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Home My WebLink Aboutbocc.con.amended.008.2019 A-7-A 2019-12-17 CDD 4)0JUN Pitkin County Procurement Cover Sheet COUNT — @./").CN. Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Contract Information Contract Number 008.2019 A-7 A Project Name SMP Irrigation Pond&Riparian Restoration Plan Contractor Peak Ecological Services LLC Budget Line Item 11836360.531000.10057 $ $Additional Budget Line $ _ Item(s) $ _ (Please fully allocate New Contract Total) Procurement Method: Sole Source Type: Services/Maintenance Contract Start Date 3/1/2019 Contract End Date 12/31/2020 Contract Type Contract Extension Retainage No If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department Open Space &Trails County Representative Gary Tennenbaum County Representative (970) 920-5355 Phone Provide a brief description of the contract: change order to extend task order duration as well as add funding to provide for extra scope. Contract Value Summary: Original Contract Amount $ 28,299.80 Previous Change Order/Amendment Amount $This Change order/Amendment amount $ 11,358.25 New Contract Total $ 39,658.05 Contract#: 008.2019 Rev. 2018.06.13 btf Budget Line Item#: 11836360.531000.10057 41iTKIN COUNT CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 008.2019 A-7 A OWNER: CONTRACTOR: Pitkin County, Colorado Peak Ecological Services, LLC 530 E. Main St., Suite#302 PO Box 827, Boulder Canyon Drive Aspen, CO 81611 Nederland, CO 80466 The Provision of SMP Irrigation Pond&Riparian Restoration Plan(the "Contract") dated March 1, 2019 between the Board of County Commissioners of Pitkin County, Colorado (the"County") and Peak Ecological Services, LLC (the "Contractor"), is hereby amended as follows: Description of Change: Extend task order to 12/31/2020 Work conducted by Lotic Hydrological beyond original scope as directed by the county to provide coordination with irrigation specialists and recommendations associated with this pond stabilization and pump project. This work included multiple site visits with Dale Petefish and OST staff, recommendations on pond structure, water flow, and pump/irrigation solutions. Work conducted by DHM beyond original scope to explore various alternatives to get irrigation system up and running after numerous issues were discovered with the existing pump/irrigation system. The team explored a suite of options to rehabilitate and repair the existing infrastructure. Based on the teams findings, recommendations, research, and cost estimates, OST provided direction to install new irrigation infrastructure including a new pump. This work included multiple additional site visits, extensive coordination with Dale Petefish and Samuelson Pump Company, research into design solutions for the pump and associated infrastructure and multiple changes to the restoration drawing set as a result of these unforeseen project obstacles. Reason for Change: The work DHM and Lotic engaged in to provide this information went beyond the original scope. The existing pump was discovered to be inoperable, and the underground irrigation system was discovered to have several major breaks and sprinkler head issues. The county directed the On-Call consultants to explore options for repair/rehabilitation of existing system. *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 008.2019 Rev. 2018.06.13 btf Budget Line Item#: 11836360.531000.10057 After estimates for the original preferred design alternatives were deemed too high for full funding, OST provided direction to redesign the irrigation system and adjust the grading plan to accommodate those design changes. Original Contract Amount $28,299.80 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 11,358.25 New Contract Total $39,658.05 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Contract#: 008.2019 Rev. 2018.06.13 btf Budget Line Item#: 11836360.531000.10057 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. PEAK ECOLOGICAL SERVICES, LLC "—DocuSigned by: rut. oygunix Jan-23-2020 —5F62116A3DAA41g Rea orthner Date Principal Ecologist / Botanist PITKIN COUNTY,COLORADO L DocuSigned by: ta"t1 1t liUn,UnJ91W. t Jan-23-2020 02r85220B379d9D Gary Tennenbaum Date Pitkin County Open Space and Trails Director *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 3 Docu�i , SECURED Certificate Of Completion Envelope Id:90F0EB1 EE8114BC083297734A64DCCD0 Status:Completed Subject: Peak Ecological I Pitkin County Contract 008.2019 A-7 A for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Pitkin County Procurement AutoNav: Enabled 530 East Main Street Envelopeld Stamping: Disabled Suite 203 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address:65.38.144.66 Record Tracking Status:Original Holder:Pitkin County Procurement Location: DocuSign 1/23/2020 11:10:54 AM Procurement@PitkinCounty.com Signer Events Signature Timestamp Gary Tennenbaum ° S9 dby: Sent: 1/23/2020 11:12:03 AM gary.tennenbaum@pitkincounty.com C I Viewed: 1/23/2020 11:17:38 AM Pitkin County Open Space and Trails Director szcssszossisaso Signed: 1/23/2020 11:17:56 AM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:65.38.144.66 Electronic Record and Signature Disclosure: Accepted: 1/23/2020 11:17:38 AM ID:c8a2d343-ae90-44da-ace8-7878fd2d12c9 Company Name:Pitkin County,Colorado Rea Orthner poocuSiggn-e'dd by: Sent: 1/23/2020 11:17:59 AM rea@peakecological.com t Viewed: 1/23/2020 12:15:12 PM Principal Ecologist/Botanist �sFez„enaonnn,s Signed: 1/23/2020 12:16:30 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:71.218.42.70 Electronic Record and Signature Disclosure: Accepted: 1/23/2020 12:15:12 PM ID:4a7e1fb2-fc02-490d-9170-al 9f7d573360 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement COPIED Sent: 1/23/2020 12:16:33 PM procurement@pitkincounty.com Resent: 1/23/2020 12:16:40 PM Procurement Viewed:2/19/2020 11:33:36 AM Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:6/21/2019 11:35:47 AM ID:f4b0c7d5-e378-4bad-8806-08d16f6ff44c Company Name:Pitkin County,Colorado Accounts Payable COPIED Sent: 1/23/2020 12:16:34 PM AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kim Arensdorf COPIED Sent: 1/23/2020 12:16:36 PM kim.arensdorf@pitkincounty.com Viewed: 1/23/2020 3:40:43 PM Administrative Specialist Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/23/2020 12:16:36 PM Certified Delivered Security Checked 1/23/2020 12:16:36 PM Signing Complete Security Checked 1/23/2020 12:16:36 PM Completed Security Checked 1/23/2020 12:16:36 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:6/11/2019 12:14:06 PM Parties agreed to:Gary Tennenbaum,Rea Orthner,Pitkin County Procurement ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide to you certain written notices or disclosures. 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