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HomeMy WebLinkAboutbocc.con.038.2019 A2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 12541150.572000 003.77.92751.86010 (original) Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Drew Peterson County Representative Phone (970) 920-5395 Provide a brief description of the contract: Contract Value Summary: $ 345,655.00 $ - $ 38,722.05 $ 384,377.05 038.2019 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Yes - 5 % Pitkin County Jack Rabbit Communications Site Advanced Tower Services, Inc. $ - Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ - Formal Construction 4/3/2019 10/31/2019 Change Order/Contract Amendment NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Translator/Radio Change in coding (Munis update), extension of completion date, and additional funds per the attached Change Order requests Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Contract #: 038.2019 Rev. 2018.06.13 btf Budget Line Item #: 12541150.572000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 038.2019 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Advanced Tower Services, Inc. 2417 Baylor Road SE Albuquerque, NM 87106 The Provision of Pitkin County Jack Rabbit Communications Site (the “Contract”) dated April 3, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Advanced Tower Services, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. Update budget coding to reflect: 12541150.572000 2. Extension of expiration date: Previous expiration set as 8/31/2019; this change order establishes a revised completion date of 10/31/2019 3. Additional funds for: a. Upgrading site electrical (CO1) b. Addition of three (3) antennas and lines (CO2) c. Shelter rework due to County Building Department requirements (CO3) Reason for Change: 1. Update coding for change to Munis 2. Extension for completion of work 3. Additional funds per the attached Change Order Requests, totaling $38,722.05 Original Contract Amount $ 345,655.00 Previous Change Order/Amendment Amount $ 0.00 This Change Order/Amendment Amount $ 38,722.05 New Contract Total $ 384,377.05 Contract #: 038.2019 Rev. 2018.06.13 btf Budget Line Item #: 12541150.572000 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. ADVANCED TOWER SERVICES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Telecommunications Project Engineer Jul-29-2019 Drew Petersen President Jul-30-2019 Cliff Barbieri County Manager Jon Peacock Jul-30-2019 To:Jeff Krueger From:Advanced Tower Services, Inc. Pitkin County 2417 Baylor Drive SE Albuquerque, NM 87106 505-244-3321 505-244-3675 fax Cliff Barbieri Date:Jul. 09, 2019 www.advtower.com Site:Jack Rabbit We are pleased to submit our proposal on the following scope of work; Item Quantity Description Each Extended 1 125 $2.39 $298.75 2 6 $22.21 $133.26 3 1 $67.50 $67.50 4 1 $175.00 $175.00 5 1 $2,400.00 $2,400.00 6 1 $53.34 $53.34 Subtotal $3,127.85 Gross Receipts Tax -Colo excluded Total $3,127.85 Notes 1 2 3 4 5 6 7 Accepted By: IS-B50HN-C0 Polyphaser Customer Signature Date Delivery - as required L4TNM-PSA connector, N male Misc materials, ground kits, hoist grips, hangers, etc. Labor, assumes 3 men for one day Bonds 2% of total Furnish labor and materials to add three additional antennas and lines. Original FOB - Destination Warranty - 1 year on contractor furnished goods and labor. Contractor Signature Date LDF4-50A 1/2" Heliax Change Order # 2 Assumptions - Pitkin County to provide antennas. Exclusions -refer to page 2 of this proposal for a detailed list of exclusions. This proposal is valid for 60 days. Terms - Net 30, Subject to credit approval. Pitkin County - Jack Rabbit change order #2 - additional RF.xlsx 1 Certificate Of Completion Envelope Id: 28FC401C5A3E4AC79D182DC1B7D4E904 Status: Completed Subject: Advanced Tower Services, Inc. | Pitkin County Change Order 038.2019 A for Review and Signature Source Envelope: Document Pages: 8 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 7/26/2019 2:38:23 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Drew Petersen drew.petersen@pitkincounty.com Telecommunications Project Engineer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 50.208.20.217 Sent: 7/26/2019 2:55:05 PM Viewed: 7/29/2019 10:18:16 AM Signed: 7/29/2019 10:18:58 AM Electronic Record and Signature Disclosure: Accepted: 8/5/2019 5:25:01 PM ID: 91f51bff-6f30-42c1-a926-e0d3afe74816 Company Name: Pitkin County, Colorado Cliff Barbieri cliffb@advtwoway.com President Advanced Tower Services, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 204.10.127.141 Sent: 7/29/2019 10:19:02 AM Viewed: 7/30/2019 6:13:41 AM Signed: 7/30/2019 6:14:45 AM Electronic Record and Signature Disclosure: Accepted: 7/30/2019 6:13:41 AM ID: 75d8a338-e4c8-4517-a060-43f7cfe48d28 Company Name: Pitkin County, Colorado Jon Peacock Jon.Peacock@PitkinCounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Signed using mobile Sent: 7/30/2019 6:14:48 AM Viewed: 7/30/2019 3:17:57 PM Signed: 7/30/2019 3:20:57 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2019 9:29:00 AM ID: 917e30ed-8186-40bf-b2f9-0336f129484c Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/30/2019 3:21:00 PM Resent: 7/30/2019 3:21:08 PM Viewed: 8/7/2019 4:26:22 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Michele McClinton michele.mcclinton@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 7/30/2019 3:21:01 PM Viewed: 7/30/2019 3:23:24 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 7/30/2019 3:21:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/30/2019 3:21:03 PM Certified Delivered Security Checked 7/30/2019 3:21:03 PM Signing Complete Security Checked 7/30/2019 3:21:03 PM Completed Security Checked 7/30/2019 3:21:03 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Drew Petersen, Cliff Barbieri, Jon Peacock, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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