HomeMy WebLinkAboutbocc.con.amended.167.2017 B2017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451510.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Caroline Bonynge County Representative
Phone (970) 429-1880
Provide a brief description of the contract:
Contract Value Summary:
$ 8,050.00
$ 8,050.00
$ 13,726.00
$ 29,826.00
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Airport
Extension of service and addition of services.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Aviation Support and Maintenance
DBT Transportation Services
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Sole Source
Services/Maintenance
7/15/2017
7/14/2020
Change Order/Contract Amendment
167.2017 B
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 167.2017 Rev. 2018.06.13 btf
Budget Line Item #: 40451510.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 167.2017 B
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
DBT Transportation Services
2655 Crescent Drive, Suite A-1
Lafayette, CO 80026
The Provision of Aviation Support and Maintenance (the “Contract”) dated May 1, 2017
between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and
DBT Transportation Services (the “Contractor”), is hereby amended as follows:
Description of Change:
Renewal of contract for the second out of three available extensions. The end date of this
contract is amended to July 14, 2020.
Addition of DTN WSO Platinum Airport Operations Edition, RWIS Pavement Forecasts and
Data Management Services for $5,851 annually.
Please reference Quote from DBT Transportation for a full breakdown.
Reason for Change:
Renewal of contract and added services
Original Contract Amount $ 8,050.00
Previous Change Order/Amendment Amount $ 8,050.00
This Change Order/Amendment Amount $ 13,726.00
New Contract Total $ 29,826.00
Contract #: 167.2017 Rev. 2018.06.13 btf
Budget Line Item #: 40451510.531000
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
DBT TRANSPORTATION SERVICES
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
DIRECTOR APPROVAL:
________________________________________________
!#AIRPORT DIRECTOR#! Date
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
Executive Vice President
Jul-26-2019
Nancy Thomsen NT, DBT Transportation Services LLC
Director of Operations, Safety and Security
Jul-29-2019
Caroline Bonynge
Jul-30-2019
John Kinney
Airport Director
Jul-30-2019
Jon Peacock
County Manager
2018 Page 1 of 2
AVIATION SUPPORT AND MAINTENANCE SERVICES
Order Summary
Contracted Party:Serviced Customer:
(physical address)
The Effective Date of this Agreement is ____________________, 20_____.
The Term of this Agreement shall be for a period of _______ year(s) from the Effective
DateZLWKRQH\HDUH[WHQVLRQ RSWLRQV
Services (check as applicable)
Periodic/Pre-Season Maintenance
Equipment Restoration
NADIN DataLink Service
Other Data Services
Equipment Manufacturer/Model Equipment Manufacturer/Model
VOR RWIS Runway
DME ATIS
LOC NDB
GS Control Tower
AWOS Markers
RVR Other
Fees Contract Total: $
Annual Fee $Invoiced Annually
Unplanned Outage Fee $per day (ex. lightning strike, bird strike)
Facility Visit Fee $per day (ex. flight check)
Holiday Fee $Additional to Unplanned Outage Fee
Cancellation/Delay Fee $per day
*Definitions om Terms and Conditions
Aspen-Pitkin County Airport
506 E Main
Aspen, CO 81611
Aspen-Pitkin County Airport (ASE)
506 E Main
Aspen, CO 81611
July 1
19
Vaisala
13,726
1Trip
3Trips
13,901
1500
1500
500
500
2018 Page 2 of 2
Statement of Work and Additional Terms
Attachment 1: Aviation Support and Maintenance Services General Terms and Conditions, Rev.1
Pricing Year 1:
Pricing 2SWLRQYear2 :
Pricing 2SWLRQYear 3 :
3ULFLQJ2SWLRQ<HDU
This Order Summary is part of the DBT Support and Maintenance Services Agreement (“Service
Agreement”) between DBT and Customer. The Service Agreement consists of this Summary and each
listed attachment. By signing this Order Summary, the parties signify that they have read, understand,
and agree to be bound by all the terms and conditions of the Service Agreement.
DBT Transportation Services
By:By:
Title:Title:
Date:Date:
$LUSRUW0DQDJHU BBBBBBBBBBBBBBBBBBBBBB
(PDLO$GGUHVV BBBBBBBBBBBBBBBBBBBBBBBB
3KRQH1XPEHU BBBBBBBBBBBBBBBBBBBBBBB
caroline.bonynge@aspenairport.com
Attachment 2: Statement of Work
DBT is providing billing though this contract for the DTN provided hosted forecasting services, RWIS data display and pavement forecast services. DBT will be providing the
Remote Network Monitoring & communications.
