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HomeMy WebLinkAboutbocc.con.186.20 - BOCCDocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Page 1 of 3 Amendment Contract Number: 21 IHIA 162125 Rev. 1/14/19 INTERGOVERNMENTAL CONTRACT AMENDMENT #4 SIGNATURE AND COVER PAGE State Agency Colorado Department of Human Services Office of Early Childhood 1575 Sherman Street, 1st Floor Denver, CO 80203 Original Contract Number 17 IHIA 98059 Contractor Pitkin County Health and Human Services 0405 Castle Rock Road, Suite 205 Aspen, CO 81611 Amendment Contract Number 21 IHIA 162125 Current Contract Maximum Amount Initial Term Federal Fiscal Year 2017 $20,000 Extension Terms Federal Fiscal Year 2018 $40,000 Federal Fiscal Year 2019 $40,000 Federal Fiscal Year 2020 $40,000 Federal Fiscal Year 2021 $40,000 Total for All Federal Fiscal Years $180,000 Contract Performance Beginning Date April 1, 2017 Current Contract Expiration Date September 30, 2021 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. d CONTRACTOR Pitkin County Health and Human Services By: Matt McGaugh, Adult and Family Services Manager 9/22/2020 Date: STATE OF COLORADO Jared Polis, Governor Michelle Barnes Executive Director By: Mary Anne Snyder, Director, Office of Early Childhood Lisa CastigliCaFO, Office of Early Childhoo 9/22/2020 Date: In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Andrea Eurich / Janet Miks / Toni Williamson 9/22/2020 Amendment Effective Date: Contract No. 186-2020 DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Page 2 of 3 Amendment Contract Number: 21 IHIA 162125 Rev. 1/14/19 1. PARTIES This Amendment (the “Amendment”) to the Original Contract shown on the Signature and Cover Page for this Amendment (the “Contract”) is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties’ respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or October 1, 2020, whichever is later and shall terminate on the termination of the Contract. 4. PURPOSE To provide resources for the implementation of the Promoting Safe and Stable Families (PSSF) program; which is a part of the Social Security Act Title IVB Subpart 2 federal programming. The purpose of the grant is to help prevent the unnecessary separation of children from their families, improve the quality of care and services to children and their families, and ensure permanency for children by reuniting them with their parents, by adoption or by another permanent living arrangement. Services provided will address: family support, family preservation, time-limited family reunification and adoption promotion and support. This Amendment extends the contract expiration date, increases funding for services in Federal Fiscal Year (FFY) 2021, Amends Exhibits A, B, D, and E. 5. MODIFICATIONS The Contract and all prior amendments thereto (Original CMS # 17 IHIA 98059; Amendment #1 CMS 18 IHIA 103331; Option Letter #1 CMS 19 IHIA 113051; Amendment #2 CMS 19 IHIA 113079; Amendment #3 CMS 20 IHIA 139703) are modified as follows: A. Extend the Contract Expiration Date from September 30, 2020 to September 30, 2021 The Contract Initial Contract Expiration Date on the Contract’s Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Page 3 of 3 Amendment Contract Number: 21 IHIA 162125 Rev. 1/14/19 B. Increase the Contract Maximum amount for FFY21 by $40,000 and increase the Total for All Federal Fiscal Years from $140,000 to $180,000. The Contract Maximum Amount table on the Contract’s Signature and Cover Page is hereby deleted and replaced with the Current Contract Maximum Amount table shown on the Signature and Cover Page for this Amendment. C. Exhibit A – Statement of Work Exhibit A – Amendment #4, which is attached and incorporated into this Amendment, shall be added to Exhibit A of the Original Contract. D. Exhibit B – Budget Exhibit B – Amendment #4, which is attached and incorporated into this Amendment, shall be added to Exhibit B of the Original Contract. E. Exhibit D – Supplemental Provisions for Federal Awards Exhibit D – Amendment #4, which is attached and incorporated into this Amendment, shall be added to Exhibit D of the Original Contract. F. Exhibit E – Additional Provisions Exhibit E – Amendment #4, which is attached and incorporated into this Amendment, shall replace Exhibit E – Amendment #3. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 1 of 8 STATEMENT OF WORK (SOW) PROMOTING SAFE AND STABLE FAMILIES PITKIN COUNTY HEALTH AND HUMAN SERVICES 0405 CASTLE CREEK ROAD ASPEN, CO 81611 OCTOBER 1, 2020 – SEPTEMBER 30, 2021 DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 2 of 8 INTRODUCTION/BACKGROUND The Promoting Safe and Stable Families (PSSF) program operates within the Child Maltreatment Prevention Unit of the Division of Community and Family Support and is housed in the Office of Early Childhood (OEC). OEC operates under this mission: “We believe all children are valued, healthy and thriving when investment occurs in their early years and they receive access to opportunities where they can learn and grow. We insist on the highest quality early childhood experiences with a firm commitment to family and community.” The purpose of this program is to enable States to develop and establish, or expand, and to operate coordinated programs of community-based family support services, family preservation services, time-limited family reunification services, and adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. • To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be addressed effectively. • To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in accordance with the • Adoption and Safe Families Act of 1997. • To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children. The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs. Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20 percent on Time-Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for Children and Families (ACF). SCOPE OF WORK The project goal for this PSSF grant for Pitkin County is to ensure that “at risk” families who are involved in multiple systems have access to and benefit from Intensive Case Management services and when appropriate utilizing the High Fidelity Wrap Around (HFW) approach. High Fidelity Wraparound is a structured, team-based process that uses an evidence informed model where families use their voice and strengths to develop a family-driven plan. These families often have complicated plans since they are involved in more than one system and the HFW model has been effective to “wrap around” support for families involved with multiple systems. The Intensive Case Manager (ICM), also known as family advocate/coordinator is a direct service provider who plays a vital role to help the family, parents, youth and child(ren) coordinate their services and supports. The ICM also acts as a facilitator to guide the High Fidelity Wraparound process and work with the family to self-advocate and build upon natural supports. The ICM shall also work with families providing Intensive Case Management that may be outside the scope of the High Fidelity Wraparound model but shall include many of the same components including family meetings, service planning, and frequent contact. Ultimately, this shall support families within the Pitkin County to reduce the risk of child abuse and/or neglect, to enhance caregiver protective capacity to ensure child safety and to reduce the risk of repeat incidents of child abuse and neglect. The ICM can build relationship with families as she/he works intensively with a selective group families over longer periods of time. The ICM joins with the family to help them navigate multiple needs with multiple systems. This builds a trusting, consistent and safe relationship with one person to support families to DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 3 of 8 improve linkages and coordination, build protective capacity and create a network of natural supports. The goals of the HFW/ICM include: 1. Improve the youth and family’s ability to manage their own services and supports. High Fidelity Wrap Around/Intensive Case Management shall engage families involved in multiple systems to provide linkages, education and support to promote parental protective capacities. This shall be completed with Intensive Case Management support. 2. Integrate the work of all child-serving systems and natural supports into one organized and effective family driven plan. High Fidelity Wrap Around/Intensive Case Management Services shall work with families to determine family strengths and support families in goal setting. 3. Build a family driven plan and provide support services to help meet the complex needs prioritized by the youth and family. High Fidelity Wrap Around/Intensive Case Manager shall provide streamlined, intensive, long term case management support based on identified family strengths, goals and needs. 4. Develop and strengthen the youth and family’s natural and sustainable social support system over time. This process is intended to keep families together in their own homes by teaching them a way to plan for their own needs. PERIOD OF PERFORMANCE October 1, 2020-September 30, 2021 WORK PLAN Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcome statement: The proposed program and services offered through the PSSF Program in Pitkin County High Fidelity Wrap Around (HFW) Intensive Case Manager (ICM) has an overall goal of preserving families by providing direct services support families to coordinate multiple agencies to create one plan for families involved in multiple systems. The goal is that 80% of the families served shall improve in at least 2 domains on CFSA. Pitkin DHS, Aspen Family Connections and Pitkin CMP (collaborative management program) shall provide oversight and direction to ensure goals are met. Key Activity A: Development, CQI oversight and fiscal management of PSSF, ICM Program. Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Pitkin HHS shall work with Aspen Family Connections shall provide oversight and general direction for the part time Intensive Case Management Position. This shall be ongoing with Pitkin DHS, AFC on a monthly basis and with the CMP Program Oversight and continuous quality improvement of PSSF/ICM to ensure that SOW is being met and improved on if necessary. Identified and complete recommendations based on CQI process and from the Pitkin County Interagency Oversight Group (IOG) -Matt McGaugh, staff coordinating grant requirements and representing Pitkin HHS as Fiscal Agent - Katherine Sands, AFC Director Personnel Services – Salaried Employees DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 4 of 8 Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category The CMP (Collaborative Management Program) shall review and evaluate utilizing a CQI (Continuous Quality Improvement) process to make any recommendations to the CMP/IOG (Interagency Oversight Group) regarding the PSSF/ICM services on a quarterly basis. Committee on a quarterly basis.