The URL can be used to link to this page

Home My WebLink Aboutbocc.con.amended.048.2017 D2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item Various Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Mike Fleagle County Representative Phone (970) 920-5383 Provide a brief description of the contract: Contract Value Summary: $ 64,000.00 $ 105,985.88 $ 29,845.00 $ 199,830.88 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Facilities Extension of services through Fall maintenance period Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total No Heating, Ventilation, and Air Conditioning Maintenance for County Offices 2H Mechanical LLC $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Formal Services/Maintenance 1/1/2017 12/31/2019 Change Order/Contract Amendment 048.2017 D Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract #: 048.2017 Rev. 2018.06.13 btf Budget Line Item #: Various *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 048.2017 D OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: 2H Mechanical, LLC 757 Valley Court Grand Junction, CO 81505 The Provision of Heating, Ventilation, and Air Conditioning Maintenance for County Offices (the “Contract”) dated April 3, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and 2H Mechanical, LLC (the “Contractor”), is hereby amended as follows: Description of Change: Extension of contract term through December 31, 2019 per the scope of work attached as Exhibit A. All rates remain the same for the extension ending December 31, 2019. Reason for Change: Extension of services to allow for Fall 2019 maintenance. Original Contract Amount $ 64,000.00 Previous Change Order/Amendment Amount $ 105,985.88 This Change Order/Amendment Amount $ 29,845.00 New Contract Total $ 199,830.88 Contract #: 048.2017 Rev. 2018.06.13 btf Budget Line Item #: Various *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. 2H MECHANICAL, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date PITKIN COUNTY, COLORADO _________________________________________________ !#COUNTYMANAGER#! Date Mike Fleagle Sep-23-2019 Facilities Operations Manager Ricky Houtris Sep-24-2019 President Jon Peacock County Manager Sep-24-2019 JOB NAME Pitkin County Facilities PROPOSAL # 66749-19F Contact Number Job Contact Name Jodi Smith SUBMITTED TO 970‐920‐5763 Address Date: September 17, 2019 JOB LOCATION Name Various City, State & Zip Address City, State & Zip Aspen, CO DATES:September 1, 2019 thru December 31, 2019 plus materials to be approved PRIOR to work commencing. Additional administration fees may apply as requested by Pitkin County and will be billed at $50.00 per hour. WE PROPOSE: $29,845.00 PAYMENT TERMS: SIGNATURE:DATE OF ACCEPTANCE: Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Should an account be sent to collections, a 35% collection charge will be added. Proposal Prepared By:2H Mechanical, LLC ‐ Service Department Manufacturer's Recommendations is every two years. hereby to furnish material & labor- complete in accordance with the above specification, for the sum of: Twenty-Nine Thousand, Eight Hundred Forty-Five Dollars and no/100****************************************************************** 100% Upon completion of above scope, net 30 days. Guarantee: All material is guaranteed to be as specified. All work is to be completed in a professional manner, according to standard practices. Any deviation or alteration from the above specified, involving extra costs, will be executed only upon your approval. All agreements contingent upon strikes, accidents or delays beyond our control. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Periodic maintenance log sheets will be completed after every visit and supplied to owner. This price INCLUDES all labor, CO2 and cleaning supplies. This price EXCLUDES additional parts and labor not addressed in this proposal. All other work will be completed at $100.00 Per hour for Journeyman and $110.00 Per hour for Foreman, The tear down and cleaning of Library AERCO boiler burners will be billed on a time and material basis, as needed. FALL VISIT: Perform combustion analysis on all boilers, check all gas operated supply and manifold pressures, replace any necessary air filters and belts (to be used from owners stock and listed for replacement), lubricate all pumps and bearings, clean all necessary fan coil unit coils, check all heating operations, check baseboard and snowmelt heat, take all motor amperage readings, check and tighten all electrical connections, check all safety devices, check all exhausters, check all actuator motors for proper operations, check belt alignments, check all damper blade seals, check all glycol levels, flush water heaters and drain down evaporative cooling. Bi-Annual Periodic Maintenance for the Courthouse, Health & Human Services, Jail, Sheriff & Administration, Public Works Administration, Public Works Fleet Sites, Ambulance Building, Landfill Building, Public Library, Dispatch and River Bend Center. 