HomeMy WebLinkAboutbocc.con.022.20 2017-11-13 btl
picKIN Pitkin County
Procurement Cover Sheet
COUNT
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
Contract Information
Contract Number 022.20
Project Name Interim Terminal Modular Security Install
Contractor Siemens Industry, Inc.
Budget Line Item 40451150.546500 $ 44,000.00
Additional Budget Line
Item(s) $ _
(Please fully allocate New Contract Total)
$ 44,000.00
Procurement Method: Sole Source
Type: _ Services/Maintenance
Contract Start Date 1/15/2020
Contract End Date 4/14/2020
Contract Type New Contract
Retainage No
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Airport
County Representative Matt Whitelock County Representative (970) 429-1880
Phone
Provide a brief description of the contract:
Install of security equipment for the Interim Terminal Modular
Contract Value Summary:
Original Contract Amount $ 44,000.00
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total $ 44,000.00
NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage
Rev 2018-01-18 btf
PITKIN COUNTY
SOLE SOURCE PROCUREMENT
JUSTIFICATION REQUEST
TO: Jon Peacock, County Manager
DATE: January 7, 2020
FROM: John Kinney, Airport Director
Proposed Contractor: Siemens
Product/Service: Security Install for Interim Terminal Modular
Estimate expenditure for the above Product/Service: $ 44,000
This form is required, and is to aid you, in documenting your Sole Source request. Complete all portions of
this form. This purchase is clearly and legitimately limited to a Single or Sole Source. (Examples: original
manufacturer, no regional distributor, standardization etc):
Explain:
Siemens recently installed a complete security system for the whole Airport, using Siemens would create
consistancy for the installation and keep it under the warranty of the larger project.
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract
with coversheet to clerk's office for archiving.
1
Rev 2018-01-18 btf
The undersigned requests that Pitkin County waive other procurement requirements and recognize this
transaction as a sole source exception to the Pitkin County Procurement Code.
Department Head Section Head
LDocuSigned by: p—DocuSignn1ed by:
/k kiln.& Jan-16-2020 JOLIA, 1L&t t,A1 Jan-17-2020
Jan- � Date JUf 1ZIAlIIIe AA.. Date
Director of Operations, Safety, and Security Airport Director
County Manager
Selection: Reason for Denial:
DocuSigned b
Jan-17-2020
J o—rE ffE`8' it" Date
County Manager
Note: Every effort should be made to obtain a written contract when otherwise required under County
procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract
with coversheet to clerk's office for archiving.
2
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
41)41'KIN
COUNT
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
THIS CONTRACT, made January 15, 2020 by and between the Board of County Commissioners
of Pitkin County, Colorado, 530 E. Main St., Suite#302,Aspen, CO 81611, (hereinafter called the
"County") and Siemens Industry, Inc., 7810 Shaffer Parkway, Littleton, CO 80127 (hereinafter
called the "Contractor") to perform the following work: Interim Terminal Modular Security
("Project").
L Term of Contract: The term of this Contract is from January 15,2020 to April 14,2020.
II. Contractor's Obligations. Contractor shall install security equipment for the Interim
Terminal modular building.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
forty four thousand dollars and zero cents ($44,000.00) for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among
project tasks if the total budget amount remains unchanged. Contractor shall invoice
for the project monthly based on hours worked, with payment expected within thirty
(30) days of invoice. Any payment by the County may be offset by any amount the
Contractor owes the County for any reason.
IV. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this
Contract shall be the property of the County. However, Contractor shall have the right
to utilize such documents in the course of its marketing,professional presentations,and
for other business purposes. Contractor assigns to County the copyrights to all work
prepared, developed, or created pursuant to this Contract, including the right to: 1)
reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4)
perform the works publicly; and 5)to display the work publicly. Contractor shall have
right to use materials produced in the course of this Contract for marketing purposes
and professional presentations, articles, speeches and other business purposes.
1
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
V. Pitkin County's Obligations. Pitkin County shall administer this Contract through
a County Representative. Matt Whitelock,Director of Operations, Safety, and Security
will manage the project as the County's Representative. In the event that Matt
Whitelock is not available, Caroline Bonynge, Director of Operations, Safety, and
Security shall assume the County Representative's duties. The services provided and
products delivered by the Contractor under this Contract will be subject to review by
the County's Representatives, or a designee, for compliance with Contractor's
obligations prior to final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this Contract, with or without cause, by giving written notice to the
Contractor of such termination and specifying the effective date thereof Such notice
shall be given at least ten (10) days before the effective date of such termination. In
such event all finished or unfinished documents, data, studies and reports prepared by
the Contractor pursuant to this Contract shall become the County's property. Contractor
shall be entitled to receive compensation in accordance with the Contract for any
satisfactory work completed pursuant to the terms of this Contract prior to the date of
termination. Notwithstanding the above, Contractor shall not be relieved of liability to
the County for damages sustained by the County by virtue of any breach of the Contract
by the Contractor.