(Januar y, April, July, October) Chair, CMP Program Subcommittee Personnel Services – Salaried Employees Key Activity B: ICM shall provide the following to support families with multiple needs in multiple systems to navigate a family driven plan. This may include but not be limited to: referrals to external providers (such as parent education classes, early education and child care assistance, access to healthcare, therapeutic and some trauma informed services.) The ICM shall also provide life skills education (budgeting, child development and other parenting education information and coaching support). The ICM shall connect with families at least twice a week by phone or in person an average of 10 families at any given time for 2-4 hours/week from 6-12 months, serving at least 20 families annually. Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category ICM shall provide HFW/Intensive Services for families with multiple needs involved in multiple systems. October 1, 2020- September 30, 2021 A minimum of 20 families shall be served. Families shall receive an average of 2-4 hours of support each week by phone, in person based on needs of family. Completed CFSA 2.0 Assessment. At least 20 families served. Family satisfaction survey. Follow up CFSA 2.0 Assessment. At least 80% of all families served shall improve in at least 2 areas on the CFSA. -Intensive Case Manager -Matt McGaugh, PCHHS -Katherine Sands, ED AFC -CMP Program Subcommittee Personnel Services – Salaried Employees; and Contractors/Consulta nts Confidential Referral process, documentation, assessments, and evaluations shall be complete within established time frames Oct 1, 2020 – Sept. 30, 2021 Referral process established. Documentation timelines and expectations shall be completed. Referral process available and shared with partners. Documentation completed within timeframes for families served. -Intensive Case Manager -Matt McGaugh, PCHHS -Katherine Sands, ED AFC -CMP Program Subcommittee Personnel Services – Salaried Employees; and Contractors/Consulta nts DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 5 of 8 Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Continuous October 1, CQI process established within CMP Program CQI process established and -Matt McGaugh, Personnel Services – Quality 2020- Subcommittee. recommendations shall be PCHHS Salaried Employees; Improvement September 30, Appropriate stakeholders invited to participate quarterly, shared with CMP/IOG on a -Katherine Sands, ED and over PSSF and 2021 Nov, Feb, May, and Aug.) quarterly basis. (Dec, Mar, AFC Contractors/Consulta other CMP June, Sept.) -CMP Program nts programs. Subcommittee Participate in October 1, All required data is entered into CDHS approved Required data shall be -Intensive Case Personnel, Supplies reporting CDHS 2020- database. entered into CDHS approved Manager & Operating designated September 30, database within 7 days of -Matt McGaugh, outcomes and 2021 completing task (i.e. services PCHHS measures, and provided, outreach attempts, comply with case management notes, CDHS data instrumentation tool). collection methodology system. DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 6 of 8 Work Plan Key Activity E : Reporting and performance monitoring Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category PSSF sites shall comply with CDHS data collection methodology system. Data reports shall show tasks/activities completed to align with designated outcomes and measures of services provided. 10/1/20-9/30/21 Data on all PSSF services/activities is entered into OEC data-system. • Completion of PSSF intake form in Salesforce or by entering other intake tool completion date in designated fields. • PSSF program staff shall set goals with families engaged in PSSF services, goals are identified on goal setting sheet or designated goal fields, including status of goals. (required for intensive case management) • CFSA 2.0 assessments completed for families participating in intensive case management services; or family preservation/support category families without an open Child Welfare involvement or receiving more than 6 total hours of PSSF services required. PSSF sites are strongly encouraged to complete the CFSA 2. 0 or at a minimum the Protective Factors Survey with families even if they do not meet criteria above. (exceptions include respite services, and social connections, events/support group participation) • PSSF services – each family with an open PSSF case should be receiving at least one service. Service should include activities related to the service, individual participating in the service, and service category identified. • An assessment for each service should be documented with pre/post-dates and name of assessment in designated fields. • Flex funds – can be provided to families that have an open PSSF service. Flex funds are only provided to support the family goals. Required data shall be entered into OEC data-system within 5 working days of completing a task or activity (i.e. intake, goal setting, PSSF services, case management notes, referral for services, flex funding, instrumentation tools including CFSA 2.0 or assessment tools are identified and dates of pre/post and included). Pitkin County FS, FP, TLR, AS DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 7 of 8 Work