HomeMy WebLinkAboutbocc.con.amended.059.2017 B2017-11-13 btf
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 10021213.544500
10021214.544500
10021216.544500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department
County Representative Mike Fleagle County Representative
Phone (970) 920-5383
Provide a brief description of the contract:
Contract Value Summary:
$ 11,170.75
$ 5,337.75
$ 7,128.00
$ 23,636.50
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Facilities
Generator PMs for Jail, Dispatch, and Fleet Buildings
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
No
Generator Preventative Maintenance Services
Wagner Equipment
$ 2,990.00
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ 2,770.00
$ 1,368.00
$ -
$ 7,128.00
Informal
Services/Maintenance
5/1/2017
4/30/2020
Change Order/Contract Amendment
059.2017 B
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract #: 059.2017 B Rev. 2018.06.13 btf
Budget Line Item #: Various
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 059.2017 B
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Wagner Equipment
2322 I-70 Frontage Road
Grand Junction, CO 81505
The Provision of Generator Preventative Maintenance Services (the “Contract”) dated April 30,
2018 between the Board of County Commissioners of Pitkin County, Colorado (the “County”)
and Wagner Equipment (the “Contractor”), is hereby amended as follows:
Description of Change: This change includes a contract renewal and an additional unit to be
serviced.
Pitkin County has elected to renew the Generator Preventative Maintenance Services Contract
with Wagner Equipment, which expired on April 30, 2019. Per the terms of the contract it states
that, “At the expiration of the initial term, the contract may be extended for an additional term of
three (3) additional one 1-year terms by the express written consent of both parties.” All existing
rates remain the same for the extension ending April 30, 2020.
Additional Pitkin County has elected to add maintenance for the generator at the Pitkin County
Fleet Building located at 76 Service Center Road, Aspen, CO 81611. Costs for this generator are
detailed in Exhibit A – Quote and in the table below. Highlighted PMs are within this term.
Pitkin County Jail 485 Rio Grande Place Unit
#101, Aspen, CO 81611 CAT / G200 S/N: GDX00258
Service Level Frequency Month of PM Flat Rate / Visit
PM-2 Once Per Year May 2019 $1,840.00
PM-1 Once Per Year November 2019 $1,150.00
PM-2 Once Per Year May 2020 $1,840.00
PM-1 Once Per Year November 2020 $1,150.00
Contract #: 059.2017 B Rev. 2018.06.13 btf
Budget Line Item #: Various
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
Pitkin County 911
Dispatch
43 Sage Way, Aspen, CO
81611
Cummins /
GGHJ161960 S/N: E160959698
Service Level Frequency Month of PM Flat Rate / Visit
PM-2 Once Per Year May 2019 $1,538.00
PM-1 Once Per Year November 2019 $1,232.00
PM-2 Once Per Year May 2020 $1,538.00
PM-1 Once Per Year November 2020 $1,232.00
Pitkin County Fleet
Building
76 Service Center Road,
Aspen, CO 81611
Cummins /
QSB5G13 S/N: A190486139
Service Level Frequency Month of PM Flat Rate / Visit
PM-1 Once Per Year November 2019 $1,368.00
PM-2 Once Per Year May 2020 $1,538.00
PM-1 Once Per Year November 2020 $1,368.00
PM-2 Once Per Year May 2021 $1,538.00
Reason for Change: Extension of contract and Addition of services.
Original Contract Amount $ 11,170.75
Previous Change Order/Amendment Amount $ 5,337.75
This Change Order/Amendment Amount $ 7,128.00
New Contract Total $ 23,636.50
Contract #: 059.2017 B Rev. 2018.06.13 btf
Budget Line Item #: Various
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 3
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
WAGNER EQUIPMENT
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Mike Fleagle
Facilities Operations Manager
Oct-11-2019
PSSR Power Systems
Patrick Smith
Oct-15-2019
S T A N D B Y P R E V E N T I V E M A I N T E N A N C E
CSA Program Enrollment Form
Wagner Power Systems, CUSTOMER SUPPORT AGREEMENT, herein referred to as "Agreement" for new and used equipment is an important part of Caterpillar's continuing
effort to provide OEM equipment owners with superior value and product support. This Agreement provides the owner reasonable assurance that the reliability and productivity
of your equipment is maintained and unexpected repair cost is minimized. This Agreement allows you to do what you do best and focus on your core business while Wagner
provides expert product support services on your equipment. Additional customer benefits:
PREDETERMINED COST ........................................... No surprises - maintenance cost are guaranteed up front.
FACTORY-TRAINED TECHNICIANS ......................... Experienced technicians keep pace with advances in equipment technology.
MAINTENANCE HISTORY & SCHEDULING .............. Maintenance support staff utilize computerized scheduling & monitoring system.
GUARANTEED QUALITY ............................................ Cat diagnostic tools, fluids & filters assure consistent product quality and results.
EPA COMPLIANCE ..................................................... Properly dispose of used fluids and filters in compliance with local & federal laws.
