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HomeMy WebLinkAboutbocc.con.amended.110.2018 F-12017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 40451510.531000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Chris Padilla County Representative Phone (970) 429-1888 Provide a brief description of the contract: Contract Value Summary: $ 78,104.00 $ 78,104.00 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Airport Ricondo will prepare an FBO Analysis report to include Lease and Use Agreement Assessment, FBO Services, and Financial Pro-Forma Assessment. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total No FBO Analysis Ricondo & Associates, Inc. $ 78,104.00 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ 78,104.00 Formal Other - Please explain below 10/1/2018 9/30/2023 Task Order 110.2018 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Fixed Base Operator (FBO) Analysis Task Order Number: 7 Task Order Budget Line Item: 40451510.531000 CONTRACTOR: Ricondo & Associates, Inc. Mr. Joseph Huy, C.M. 1917 Palomar Oaks Way, Suite 350 Carlsbad, CA 92008 Phone: (760) 444-0111 OWNER: Pitkin County Mr. Chris Padilla – Airport 0233 E. Airport Road – Suite A Aspen, CO 81611 Phone: (970)-429-1888 Chris.padilla@aspenairport.com jhuy@ricondo.com PROJECT NAME: FBO Analysis START DATE: August 5, 2019 END DATE: January 10, 2020 The Financial Consulting Services Master Services Agreement (the “Agreement”) dated October 1, 2018 between the Board of County Commissioners of Pitkin County (the “County”) and Ricondo & Associates, Inc., 20 N. Clark Street Suite 1500, Chicago, IL 60602 (the “Contractor”), shall include the following services: 1.Contractor’s Obligations. Contractor shall prepare an FBO Analysis report to include the following: a.Existing FBO Lease and Use Agreement Assessment. Contractor shall prepare a summary of the business terms and conditions of the County’s existing FBO Agreement. This summary shall include an overview of the key business terms and conditions of this Agreement as well as a 5- year historical review (FY 2015 – 2019) of annual fuel sales, lease payments, general aviation landing fees, and fuel flowage fees. In addition, this assessment will include a 3-year forecast (FY 2020 – 2023) of fuel volumes, lease payments, general aviation landing fees, and fuel flowage fees. b.Options for future delivery of FBO services. Contractor shall describe the 3 options for delivery of FBO services upon conclusion of the existing FBO Agreement including: A) continuation of a traditional FBO Agreement with selection of a company through a County Request for Proposals (RFP) process; B) entering into a management contract agreement with a private-sector firm to provide FBO services on behalf of the County through a County RFP process; and 3) the County exercising its proprietary right to offer FBO services. The Contractor will describe each of the 3 options and provide an assessment of the advantages and disadvantages of each approach for use and consideration by the County in determining its preferred alternative for future delivery of FBO services. Master Service Agreement #: 110.2018 Rev: 2018-01-17 btf 2 c.Prepare Financial Pro-Forma Analysis. Contractor shall prepare 10-year financial pro-forma analyses for each option. For the management contract agreement and proprietary rights options, forecasts of annual operating revenues, expenses, cash flow, and capital funding requirements will be provided. For the scenario related to the continuation of the traditional FBO agreement, Contractor will model recommended business terms and conditions for a new FBO agreement based upon current industry practices. Contractor will retain Andrew H. Magenheimer, MAI of Slack, Johnston & Magenheimer, Inc. as a subcontractor (Subcontractor) to validate its assumptions for future rental and fee terms for continuation of the traditional FBO. Contractor will use data provided by County, along with 2 peer airports, to model forecasts of operating revenues, expenses, and staffing plans associated with the pro- forma analyses for scenarios 2 and 3 described in Section 1.b. Subcontractor to review and validate assumptions for revenues and expenses associated with these scenarios. The County is to provide Contractor with capital funding requirements to be used in all pro-forma analyses. d. Recommendation. Contractor is to prepare a summary of its findings and provide a recommendation based upon the findings of this analysis. Contractor to prepare its report in Word format and prepare and present a PowerPoint version of its report to the County (original drafts and final versions of each document). It is anticipated that 2 on-site meetings will be required for this Task to include an overview of the preliminary findings of the analysis and presentation of the final analysis. 2.Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Seventy-eight thousand, one-hundred four dollars and NO cents ($78,104.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order 110.2018 F-1, FBO Analysis. Invoices shall be sent electronically in PDF format to chris.padilla@aspenairport.com. 3.Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County Representative. County Representative, Chris Padilla, Airport Controller, will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4.Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. Rev: 2018-01-17 btf 3 Master Service Agreement #: 110.2018 RICONDO & ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date ________________________________________________ !#COUNTY MANAGER#! Date Senior Vice President Nov-12-2019 Joseph A Huy Nov-14-2019 Airport Controller Chris Padilla Airport Director Nov-15-2019 John Kinney Certificate Of Completion Envelope Id: 43DDEFE5D6FD46A2AB3A9DCDF0207598 Status: Completed Subject: 110.2018 F-1 Ricondo - FBO Analysis Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Jennifer Mitchley AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 jennifer.mitchley@aspenairport.com IP Address: 50.209.235.201 Record Tracking Status: Original 11/12/2019 3:04:30 PM Holder: Jennifer Mitchley jennifer.mitchley@aspenairport.com Location: DocuSign Signer Events Signature Timestamp Joseph A Huy jhuy@ricondo.com Senior Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 63.239.6.130 Sent: 11/12/2019 3:09:15 PM Viewed: 11/12/2019 4:02:33 PM Signed: 11/12/2019 4:03:52 PM Electronic Record and Signature Disclosure: Accepted: 11/12/2019 4:02:33 PM ID: 6102b04e-1538-416c-8987-102d6f6429ac Company Name: Pitkin County, Colorado Chris Padilla chris.padilla@aspenairport.com Airport Controller Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 50.209.235.201 Sent: 11/12/2019 4:03:55 PM Viewed: 11/14/2019 5:02:26 PM Signed: 11/14/2019 5:02:47 PM Electronic Record and Signature Disclosure: Accepted: 6/12/2019 8:30:42 AM ID: 4c106244-d552-409a-b488-e55873a7ea90 Company Name: Pitkin County, Colorado John Kinney john.kinney@aspenairport.com Airport Director Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.243.108.37 Signed using mobile Sent: 11/14/2019 5:02:50 PM Viewed: 11/15/2019 2:19:52 PM Signed: 11/15/2019 2:20:06 PM Electronic Record and Signature Disclosure: Accepted: 6/14/2019 10:28:59 AM ID: c7043d11-02e3-46b6-88ca-5925427cefcf Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/15/2019 2:20:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Evelyn Cruz evelyn.cruz@aspenairport.com Aspen/Pitkin County Airport Security Level: Email, Account Authentication (None) Sent: 11/15/2019 2:20:08 PM Viewed: 11/15/2019 2:43:23 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 11/15/2019 2:20:08 PM Viewed: 11/20/2019 12:24:49 PM Electronic Record and Signature Disclosure: Accepted: 6/21/2019 11:35:47 AM ID: f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name: Pitkin County, Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 11/15/2019 2:20:08 PM Certified Delivered Security Checked 11/15/2019 2:20:08 PM Signing Complete Security Checked 11/15/2019 2:20:08 PM Completed Security Checked 11/15/2019 2:20:08 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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