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HomeMy WebLinkAboutbocc.res.021.2020RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS ("BOCC') OF PITKIN COUNTY, COLORADO DESIGNATING THE OFFICIAL AGENDA POSTING SITE FOR PITKIN COUNTY, THE BOCC, PITKIN COUNTY CITIZEN BOARDS AND ALL PITKIN COUNTY LOCAL PUBLIC BODIES RESOLUTION NO. a !�l -2020 RECITALS 1. Pursuant to Section 2.8.4 (Actions) of the Pitkin County Home Rule Charter ("HRC"), all matters not required to be acted upon by ordinance or formal resolution may be acted upon by informal resolution. 2. Consistent with Pitkin County public practiccs and procedures, at the end of every calendar year a physical location for posting the agendas of Pitkin County, the BOCC, County Citizen Boards and all Iocal public bodies is designated for the upcoming year. This location was historically inside the Pitkin County Courthouse at 506 E. Main Street, but became the interior lobby of the Pitkin County Administration and Sheriff's Department Building at 530 E. Main Street in 2019 after the completion of the building. 4. The Pitkin County Administration and Sheriff's Department Building is currently closed to the public as a consequence of the COVID-19 virus and as such the agenda posting site within the building is not a practical location. 5. C.R.S § 24-6-402(2)(c)(II), mandates that local governments transition from posting physical notices of public meetings in physical locations to posting notices on a website, social media account, or other official online presence. Utilization of website posting will better inform the public of meetings and agendas for the BOCC, all County Citizen Boards and all local public bodies. Pitkin County's current existing website satisfies the requirements for online posting and has already been used for such purpose. 6. Pursuant to C.R.S. § 24-6-402(2)(c)(III), online posting of agendas and meeting notices will occur, with specific agenda information if available, no less than twenty-four (24) hours prior to the holding of the meeting. 7. The Board finds that adoption of this resolution is necessary for the immediate preservation of the public health, safety and welfare of the citizens of Pitkin County and therefore declares this resolution to be effective immediately upon adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado, that it hereby repeals Resolution 108-2019 and designates the County's website, htt :ll itkincount .comas the official agenda publication site for all meeting notices and agendas for Pitkin County, the BOCC, all County Citizen Boards and all Pitkin County local public bodies. The Board of County Commissioners directs that the Colorado Department of Local Affairs be informed of this change. The Board of County Commissioners further authorizes the Chair to sign the Resolution and upon the satisfaction of the County Attorney as to form, execute any other associated documents necessary to complete this matter. INTRODUCED, READ AND ADOPTED ON THE 25TH DAY OF MARCH 2020. THIS RESOLUTION IS EFFECTIVE ON MARCH 25, 2020 ATTEST: BOARD OF COUNTY COMMISSIONERS S4v. F. cGa1.d. 4�t J ('� By: Je ette Jones Steven F. Child,. Chair D: uty County Clerk APPROVED AS TO FORM: Date: MANAGER APPROVAL p4s hAu- 4 !0 M c el sY Jon peacock, County Manager 2 Certificate Of Completion Envelopeld: FBD2F7BOE4374875A635591F07A9D2C5 Subject: Please DocuSign: Resolution No. 021-2020.pdf Source Envelope: Document Pages: 2 Signatures: 2 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Disabled Time Zone: (UTC -07:00) Mountain Time (US & Canada) Record Tracking Status: Original 4/6/2020 1:21:01 PM Signer Events Phylis Mattice phylis.mattice@pitkincounty.com Assistant County Manager Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Steven F. Child steve.child@pitkincounty.com Pitkin County Commissioner Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/6/2020 2:28:57 PM I D: f 1 5c98e8-f092-4cb3-a81 e-eecf533e 1 d27 Company Name: Pitkin County, Colorado In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery Events Certified Delivery Events Carbon Copy Events Witness Events Notary Events Envelope Summary Events Holder: Jeanette Jones jeanette.jones@pitkincounty.com Signature Signature Adoption: Pre -selected Style Using IP Address: 65.38.144.66 S4eaeA F. Cl.,1d Signature Adoption: Pre -selected Style Using IP Address: 107.77.199.166 Signed using mobile Signature Status Status Status Status Status Signature Signature Status Docu5�". 6 S E C U R E 6 Status: Completed Envelope Originator: Jeanette Jones 530 East Main Street Suite 203 Aspen, CO 81611 jeanette.jones@pitkincounty.com IP Address: 63.246.134.101 Location: DocuSign Timestamp Sent: 4/6/2020 1:22:51 PM Viewed: 4/6/2020 1:24:35 PM Signed: 4/6/2020 1:25:00 PM Sent: 4/6/2020 1:22:51 PM Viewed: 4/6/2020 2:28:57 PM Signed: 4/6/2020 2:29:43 PM Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Timestamps Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 4/6/2020 1:22:51 PM Certified Delivered Security Checked 4/6/2020 2:28:58 PM Signing Complete Security Checked 4/6/2020 2:29:43 PM Completed Security Checked 4/6/2020 2:29:43 PM Payment Events Status Electronic Record and Signature Disclosure Timestamps Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Steven F. Child ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per -page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.