HomeMy WebLinkAboutbocc.con.amended.052.2018 E-12017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 40451100.531000
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Aaron Buob County Representative
Phone (970) 429-3337
Provide a brief description of the contract:
Contract Value Summary:
$ 402,136.14
$ 402,136.14
52.2018
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Interim Terminal Improvements
Kimley Horn and Associates
$ 402,136.14
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total) $ -
$ 402,136.14
Formal
Services/Maintenance
5/1/2019
4/30/2020
Task Order
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Airport
Interim Terminal Improvements
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Master Service Agreement#: 052.2018 Rev: 2018-01-17 bif
TASK ORDER
Task Order/Project Name: Interim Te1minal Improvements
Task Order Number: E-1
Task Order Budget Line Item: 40451100.531000
OWNER:
Pitkin County
AaronBuob - Airp011
233 Airport Road, Suite A
Aspen, CO 81611
Phone: (970) 429-3337
aaron.buob@aspenairport.com
CONTRACTOR:
Kimley-Hom and Associates, Inc.
Michael J. Hermann, Sr. Vice President
16 Keams Road, Suite 212
Snowmass Village, CO 81615
Phone: (612) 750-3171
mike.hermann@kimley-hom.com
PROJECT NAME: INTERIM TERMINAL IMPROVEMENTS
START DATE: May 1, 2019
END DATE: April 30, 2020
The Program Management Services For The Aspen/Pitkin County Airport Capital Improvements Project
(the "Agreement") dated August 23, 2018 between the Board of County Commissioners of Pitlcin County
(the "County") and Kimley-Hom and Associates, Inc. 16 Keams Road, Suite 212 Snowmass Village, CO
81615 ( the "Contractor"), shall include the following services.
1.Contractor's Obligations. Contractor shall provide Interim Terminal Improvements Support services in
accordance with the attached Scope of Work and Fee Summary.
2.Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of Four Hundred Two Thousand One
Hundred Thirty-six dollars and Fourteen cents ($402,136.14) for all services rendered. By Task Order
or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks
if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based
on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
1
Master Service Agreement#: 052.2018 Rev: 2018-01-17 btf
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order E-1 and Interim Terminal Improvements. Invoices shall be
sent electronically in PDF format to jennifer.mitchley@aspenairport.com.
3.Pitkin County's Obligations. Pitkin County shall administer this Task Order through a County
Representative, Aaron Buob, Assistant Aviation Director will manage the project as the County's
Representative. The services provided and products delivered by the Contractor under this contract
will be subject to review by the County's Representatives, or a designee, for compliance with
Contractor's obligations prior to final payment.
4.Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
COUNTY MANAGER:
Date
Date
2
KIMLEY HORN AND ASSOCIATES, INC.
_________________________________________________
Date
________________________________________________
Date
Principal / Senior Vice President
Mike Hermann
Aug-07-2019
Aaron Buob
Assistant Aviation Director
Aug-11-2019
Aug-15-2019
John Kinney
Airport Director
County Manager
Jon Peacock
Aug-19-2019
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 - Interim Terminal Improvements
CONTRACTOR:
Kimley-Horn and Associates, Inc.
Mike Hermann, PE -- Principal
16 Keams Road, Suite 212
Snowmass Village, CO 81615
Phone: (970) 429-8855
mike.hermann@kimley-horn.com
START DATE: May 1, 2019
END DATE: April 30, 2020
Background
SCOPE OF WORK
The Aspen-Pitkin County Airport (Client) has requested the development of this Professional
Consulting Services agreement from Kimley-Horn & Associates (Consultant) to address interim
improvements requested by the airlines to increase passenger holding space and improve
baggage handling at the airport.
It is understood that the airport is currently engaged in a large redevelopment program. Much of
the airport facility and associated infrastructure is programed for reconstruction. However, given
the multi-year time frame associated with construction of any new terminal facilities, there is a
need to add secure gate hold area, store delayed bags for long periods of time, and improve
operating conditions in the baggage makeup area past TSA checked bag screening. meet
minimum safety, security, and industry requirements or standards.
These services will be provided in accordance with the Scope of Services in our Master Services
Agreement (MSA).
