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Home My WebLink Aboutbocc.con.038.2003 CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING Originating Department/Division: _Community Relations/Health & Human Services Contact Person: Nan Sundeen Phone #: 920-5209 X Check Contract Type: Dollar Amount: 1008.00 Services Maintenance CONTRACT License/Use x Lease Construction Purchase __.Employment Intergovernmental Agreement (Requires BOCC Action) Non Profit __.Quasi-Public Grant Agreements (Requires BOCC Action) Other BOCC AGENDA ITEM (BOCC signature required) STAFF AUTHORIZED SIGNATURE (as per Procurement Code) STAFF AUTHORIZED SIGN~ Signatures Required: Under 25K - Department Head 25-50K- Department Head (if appropriate), Section Leader Over 50 K - Department Head (if appropriate), Section Leader, County Manager Contractor/Business (Complete Name):Roaring Fork Valley Information and Assistance Office of the Aspen Valley Medical Foundation Contract Start Date: __01/01/03 Contract End Date: 12/31/03 Automatic Renewal (Y/N): N__ All Contracts should be proofed for the following: · No Pages Missing · If a Page is Left Intentionally Blank - Note on Page · Page numbered consecutively · All Signatures Affixed · All Dates Filled In · All Other Blanks Filled In · All Exhibits Attached · All Legal Descriptions Attached (if appropriate) · Notice of Award/Proceed Attached (if appropriate) Sent to Clerk and Recorder for Scanning/Archiving Date: Authorized Staff 15erson Signature of authorized staff person indicate that document has been proofed and ready for scanning. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. pcj mj\ww\g\scannning\county contracts\narrativc\checklistshcet STAFF AUTHORIZED SIG~RE LEASE AGREEMENT CONTRACT ROARING FORK VALLEY INFORMATION AND ASSISTANCE OFFICE OF THE ASPEN VALLEY MEDICAL FOUNDATION AND PITI(IN COUNTY~ COLORADO This lease agreement is made and entered into on the 1 st day of January, 2003, by and between the Roaring Fork Valley Information and Assistance Office of the Aspen Valley Medical Foundation, hereinafter referred to as Roaring Fork Valley Information and Assistance or "Lessee/Agency", and the County of Pitkin in the State of Colorado hereinafter referred to as the "County/Lessor". Whereas, from January 1, 2003 - December 31, 2003, Roaring Fork Valley Information and Assistance desires to rent an office space in the Health and Human Services building approximately 63 sq feet at $16.00/sq fi per year totaling $1,008.00 for one year. This lease is not renewable without written consent of both parties. Failure to vacate the premises as of January 1, 2004 will not operate as a renewal of this lease. Whereas, Roaring Fork Valley Information and Assistance is providing community wide information, referral and case management services. Whereas, the County/Lessor wishes to support the Aspen Valley Medical Foundation's efforts in this area by offering the Roaring Fork Valley Information and Assistance an in-kind contribution rent of one year. Now therefore, in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Period of Operation: The County/Lessor hereby leases and demises for the calendar year 2003 to Roaring Fork Valley Information and Assistance that area designated Suite 12 in the Schultz Building. Said space shall be available at 8:00 a.m., Wednesday, January 1, 2003. Roaring Fork Valley Information and Assistance will be prepared to vacate the office by 5:00 p.m. on Wednesday, December 31, 2003, unless a new lease has been signed. 2. No Waste or Damage Covenant: During the period of this lease agreement Roaring Fork Valley Information and Assistance shall maintain this office in good shape and repair and return it to the County/Lessor in substantially the same condition received normal wear excepted. The County/Lessor shall provide regular office cleaning Monday - Thursday, annual carpet cleaning and annual window cleaning. 3. Payment: The rent for the entire term for the space rented by Roaring Fork Valley Information and Assistance is $1,008.00, however, the County/Lessor shall provide this amount as an in-kind contribution. 4. Governing Law: This lease agreement has been entered into in the State of Colorado, and the validity, interpretation and legal' effect of this agreement shall be governed by the laws of the State of Colorado. 5. Remodels To Premises: No remodeling is to be done to premises without the written consent of the County/Lessor. Remodels will be done at the Lessee/Agency's cost unless the remodel is addressing a health or safety issue. County/Lessor must approve any credit of cost of remodeling before work commences. 6. Non-Assignment: This lease agreement and the rights arising under it shall not be assigned or transferred by Roaring Fork Valley Information and Assistance. 7. Binding Effect: This lease agreement shall be binding upon the parties hereto, their respective heirs, successors and assigns. 8. Covenant of Non-Interference: Roaring Fork Valley Information and Assistance agrees to undertake its activities in the leased premises in a manner which will not interfere with other tenants and activities in the building. 9. Utilities: The County/Lessor shall supply heating and electricity to the leased premises at no additional charge. 10. Termination for Unsuitability: In the event the building or leased premises become damaged or untenantable for any reason during the term hereof, the County/Lessor shall have the right to declare this lease terminated and require Roaring Fork Valley Information and Assistance to vacate the premises, whereupon the parties shall have no further obligations hereunder. 