Annual Fee of $13,901 Includes:
DBT RWIS Maintenance Services Annual Fee: $8050
DTN's WSO Platinum Airport Operations Edition, RWIS Pavement Forecasts and Data Management Services Annual fee: $5851
Contract Total above includes:
Annual Fee: $13,901
One-time RWIS data display and pavement forecast Set-up Fee: $229
One time contract synchronizing adjustment (for services 7/15/2019 thru 9/5/2019 already paid to DTN for the current contract): - $404
Note: The Remote Network Monitoring & Communications annual fee of $840 was included and paid under a separate PO when RWIS modem was purchased. The
contract renewals after this year will include the Remote Network Monitoring & Communications annual fee.
Optional annual contract extensions subject to a 3% increase per year.
Invoices are emailed by DBT. Please provide an email address where to send invoices.
Sales Manager
June 14, 2019
$13,726
Caroline Bonynge
970-987-4829
RWIS Maintenance Statement of Work
1. Description of Equipment Services.
1.1. Periodic Maintenance consists of inspection, functional checks,
adjustments, replacement of failed components and cleaning in accordance with the
equipment manufacturer's published guidelines and requirements. DBT Transportation
Services will perform one (1) Pre-Season Maintenance check per year at Customer’s site
and notify customer at least one week in advance of the estimated service time. DBT
shall make a report in writing containing observations and actions taken during each
Maintenance visit and a copy will be supplied to Customer.
1.2. Equipment Restoration. In the event of an unplanned equipment
failure or outage, DBT shall commence restoration work within two (2) business days
after the outage is reported and complete restoration services in a reasonable prompt
manner. Diagnosis may be performed remotely and render the system inoperable until
which time replacement equipment/parts can arrive to Customer’s site. Repairs required
due to Acts of God, lightning, vandalism, etc. are excluded and will be billed at the
Unplanned Outage Fee rate detailed on the Order and Pricing Schedule. A maximum of
three (3) restorative trips per year are allowed under contract. If more trips are required,
the unplanned outage fee will apply.
1.3. All services provided by DBT shall be performed by qualified field
technicians and other personnel having all required certifications and licenses required.
2. Customer Responsibilities.
2.1. Customer shall be responsible for monitoring the status of the
systems following maintenance by DBT if customer has their own server.
2.2. Customer shall be responsible for providing transportation and/or
access for DBT personnel between the airport office and the location of the Equipment;
2.3. Customer shall be responsible for providing security in and around
the Equipment to be maintained under the Agreement;
2.4. Customer shall be responsible for any loss or damage to the
Equipment for reasons other than the fault of DBT and for providing any insurance
Customer may desire to cover any such loss or damage.;
2.5. Customer shall be responsible for maintaining the grounds and
buildings associated with Equipment in good repair.
2.6. Customer shall be responsible for purchasing all RWIS repair
and/or replacement parts. Customer agrees to pay for any parts DBT uses as part of the
periodic maintenance or restorative services provided herein.
DBT Transportation Services LLC
Aviation Support and Maintenance Services General Terms and Conditions
These terms and conditions are part of the DBT Support and Maintenance Services
Agreement (“Agreement”) for the Services and Equipment listed in the Order Summary
(“Summary”) The Agreement consists of the Summary, these terms and conditions, each
Attachment identified in the Summary, and any supplemental Statement of Work executed
by the parties.
1. Description of Fees and Services.
1.1. The Annual Fee is for Periodic Maintenance and the specified number of Equipment
Restoration site visits shown in the Summary.
1.2. “Periodic Maintenance” is labor performed at the Equipment site at intervals shown
in the Summary. It includes periodic inspections, functional testing, adjustments,
replacement of equipment and parts which have failed or at Customer’s request,
and maintenance required by the Equipment manufacturer or government
regulation. If the Equipment includes Road Weather Information System (RWIS)
equipment, Periodic Maintenance includes an annual preseason maintenance
check.
1.3. “Equipment Restoration” is labor to replace failed or damaged equipment and
parts at times other than during Periodic Maintenance visits. The number of
Restoration visits included in the Annual Fee is shown in the Summary. DBT shall
begin restoration work within one business day after an outage is reported and
complete restoration as reasonably prompt as conditions permit.
1.4. An “Unplanned Outage” is a DBT site visit to repair or replace failed or damaged
equipment and parts other than during Periodic Maintenance and in excess of the
number of Equipment Restoration visits included in the Annual Fee. Unplanned
Outage Fees are charged on a per diem basis, including days required for travel,
plus reasonable travel costs and expenses.
