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HomeMy WebLinkAboutbocc.con.amended.001.2018 H2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 101.21.92400.82673 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Ann Driggers County Representative Phone (970) 920-5225 Provide a brief description of the contract: Contract Value Summary: $ 592,996.00 $ 78,559.00 $ (8,118.00) $ 663,437.00 001.2018 H Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Enterprise Resource Planning System Tyler Technologies $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Formal Services/Maintenance 8/1/2018 7/31/2020 Change Order/Contract Amendment NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Finance Extension of Contract term through 7/31/2020 and removal of Purchasing Module as detailed in attached change order form. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total AMENDMENT This amendment (“Amendment”) is made this 27th day of August, 2019 by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the Board of Commissioners of Pitkin County, Colorado, with offices at 530 East Main Street, Aspen, Colorado 81611 (“Client”). WHEREAS, Tyler and the Client are parties to an agreement dated July 23, 2018 (“Agreement”); and WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein. NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows: 1. The following Tyler Software and Software as a Service (SaaS) is hereby removed from the Agreement as of the execution date of this Amendment: a. Purchasing As of such date, Client’s license for the above-listed software is terminated, as are Tyler’s obligations to host, support, maintain, and update such software. Should Client wish to again license and/or use such software, Client shall first pay Tyler the then-current license fee(s) for the software, as well as fees for any required services, support or 3rd party products. 2. Client’s annual SaaS fees payment obligation commencing August 1, 2019 is hereby reduced by $8,118.00 with respect to the removal of the above-listed software. 3. In recognition of SaaS fees paid to Tyler for such software, Tyler hereby issues to Client a credit of $8,118.00. Client may apply such credit, in its discretion, to any fees due to Tyler under the Agreement. 4. This Amendment, upon execution, shall serve as Client’s documentation for the credit issued (the executed Amendment is your credit invoice from Tyler). 5. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. 6. Pitkin County has elected to renew the Original Contract, which is set to expire on July 31, 2019. Per the terms of the original Contract, at the expiration of the initial term, the Contract may be extended for additional terms in one-year increments by the express written consent of both parties. Pitkin County hereby authorizes the renewal of Contract # 001.2018 with Tyler Technologies , Inc. for a period of One (1) Year from the current expiration date; the new expiration date is now July 31, 2020. 7. All other terms and conditions of the Agreement shall remain in full force and effect. [Signatures to follow on next page.] IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below. Tyler Technologies, Inc. Pitkin County, CO By: By: Name: Name: Title: Title: Date: Date: Ann Driggers Sep-10-2019 Finance Director Robert Kennedy-Jensen Sep-10-2019 Director of Contracts Certificate Of Completion Envelope Id: E3B083BC74BF426FA37762E6AFE2F259 Status: Completed Subject: Tyler Technologies | Pitkin County Change Order 001.2018 H for Review and Signature Source Envelope: Document Pages: 3 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 9/10/2019 11:50:02 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Ann Driggers ann.driggers@pitkincounty.com Finance Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 9/10/2019 12:01:30 PM Viewed: 9/10/2019 12:39:54 PM Signed: 9/10/2019 12:40:12 PM Electronic Record and Signature Disclosure: Accepted: 9/10/2019 12:39:54 PM ID: 22b4a49d-565e-48cb-9016-6c921c8a0a77 Company Name: Pitkin County, Colorado Robert Kennedy-Jensen Rob.Kennedy-Jensen@tylertech.com Director of Contracts Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 207.182.208.2 Sent: 9/10/2019 12:40:14 PM Viewed: 9/10/2019 1:02:06 PM Signed: 9/10/2019 1:10:41 PM Electronic Record and Signature Disclosure: Accepted: 9/10/2019 1:02:06 PM ID: d96e271f-9aa8-40b3-b358-e5848aea0555 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Jason Cloutier Jason.Cloutier@tylertech.com Security Level: Email, Account Authentication (None)Using IP Address: 207.182.208.2 Sent: 9/10/2019 11:54:49 AM Viewed: 9/10/2019 12:01:29 PM Electronic Record and Signature Disclosure: Certified Delivery Events Status Timestamp Accepted: 9/10/2019 12:01:29 PM ID: 8ba5f565-d2cf-46a8-86eb-86cb64e970b2 Company Name: Pitkin County, Colorado Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/10/2019 1:10:43 PM Resent: 9/10/2019 1:10:54 PM Viewed: 9/18/2019 4:16:00 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/10/2019 1:10:49 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/10/2019 1:10:49 PM Certified Delivered Security Checked 9/10/2019 1:10:49 PM Completed Security Checked 9/10/2019 1:10:49 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Ann Driggers, Robert Kennedy-Jensen, Jason Cloutier, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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