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HomeMy WebLinkAboutbocc.con.amended.051.2017 C-26 2017-11-13 btf NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney’s Office (if required) by Procurement. Contract Information Contract Number 051.2017 C-26 Project Name Redstone to McClure Engineering Contractor SGM Budget Line Item 11836361 531000 10043 $ 70,000.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ $ $ $ Contract Start Date 8/1/2019 Contract End Date 5/31/2020 Renewal Yes ☐ No☒ Retainage Yes $ or % No☒ If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space & Trails County Representative Lindsey Utter County Representative Phone (970) 920-5355 Provide a brief description of the contract: Redstone to McClure Pass Engineering Contract Value Summary: Original Contract Amount $ 70,000.00 Previous Change Order/Amendment Amount $ This Change order/Amendment amount $ New Contract Total $ 70,000.00 Procurement Method: None ☐ Informal☐ Formal ☒ Sole Source ☐ Emergency ☐ Contract Type: Services/Maintenance ☒ Construction ☐ Goods, Equipment, Supplies ☐ Change Order/Amendment ☐ Contract Renewal ☐ Other, please explain ☒ Master On-Call Engineering Services Master Service Agreement #: 051.2017 Rev: 2018-10-10 btf 1 TASK ORDER Task Order/Project Name: Redstone to Mclure Pass Engineering Task Order Number: 051.2017 C-26 Task Order Budget Line Item: 11836361 531000 10043 OWNER: CONTRACTOR: Pitkin County SGM Lindsey Utter – Open Space and Trails Mike Fowler 530 E Main St., 202 118 West 6th Street, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5224 Phone: (970) 384-9075 lindsey.utter@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: REDSTONE TO MCLURE PASS ENGINEERING START DATE: August 1, 2019 END DATE: May 30, 2020 The Master Service Agreement for Provision of On-call Engineering Services (the “Agreement”) dated January 1, 2017 between the Board of County Commissioners of Pitkin County (the “County”) and SGM 118 West 6th Street, Suite 200 Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall perform the work as described below. Task 1a – Existing Conditions and Topo Survey This consists of field surveying for the proposed trail segments and parking areas that are in or near the SH-133 Right of Way. The approximate trail area requiring survey is a 3.5-mile-long by 40-feet-wide strip. Additional field survey will be performed for the proposed parking areas at the pull-through (MP 48), the base of the Old McClure Pass Road and at the top of McClure Pass. Traffic control will be utilized for survey work that occurs on or immediately adjacent to the highway. This work will be performed in the Fall of 2019 and billed to the County in 2020. Task 1b – Existing Conditions Base Mapping This consists of preparing electronic (CAD) base maps from the data collected in the field survey. This work will be performed after January 1, 2020. Master Service Agreement #: 051.2017 Rev: 2018-10-10 btf 2 Task 2 – Preliminary Trail Design This consists of preliminary layout and design of approximately 6.7 miles of the proposed singletrack trail. It is anticipated that this work will be performed to an approximate 30% design level in conjunction with the NEPA process. Plans will be developed for the trail segments within or adjacent to the SH-133 Right of Way to CDOT standards (alignment, profile and grading). For trail segments on Pitkin County and USFS property, the plans will generally consist of just a proposed alignment for the trail (no profile or grading). Typical section exhibits will be prepared for critical locations (e.g. the roadway pinch point below Hays Creek Falls). Task 3 – Project Management and Meetings This consists of ongoing project management and as-needed coordination/review meetings with Pitkin County and project stakeholders. 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of seventy thousand dollars and zero cents ($70,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 051.2017 C-26 and Redstone to Mclure Pass Engineering. Invoices shall be sent electronically in PDF format to lindsey.utter@pitkincounty.com with a copy to kim.arensdorf@pitkincounty.com.. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Lindsey Utter, Planning and Outreach Manager will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. Master Service Agreement #: 051.2017 Rev: 2018-10-10 btf 3 SGM ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date Pitkin County Open Space and Trails Planning and Outreach Manager Lindsey Utter Oct-09-2019 Oct-09-2019 Mike Fowler Project Manager Certificate Of Completion Envelope Id: 0DED3022680D4B3388EEAFF19B241FBD Status: Completed Subject: SGM | Pitkin County Contract 051.2017 C-26 for Review and Signature Source Envelope: Document Pages: 4 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 65.38.144.66 Record Tracking Status: Original 10/9/2019 2:01:46 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Lindsey Utter Lindsey.Utter@pitkincounty.com Pitkin County Open Space and Trails Planning and Outreach Manager Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.176.79.192 Sent: 10/9/2019 2:02:43 PM Viewed: 10/9/2019 3:07:57 PM Signed: 10/9/2019 3:11:26 PM Electronic Record and Signature Disclosure: Accepted: 10/9/2019 3:07:57 PM ID: 2ec82885-9252-4b23-8099-71a5b71a5d18 Company Name: Pitkin County, Colorado Mike Fowler mikef@sgm-inc.com Project Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 208.72.68.35 Sent: 10/9/2019 3:11:29 PM Viewed: 10/9/2019 4:04:23 PM Signed: 10/9/2019 4:04:40 PM Electronic Record and Signature Disclosure: Accepted: 10/9/2019 4:04:23 PM ID: 098bc103-6629-4d59-847c-999434a3d2a5 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/9/2019 4:04:43 PM Resent: 10/9/2019 4:04:51 PM Viewed: 10/9/2019 4:41:30 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 10/9/2019 4:04:45 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf kim.arensdorf@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: 10/9/2019 4:04:47 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/9/2019 4:04:47 PM Certified Delivered Security Checked 10/9/2019 4:04:47 PM Signing Complete Security Checked 10/9/2019 4:04:47 PM Completed Security Checked 10/9/2019 4:04:47 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM Parties agreed to: Lindsey Utter, Mike Fowler, Pitkin County Procurement Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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