HomeMy WebLinkAboutbocc.con.036.20 PITKIN COUNTY
HEALTH AND HUMAN SERVICES
ANNUAL GRANT AWARD
ASPEN FAMILY CONNECTIONS, 2020
Contract Number 036.20 - Ledger Number 11631196.581000
This Grant is made as of the date last below signed between Pitkin County, herein referred to as
"County", and Aspen Family Connections, hereafter referred to as "Agency". Whereas, Aspen
Family Connections, a private non-profit agency, strives to engage with and strengthen Pitkin
County families by connecting them with local resources and services to help them achieve their
goals, conducting collaborative family meetings involving partner agencies, nonprofits and other
individuals who can support the family, providing case-management and ongoing contact if the
family so desires, implementing prevention programming and the Family Matters Program, and
whereas Pitkin County wishes to award a grant for the provision of these services.
1. Term and Renewal of Agreement: Absent any termination for cause under paragraph 5 of
the Agreement, the term of this Agreement shall continue for a period of one year, from
January 1, 2020, to December 31, 2020, subject to budget appropriation, compliance with
contract obligations, and Board of County Commissioners' approval each year.
2. Agency Obligations: Agency shall:
a) Strictly adhere to all applicable federal, state and local laws or regulations that
have been or may hereafter be established.
b) Compliance with House Bill 06-1023. Perform the following verifications to
comply with House Bill 06-1023: Grantees who provide a benefit to persons over
the age of 18 years of age and which require an individual application from the
person who will receive a benefit, are required to verify the applicant's legal
presence in the United States. The verification of lawful presence requires all
applicants 18 years of age or older to:
i. Produce a valid Colorado driver's license or a Colorado identification
card; or a United States military card or military dependent's identification
card; or a United States Coast Guard Merchant Mariner card; or a Native
American Tribal document; and
ii. Execute an affidavit stating that applicant is a United States citizen or
legal permanent resident; or that applicant is otherwise lawfully
present in the United States pursuant to Federal law.
c) Be lawfully prohibited, pursuant to Article 76.5 of Title 24, C.R.S., from
providing a Federal public benefit or a state or local public benefit in violation of
paragraph(b) of this section.
i. Statutory Exceptions: Excepted from this requirement are the following
types of benefits:
A. Services for children under age 18;
B. Obtaining health care items and services necessary for treatment of an
emergency medical condition of the person involved and not related to
an organ transplant;
C. Short-term, in-kind, non-cash emergency disaster relief;
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D. Public health assistance for immunizations,with respect to
immunizable diseases and for testing and treatment of symptoms of
communicable disease, whether or not such symptoms are caused by
immunizable diseases;
E. Programs, services or assistance such as soup kitchens, crisis
counseling and intervention;
F. Prenatal care.
d) Public Grants for Services. CRS §8-17.5-101.
[Not applicable to agreements relating to the offer, issuance, or sale of
securities, investment advisory services or fund management services,
sponsored projects, intergovernmental agreements, or information technology
services or products and services]Grantee certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform
work under this Grant and will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform
work under this Grant, through participation in the E-Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee
shall not knowingly employ or contract with an illegal alien to perform work
under this Grant or enter into a grant with a Subgrantee that fails to certify to
Grantee that the Subgrantee shall not knowingly employ or contract with an
illegal alien to perform work under this Grant. Grantee:
i. shall not use E-Verify Program or Department program procedures to
undertake pre-employment screening of job applicants while this Grant is
being performed
ii. shall notify the Subgrantee and the granting State agency within three days
if Grantee has actual knowledge that a Subgrantee is employing or
contracting with an illegal alien for work under this Grant
iii. shall terminate the subgrant if a Subgrantee does not stop employing or
contracting with the illegal alien within three days of receiving the notice,
and
iv. shall comply with reasonable requests made in the course of an
investigation, undertaken pursuant to CRS §8-17.5-102(5),by the Colorado
Department of Labor and Employment. If Grantee participates in the
Department program, Grantee shall deliver to the granting State agency,
Institution of Higher Education or political subdivision, a written, notarized
affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the
Department program. If Grantee fails to comply with any requirement of
this provision or CRS §8-17.5-101 et seq.,the granting State agency,
institution of higher education or political subdivision may terminate this
Grant for breach and, if so terminated, Grantee shall be liable for damages.
e) The Agency shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
Department of Labor and Employment is undertaking pursuant to the authority
established in Subsection(5) of C.R.S. § 8-17.5-102.
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f) Hold and maintain for the term hereof the necessary licenses(s) as specified under
State law, which permits the performance of the service(s)to be provided herein.
g) Shall maintain an affordable sliding-fee scale schedule for its services in order to
accommodate low-income individuals.
h) Subcontracts utilized by the Agency shall be subject to the requirements of the
Grant as listed here, and the Agency is responsible for the performance of any
subcontractor.
i) Abide by all applicable provisions of the Title VI and VII of the Federal Civil
Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title XX
of the Social Security Act of 1975 as revised.
j) Maintain written requirements for safeguarding client information and comply
with the same.
k) Maintain service program records, fiscal records, documentation and other
records relevant to this Grant for the duration of the grant plus six years. The
above shall be subject at all reasonable times to inspections, review or audit by
Federal, State or County personnel, and other persons authorized in writing by the
County.