VII. Independent Contractor Status.
A. The parties to this Contract intend that the relationship between them contemplated
by the Contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this Contract. Contractor may choose to work for other individuals or entities
during the term of this Contract, provided that the basic services and deliverable
products required under this Contract are submitted in the manner and on the
schedule defined under this Contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this Contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this Contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state,FICA and other income
taxes.
2
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
VIII. Assignability. This Contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this Contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this Contract shall be held to be invalid
or unenforceable, the remaining provisions of this Contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This Contract represents the entire and integrated Contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This Contract may be amended only by written contract
signed by both the County and the Contractor.
B. The County may, from time to time,request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this Contract.
XI. Indemnity.
A. The Contractor agrees to indemnify,hold harmless and,not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act,claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation,defense and judgment costs where this Contract of indemnity applies.
In consideration of the award of this Contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents,and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend,pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
3
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied,insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a"following form"
basis.
1) Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability—ISO 1 CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
4
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products/Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials,trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations".
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage(Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. D Performance Bond $
b. 0 Professional Errors and Omissions
c. 0 Aircraft Liability
d. ❑ Owner's Protective
e. ❑ Builder's Risk
f. 0 Boiler and Machinery
g. 0 Loss of Use Insurance
5
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
h. ❑ Pollution Liability
i. ❑ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty(30)days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers' notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition,these Certificates of Insurance shall contain the following
clauses:
a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's
expiration date except for any policy expiring on the expiration date of this
Contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this
Contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this Contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
6
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books,records, and documents concerning its performance relating to this Contract for
a period of three (3) years after final payment under the Contract and the County shall
have the right within the three(3) year period to inspect and audit these books,records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the Contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this Contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this Contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney's fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this Contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this Contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations.The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County's obligations under
this Contract are subject to Pitkin County's annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the Contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the Contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This Contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year.No provisions of this Contract shall be construed to pledge or create
a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
Contract restrict the future issuance of Pitkin County's bonds or any obligations
payable from any class or source of Pitkin County's money.
7
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County: with copies to:
Matt Whitelock Pitkin County Attorney's Office
0233 E. Airport Rd. 530 E. Main St., Suite#301
Aspen, CO 81611 Aspen, Colorado 81611
Email: matt.whitelock@aspenairport.com Email: Attorney@pitkincounty.com
To Contractor:
Siemens Industry, Inc.
7810 Shaffer Parkway
Littleton, CO 80127
Phone: (720) 517-0749
Email: robert.piskorowski@siemens.com
XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services]Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
8
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101,et seq.,
C.R.S.
Contractor,if a natural person 18 years of age or older,hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
9
Contract#022.20 Revision:2018-06-13 btf
Budget Line Item#40451150.546500
IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein
above.
SIEMENS INDUSTRY, Inc.
DocuSigned by:
�b�i Jan-15-2020
Ke °i y soya7asa
Date
General Manager
PITKIN COUNTY, COLORADO
rDocuSignle,Id by:
t L ub o Jan-16-2020
Mattw° i Bock Date
Director of Operations, Safety, and Security
10
SIEMENS
To: Aspen-Pitkin County Airport
Project: Terminal Improvement Project
Proposal: Siemens Industry, Inc. is pleased to provide this proposal, please see details below.
The Terms and Conditions of Sale shown on the attached are a part hereof
Proposal Accepted: Proposal Submitted:
Siemens Industry Inc, is authorized to proceed with the work as proposed. Siemens Industry Inc, Building
Technologies Division
Firm By Rob Piskorowski
By Signature
Title Title Sr. Account Exec.