1.5. A “Facility Visit” is an appearance by DBT, at Customer request, to attend or
participate in an FAA inspection. Facility Visit fees are charged on a per diem basis,
including days required for travel, plus reasonable travel costs and expenses.
1.6. “NADIN DataLink” connects the Customer’s AWOS observations to the FAA's
Weather Message Switching Center (WMSCR) through the National Airspace Data
Interchange Network (NADIN) for dissemination as Meteorological Terminal
Aviation Routine Weather Reports (METARs).
1.7. The Holiday Fee is assessed on a per diem basis whenever any Services or facility
visits are performed on a Holiday. The Holiday Fee is in addition to any other fees.
By way of example, if repair for an Unplanned Outage is required on a Holiday,
Customer will pay both the Unplanned Outage fee and a Holiday Fee. “Holidays” are
New Year's Eve, New Year's Day, Memorial Day, July 4th (Independence Day), Labor
Day, Thanksgiving Day, the day after Thanksgiving Day, Christmas Eve and
Christmas Day.
1.8. A “Cancellation/Delay Fee” is charged in addition to any other applicable fees, when
DBT appears at the Customer’s location for a scheduled visit but is unable to enter
the airport property or access the Equipment for any reason.
1.9. All fees are for labor only. Customer is responsible for the cost of all equipment,
replacement parts and other materials. DBT agrees to use Customer’s inventory of
replacement parts and will invoice Customer for any parts or materials not
available in Customer's inventory. Customer is advised to maintain a current list of
its replacement parts inventory, which shall be provided to DBT at DBT’s
reasonable request but, in any event, prior to any visit for service or maintenance.
2. Customer Responsibilities. In addition to the payment of fees and the other obligations
under this Agreement, Customer shall be responsible for:
2.1. Monitoring the status of the systems following maintenance;
2.2. Security in and around the Equipment;
2.3. Maintaining the grounds and buildings associated with the Equipment in good
repair and in compliance with all federal, state and local rules and regulations.
2.4. Providing DBT transportation from the airport and access to the Equipment site
during normal business hours upon reasonable notice, and outside of normal
business hours as may be necessary for repairs;
2.5. Loss or damage to the Equipment for causes other than actions by DBT. Customer is
encouraged to obtain its own insurance to cover any such loss or damage; and
2.6. Issuing NOTAMs (Notices to Airmen) and other public notices relating to the status
of the Equipment.
3. Payment, Payment Default, and Right to Dispute.
3.1. Payment of Invoices. DBT will invoice Customer annually, quarterly or monthly, as
applicable, for the fees and other charges described in this Agreement and the
Summary. Payment of each invoice is due, in US Dollars, within 30 days of the
invoice date (the invoice’s “Due Date”).
3.2. Payment Default. If Customer does not pay an invoice by the Due Date or if
Customer files or has filed against it any voluntary or involuntary Bankruptcy
petition, or becomes subject to an assignment for the benefit or creditors,
receivership or other insolvency proceeding (individually and collectively, a
“Payment Default”), DBT may take any and of the following actions, individually or
in combination:
3.2.1. Cease performing or refuse to perform Services which have not been paid
for;
3.2.2. Require a cash deposit, standby letter of credit, or such other assurance of
payment DBT may deem appropriate, as a condition to providing any labor or
materials requiring payment of fees and expenses in additional to the Annual
Fee;
3.2.3. Terminate this Agreement.
3.3. Customer Right to Dispute Charges. Customer may in good faith dispute and
withhold payment of all or any part of an invoice by paying the undisputed balance
of the invoice and giving DBT written notice of the disputed amount and a
reasonable description of the basis for the dispute on or before the invoice Due
Date. The parties shall confer in a good faith attempt to resolve the dispute within
ten business days after DBT receives notice of the dispute. If the resolution of the
dispute requires an invoice adjustment, Customer shall pay the adjusted amount
within 10 business days. If the parties are unable to agree on a resolution to the
dispute, DBT may, without further notice, exercise any of its rights for a Payment
Default.
4. Termination.
4.1. Termination for Material Breach. Except with respect to a Payment Default to
which paragraphs 3.2 and 3.3 apply, in the event of a material breach of this
Agreement, the party claiming the breach shall notify the other in writing,
describing the breach in reasonable detail. The party accused of the breach shall
have 30 days from receipt of notice of breach to cure the breach. If the breach is not
cured within the 30-day period, the party claiming the breach may, by written
notice to the other party, immediately terminate this Agreement.
