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HomeMy WebLinkAboutbocc.con.amended.052.2018 C-2-A 21)17-11-11 hi! pirKIN Pitkin County COUNT Procurement Cover Sheet @RCN Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 052.18 C-2 A Project Name Community Outreach & Communication for Airport Capital Improvement Project Contractor Kimley Horn and Associates, Inc. Budget Line Item Additional Budget Line — Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Formal Type: Services/Maintenance Contract Start Date 1/1/2019 Contract End Date 5/31/2020 Contract Type Task Order Retainage No If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Airport County Representative John Kinney County Representative (970) 429-2851 Phone Provide a brief description of the contract: Extension of time Contract Value Summary: Original Contract Amount $ 1,610,513.17 Previous Change Order/Amendment Amount This Change order/Amendment amount $New Contract Total $ 1,610,513.17 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Contract#: 052.18 Rev. 2018.06.13 btf Budget Line Item#:4045110.53100 41) IN COUNT CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 052.18 C-2 A OWNER: CONTRACTOR: Pitkin County, Colorado Kimley Horn and Associates, Inc. 530 E. Main St., Suite#302 16 Kearns Road, Suite 212 Aspen, CO 81611 Snowmass Village, CO 81615 The Provision of Program Management Services for the Aspen Pitkin County Airport Capital Improvements Project(the"Contract") dated August 23, 2018 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Kimley Horn and Associates, Inc. (the "Contractor"), is hereby amended as follows: Description of Change: This change order is to extend the Task Order end date of Community Outreach and Stakeholder Communication Coordination Services for the Airport Capital Improvement Project. This contract is extended until May 31, 2020 with no additional funds in this change order and all other terms and conditions remain the same. See attachment for further details. Reason for Change: Time extension. Original Contract Amount $ 1,610,513.17 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 0.00 New Contract Total $ 1,610,513.17 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 052.18 C-2 Rev. 2018.06.13 btf Budget Line Item#: 4045110.53100 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. KIMLEY HORN AND ASSOCIATES, INC. r DocuSigned by: Jan-28-2020 Mi WiTgiQWErr?° Date Principal / Senior vice President PITKIN COUNTY, COLORADO DocuSigned by: ri fiA4 Jan-30-2020 Ri cf Erirenart Date Deputy County Manager , DocuSigned by: Jb 11,LIAL(1 Feb-07-2020 Jo n'loci nneyAA Date Airport Director *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Kimley>>>Horn John Kinney Airport Director 233 Airport Rd Aspen, CO 81611 Via email RE: Extension of 2019 Work Orders under Contract 052.2018 Dear John, As 2019 comes to an end, there are a few financial and contract items we would like to bring to your attention. The three largest work orders approved to date under our Program Management Services Contract (052.2018)are scheduled to end on December 31, 2019. For each of these work orders, our actual billings have been under budget. We respectfully request the County consider extending the date of the existing work orders with no change to existing budgets to accommodate completion of ongoing tasks, described in more detail below. Amount expended as of December 2019 of the subject work orders is as follows: Work Order Name Authorized Amount Expended Remaining Budget (as of 1 DEC 2019) Budget Program Management Services $614,164.36 $486,648.47 $127,515.89 Community Outreach $1,610,513.17 $870,023.84 $740,489.33 Planning and Engineering Validation $2,262,632.28 $1,415,754.33 $846,877.95 Additional work in early 2020 is anticipated to support the conclusion of the ASE Vision Process. Supporting the work of the County, Airport and Airport Advisory Groups between January through March of 2020 is anticipated to develop final recommendations to the Pitkin County Board of Commissioners (BOCC) on the future of the Aspen/Pitkin County Airport, concluding the ASE Vision Process. Based