Date Date 1/2/20
SCOPE OF WORK
MDF/IDF Room:
• Extend security network over(2) Single Mode fiber strands from South Data Room to
new modular IDF
o Siemens will provide a 24 port POE switch for devices that need to access
security system, badge printers and C-Cure terminal
• Install (2)22/4 cables from South Data Room to modular
o One cable will be utilized to extend RS485 from TA Panel 3 to RM-4E boards
o The second cable will be used to extend RS485 to new PIM location in modular
Access Control System:
• Install (1) RM-4E enclosure in modular to house (4) card-reader boards
• Install (3) power supplies for locking hardware
• Install composite cables from security panel in modular to (2)exterior doors
• Install a request to exit, door sensor, and RPK40 pin-pad readers at(2) door locations
o Both entry and exit sides will have readers
• Install (3) used wireless Schlage locks on interior doors in modular
• Install (3) new wireless Schlage locks on interior doors in modular
• Install and configure (1) PIM device for wireless Schlage communications in
modular
• Provide programming
• Install (2) HES 5200 electric strikes on exterior doors
Siemens Industry, Inc., Building Technologies Division
Robert Piskorowski-Senior Account Executive
robert.piskorowski@siemens.com
720-517-0749
SIEMENS Page2of7
Total Pricing Summary
Total Pricing: $ 44,000
Bill of Material
Part Number Description Quantity
S24P-382W-NA 24 PORT POE SWITCH 1
RM-4E _ RM-4E ENHANCED RM-4 BOARD WITH TWO RELAY OUTPUTS 1
RM-4E-CON RM-4E CONNECTOR KIT 1
RM-DCM-CAN ENCLOSURE WITH LOCK, 14"X 12"X 3.5" 1
ACM4 4 INPUT\4 OUTPUT ACCES POWER CONTROLLER MODULE 3
SBT658AFS ACCESS CONTROL CABLE CMP 1000 FT ROLL 1
DS160 REQUEST TO EXIT SENSOR 1
1076-D-M 1" RECESSED STEEL DOOR/DPDT, MAHOGANY 1
921PTNNEK0001V RDR, RPK40, MULTICLASS 4
SCH-AD400MSMTPD SCHLAGE LOCKS 3
PIM-EXP SCHLAGE -TWO DOOR EXPANSION MODULE FOR THE PIM-TD2 1
RLBD DRY CONTACT BOARD FOR PIM400-T FOR PIM400-TD2 1
PIM400-TD2 PANEL INTERFACE MODULE FOR WYRELESS AD, 2 DOORS 1
5200C 630 5200C ELECTRIC STRIKE KIT 12VAC/DC 24VAC/DC 2
PB2 PUSH BUTTON 2" SQUARE 2
SIEMENS Page3of7
Clarifications/ Exclusions
Siemens has the following clarifications for this proposal:
• Customer is responsible working network for install completion
• Customer is responsible for power and acccess throughout the building where install will occur
• All applicable taxes are exempt
• Siemens pricing is based on standard Siemens products
• Siemens proposal is valid for 60 days from offering
• All work to be performed during normal business hours (M-F, 7:00-5:00)
• Siemens excludes per project aggregate insurance. If required, please add $2,500.00
• Siemens excludes all costs associated with electronic payment (i.e. Textura, etc)
• Siemens has excluded bond costs.Additional pricing required if bond is needed
• There will be an additional cost if the existing wiring (if applicable) is not operational
• Any additions, adds, changes/delays in scope may require a change order to the cost of customer
• A recurring maintenance agreement can be proposed upon request
• A lift is not included in this proposal
• Grounding or bonding are excluded from this proposal
• Core drilling has been excluded from this proposal
• Permits are not included in this proposal
• CAD files are not included in this proposal
• Custom sheet metal work not included
• Conduit for cable drops are to be provided by electrical contractor
• Electrified locking hardware is assumed to be electrical strikes; changes in scope will result in a change order
to the customer
Docu�i ,
SECURED
Certificate Of Completion
Envelope Id: DDC17FD83899482D8FCD180A572974FC Status:Completed
Subject:022.20 Siemens Interim Terminal Modular Security Install
Source Envelope:
Document Pages: 16 Signatures:5 Envelope Originator:
Certificate Pages:6 Initials:0 Jennifer Mitchley
AutoNav: Enabled 530 East Main Street
Envelopeld Stamping: Disabled Suite 203
Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611
jennifer.mitchley@aspenairport.com
IP Address:50.209.235.201
Record Tracking
Status:Original Holder:Jennifer Mitchley Location: DocuSign
1/15/2020 2:35:54 PM jennifer.mitchley@aspenairport.com
Signer Events Signature Timestamp
Kelly Boyd �DocuSignetl by:I Sent: 1/15/2020 2:41:51 PM
Kelly.boyd@siemens.com "vLL 1 15O(la Viewed: 1/15/2020 2:49:48 PM
General Manager 92FF5C2C0AD7484... Signed: 1/15/2020 2:49:53 PM
Siemens Industry Inc
Security Level: Email,Account Authentication Signature Adoption: Pre selected Style
(None) Using IP Address: 104.129.192.193
Electronic Record and Signature Disclosure:
Accepted: 10/2/2019 2:35:34 PM
ID:e0c9659f-13b3-4d82-8bfd-dde0ce09c751
Company Name:Pitkin County,Colorado
Matt Whitelock r—DocuBignedby: Sent: 1/16/2020 4:48:55 PM
matt.whitelock@aspenairport.com half Ut.ittlA Viewed: 1/16/2020 6:48:41 PM
Director of Operations,Safety,and Security \-6DFDC6CDCB4F4A3... Signed: 1/16/2020 6:49:05 PM
Security Level: Email,Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 174.208.17.189
Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
John Kinney ,—DocuSignedby. Sent: 1/16/2020 6:49:09 PM
john.kinney@aspenairport.com 306' �'^��j Viewed: 1/17/2020 11:19:35 AM
•-79D56CA89B8C4AA...