4.2. Termination without cause for Force Majeure. A delay or failure to perform for a
reason described in paragraph 10 (Force Majeure) shall not be considered a
material breach of this Agreement. However, if a delay or failure to perform for a
Force Majeure reason continues for a period of 120 consecutive days and there is
no reasonably foreseeable remedy or cure available, this Agreement may thereafter
be terminated by either party upon ten days written notice.
4.3. Obligations upon Termination. Upon termination of this Agreement for any reason:
4.3.1. Customer shall pay each outstanding invoice by its Due Date;
4.3.2. DBT will submit a final invoice for unpaid services provided and non-
refundable costs incurred prior to the effective date of termination, all of which
will be due and payable by the Due Date.
4.3.3. All payments made by Customer to DBT prior to the effective date of
termination shall be non-refundable.
4.3.4. Each party shall promptly return all Confidential Information belonging to
the other party.
5. Performance Warranty and Disclaimer of Other Warranties.
5.1. DBT represents and warrants it will perform the Services in a professional manner
consistent with generally accepted industry standards, using qualified field
technicians and other personnel, all of whom shall have and maintain any
certifications and licenses required by the FAA
5.2. Except as expressly provided in this paragraph 5, DBT PROVIDES ALL SERVICES
“AS IS.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, DBT MAKES NO OTHER
WARRANTIES AND EXPLICITLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS
OR IMPLIED, INCLUDING BUT NOT LIMITED TO, WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, THE RELIABILITY OR
ACCURACY OF DATA OR INFORMATION GENERATED OR TRANSMITTED BY ANY
EQUIPMENT OR SOFTWARE, AS WELL AS ANY WHICH MAY ARISE FROM A
COURSE OF DEALING, USAGE, OR TRADE PRACTICE.
5.3. DBT IS NOT RESPONSIBLE FOR ANY DAMAGES OR LIABILITY ARISING OUT OF
THIRD PARTY PRODUCTS OR SERVICES, EVEN IF SUCH PRODUCTS OR SERVICES
ARE USED BY DBT IN THE COURSE OF PROVIDING SERVICES UNDER THIS
AGREEMENT.
6. Insurance. During the term (including the term of any renewal) of this Agreement and
for one year thereafter, DBT shall maintain (a) workers compensation coverage as
required by federal law and the law of the state in which work is performed; (b)
Commercial General Liability insurance, including completed operations and
contractual liability coverage, with minimum limits of $1,000,000 per occurrence for
bodily injury, death and property damage; and (c) Aviation product liability insurance
with minimum limits of $1,000,000. Required insurance shall be written by companies
reasonably satisfactory to Customer and authorized to do business in Customer’s state,
include Customer as additional insured with respect to liabilities arising out of activities
performed by DBT under this Agreement, and provide for at least thirty days written
notice to Customer prior to cancellation. DBT shall furnish Customer evidence of
required insurance upon Customer’s reasonable request.
7. Indemnification.
7.1. DBT shall defend, indemnify and hold Customer, its elected or appointed officials,
officers, members, agents, and employees, harmless from any and all demands,
suits, actions, proceedings and other claims of any kind or nature, brought against
Customer to the extent they arise out of DBT’s performance of this Agreement,
except those resulting from Customer’s negligent, willful or intentional acts.
7.2. Customer shall defend, indemnify and hold DBT, its officers, members, consultants,
contractors, agents, and employees, harmless from any and all demands, suits,
actions, proceedings and other claims of any kind or nature, brought against DBT to
the extent they arise out of Customer’s obligations under this Agreement, except
those resulting from DBT’s negligent, willful or intentional acts.
7.3. A party seeking indemnification (“Indemnitee”) from the other (“Indemnitor”) must
(a) not be in default under this Agreement; (b) notify the Indemnitor in writing
within ten business days of receipt of the assertion of a claim and, in addition,
within ten business days of the receipt of service or process or notice of the
commencement of any lawsuit or other proceeding. The parties shall cooperate
fully with each other in the defense of all claims, and neither shall admit, settle, or
consent to the entry of any judgment in any claim without the other's prior written
consent, which may not reasonably be withheld.
8. Limitations of Damages
8.1. DBT's maximum liability to Customer shall be limited to sums actually afforded and
paid in settlement of a claim or satisfaction of a judgment by DBTs insurance
policies required in paragraph 6, excepting claims for damages or equitable relief
for beaching confidential and proprietary information obligations in paragraph 9.