Task 1: Project Administration & Coordination Services
The following project administrative services are included in the scope of this task:
•General Administrative Tasks: KH will provide general administrative tasks including
project planning, budgeting, specification of materials, coordination with airpmi
stakeholders, coordination of potential installing contractors, and coordination of
installation operations.
•Progress Reports and Invoices: KH will prepare monthly project progress reports and
invoices for the services provided.
Page 1 of6
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 - Interim Terminal Improvements
The services defined above will be provided throughout the project to the extent that KH
determines reasonably necessary. The duration of each subtask will be based upon a mutually
agreed upon schedule and included in the approval for the subtask.
Task 2: Project Design
KH and our subconsultants will prepare bidding documents for the following:
I.Survey of the areas south of baggage claim to allow for installation of facilities in (2) and
(3)below.
2.Installation of a tent style storage area immediately south of the current terminal baggage
claim area to store checked bags during irregular operations. This space will not be climate
controlled but will have LED lighting. Access from the terminal baggage claim area will
be provided via manually locked door via outdoor walkway to the tent. Access for panel
trucks to unload bags into the tent will be provided via a manually locked gate accessed
via the commercial taxi vehicle loading area adjacent to the emergency generator. The
entire tent and all access points will be fenced to be outside of the Secure Identification
Area. Tent will be approximately 1500 SF, and suitable for storing 600 to 800 bags with
aisle access to each bag.
3.Current Adm in space in the existing terminal will be moved to modular buildings
configured immediately south of the "Baggage Tent" noted in (I) above. This space will
be approximately 1750 SF and be confi gured to provide! larger private office (180 SF), 5
smaller private offices (125 SF each), 1 conference room (400SF), 1 reception area (200
SF), copier and supply area (150 SF), and a small kitchenette (small refrigerator, coffee
maker, microwave -150 SF). Access will be via SIDA doors to the non-secure area near
commercial drop off and to the AOA in the san1e configuration the current Admin space
has today. This office space will be provided with electric power for climate control and
lighting, communications consistent with County IS requirements. No plumbing (no
potable water or sewer services) will be provided.
4.Demolition and reconfiguration of the current Admin space into secure gate hold area.
Removal of all interior partition walls, reconfiguration of the ceiling tiles, HV AC, fire
protection, plumbing and lighting/electrical will be provided to integrate this into the rest
of the secure gate area. Included in this will be removal of the interior vestibule electric
door (store front panels) and provision of an air curtain or revolving door to protect the
automatic door to the ramp for deplaning passengers.
5.Removal of the "Center Concession Area" immediately in front of Doors 5 and 6 in secure
gate hold. Similar to (3) above, removal of walls and reconfiguration into gate hold area.
6.Installation of a metal awning extending the current awning over United baggage makeup
to cover the American baggage makeup area. This will be a separnte structure but identical
to the current United awning and provided with the same LED lighting, gas fueled radiant
Page2 of6
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 -Interim Terminal Improvements
heaters and fire protection. Like the United awning, the sides will be provided with plastic
moveable sections to allow for vehicle and personal access on the South and West sides.
Task 3: Bidding and Permitting Support
Kimley-Horn will provide:
•Bidding documents,
•Answer questions during bidding
•Conduct a bidding phase permit review with Pitkin County for all items except modular
building and tent (those to be provided by contractor after selection).
•Conduct a pre-bid meeting and walk tlU"u
•Evaluate bids
•Make a bid recommendation
Task 4: Construction Support
KH will coordinate and perform the following tasks:
•Review Proposals, Shop Drawings, and Samples: KH shall review and take appropriate
action in respect to Proposals, Shop Drawings, Samples and other data which the
installing Contractor is required to provide. KH's review of all shop drawings, samples
and proposals shall be for general conformance with the requirements as determined
through the Alternative Analysis and System Selection Task. Such review will not relieve
the Contractor from its responsibility for performance, nor is such a review a guarantee
that the work covered by the shop drawings, samples and proposals is free of errors,
inconsistencies or omissions.