SAVINGS ................................................................... Avoid overhead on maintenance vehicles, insurance or unemployment compensation; minimize costly downtime;
repair before failure; increase your productivity; extend your equipment life and get maximum performance and
resale benefits.
COMPANY NAME: Pitkin County ACCOUNT NO: 69023
COMPANY ADDRESS: 485 Rio Grande #101 SITE ADDRESS: 43 Sage Way
CITY: Aspen CITY: Aspen
STATE: CO Zip: 81611 STATE: CO Zip:
CONTACT NAME: Jodi Smith PHONE NO: 970-920-5396
E-MAIL: Jodi.smith@co.pitkin.co.u
PSSR NAME: Pat Smith PHONE NO: 970-270-0583
MAKE / MODEL SERIAL NO. START
HOURS
START DATE TERM CSA Status
Cummins / GGHJ161960 E160959698 May 2019 2 Yrs New Renewed
Standby Program -
SERVICE LEVELS -
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PM-1 Flat Rate/Per Visit: PM1 = 1232.00 Dates of Maint: November 2019 & 2020
PM-2 Flat Rate/Per Visit: PM2 = 1538.00 Dates of Maint: May 2019 & 2020
PM-3 Flat Rate/Per Visit: PM3 = Dates of Maint:
ATS Maintenance Flat Rate/Per Visit: Dates:
Load Bank Test Flat Rate/Per Visit: Dates: Cable FT: KW: Volt:
Megger Test Flat Rate/Per Visit: Dates:
Other: Flat Rate/Per Visit: Dates:
SPECIAL INSTRUCTIONS:
2019 Labor rate $160.00 per hour Standard M-F 7am- 7PM - $190.00 OT Other Hours and Saturday - $220.00 Premium Time - Sunday and Holidays) Travel and labor.
The 2020 rate will not be published until that time.
Any non CSA maintenance repairs will be billed at Time & Material at the current Wagner Power Systems rate, and are subject to customer approval.
Tax and/or environmental charges should they apply are not included in above rate. Price Is Per Unit, Per Visit Including Parts, Labor and Travel
SERVICE PROVIDED:
1. Provide applicable travel, labor, parts, fluids, and tooling to perform PREVENTIVE MAINTENANCE as defined under the "Maintenance Section" of Operation & Maintenance
Guide at the above intervals (check all Preventive Maintenance Intervals that apply) to include changing fluids and filters, replace gaskets/seals made unusable during
Preventive Maintenance, adjust and lubricate machine.
2. Perform walk-around-visual inspection of the complete machine. Inspections are intended to identify and report readily observable equipment condition and/or
deficiencies, which could adversely affect safety, machine life, operation and/or performance.
3. Provide fluid analysis for engine compartment and cooling system at selected intervals (fuel sampling is not included).
4. Provide written Preventive Maintenance and fluids analysis reports and estimate(s) for any corrective action.
5. Provide computerized maintenance scheduling system and a contact person to coordinate the efficient scheduling of work.
6. Maintain service records of all Preventive Maintenance including fluid analysis.
Upon approval, please return to Pat Smith at psmith@wagnerequipment.com.
Customers Signature: Date:
PSSR Signature: Pat Smith Date: 5/9/2019
Service Manager Signature: Date:
S T A N D B Y P R E V E N T I V E M A I N T E N A N C E
CSA Program Enrollment Form
Wagner Power Systems, CUSTOMER SUPPORT AGREEMENT, herein referred to as "Agreement" for new and used equipment is an important part of Caterpillar's continuing
effort to provide OEM equipment owners with superior value and product support. This Agreement provides the owner reasonable assurance that the reliability and productivity
of your equipment is maintained and unexpected repair cost is minimized. This Agreement allows you to do what you do best and focus on your core business while Wagner
provides expert product support services on your equipment. Additional customer benefits:
PREDETERMINED COST ........................................... No surprises - maintenance cost are guaranteed up front.
FACTORY-TRAINED TECHNICIANS ......................... Experienced technicians keep pace with advances in equipment technology.
MAINTENANCE HISTORY & SCHEDULING .............. Maintenance support staff utilize computerized scheduling & monitoring system.
GUARANTEED QUALITY ............................................ Cat diagnostic tools, fluids & filters assure consistent product quality and results.
EPA COMPLIANCE ..................................................... Properly dispose of used fluids and filters in compliance with local & federal laws.
SAVINGS ................................................................... Avoid overhead on maintenance vehicles, insurance or unemployment compensation; minimize costly downtime;
repair before failure; increase your productivity; extend your equipment life and get maximum performance and
resale benefits.