485 Rio Grande Place Unit #101 Aspen, CO 81611-1902 Scope of Work MAINTENANCE 757 Valley Ct. Grand Junction, CO 81505 Tel: (970) 778-4560 Fax: (866) 298-6054 Pitkin County Facilities Mgmt. RFP 223.19 Cost Worksheet Facilitv DescriJ!tion: Address: · SJ!rlng PM: Fall PM: County Courthouse 506 E. Main St., Aspen, CO $ -$ 3,572.00 County Jail 485 Rio Grande Place, Aspen, CO $ -$ 4,440.00 Administration and Sheriff 530 E. Main St., Aspen, CO $ -$ 3,870.00 Health and Human Services 405 Castle Creek Rd., Aspen, CO $ -$ 3,900.00 Library 120 N. Mill St., Aspen, CO $ -$ 7,630.00 Public Works 76 Service Center Rd., Aspen, CO $ -$ 570.00 Fleet Maintenance Facility 76 Service Center Rd., Aspen, CO $ -$ 800.00 Solid Waste Center 32046 Highway 82, SnowmassVillage, CO $ -$ 1,991.00 Ambulance Facility 403 Castle Creek Rd., Aspen, CO $ -$ 512.00 River Park Center 123 Emma Rd., Basalt, CO $ -$ 2,105.00 Southside Facility 351 Southside Dr., Basalt, CO $ -$ 455.00 *Please fill out rates below for any as-needed service chlls not included in bi~annual Preventative Maintenance DescriJ!tion: Unit: Rate: Labor: Journeyman Hour $ 100.00 Labor: Foreman Hour $ 110.00 Per Diem Day $ 95.00 Travel (all level~) Hour $ 95.00 Administrative: Logs and Reporting ' Per PM $ 1,300.00 •Aoove rates renect stanaara 1:uu AM-:>:uu PM rates. Ul, nonaay, or aner-nour rates mayn.ot exceea ume-an -one-naltotaoove rates or any worK penormea Material Costs: Material invoices ar~ to be included with billing statements. Materials for Repair and/or Replacement LESS than $500 Mark-up% 10% Materials for Repair and/or Replacement GREATER than $500 Mark-up% 8% Reimbursable Top-Set USD $ - Insert any additional Reimbursable Items and Rates Necessan: Below: DescrlJ!tion: Unit: Rate: Submitted by (Company Name): Representative:· Rep. Title: Rep. Email: Rep. Phone: Certificate Of Completion Envelope Id: 73F5EF2C1DE248BC95E7A6D7E85B3D2A Status: Completed Subject: 2H Mechanical | Pitkin County Change Order 048.2017 D for Review and Signature Source Envelope: Document Pages: 5 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 9/23/2019 2:50:49 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Mike Fleagle mike.fleagle@pitkincounty.com Facilities Operations Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Sent: 9/23/2019 2:55:00 PM Viewed: 9/23/2019 2:58:00 PM Signed: 9/23/2019 2:58:27 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2019 10:32:04 AM ID: 0c7abdc0-4a67-4e86-aa67-2696a58877e5 Company Name: Pitkin County, Colorado Ricky Houtris ricky@2hmech.com President 2H Mechanical LLC Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 63.149.127.2 Sent: 9/23/2019 2:58:29 PM Viewed: 9/24/2019 6:54:08 AM Signed: 9/24/2019 6:56:54 AM Electronic Record and Signature Disclosure: Accepted: 9/24/2019 6:54:08 AM ID: 5fdc3304-7b0d-40a7-a34e-f61878e493c1 Company Name: Pitkin County, Colorado Jon Peacock Jon.Peacock@PitkinCounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 65.38.144.66 Signed using mobile Sent: 9/24/2019 6:56:57 AM Viewed: 9/24/2019 1:25:53 PM Signed: 9/24/2019 1:27:13 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2019 9:29:00 AM ID: 917e30ed-8186-40bf-b2f9-0336f129484c Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/24/2019 1:27:17 PM Resent: 9/24/2019 1:27:22 PM Viewed: 9/26/2019 1:53:39 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/24/2019 1:27:19 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/24/2019 1:27:19 PM Certified Delivered Security Checked 9/24/2019 1:27:19 PM Signing Complete Security Checked 9/24/2019 1:27:19 PM Completed Security Checked 9/24/2019 1:27:19 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Mike Fleagle, Ricky Houtris, Jon Peacock, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail, full name, Postal Address, telephone number, and account number.