The URL can be used to link to this page

Home My WebLink Aboutbocc.con.052.2019 A-32017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 10021211.576000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Jodi Smith County Representative Phone (970) 920-5396 Provide a brief description of the contract: Contract Value Summary: $ 16,448.15 $ - $ - $ 16,448.15 052.2019 A-3 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No 2019 HR, Sheriff & Assessor Reconfiguration Office Outfitters & Planners, Inc. $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Sole Source Goods, Equipment, Supplies 9/11/2019 12/10/2019 Task Order NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Facilities Furniture adjustment orders for HR, the Sheriff's Office, and County Assessor Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Master Service Agreement #: 052.2019 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: 2019 HR, Sheriff & Assessor Reconfiguration Task Order Number: 052.2019 A-3 Task Order Budget Line Item: 10021211.576000 OWNER: CONTRACTOR: Pitkin County Office Outfitters & Planners Jodi Smith – Facilities Duncan Rowley 485 Rio Grande Place 749 Main Street Aspen, CO 81611 Grand Junciton, CO 81501 Phone: (970) 920-5396 Phone: (970) 245-6300 jodi.smith@pitkincounty.com duncan@officeplanners.com PROJECT NAME: 2019 HR, SHERIFF & ASSESSOR RECONFIGURATION START DATE: September 11, 2019 END DATE: December 10, 2019 The Furniture Design, Procurement, Delivery, and Installation (the “Agreement”) dated Febraury 1, 2019 between the Board of County Commissioners of Pitkin County (the “County”) and Office Outfitters & Planners 749 Main Street Grand Junciton, CO 81501 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall procure, deliver, and provide installation services of the furnishings for Human Resources, the Sheriff’s Office, and the County Assessor per the two attached quotes. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of sixteen thousand four hundred and forty- eight dollars and fifteen cents ($16,448.15) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 052.2019 A-3 and 2019 HR, Sheriff & Assessor Reconfiguration. Invoices shall be sent electronically in PDF format to facilities_admit@pitkincounty.com. Master Service Agreement #: 052.2019 Rev: 2018-10-10 btf 2 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Jodi Smith, Facilities Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. OFFICE OUTFITTERS & PLANNERS ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Jodi Smith Sep-26-2019 Director - Facilities Sep-26-2019 Duncan Rowley President-CEO Deposit Invoice Date 9/6/2019 Invoice # 30048 Sold To Pitkin County 530 E Main Street Ste 200 Aspen, CO 81611 Ship To Pitkin County 530 E Main Street Ste 200 Aspen, CO 81611 Office Outfitters & Planners Inc 749 Main Street Grand Junction, CO 81501 Due Date 9/6/2019 Account #PIT001 Ship 9/6/2019 Sales Qte 12661 Sales Rep Claudia Cook Customer Order Number Jodi Smith P (970)245-6300 F (970)245-6301 www.officeplanners.com Deposit Due Sales Tax (6.9%) Order No. Description 50% DepositTotal Price Deposit due on quote 12661 4,376.128,752.24 Office Outfitters & Planners, Inc. is hereby authorized to order the above listed item(s) and provide the services described herein per the approved specification for the total price listed. A 50% deposit is required at time of order. Orders are non-cancellable. A 1 1/2% per month finance charge will be assessed on past due balances. $4,376.12 $0.00 Deposit Invoice Date 9/6/2019 Invoice # 30049 Sold To Pitkin County 530 E Main Street Ste 200 Aspen, CO 81611 Ship To Pitkin County 530 E Main Street Ste 200 Aspen, CO 81611 Office Outfitters & Planners Inc 749 Main Street Grand Junction, CO 81501 Due Date 9/6/2019 Account #PIT001 Ship 9/6/2019 Sales Qte 12618 Sales Rep Claudia Cook Customer Order Number 9369 Sheriff and HR Reconfig P (970)245-6300 F (970)245-6301 www.officeplanners.com Deposit Due Sales Tax (6.9%) Order No. Description 50% DepositTotal Price Deposit due on quote 12618 3,847.967,695.91 Office Outfitters & Planners, Inc. is hereby authorized to order the above listed item(s) and provide the services described herein per the approved specification for the total price listed. A 50% deposit is required at time of order. Orders are non-cancellable. A 1 1/2% per month finance charge will be assessed on past due balances. $3,847.96 $0.00 Certificate Of Completion Envelope Id: 7DBF2FF612ED4FA6A41BA4CB6C94D3C2 Status: Completed Subject: Office Outfitters | Pitkin County TO 052.19 A-3 for Review and Signature Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 9/26/2019 9:29:50 AM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jodi Smith jodi.smith@pitkincounty.com Director - Facilities Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Signed using mobile Sent: 9/26/2019 9:31:14 AM Viewed: 9/26/2019 10:16:01 AM Signed: 9/26/2019 10:16:51 AM Electronic Record and Signature Disclosure: Accepted: 6/11/2019 1:05:41 PM ID: eb410f79-e39c-4611-a950-93cad5201adb Company Name: Pitkin County, Colorado Duncan Rowley Duncan@OfficePlanners.com President-CEO Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.114.206.242 Sent: 9/26/2019 10:16:54 AM Viewed: 9/26/2019 3:22:49 PM Signed: 9/26/2019 3:23:04 PM Electronic Record and Signature Disclosure: Accepted: 9/26/2019 3:22:49 PM ID: 2b707162-6858-4c16-ac9b-7ae2f155a8c7 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/26/2019 3:23:06 PM Resent: 9/26/2019 3:23:13 PM Viewed: 9/27/2019 3:30:55 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 9/26/2019 3:23:07 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Facilities Admin facilities_admin@pitkincounty.com Security Level: Email, Account Authentication (None) Sent: 9/26/2019 3:23:09 PM Viewed: 9/27/2019 9:25:45 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/26/2019 3:23:09 PM Certified Delivered Security Checked 9/26/2019 3:23:09 PM Signing Complete Security Checked 9/26/2019 3:23:09 PM Completed Security Checked 9/26/2019 3:23:09 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Jodi Smith, Duncan Rowley, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail, full name, Postal Address, telephone number, and account number.