1) Provide the services at the location as shown as the address of the Agency or
whatever is appropriate for that service within Pitkin County.
m) Provide the service(s) described herein at a cost not greater than charged to other
persons.
n) Provide semi-annual Performance Measure reports and Financial Reports. These
reports will include the number of unduplicated clients who live and/or work in
Pitkin County served by the Agency's program(s). This report schedule will
repeat annually and is subject to change.
i. The first report, the mid-year report, is due August 3, 2020, for the first six
months of the grant year.
ii. The second report is due February 1, 2021, for the entire period of the
grant year.
iii. The reports will include Agency's annual goals and actual results year-to-
date, as well as an explanation of any variances observed and the steps that
are to be taken to address those variances.
o) Agency shall manage the supplied grant funds responsibly and measurably to
ensure that the mission, goals, and objectives hereto listed are met to the
satisfaction of the granting agency.
Service Delivery Goal (SG1):
To connect Pitkin County families with local resources and services in order to help them
achieve their goals, using the mechanism of collaborative meetings involving partner
agencies, nonprofits and providers who collective commit to supporting the family,
accompanied by collaborative case management and ongoing contact and support.
Objectives:
Our objectives are:
1. to develop and receive a broad stream of referrals from many sites throughout Pitkin County;
2. to successfully engage with, and meet families following those referrals;
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3. to be able to demonstrate for each family that the process of AFC's collaborative family
meetings has both provided that family with connection to resources and helped that family make
progress towards their goals.
Outcome Measures:
1. 100% of families who take part in a family meeting will receive an integrated, strength-based
service plan, setting out goals and objectives, with time frames;
2. 100% of families who take part in a family meeting will be offered access to a number of
services, options and resources by AFC staff;
3. 85% of families who reply to a survey will report that they made progress towards their family
goals as a result of the connections and support they were provided with at the AFC family
meeting.
Service Delivery Goal(SG2):
To develop a coherent and collaborative continuum of prevention efforts and activities
aimed at Pitkin County families, incorporating and providing a planned approach to
AFC's existing prevention offerings as well as linking with those provided by partner
agencies, identifying gaps in provision and working with all partners to ensure that families
have equal access to information, parenting education, home-based coaching, and other
activities and programs to build skills and protective factors.
Objectives:
1. Create a continuum of prevention measures targeted at family, child and youth risk and
protective factors;
2. Build into that continuum, and link the activities of all partner organizations and agencies;
3. Identify gaps in provision of prevention services and activities and work collaboratively
towards resolving them;
4. Use surveys and other tools to provide evaluative data to show that programs have increased
families'protective factors.
Outcome Measures:
1. AFC will convene partners to jointly build a comprehensive picture of the continuum of
prevention services and activities in the County;
2. Pitkin County families will receive, online and on paper, in English and Spanish, information
about prevention services available, framed in terms of acquiring protective factors for
themselves and their children,
3. AFC will work with partners to build up existing, new and innovative evaluation measures by
which prevention efforts may be measured.
Failure to provide reporting or to reasonably meet goals and objectives may result in
forfeiture of grant funds.
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3. Pitkin County's Obligations: Pitkin County shall:
a) County agrees to grant $40,000 to Aspen Family Connections as approved in the
County's 2020 budget, which was approved by the Board of County
Commissioners on December 10, 2019.
b) The total amount of this contract shall not exceed $40,000 cash maximum in
2020. The County will pay Agency in semi-annual payments of$20,000 on the
last day of March and September 2020. Payment is contingent upon receipt of
mutually agreed upon Performance Measures and satisfactory semi-annual reports
as outlined in section 2(n) of this contract. The return of a completed contract is
required in order to receive payment.
4. General Provisions
a. The Parties to this Grant intend that the relationship between them contemplated
by the Grant is that of independent agency. No agent, employee, or servant
Agency will be solely and entirely responsible for its acts and the act of its agents,
employees, servants and subcontractors during the performance of the Grant.
b. Payment pursuant to the Grant, if in County, State or Federal funds, whether in
whole or in part, is subject to and contingent upon the continuing availability and
appropriation of County funds for the purpose thereof
c. This Grant constitutes the full and complete agreement of the parties and
supersedes or incorporates any prior written and oral agreements of the parties. In
addition, Agency understands that no County official or employee, other than the
Board of County Commissioners acting as a body at a Board meeting, has
authority to enter into a Grant or to modify the terms of this Grant on behalf of the
County. Any such Grant or modification to this Grant must be in writing and be
executed by the parties hereto.
5. Default/Cancellation. If Agency shall default in the performance of Agency's
Obligations pursuant to the terms of this Agreement, and/or fails to provide an accounting
or use or appropriation of monies granted in the manner in which such accounting was
represented to the County, Agency shall have the right to cure said default after written
notice by the County of the default to Agency. If Agency fails to cure such default within
sixty(60) days after written notice is given from the County to Agency specifying the
nature of such default(or if such default cannot be cured within the aforesaid period of
time, if the Agency shall fail to promptly commence to cure the same and to thereafter
diligently proceed with such cure), County shall reserve the right to cancel this
Agreement and make a demand for the return of all monies that County determines, at its
sole discretion, were not appropriated in accordance with this Agreement. Written notice
of default and cancellation shall be made to Agency by first class mail,postage prepaid
and by certified mail, return receipt requested, to the following address:
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Katherine Sand, Executive Director
Aspen Family Connections
235 High School Road,
Aspen CO 81611
6. Entire Agreement: This Agreement constitutes the full and complete Agreement of the
parties hereto and shall not be modified except by a written agreement signed by the
parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of
the latest date written below.
PITKIN COUNTY, COLORADO
DocuSigned by:
No4A 5 Feb-18-2020
By. C553251A13131340D...
Nancy N. Sundeen Date
Director of Human Services
Aspen Family Connections
,-DocuSigned by:
�7 61 'tlt- �AL Feb-22-2020
B>:` 804ECOCFE8E747E...
Katherine Sand Date
Executive Director
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