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Home My WebLink Aboutbocc.con.215.2019 2017-11-13 btf NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney’s Office (if required) by Procurement. Contract Information Contract Number 215.2019 Project Name Sheriff Decals Contractor The Art Works Unlimited Inc Budget Line Item 110.31.00952.86650 $ 20,493.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ $ $ $ Contract Start Date 6/26/2019 Contract End Date 6/26/2020 Renewals Available? Yes ☐ No☒ Retainage Yes $ or % No☒ If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Fleet Management County Representative Jonah Frank County Representative Phone (970) 920-5393 Provide a brief description of the contract: Replace peeling deacls, and install new deacls for new Sheriff units Contract Value Summary: Original Contract Amount $ 20,493.00 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $ 0.00 New Contract Total $ 20,493.00 Procurement Method: None ☐ Informal☐ Formal ☒ Sole Source ☐ Outside Agency ☒ Emergency ☐ Contract Type: Services/Maintenance ☐ Construction ☐ Goods, Equipment, Supplies ☒ Change Order/Amendment ☐ Contract Renewal ☐ Other, please explain ☐ Click here to enter text. Contract #: 215.2019 Rev. 2018.10.10 btf Budget Line Item #: 110.31.00952.86650 PITKIN COUNTY, COLORADO INFORMAL PROCUREMENT MEMORANDUM TO: File FROM: Jonah Frank, Fleet Manager RE: Informal Procurement under $50,000 DATE: June 25, 2019 Description of Project: Sheriff Decals, new units and repair of old units decals coming off Budgeted Amount: $325,000.00 On project list approved by BOCC: Yes Contractors Contacted: The Art Works Unlimited, TNT Signs Inc, and Biltrite Sign Service Inc Proposals Received: Vendor Name Proposal Amount Timeline Other Information The Art Works Unlimited $20,493.00 2 days On loaction $1,078.57 Per unit cost, Installed at Location cost included TNT Signs Inc $76,950.00 No onsite option $4050.00 Per unit, no delivery support, or remote installs Biltrite Sign Service Inc $15,200.00 No onsite option $800.00 EST only, Would not do a hard number, No onsite install Firms chosen: The Art Works Unlimited, The Art works was chosen as they coved some of the power washer decal damage under warranty. Additional they were able to do the job on site in 2 days and the other vendors were unable to meet that operational need need. COUNTY REPRESENTATIVE: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date Jonah Frank Jul-01-2019 Fleet Manager Invoice DATE 5/28/2019 INVOICE NO. 980369 BILL TO Pitkin County Sheriff 530 E. Main St. 3rd Floor Aspen, CO 81611 P.O. NO.TERMS Due on receipt SHIP VIA Deliver Balance Due Subtotal Sales Tax (7.65%) 3771 REVERE STREET DENVER, COLORADO USA 80239 303-790-7111 ~ 1-833-790-7111 THE ARTWORKS U N L I M I T E D L L C Any invoice paid by credit card over $500.00 will have a 4% credit card processing fee applied. Government customers are exempt from this. ORIGINAL DOCUMENT NO OTHER INVOICE WILL BE SENT All invoices are due within 30 days from date of invoice unless otherwise specified. Person placing the order is responsible to ensure the invoice is paid on time. Any invoice paid after 30 days will have a late fee applied. ITEM DESCRIPTION QTYRATE AMOUNT Decals Complete decal package for Sheriff's Tahoe - standard marked patrol unit 51,150.00 5,750.00 VIN:1GNSKDEC7KR342788 VIN:1GNSKDEC2KR342228 VIN:1GNSKDEC2KR338437 VIN:1GNSKDEC7KR339860 VIN:1GNSKDEC9KR341867 Transport all vehicles to Wireless Advanced in Evans $5,750.00 $5,750.00 $0.00 Invoice DATE 5/28/2019 INVOICE NO. 980368 BILL TO Pitkin County Sheriff 530 E. Main St. 3rd Floor Aspen, CO 81611 P.O. NO.TERMS Due on receipt SHIP VIA Balance Due Subtotal Sales Tax (8.31%) 3771 REVERE STREET DENVER, COLORADO USA 80239 303-790-7111 ~ 1-833-790-7111 THE ARTWORKS U N L I M I T E D L L C Any invoice paid by credit card over $500.00 will have a 4% credit card processing fee applied. Government customers are exempt from this. ORIGINAL DOCUMENT NO OTHER INVOICE WILL BE SENT All invoices are due within 30 days from date of invoice unless otherwise specified. Person placing the order is responsible to ensure the invoice is paid on time. Any invoice paid after 30 days will have a late fee applied. ITEM DESCRIPTION QTYRATE AMOUNT Travel Travel to customer location to perform work to be completed 3.5100.00 350.00 Travel Per Diem per installer per day (3 installers for 3 days - based on GSA rate of $76.00 per day) 2.5228.00 570.00 Travel Lodging - 3 nights stay - arrive Sunday and check out on Wednesday 3151.00 453.00 Decals Remove and Replace damaged / worn decals complete SIDE of vehicle (partial warranty) [2 sides per vehicle] 28367.50 10,290.00 Decals White reflective MOVE OVER decals (not installed)1455.00 770.00 Install Installation of MOVE OVER decal while on-site performing other jobs 1415.00 210.00 Decals Remove and Replace PITKIN COUNTY and 911 logo on rear of Chevy Tahoe and replace with new materials 14150.00 2,100.00 $14,743.00 $14,743.00 $0.00