on our efforts to date, and conversations with leadership at the County and Airport, we believe the remaining budgets in each work order will be sufficient to carry the Kimley-Horn team through May 31, 2020. With your concurrence, we propose the County extend the end date for each of these to May 31, 2020 under their current terms. Should the Airport need additional support beyond that period, we can prepare a new work order to cover a new scope, schedule and budget based on your needs once a decision and plan is adopted by the BOCC for the Aspen/Pitkin County Airport. As always, feel free to contact me if you have any questions regarding this request or any of the work we are completing under our Program Management Services contract. We look forward to continuing to serve Pitkin County in 2020. Sincerely, Michael J. Hermann, P.E. Project Manager Docu�i , SECURED Certificate Of Completion Envelope Id: BF39594FE24F45EAA1912C3C719F806F Status:Completed Subject:052.18 C-2 A Change Order Extension Kimley Horn Outreach and Communication Source Envelope: Document Pages:4 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Jennifer Mitchley AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 jennifer.mitchley@aspenairport.com IP Address:50.209.235.201 Record Tracking Status:Original Holder:Jennifer Mitchley Location: DocuSign 1/28/2020 1:21:34 PM jennifer.mitchley@aspenairport.com Signer Events Signature Timestamp Mike Hermann DocuSigned by Sent: 1/28/2020 1:30:26 PM mike.hermann@kimley-horn.com Viewed: 1/28/2020 4:47:00 PM Principal/Senior Vice President 1FADBOB6COOF496 Signed: 1/28/2020 4:47:05 PM Security Level: Email,Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 159.100.168.53 Electronic Record and Signature Disclosure: Accepted: 1/28/2020 4:47:00 PM ID:e8cb88e9-2d19-4155-9f45-cefc7330d948 Company Name:Pitkin County,Colorado Rich Englehart r—DocuSlgned by: Sent: 1/30/2020 10:01:10 AM rich.englehart@pitkincounty.com flAlta'"" Viewed: 1/30/2020 10:58:01 AM Deputy County Manager �2783C44890724F1 Signed: 1/30/2020 11:00:13 AM Pitkin County Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:65.122.108.210 Electronic Record and Signature Disclosure: Accepted:6/13/2019 1:11:19 PM ID:9e1c1f04-8bdf-4c85-aa77-fe0d5af72270 Company Name:Pitkin County,Colorado John Kinney ,—Docus,geed by. Sent: 1/30/2020 11:00:16 AM john.kinney@aspenairport.com ' ' ���t�j Viewed:2/7/2020 12:06:17 PM --79D56CA89B8C4AA... Airport Director Signed:2/7/2020 12:06:24 PM Pitkin County Signature Adoption: Pre-selected Style Security Level: Email,Account Authentication (None) Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted:6/14/2019 10:28:59 AM ID:c7043d11-02e3-46b6-88ca-5925427cefcf Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Chris Padilla VIEWED Sent: 1/28/2020 4:47:09 PM chris.padilla@aspenairport.com Viewed: 1/30/2020 10:01:10 AM Airport Controller Aspen/Pitkin County Airport Using IP Address:50.209.235.201 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:6/12/2019 8:30:42 AM ID:4c106244-d552-409a-b488-e55873a7ea90 Company Name:Pitkin County,Colorado Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent:2/7/2020 12:06:28 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Evelyn Cruz COPIED Sent:2/7/2020 12:06:28 PM evelyn.cruz@aspenairport.com Aspen/Pitkin County Airport Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Pitkin County Procurement COPIED Sent:2/7/2020 12:06:28 PM procurement@pitkincounty.com Procurement Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:6/21/2019 11:35:47 AM ID:f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name:Pitkin County,Colorado Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/7/2020 12:06:28 PM Certified Delivered Security Checked 2/7/2020 12:06:28 PM Completed Security Checked 2/7/2020 12:06:28 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:6/11/2019 12:14:06 PM Parties agreed to:Mike Hermann,Rich Englehart,John Kinney,Chris Padilla, Pitkin County Procurement ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide to you certain written notices or disclosures. 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