112018 6t112019
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E,L, EACH ACCIDENT $ 1,000,000
-$ . _ 1,000,000
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E.L, DISEA9E - EA EMPLOYEE
E.L DISFAStr - por rCEquipment Floater
Pollution
C
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35P308521
6t1t2018
6t1t2018
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Occurrence
200,000
1,000,000
,"..u't},3]j3Tn"'"PEMTloNs/LocATloNS/VEHlcLEs(o.o*o,
BID: Mountain Valley Asphalt patching and Cape Seal project
lf so required by written contract, poliiies will include the following coverage as evidenced by attached policy forms:
Holder is Additional lnsured under General Liability with respect to ongoing & completed operations as required by written:.ol1t""J.9919tut Liability coverage-is primary & non-contributory as r-equiied bv written contract.Holder is Additional lnsured undei Automobile, Pollution r-tioiiiti ""0 uirur"ir"'Li"uirity
"" ."'qrii"u by written contract.SEE ATTACHED ACORD 101
Pitkin County
530 East Main Street, Suite 304
Aspen, CO 8'1611
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS,
o 1988-20,t5 ACORD
The ACORD name and logo are registered marks of ACORD
ACORD 25 (2016t03)GORPORATION. All rights reservect.
--\ACORT)
\---
AGENcy cUsToMER ;s. FRONpAV-01 BRANDYHI
LOC#: 1
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AG EN CY
Jeil-carinq lnsurance an affiliate of Mountain West lnsurance & Financial Services, LLC
NAMED INSURED
Frontier Pavinq. lnc.
PO Box 1'167 -
silt, co 81652
aaaa"t'rt r^,
POLICY NUIVIBER
SEE PAGE 1
CARRTER -----r.
-
I NAIC CODE
SEE PAGE 1 ,
ISEE P 1
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORMNUMBER: ACoRD25 FORMTTTLE:
Description of Operations/LocationsA/ehicles:
[lt';#l;#?8Xt';J"i,P":1es to Generat tiauilitv, Automobile, Pollution Liabitity, worker's compensation and umbrera Liabirity as
!/_ay be added to policies by a specific endorsementl
30 days notice of cancellation for other than non-payment of premium.
O 2008 ACORD CORPORAT|OI{. Att rightaleservect.
The ACORD name and logo are registered marks of ACORD
ACORD 'to1 (2008t01)