•Correspondence and Communications: KH shall coordinate written communication
among the Contractor, KH, and County during construction. KH shall initiate
communication regarding matters important to the County, including items that could
have an impact on project costs, contract time, or require changes to the contract
documents. KH will also advise the County and provide recommendations to the County
for written communication between the County and Contractor.
•KH will provide a Resident Project Representative (RPR) as appropriate to observe and
monitor project construction, provide escort as needed, and coordinate with airport
security to address AOA security issues through installation. The RPF is provided for the
purpose of monitoring progress, determining if the work generally conforms to the
contract for construction, assuring quality of installation, and verifying that positive
Page3of6
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 - Interim Terminal Improvements
control of the AOA perimeter fence and any associated penetrations are maintained at all
times. The actnal time on-site may vary depending on the Contractor's schedule.
•Inspection of Work, Rejection of Defective Work, and Material Testing. The RPR shall
make routine obser vations of the Work in progress. The RPR shall report to the Engineer
when it is believed that any work is unsatisfactory, faulty and defective, has been
damaged, or does not meet the requirements of any inspection, test or required approval.
•Project Records. The RPR shall also maintain a record of general observations, specific
observations, and relevant decisions made on the project. As well, the RPR shall monitor
and record quantities for preparing monthly estimates for progress payments to the
Contractor.
•Certificates, Maintenance and Operational Manuals. The RPR shall verify that all
necessary certificates and/or maintenance and operation manuals are furnished by the
Contractor to the Owner.
•Project Closeout. The RPR shall assist in the performance of any walk through, the
drafting and development of a project punch list, Final Inspections, and verification that
any and all items detailed on those punch lists are completed or corrected as it concerns
final acceptance. Recommendations and punch list items status shall be conveyed to the
County as well as any recommendations concerning acceptance.
The RP R's observation of the work is not an exhaustive observation of all work performed by
the Contractor. KH's observations will not relieve the Contractor from responsibility for
performing the work in accordance with the contract for construction, and KH shall not assume
liability in any respect for the construction of the project. KH shall not be responsible for the
Contractor's means, methods, techniques, equipment choice and usage, sequence, schedule,
safety programs, or safety practices, nor shall KH be responsible for the Contractor's failure to
perform in accordance with the contract documents. KH neither guarantees the perfmmance of
the Contractor, nor assumes responsibility for any Contractor's failure to perform its work in
accordance with the Contract Documents.
Should KH discover or believe that any work by the Contractor is defective or not conforming to
Airport security requirements or applicable rules and regulations, KH shall bring this to the
attention of the Contractor and the Coun ty.
Task 5: Baggage Conveyor Modifications
KH will prepare a separate bid package (Phase 2) to supply, install and test replacement of the
current outdoor baggage malceup conveyor ( outside of the terminal wall) with an appropriately
Page 4 of6
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 - Interim Terminal Improvements
sized flat plate baggage carousel. Electrical supply will be provided in Task 2 design services,
and this task will be limited to direct installation of the baggage equipment.
Schedule:
KH will provide the services described with the following milestones.
•Initial Permitting Submittal-July 31, 2019
•Bidding Submittal -Aug 2, 2019
•Anticipated NTP on Construction Contract-September 5,2019
•Substantial Completion of Phase I (All items except Task 5)-December 20, 2019
•Substantial Completion of Phase 2 -May 30, 2019
FEE SUMMARY
Labor Fee:
Kimley-Horn and Associates, Inc.
Charles Cunniffe Architects, LLC
Sopris Engineering
Swanson Rink
Direct Expenses:
Kimley-Horn and Associates, Inc.
Charles Cunniffe Architects, LLC
Sopris Engineering
Swanson Rink
Total Fee:
Kimley-Horn and Associates, Inc.
Charles Cunniffe Architects, LLC
Sopris Engineering
Swanson Rink
$211,841.14
$121,425
$7,100
$41,000
$18,120
$250
$0
$2,400
$229,961.14
$121,675
$7,100
$43,400
Page 5 of6
SCOPE OF WORK AND FEE SUMMARY
Task Order E-1 -Interim Terminal Improvements
The scope of services described herein shall be performed between May I, 2019 and April 30,
2020 on a Time and Material basis up to a not-to-exceed amount of $402,136.14. The not-to
exceed amount is intended to cover all applicable labor and expense costs.