Plan Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category Expenditure reports/sub-contractor budgets Monthly or when requested. Oct. 1, 2020- Sept. 30, 2021 Expenditure reports submitted on a monthly basis to CDHS If using a sub-contractor, expenditure reports should be kept on file for back up documentation and should be provided upon request. Contractor shall submit all expenditure reports by the 20th day of each month. Final billing must be submitted by the October 3rd. Pitkin County Sub-contractors must submit a budget to the State PSSF Program Manager for all PSSF funds received. Sub-Contractor budget shall be sent prior to October 1, 2020 to State PSSF Program Manager. Budget shall be kept on record with existing contract amendment. PSSF Programs shall Quarterly or Reports shall be reviewed in the CDHS data-system to Reports shall be submitted to Report templates shall be run reports and monitor when requested ensure performance targets are being met. CDHS on quarterly basis or as created by State Program outcomes using OEC Oct. 1, 2020- needed by the program. Administrator, and data-system Sept. 30, 2021 accessible by Supervisor in each site. Key Activity F: Program Evaluation Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category PSSF program staff shall complete program trainings as recommended or required by CDHS. PSSF site shall send at least one person per site to the biennial Strengthening Families Conference and the biennial PSSF program grantee meeting. Oct. 1, 2020 to Sept. 30th, 2021 PSSF program staff shall complete trainings necessary/pertinent for program delivery. Participation in conference and grantee meeting. Staff attendance or documented information regarding completion for recommended or pertinent trainings, which may include but is not limited to Motivational Interviewing, CFSA 2.0, Strengthening Families, Financial Health, mandated reporter, CDHS data system training for users, and other required certification trainings related to services being provided by the PSSF site to meet model fidelity. (ie if providing Nurturing Parenting, you must have a certified trainer) PSSF Program staff DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit A – Amendment #4 Page 8 of 8 Confidentiality PSSF Provider Agencies and its employees shall not access the OEC data system for any purpose other than in the performance of providing PSSF services as outlined by this contract or sub contract. The PSSF Provider Agency and its employees agree to only access those areas of the OEC data system necessary to perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of PSSF services. SCHEDULE/MILESTONES Intensive Case Manager shall provide direct services using a High Fidelity Wrap-Around Model for a minimum of 20 families for an average of 2-4 hours/week of support in person and/or by telephone by September 30, 2021. Evaluations shall be completed to determine success rates for families involved in High Fidelity Wrap Around/ Intensive Case Management Services using the Colorado Family Support Assessment Version 2.0 and at least 80% of involved families shall show improvement on at least 2 of the 5 factors identified at 6 months (March of 2021 and September of 2021) A review of Pitkin County CW referrals shall show a reduction in reduce the risk of child abuse and/or neglect, enhanced caregiver protective capacity to ensure child safety and to reduce the risk of repeat incidents of child abuse and neglect by September of 2021). A CQI process shall be implemented through the CMP Program Subcommittee process October 1, 2020 and recommendations shall be reviewed with the CMP/IOG on at least a quarterly basis. Adjustments utilizing the CQI approach shall be documented in an ongoing work plan on a quarterly basis (December, 2020, March of 2021, June of 2021 and September of 2021). ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Office of Early Childhood, Promoting Safe and Stable Families Program Manager. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The OEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished. DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit B ‐ Amendment #4 Page 1 of 2 Colorado Department of Human Services Office of Early Childhood BUDGET WITH JUSTIFICATION FORM Expenditure Categories Personnel Services - Salaried Employees FFY 2021 Position Title/ Employee Name Description of Work and What is Included in Fringe Benefits Gross or Annual Salary Fringe Number of Months on Project Cost Based on Percent of Time on Administration Cost Based on Percent of Time on Time-limited Reunification (TLR) Cost Based on Percent of Time on Adoption Promotion and Support (APS) Cost Based on Percent of Time on Family Preservation for Family Stability Cost Based on Percent of Time on Family Support for Family Stability Total Percent of Time on Project Total Amount Requested from CDHS AFS Manager / Matt McGaugh Contract Management and Program Oversight. Fringe benefits include health, vision, dental, fitness/wellness, retirement, medicare, misc insurance $90,516 $35,151 12 $ 3,770 $ ‐ $ ‐ $ ‐ $ ‐ 3% $ 3,770 Financial Analyst / Kelly Pazar Fiscal oversight; invoice payments and submissions to the State. Fringe benefits include health, vision, dental, fitness/wellness, retirement, medicare, misc insurance $61,335 $26,207 12 $ 1,751 $ ‐ $ ‐ $ ‐ $ ‐ 2% $ 1,751 Total Personnel Services (including fringe benefits) $ 5,521 $ - $ - $ - $ - $ 5,521 