COMPANY NAME: Pitkin County Jail ACCOUNT NO: 69023
COMPANY ADDRESS: 485 Rio Grande #101 SITE ADDRESS:
CITY: Aspen CITY:
STATE: CO Zip: 81611 STATE: Zip:
CONTACT NAME: Jodi Smith PHONE NO: 970-920-5386
E-MAIL: Jodi.smith@co.pitkinco.us
PSSR NAME: Pat Smith PHONE NO: 970-270-0583
MAKE / MODEL SERIAL NO. START
HOURS
START DATE TERM CSA Status
CAT / G200 GXD00258 May 2019 2 Yrs New Renewed
Standby Program -
SERVICE LEVELS -
Op
t
i
o
n
a
l
MO
N
T
H
L
Y
EV
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R
Y
3
MO
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6
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2
YE
A
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ON
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3
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PM-1 Flat Rate/Per Visit: PM1 = 1150.00 Dates of Maint: November 2019, 2020
PM-2 Flat Rate/Per Visit: PM2 = 1840.00 Dates of Maint: May 2019, 2020
PM-3 Flat Rate/Per Visit: PM3 = Dates of Maint:
ATS Maintenance Flat Rate/Per Visit: Dates:
Load Bank Test Flat Rate/Per Visit: Dates: Cable FT: KW: Volt:
Megger Test Flat Rate/Per Visit: Dates:
Other: Flat Rate/Per Visit: Dates:
SPECIAL INSTRUCTIONS:
2019 Labor rate $160.00 per hour Standard M-F 7am- 7PM - $190.00 OT Other Hours and Saturday - $220.00 Premium Time - Sunday and Holidays) Travel and labor.
The 2020 rate will not be published until that time.
Any non CSA maintenance repairs will be billed at Time & Material at the current Wagner Power Systems rate, and are subject to customer approval.
Tax and/or environmental charges should they apply are not included in above rate. Price Is Per Unit, Per Visit Including Parts, Labor and Travel
SERVICE PROVIDED:
1. Provide applicable travel, labor, parts, fluids, and tooling to perform PREVENTIVE MAINTENANCE as defined under the "Maintenance Section" of Operation & Maintenance
Guide at the above intervals (check all Preventive Maintenance Intervals that apply) to include changing fluids and filters, replace gaskets/seals made unusable during
Preventive Maintenance, adjust and lubricate machine.
2. Perform walk-around-visual inspection of the complete machine. Inspections are intended to identify and report readily observable equipment condition and/or
deficiencies, which could adversely affect safety, machine life, operation and/or performance.
3. Provide fluid analysis for engine compartment and cooling system at selected intervals (fuel sampling is not included).
4. Provide written Preventive Maintenance and fluids analysis reports and estimate(s) for any corrective action.
5. Provide computerized maintenance scheduling system and a contact person to coordinate the efficient scheduling of work.
6. Maintain service records of all Preventive Maintenance including fluid analysis.
Upon approval, please return to Pat Smith at psmith@wagnerequipment.com.
Customers Signature: Date:
PSSR Signature: Pat Smith Date: 5/9/2019
Service Manager Signature: Date:
9/26/19
Certificate Of Completion
Envelope Id: EEAD1D9D88234100B2CDB739135B90F6 Status: Completed
Subject: Wagner | Pitkin County Contract 059.2017 B for Review and Signature
Source Envelope:
Document Pages: 7 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 65.38.144.66
Record Tracking
Status: Original
10/11/2019 1:58:10 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Mike Fleagle
mike.fleagle@pitkincounty.com
Facilities Operations Manager
Pitkin County
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 65.38.144.66
Sent: 10/11/2019 2:00:12 PM
Viewed: 10/11/2019 2:41:10 PM
Signed: 10/11/2019 2:41:19 PM
Electronic Record and Signature Disclosure:
Accepted: 6/12/2019 10:32:04 AM
ID: 0c7abdc0-4a67-4e86-aa67-2696a58877e5
Company Name: Pitkin County, Colorado
Patrick Smith
Smith_Patrick@wagnerequipment.com
PSSR Power Systems
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.233.230.42
Sent: 10/11/2019 2:41:26 PM
Viewed: 10/15/2019 7:49:28 AM
Signed: 10/15/2019 7:50:50 AM
Electronic Record and Signature Disclosure:
Accepted: 10/15/2019 7:49:28 AM
ID: ea33fa23-46c4-4d07-b883-82f0900f959f
Company Name: Pitkin County, Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Pitkin County Procurement
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 10/15/2019 7:50:52 AM
Resent: 10/15/2019 7:51:03 AM
Viewed: 10/25/2019 3:58:25 PM
Electronic Record and Signature Disclosure:
Accepted: 6/21/2019 11:35:47 AM
ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c
Company Name: Pitkin County, Colorado
Accounts Payable
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email, Account Authentication
(None)
Sent: 10/15/2019 7:50:55 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Facilities Admin
facilities_admin@pitkincounty.com
Security Level: Email, Account Authentication
(None)
Sent: 10/15/2019 7:50:57 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/15/2019 7:50:57 AM
Certified Delivered Security Checked 10/15/2019 7:50:57 AM
Signing Complete Security Checked 10/15/2019 7:50:57 AM
Completed Security Checked 10/15/2019 7:50:57 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 6/11/2019 12:14:06 PM
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