Kimley-Horn will not exceed the total maximum fee shown without authorization from the
Client. Individual task amounts are provided for budgeting purposes only. Kimley-Horn
reserves the right to reallocate amounts among labor and expense tasks as necessary.
Labor fee will be billed monthly on an hourly basis according to our then-current rates. As to
these tasks, direct reimbursable expenses such as express delivery services, fees, air travel, and
other direct expenses will be billed based on actual receipts provided and per the MSA tenns and
conditions. All permitting, application, and similar project fees will be paid directly by the
Client.
Page 6 of6
Certificate Of Completion
Envelope Id: 1849ED68B353481A9F94426557D7A817 Status: Completed
Subject: Please DocuSign: 052.2018 E-1 Kimley Horn Interim Terminal Improvements Task Order
Source Envelope:
Document Pages: 15 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 0 Jennifer Mitchley
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
jennifer.mitchley@aspenairport.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
8/7/2019 4:45:13 PM
Holder: Jennifer Mitchley
jennifer.mitchley@aspenairport.com
Location: DocuSign
Signer Events Signature Timestamp
Mike Hermann
mike.hermann@kimley-horn.com
Principal / Senior Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 165.225.34.204
Sent: 8/7/2019 4:55:36 PM
Viewed: 8/7/2019 5:15:05 PM
Signed: 8/7/2019 5:15:43 PM
Electronic Record and Signature Disclosure:
Accepted: 8/7/2019 5:15:05 PM
ID: 3a7fd69a-4ca6-4af5-af6c-b5e589fbbc93
Company Name: Pitkin County, Colorado
Aaron Buob
aaron.buob@aspenairport.com
Assistant Aviation Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 71.196.162.244
Sent: 8/9/2019 9:32:58 AM
Viewed: 8/11/2019 9:21:49 PM
Signed: 8/11/2019 9:25:08 PM
Electronic Record and Signature Disclosure:
Accepted: 8/11/2019 9:21:49 PM
ID: 7a5a03b3-ffa8-4a82-b747-f4449d164e10
Company Name: Pitkin County, Colorado
John Kinney
john.kinney@aspenairport.com
Airport Director
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 65.38.144.66
Sent: 8/11/2019 9:25:11 PM
Viewed: 8/15/2019 10:20:30 AM
Signed: 8/15/2019 10:20:48 AM
Electronic Record and Signature Disclosure:
Accepted: 6/14/2019 10:28:59 AM
ID: c7043d11-02e3-46b6-88ca-5925427cefcf
Company Name: Pitkin County, Colorado
Signer Events Signature Timestamp
Jon Peacock
Jon.peacock@pitkincounty.com
County Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Signed using mobile
Sent: 8/15/2019 10:20:52 AM
Viewed: 8/19/2019 4:04:20 PM
Signed: 8/19/2019 4:11:58 PM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2019 9:29:00 AM
ID: 917e30ed-8186-40bf-b2f9-0336f129484c
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Chris Padilla
chris.padilla@aspenairport.com
Airport Controller
Aspen/Pitkin County Airport
Security Level: Email, Account Authentication
(None)
Using IP Address: 65.38.144.66
Sent: 8/7/2019 5:15:46 PM
Viewed: 8/9/2019 9:32:57 AM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2019 8:30:42 AM
ID: 4c106244-d552-409a-b488-e55873a7ea90
Company Name: Pitkin County, Colorado
Carbon Copy Events Status Timestamp
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/19/2019 4:12:01 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 8/19/2019 4:12:01 PM
Viewed: 8/26/2019 12:20:36 PM
Electronic Record and Signature Disclosure:
Accepted: 6/21/2019 11:35:47 AM
ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c
Company Name: Pitkin County, Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/19/2019 4:12:01 PM
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 8/19/2019 4:12:01 PM
Completed Security Checked 8/19/2019 4:12:01 PM
Payment Events Status Timestamps
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Parties agreed to: Mike Hermann, Aaron Buob, John Kinney, Jon Peacock, Chris Padilla, Pitkin County Procurement
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