Contractors/Consultants (payments to third parties or entities) FFY 2021 Name Description of Item Administration Time‐Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDHS ICM, Intensive Case Mgr High Fidelity Wrap Around/ICM for families in CMP approx 20/hrs/week @32 hrX52wks $ ‐ $ ‐ $ ‐ $ ‐ $ 33,219 $33,219 Total Contractors/Consultants $ - $ - $ - $ - $ 33,219 $ 33,219 Travel FFY 2021 Item Description of Item Administration Time‐Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDHS No costs shall be reimbursed by CDHS for this category. $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $0 Total Travel $ - $ - $ - $ - $ - $ - Supplies & Operating Expenses FFY 2021 Item Description of Item Administration Time‐Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDHS Training Strengthening Families Grantee Meeting/Strenthening Families Conference, 1 @$1,000 per person $ ‐ $ ‐ $ ‐ $ ‐ $ 1,000 $1,000 License OEC Database 2 License @ 130/each, Other license provided by Pitkin County DHS $ ‐ $ ‐ $ ‐ $ ‐ $ 260 $260 Total Supplies & Operating Expenses $ - $ - $ - $ - $ 1,260 $ 1,260 Program Contact Name and Title Phone Email Matt McGaugh, Adult & Family Services Manager 970‐429‐2042 matt.mcgaugh@pitkincounty.com Fiscal Contact Name and Title Phone Email Kelly Pazar, Financial Analyst 970‐429‐6190 kelly.pazar@pitkincounty.com Counties/Areas Served: Pitkin County Contractor Name Pitkin County Health and Human Services Budget Period October 1, 2020 ‐ September 30, 2021 Project Name Promoting Safe and Stable Families DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit B ‐ Amendment #4 Page 2 of 2 MODIFIED TOTAL DIRECT COSTS (MTDC) Uniform Guidance § 200.68 - MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward. MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. $ 5,521 $ - $ - $ - $ 34,479 $ 40,000 Indirect Costs [not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached] FFY 2021 Item Description of Item Administration Time‐Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Amount Requested from CDHS No costs shall be reimbursed by CDHS for this category. $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Indirect $ - $ - $ - $ - $ - $ - TOTAL ADMINISTRATION $ 5,521 TOTAL TIME-LIMITED REUNIFICATION (LTR) $ - TOTAL ADOPTION PROMOTION AND SUPPORT (APS) $ - TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY $ - TOTAL FAMILY SUPPORT FOR FAMILY STABILITY $ 34,479 TOTAL AMOUNT REQUESTED FROM CDHS $ 40,000 PERCENTAGE OF BUDGET BY PROJECT FFY 2021 Administration Time‐Limited Reunification (LTR) Adoption Promotion and Support (APS) Family Preservation for Family Stability Family Support for Family Stability Total Percentage PERCENTAGE OF BUDGET BY PROJECT 14% 0% 0% 0% 86% 100% Match Projection / Required Percentage of total budget including match: 30% $ 2,366 $ - $ - $ - $ 14,777 $ 17,143 TOTAL BUDGET (INCLUDING MATCH) $ 7,887 $ - $ - $ - $ 49,256 $ 57,143 *Figures are rounded using basic accounting standards. (0.00‐0.49 = 0; 0.50‐0.99 = 1.0) DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Supplemental Provisions for Federal Awards Page 1 of 5 Issued 3/16/2016 Revised 11/18/2016 EXHIBIT D - Amendment #4 - Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as “Subrecipient.” This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification i. Subrecipient: Pitkin County Health and Human Services; ii. Subrecipient DUNS number: 085278844; iii. The Federal Award Identification Number (FAIN) is G-2001COFPSS; iv. The Federal award date is April 20, 2020; v. The subaward period of performance start date is October 1, 2019 and end date is September 30, 2021; vi. Federal Funds: Contract or Fiscal Year Amount of Federal funds obligated by this Contract Total amount of Federal funds obligated to the Subrecipient Total amount of the Federal Award committed to Subrecipient by CDHS FFY21 $40,000 $40,000 $40,000 vii. Federal award project description: Promoting Safe and Stable Families Program; viii. The name of the Federal awarding agency is US Department of Health and Human Services; the name of the pass-through entity is the State of Colorado, Department of Human Services (CDHS); and the contact information for the awarding official is Mary Alice Cohen, Director, Division for Community and Family Support, 1575 Sherman Street, 1st Floor, Denver, CO 80203; maryalice.cohen@state.co.us; 303-866- 5023; ix. The Catalog of Federal Domestic Assistance (CFDA) number is 93.556, name is Promoting Safe and Stable x. Families, and dollar amount is $2,572,865; xi. This award is not for research & development; xii. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre-determined based upon the State of Colorado and CDHS cost allocation plan. 2) All requirements imposed by CDHS on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in the General Provisions, Exhibit A - Statement of Work, and Exhibit E - Additional Provisions. 3) Any additional requirements that CDHS imposes on Subrecipient in order for CDHS to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in the General Provisions, Exhibit A - Statement of Work, and Exhibit E - Additional Provisions. 4) Subrecipient’s approved indirect cost rate is a CDHS negotiated rate of 0 %. 5) Subrecipient must permit CDHS and auditors to have access to Subrecipient’s records and financial statements as necessary for CDHS to meet the requirements of 2 CFR §200.331 Requirements for pass-through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F—Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Exhibit and the General Provisions, Exhibit A - Statement of Work, and Exhibit E - Additional Provisions. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDHS no later than 30 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient’s performance and the final status of Subrecipient’s obligations hereunder. 8) Matching Funds DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Supplemental Provisions for Federal Awards Page 2 of 5 Issued 3/16/2016 Revised 11/18/2016 If a box below is checked, the accompanying provision applies. i. ☐ Subrecipient is not required to provide matching funds. ii.  Subrecipient shall provide matching funds as stated in Exhibit B - Budget. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDHS regarding the status of such funds upon request. Subrecipient’s obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient’s treasury or bank account. Subrecipient represents to CDHS that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple-fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient’s laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient’s fiscal year, Subrecipient shall procure or arrange for a single or program-specific audit conducted for that year in accordance with the provisions of Subpart F-Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. i. Election. Subrecipient shall have a single audit conducted in accordance with Uniform Guidance §200.514 (Scope of audit), except when it elects to have a program-specific audit conducted in accordance with §200.507 (Program-specific audits). Subrecipient may elect to have a program-specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of CDHS. A program-specific audit may not be elected for research and development unless all of the Federal Awards expended were received from CDHS and CDHS approves in advance a program-specific audit. ii. Exemption. If Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR §200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. iii. Subrecipient Compliance Responsibility. Subrecipient shall procure or otherwise arrange for the audit required by Part F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with Uniform Guidance §200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by 2 CFR Part F-Audit Requirements. 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: i. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Supplemental Provisions for Federal Awards Page 3 of 5 Issued 3/16/2016 Revised 11/18/2016 and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” “During the performance of this contract, the contractor agrees as follows: a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. b)The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d)The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. f) In the event of the contractor's non-compliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. g)The contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States.” ii. 4.2 Davis-Bacon Act. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Supplemental Provisions for Federal Awards Page 4 of 5 Issued 3/16/2016 Revised 11/18/2016 supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or Subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. iii. Rights to Inventions Made Under a Contract or Agreement. If the Federal Award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” Subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. iv. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). v. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. vi. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Supplemental Provisions for Federal Awards Page 5 of 5 Issued 3/16/2016 Revised 11/18/2016 executing any further instrument. CDHS may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDHS may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDHS at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDHS may terminate the Contract in accordance with the termination provisions in the Contract. 16) Close Out. Subrecipient shall close out this Contract within 90 days after the End Date. Contract close out entails submission to CDHS by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient’s final reimbursement request. CDHS shall withhold 5% of the allowable costs until all final project documentation has been submitted and accepted by State as substantially complete. If the project has not been closed by the Federal awarding agency within 1 year and 90 days after the End Date due to Subrecipient’s failure to submit required documentation that CDHS has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDHS to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit E – Amendment #4 Page 1 of 3 Revision Date: January 29, 2020 1. SERVICE PROVISIONS ADDITIONAL PROVISIONS The Contractor shall provide the services according to the plans submitted in the “Statement of Work”, attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this contract shall control over the Statement of Work. . Any significant changes to the Statement of Work (SOW) require an amendment to the contract. 2. GOALS AND OBJECTIVES The Contractor shall be responsible for the achievement of any goals and objectives as specified within the Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by the State to the Contractor allowing adequate time for compliance during the term of this contract. 