8.2. Excepting claims for damages or equitable relief for beaching confidential and
proprietary information obligations is paragraph 9, IN NO EVENT SHALL EITHER
PARTY BE LIABLE UNDER ANY CONTRACT, TORT, NEGLIGENCE, INDEMNITY,
STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE THEORY FOR ANY INDIRECT,
INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE OR EXEMPLARY DAMAGES OF
ANY KIND, WHETHER FORESEEABLE OR UNFORESEEABLE, EVEN IF A PARTY HAS
BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES.
9. Confidential and Proprietary Information.
9.1. The parties acknowledge each may, in the course of performing this Agreement,
receive or have access to information belonging to the other, including but not
limited to, business operations, current and future product plans, equipment,
software and other product specifications and manuals, patents, copyrights and
other intellectual property, personnel information, personal information of
individuals protected by federal or state law and other information which. under
the circumstances, would appear to a reasonable person to be confidential or
proprietary (“Confidential Information”). Confidential Information does not include
information which: (a) was or becomes known to the receiving party (other than
disclosure by the disclosing party) from a source other than one having a duty of
confidentiality, (b) becomes a matter of public knowledge other than by a breach of
this Agreement, or (c) is required to be released by law, regulation or legal process,
provided that the receiving party gives prompt written notice to the disclosing
party in sufficient time to object to the release and cooperates with the disclosing
party in any efforts to prevent the release.
9.2. The receiving party shall use the other’s Confidential Information only as needed
for the performance of this Agreement. Disclosure to employees, contractors,
subcontractors and consultants shall be on a “need to know” basis. The receiving
party shall not disclose Confidential Information to any other person or entity
without the written approval of the disclosing party. Each party shall protect the
other’s Confidential Information with the same degree of care as the party would
use for the protection of its own information, but no less than reasonable care and,
with respect to personal information, with the degree of care required by
applicable law.
9.3. Nothing in the Agreement shall be construed to grant either party any license or
other right or interest in any trademark, patent, copyright or other intellectual
property of the other.
9.4. Notwithstanding any other provision of this Agreement, each party shall be entitled
to pursue any legal or equitable remedy, including injunctive relief, against the
other or against any third party with regard to any misuse, misappropriation or
breach of this paragraph 9. This paragraph 9 shall survive termination of this
Agreement.
10. Force Majeure. Neither party shall be liable for delay or failure in performance due acts
of God, acts of war or public enemy, riot, epidemic, fire, flood, quarantine, embargo,
epidemic, unusually severe weather or other disaster, or compliance with laws,
governmental acts or regulations which were not applicable on the date this Agreement
was executed, or other causes beyond the party’s reasonable control, the sole remedy
for such failure or delay being termination of the Agreement pursuant to paragraph 4.2.
11. Resolution of Disputes.
11.1. Waiver of trial by jury. The parties waive all rights to trial by jury in any
litigation arising from this Agreement or its performance.
11.2. Allocation of legal fees and costs. The prevailing party in any litigation or
other dispute resolution procedure brought to enforce the terms of this Agreement
shall be entitled to an award of its legal fees and costs.
12. Notice. Notices and other communications shall be in tangible, readable form sent to a
party at the address, fax number or email address listed on the Summary or to any
other contact information a party may designate later. Notice shall be deemed to have
been delivered (i) on the date delivered in person; (ii) on the earlier of the date actually
received by the recipient or three business days after being deposited with the United
States Postal Service or any other nationally recognized delivery service (such as UPS or
FedEx) which provides proof of delivery, even if not actually received; (iii) on the date
shown on the fax delivery confirmation; or (iv) on the date the recipient manually
acknowledges receipt by return email (automated email delivery or read receipts are
insufficient).
13. General Provisions.
13.1. The parties are independent contractors with respect to each other. This
Agreement and its performance do not create any agency, partnership, joint
venture, employment or similar relationship between them. Neither party has the
right or authority to create an obligation or responsibility for the other.
13.2. The parties shall comply with all federal and state laws applicable to their
respective operations, including but not limited to all export laws and regulations
of the United States.
13.3. Each party represent that it is authorized to enter into this Agreement and
performing it does not and will not violate or conflict with any law, regulation or
existing obligation which may apply to it. DBT represents it is authorized to do
business in Customer’s state.
13.4. This Agreement contains the entire agreement and understanding between
the parties relating to the subject described in this Agreement, superseding and
replacing all prior agreements, representations and understandings, oral or
written, between the parties.