12. Insurance A. In whole or in part, the Lessee/Agency shall secure and maintain for the term of its contractual relationship with the County/Lessor such insurance policies, from companies licensed in the State of Colorado, as will protect itself, the County/Lessor and others as specified, from claims for bodily injuries, death, personal injury or property damage, which may arise out of or result from the Lessee/Agency's acts, errors or omissions. The following insurance coverage, at or above the limits indicated and including such endorsements as are indicated by an "X", are required: (2) Commercial General Liability - ISO 1998 Form or equivalent (County named additional insured) Each Occurrence Limit $1,000,000.00 General Aggregate Limit $2,000,000.00 Products/Completed Operations Aggregate Limit $2,000,000.00 Comprehensive Form (All risks) to include (place X by applicable provisions): X Premises/Operations Underground, Explosion & Collapse Hazard X Products/Completed Operations X Contractual Liability X Independent Contractors and Subcontractors X Broad Form Property Damage X Personal Injury EVIDENCE OF INSURANCE SHOULD BE SENT TO: Pitkin County Health & Human Services C/o Connie Overton 0405 Castle Creek Road, Suite 7 Aspen CO 81611 B. To provide evidence of the required insurance coverages, copies of Certificates of Insurance in a form acceptable to the County/Lessor shall be filed with the County/Lessor (through the County/Lessor Representative) no later than ten (10) calendar days prior to commencement of operations affecting the County/Lessor. Failure to file or maintain acceptable Certificates of Insurance with the County/Lessor is agreed to be a material breach of any contract and grounds for rescission or termination. These Certificates of Insurance shall contain a provision that coverage afforded under the policies will not be canceled or materially altered unless at least thirty (30) calendar days prior written notice by certified mail, return receipt requested (effective upon proper mailing), has been sent to the County/Lessor (through the County/Lessor's Risk Department). (For purposes of this provision, "materially altered" shall mean a change affecting the coverages required herein, including a change to policy limits as set out in the then-current policy declarations page). Simultaneously with the Certificates of Insurance, the Lessee/Agency shall file with the County/Lessor's Risk Department (and promptly update, as necessary) a certified statement as to claims pending against the required coverages, reserves established on account of such claims, defense costs expended and amounts remaining on policy limits. C. In addition, these Certificates of Insurance shall contain the following clauses: (1) The clause "other insurance provisions," in a policy in which the County of Pitkin holds a Certificate, shall not apply to the County of Pitkin. (2) The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. (3) Any and all deductibles in the above-described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Lessee/Agency. (4) Location of operations shall be: "all operations and locations at which work for the referenced Project is being done." D. Certificates of Insurance for all renewal policies shall be delivered to the County/Lessor's Representative at least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the expiration date of this Agreement or thereafter. E. The County/Lessor reserves the right to request and receive a copy of any policy and any policy endorsement. 13. Termination: This agreement may be terminated at any time for any cause by either party by 30 day written notice to the other party at the addresses set forth below. 14. Removal of Property: It shall be the responsibility of the Roaring Fork Valley Information and Assistance at its own sole cost and expense, within five days after the expiration of this Agreement, to remove office equipment from the premises. Any equipment not removed within this period of time shall be conclusively deemed to be abandoned by Roaring Fork Valley Information and Assistance and shall become the property of the County/Lessor. 15. Attorney's Fees: In the event legal action is necessary to enforce any of the provisions of this Agreement, the prevailing party shall be entitled to its costs and reasonable attorney's fees. 16. Notice: Any written notice required by this Agreement shall be deemed delivered on the happening of any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified, first class mall, postage prepaid, return receipt requested addressed as follows: a. To Pitkin County: Nancy Sundeen Director Pitkin County Health & Human Services 0405 Castle Creek Road, Suite 7 Aspen, CO 81611 Fax: (970) 920-5558 with copies to: Pitkin County Attomey's Office 530 East Main, Suite 302 Aspen, CO 81611 Fax: (970) 920-5198 b. To Lessee/Agency: Kris Hoegh Marsh Executive Director Aspen Valley Medical Foundation PO Box 1639 Aspen, CO 81612 Fax: (970) 544-1562 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the latest date written below. PITK1N COUNTY, COLORADO Nancy N. Sundeen Date Director of Human Services APPROVED AS TO FORM: J~ohn EI~~ Date ......C-.~:~nty Attorney ASPEN VALLEY/MEDI~2AL FOU:t'~ATI~ /l~r~vi~:h~ '" Date' ' Executive Director, Aspen Valley Medical Foundation Mailing Address: PO Box 1639 Aspen, CO 81612 7