3. COPY OF SUBCONTRACT The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract Representative upon execution. 4. PAYMENT In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of this contract. A. The Contractor shall submit requests for payment to CDHS_OEC_Invoicing@state.co.us no less than monthly on forms prescribed and provided by the State. B. Payment shall be made on a cost reimbursement basis for services rendered. Advances will not be approved except in documented situations of cash flow emergency, for a specified term, with the prior written approval of the State, and in accordance with State fiscal rules and procedures. C. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT BE PAID BY CDHS. If Contractor has a legitimate need for additional funds, the Contractor shall request additional funds from the CDHS 60 days prior to projected depletion of contracted funds. CDHS shall review each request and notify Contractor in writing of approval or denial. Approval of additional funds shall require an official modification to the Contract by Amendment or Option Letter. D. Timely Invoicing - Invoices shall be submitted no later than 45 days following the last day of the month. Final invoices for services provided through September shall be submitted no later than 45 days following the last day of the month. E. The Contractor shall maintain source documentation to support all payment requested pursuant to this contract. All source documentation shall be provided to the State by the Contractor upon request. F. It is understood that the State reserves the right to offset funds pursuant to this contract based on the discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit E – Amendment #4 Page 2 of 3 Revision Date: January 29, 2020 funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes. 5. PARTICIPATION The Contractor representative(s) is required to participate in any Office of Early Childhood sponsored meetings related to this contract. 6. SUPPLANTING Payments made to the Contractor under this contract will supplement and not supplant other state, local or federal expenditures for services associated with this contract. 7. BUDGET CHANGES Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the contract budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment. Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual employee if a position currently listed in the contract becomes vacant and the new incoming employee will be hired at a higher or lower salary. No increase within the salary range is authorized without prior written approval from CDHS. Adding additional staff requires an amendment to the contract. Vacancy savings cannot be used to change salary amounts for existing personnel without an amendment. Any change to personnel requires prior written approval from CDHS staff. This process will never change the Contract Maximum Amount. Contractor must use available unused funds from either vacancy savings or another category within the contract. The revision request may not at any time compromise the integrity of the funded program as determined by CDHS program staff. 8. TRAVEL A. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel-resources. B. Per Diem shall not exceed Federal GSA per diem rates for the area of travel per https://www.gsa.gov/travel-resources C. Hotel rates cannot exceed any rate established for conference attendance. D. Usage of airfare or Out of State Travel requires pre-approval from CDHS. 9. DATA COLLECTION The Contractor will participate in reporting designated outcome measures. The required data will be entered into an approved CDHS database no later than five (5) working days after completion of task/service or activity supported by PSSF funds. 10. REPORTING REQUIREMENTS The Contractor is required to submit quarterly programmatic reports and year end progress reports. Reports must be submitted to CHDS four times per year on the federal fiscal year calendar. The first report is due on the last business day of July. The second report is due on the last business day of October. The third DocuSign Envelope ID: C8B53227-747B-45B6-8864-5723E08247E6 Exhibit E – Amendment #4 Page 3 of 3 Revision Date: January 29, 2020 report is due on the last business day of January and the final report is due on the last business day of April each year. 11. SUBRECIPIENT Contractors determined to be a Sub-recipient of federal funds shall complete the sub-recipient performance report and assessment survey at: http://eepurl.com/ccRiDP upon contract execution. Failure to complete the performance report and assessment survey shall delay payment to the Contractor. 12. CRITICAL INCIDENT REPORTING Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency staff member of any family support program staff funded through the Office of Early Childhood (OEC), the agency must report in writing the details of the critical incident to the OEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staff’s employment; criminal allegations involving program staff and related to his/her employment; negative media attention about the family support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family. 13. MANDATED REPORTING All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-264-5437). All program staff are required to take the online mandatory reporter training on the CDHS Child Welfare Training System: https://www.coloradocwts.com/mandated-reporter-training.