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HomeMy WebLinkAboutbocc.con.003.2019 B2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 10022100.531500 - General Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative John Loyd County Representative Phone (970) 920-5211 Provide a brief description of the contract: Contract Value Summary: $ 610,666.00 $71,640.00 $ 34,200.00 $ 716,506.00 003.2019 B Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Pitkin County Information Technology Infrastructure Services ProVelocity $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Sole Source Services/Maintenance 1/1/2019 12/31/2019 Change Order NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage BITS Increase funding for additional services at the Airport and Dispatch center; pro-rated for July 1, 2019 through December 31, 2019 for this term. Addjust budget coding for respective added services Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total 10013131.531500 - Dispatch 40451100.531500 - Airport Contract#: 003.2019 Budget Line Item #: 40451100.531500, 10013131.531500, & 10022100.531500 Rev. 20 I 8. 06. 13 btf 'J!ffKIN (ouN'f� ---©n.0--0 CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 003.2019 B OWNER: CONTRACTOR: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 Pro Velocity 2536 Rimrock Ave -Suite 400-387 Grand Junction, CO 81505 The Provision of Pitkin County Information Technology Infrastructure Services (the "Contract") dated December 12, 2018 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Pro Velocity (the "Contractor"), is hereby amended as follows: Description of Change: 1.Increase funding for additional services at the Aspen/Pitkin County Airport as detailed below: Includes all "County" services and the following @ $3,000.00 per month beginning July 1,2019: a.Provide an onsite resource during normal business hours for quick support of Airport systems and users b.Provide after-hours/on-call support as needed for Airport systems and emergencies c.Provide basic troubleshooting and coordinate with support vendor for items indicated on the support metric as Pro Velocity Staff as the primary support resource. d.Add budget coding: 40451100.531500 2.Increase funding for additional services at the Pitkin County Dispatch Center as detailed below: Additional Technical Support @ $2,700.00 per month beginning July 1, 2019: a.Backup of radio server and workstation systems, including Dispatch radio b.Battery Backup System c.Workstation Wiring d.Power Delivery to Terminals e.Add budget coding: 10013131.531500 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. l Contract #: 003.2019 Budget Line Item #: 40451100.531500, 10013131.531500, & 10022100.531500 Rev. 20 I 8. 06. 13 btf In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. PRO VELOCITY Jon Labrum Manager PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: John Loyd chief Technology officer MANAGER APPROVAL: Jon eacoc Aug-08-2019 Date Aug-07-2019 Date Date *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 3 County Manager Aug-13-2019 Certificate Of Completion Envelope Id: 9A21A4CFF74549C8B6A9E4CEBE596C7D Status: Completed Subject: ProVelocity | Pitkin County Change Order 003.2019 B for Review and Signature Source Envelope: Document Pages: 3 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 8/13/2019 12:17:31 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jon Peacock Jon.Peacock@PitkinCounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Signed using mobile Sent: 8/13/2019 12:19:07 PM Viewed: 8/13/2019 3:43:26 PM Signed: 8/13/2019 3:44:52 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2019 9:29:00 AM ID: 917e30ed-8186-40bf-b2f9-0336f129484c Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/13/2019 3:44:55 PM Resent: 8/13/2019 3:45:01 PM Viewed: 8/15/2019 3:28:22 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 8/13/2019 3:44:58 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/13/2019 3:44:58 PM Certified Delivered Security Checked 8/13/2019 3:44:58 PM Signing Complete Security Checked 8/13/2019 3:44:58 PM Completed Security Checked 8/13/2019 3:44:58 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Jon Peacock, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail, full name, Postal Address, telephone number, and account number.