13.5. This Agreement can only be modified, amended or waived through a writing
signed by both parties. Waiving or failing to insist on strict performance of any
term, condition or obligation shall not constitute or be construed as a waiver of a
party’s right to enforce the same or any other provision.
13.6. If any provision of this Agreement is held to be invalid or unenforceable, it
shall be severable, and the remaining provisions shall be enforced to the full extent
permitted by law.
13.7. This Agreement is not intended to, and does not create, any third-party
beneficiary or other rights or remedies in favor of any person other than the
parties.
13.8. This Agreement may be executed in multiple counterparts, all of which, taken
together, shall be deemed to be a single document. A facsimile of this Agreement or
any signature shall be considered for all purposes as an original.
Certificate Of Completion
Envelope Id: CE7BCC76623D454B9161278F485BD695 Status: Completed
Subject: DBT Transportation | Pitkin County Contract 167.2017 B for Review and Signature
Source Envelope:
Document Pages: 16 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
7/24/2019 1:14:53 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Nancy Thomsen NT, DBT Transportation Services
LLC
cs@dbttranserv.com
Executive Vice President
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.153.243.85
Sent: 7/24/2019 1:37:55 PM
Viewed: 7/26/2019 10:48:43 AM
Signed: 7/26/2019 10:51:20 AM
Electronic Record and Signature Disclosure:
Accepted: 7/26/2019 10:48:43 AM
ID: aaec4ac6-e8d9-4a20-a2de-c7ac94ad2a33
Company Name: Pitkin County, Colorado
Caroline Bonynge
caroline.bonynge@aspenairport.com
Director of Operations, Safety and Security
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/29/2019 1:59:54 PM
Viewed: 7/29/2019 4:17:06 PM
Signed: 7/29/2019 4:18:08 PM
Electronic Record and Signature Disclosure:
Accepted: 7/29/2019 4:17:06 PM
ID: 16b9e0ab-5239-4557-a4c4-f8261212b134
Company Name: Pitkin County, Colorado
John Kinney
john.kinney@aspenairport.com
Airport Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 7/29/2019 4:18:18 PM
Viewed: 7/30/2019 9:01:00 AM
Signed: 7/30/2019 9:02:20 AM
Electronic Record and Signature Disclosure:
Accepted: 6/14/2019 10:28:59 AM
ID: c7043d11-02e3-46b6-88ca-5925427cefcf
Company Name: Pitkin County, Colorado
Jon Peacock
Jon.Peacock@PitkinCounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Signed using mobile
Sent: 7/30/2019 9:02:23 AM
Viewed: 7/30/2019 3:22:34 PM
Signed: 7/30/2019 3:23:18 PM
Signer Events Signature Timestamp
Electronic Record and Signature Disclosure:
Accepted: 6/12/2019 9:29:00 AM
ID: 917e30ed-8186-40bf-b2f9-0336f129484c
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Jennifer Mitchley
jennifer.mitchley@aspenairport.com
Airport Procurement
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 7/24/2019 1:19:31 PM
Viewed: 7/24/2019 1:37:54 PM
Electronic Record and Signature Disclosure:
Accepted: 6/25/2019 12:18:53 PM
ID: e957586a-26f5-4caa-960f-c1c9f1be6c1a
Company Name: Pitkin County, Colorado
Chris Padilla
chris.padilla@aspenairport.com
Airport Controller
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 7/26/2019 10:51:23 AM
Viewed: 7/29/2019 1:59:53 PM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2019 8:30:42 AM
ID: 4c106244-d552-409a-b488-e55873a7ea90
Company Name: Pitkin County, Colorado
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 7/30/2019 3:23:22 PM
Resent: 7/30/2019 3:23:30 PM
Viewed: 8/7/2019 4:29:45 PM
Electronic Record and Signature Disclosure:
Accepted: 6/21/2019 11:35:47 AM
ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/30/2019 3:23:22 PM
Certified Delivered Security Checked 7/30/2019 3:23:22 PM
Completed Security Checked 7/30/2019 3:23:22 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you, please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above, please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for for future reference and access; and
Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document. When you don't have a DocuSign Account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM
Parties agreed to: Nancy Thomsen NT, DBT Transportation Services LLC, Caroline Bonynge, John Kinney, Jon Peacock, Jennifer Mitchley, Chris Padilla, Pitkin County Procurement
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree' button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: susan.sullivan@pitkincounty.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature. .
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request
you must state your e-mail, full name, Postal Address, telephone number, and account
number.