Airport Director Signed: 1/17/2020 11:19:46 AM
Pitkin County
Signature Adoption: Pre-selected Style
Security Level: Email,Account Authentication
(None) Using IP Address:65.38.144.66
Electronic Record and Signature Disclosure:
Accepted:6/14/2019 10:28:59 AM
ID:c7043d11-02e3-46b6-88ca-5925427cefcf
Company Name:Pitkin County,Colorado
DocuSignetl b
Jon Peacock C Sent: 1/17/2020 11:19:49 AM
Jon.peacock@pitkincounty.com Viewed: 1/17/2020 3:47:52 PM
County Manager DEE378DA0136445... Signed: 1/17/2020 3:48:27 PM
Pitkin County
Security Level: Email,Account Authentication Signature Adoption: Drawn on Device
(None) Using IP Address:65.38.144.66
Signed using mobile
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted:6/12/2019 9:29:00 AM
ID:917e30ed-8186-40 bf-b2f9-0336f 129484c
Company Name:Pitkin County,Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Chris Padilla VIEWED Sent: 1/15/2020 2:49:57 PM
chris.padilla@aspenairport.com Viewed: 1/16/2020 4:48:54 PM
Airport Controller
Aspen/Pitkin County Airport Using IP Address:50.209.235.201
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:6/12/2019 8:30:42 AM
ID:4c106244-d552-409a-b488-e55873a7ea90
Company Name:Pitkin County,Colorado
Carbon Copy Events Status Timestamp
Accounts Payable COPIED Sent: 1/17/2020 3:48:29 PM
AP@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Evelyn Cruz COPIED Sent: 1/17/2020 3:48:29 PM
evelyn.cruz@aspenairport.com
Aspen/Pitkin County Airport
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Pitkin County Procurement COPIED Sent: 1/17/2020 3:48:29 PM
procurement@pitkincounty.com
Procurement
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:6/21/2019 11:35:47 AM
ID:f4b0c7d5-e378-4bad-8806-08d16f6ff44c
Company Name:Pitkin County,Colorado
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/17/2020 3:48:29 PM
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 1/17/2020 3:48:29 PM
Completed Security Checked 1/17/2020 3:48:29 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:6/11/2019 12:14:06 PM
Parties agreed to:Kelly Boyd,John Kinney,Jon Peacock,Chris Padilla,Pitkin County Procurement
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm that you can access this information electronically, which will be similar to other
electronic notices and disclosures that we will provide to you,please verify that you were able to
read this electronic disclosure and that you also were able to print on paper or electronically save
this page for your future reference and access or that you were able to e-mail this disclosure and
consent to an address where you will be able to print on paper or save it for your future reference
and access. Further, if you consent to receive notices and disclosures exclusively in electronic
format on the terms and conditions described above,please let us know by clicking the 'I agree'
button below.
By checking the 'I Agree' box, I confirm that:
• I am establishing my intent to be bound to the transaction, and indicating that I am fully
aware of the purpose for which the signature is being provided.
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for for future reference and access; and
• Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of the Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this
document. When you don't have a DocuSign Account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e.g., if they get deleted from your email account) you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions,please
confirm your agreement by clicking the 'I agree'button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you are an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you may be charged a per-page
fee. You may request delivery of such paper or electronic copies from us by following the
procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgments, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: susan.sullivan@pitkincounty.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature. .
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request
you must state your e-mail, full name, Postal Address, telephone number, and account
number.