HomeMy WebLinkAboutpcl.board.meeting.05-30-1978May 30, 1978
10 AGENDA
1. Roll Call of Members
2. Review of Minutes from previous meeting, April 24th.
3. Statistical Reports
- Financial Reports
- Monthly Report
4. Old Business
a. Building Expansion - John Stanford Proposal
-Memo regarding present library building
b. Branch Library Guidelines
-Model Contract
-Guidelines Documents
c. Library Policy
-Librarian Contract
-Library Policy Manual
d. Friends Expenditures Report
5. New Business
a. YEPI money for summer employee
• b. Librarian vacation
c. Other New Business
d. Budget Priorities for 1979
0
Next Meeting: Wednesday, July 5,1978
11: A.M. - Downstairs Meeting Room
Library
0 PITKIN COUNTY LIBRARY BOARD OF TRUSTEES
Minutes of Regular Board Meeting: May 30th, 1978
1. Roll Call of Board Members: Present were Smyth, Prebble, Frost, Clarke and
Otte, and CL Kirwin.
2. Minutes of the April 24th meeting were read and approved.
3. Statistical reports - The monthly reports of the librarian and the meeting
room were accepted as given. The financial reports were studied. Prebble moved,
and Otte seconded that the financial reports be accepted. The motion carried.
4. Old Business:
A. Building Expansion: John Stanford was present to present his proposal for
studying possible alternatives for expansion of the present library building.
Discussion was conducted on the nature of the services of other consultants
which might be available in the state of Colorado and other states. Clarke
moved that Stanford be instructed to proceed with his proposal; with the
Board giving him written instructions in sufficient detail within certain para-
meters and with the cash not to exceed $4,600.00. The motion was seconded and
carried. The Librarian was asked to prepare a draft of instructions for
Stanford, including a request for him to have an outline to weigh the time
elements for different alternatives.
Otte moved that a resolution be written by the Librarian and then pre-
sented to the County Commissioners that the $4,600.00 for the study by Stanford
be taken from capital expenditures. Clarke seconded and the motion carried.
The Librarian will present the resolution to the Commissioners. The Librarian
was also asked to be the liason person between the Board and Stanford.
B. Library Policy Manual: Acceptance of or revision of the manual was
discussed. The consensus was that the history of the present library and
building could be put in outline form rather than essay form in order to con-
dense it and have it as part of the manual. Clarke moved, Prebble seconded and
the motion was carried that the Board accept the Policy Manual as presented.
C. Librarian's Contract Form: was discussed. Otte was asked to study the
contract material since he had not had an opportunity to review it before the
meeting. Areas to be investigated will include written evaluations sample,
employment contracts, vacation time with a quantatative method for assessing
additional vacation time and compensatory time.
The evaluation committee will have a luncheon meeting on Friday, June 16th
at 11:45 a.m. at the Red Onion for futher discussion.
0
i
page 2.
5. New Business:
A. The next meeting of the Board will be held Wednesday, July 5th, at ll:a.m.,
instead of the regularly scheduled meeting on June 26th.
B. The Librarian will attend the American Library Association Convention in
Chicago, June 24th to 28th and take compensatory time leave starting June 19th.
C. The Friends of the Library report is to be given at the July 5th meeting.
The meeting was adjourned by S. Smyth.
Mona Frost
• Recording Secretary
I . % LIBRARIAN'S REPORT
May 30, 1978
• SERVICES
The library film program has concluded and we experienced excellent attendance and
appreciation by those who attended. We hope to make the films available to the schools
for showing and also to have them shown over Grassroots Network this summer.
Computerized patron registration is underway and the first patrons have been re -regis-
tered using the new forms. K.C. has had experience with computers and feels quite
comfortable with her position as the person in charge of entering the data at the
courthouse. Judy is also learning the ropes as a back up for K.C..
The new book collection is on the shelf near the McNaughton Collection. The books
have begun to circulate and the staff at least feels that the new system will work
very smoothly.
New subject headings are being added to the children's and adult collection over the
summer. These should aid persons searching the catalog ro find additional information
on a particular subject and also aid them in finding the correct subject headings for
a particular subject.
Carol Pielstick has begun making new signs for the library. Randy Weller, Maintenance
Head has ordered special brown stock for signs which will be used throughout the
library. We hope that by the end of the month all the signs in the library will be
brown with white lettering. The new signs should have better visibility so we hope
•people will be able to find their way around with greater ease. We are working on a
floor directory of where to find services in the library which will be framed and
located near the front entrance.
The first three posters donated by Joan Lane have been framed. Joan collected
approximately 100 posters over the past 15 years. Approximately 32 of the posters
were done by Tom Benton and recall some very interesting political contests. Many
of the posters will be displayed in October as a special exhibit in the library.
ADMINISTRATION
The increase in postage rates will effect our postage budget since first class
letters will increase from 13 to 15 cents.
The rear wall of the music room has finally been covered with cork squares which
improves the appearance of the room and will be handy as a bulletin board for music
notices and other displays.
The library's new stationary is in use with the new logo.
The new office space in the lower foyer area is nearly complete with two desks and
shelving space for books and other materials. Judy will occupy on of the desks and
K.C. the other.
The Music Associates will be paying for one employee in the Music room during the
Music Festival season. I have two applicants who are qualified and I will be hiring
• someone prior to June 20th.
New brochures are being prepared in anticipation of the summer season. There will be
three brochures, one a general brochure outlining the library's services, one specifi-
cally on the Music Room which will be distributed at the music school and one which
gives the programs for the library's summer events.
The Summer Reading Program schedule is nearly set. The theme will be monsters and
we have prepared a reading list for the kids. All kids who want to participate will
receive a reading talley to keep the number of books they have read. At the end of
the month of July all kids who have read ten books will receive a ribbon, kids who
read 12 books will receive a "Monster T -Shirt". We are planning a number of special
events such as a special monster make-up class, scarry movies and we have recruited
a special "monster" to make appearances at these events.
The Summer Speakers Series will be finalized this week with programs on diet and
nutrition, history of the Park Tunnel eith Jim Blanning, Sharon Kahn on decorating,
Chuck Fothergill on fly fishing and others.
Approximately 100 Sheriff's letters were mailed to adults with overdue books from
1977.
Judy Kolberg and I will be working to develop a grant proposal to the Colorado
Humanities Program to bring two Smithsonian Traveling Exhibitions to Aspen during
the winter season. One will be "Photographing the Frontier" and the other will be
on "The Tall Grass Prarie". We hope to obtain funding to pay rental fees as well as
funding to pay honoraria for two speakers. Eagle County Library is interested in
• this project and may cooperate in the writing of the proposal.
The Denver Art Van "Artrek" will be in Aspen August 20th, sponsored by the library.
The exhibition is "The Natural Source", a collection of art works from the collection
of the Denver Art Museum, the library is sponsoring this exhibit at no cost.
A number of meetings will be occuring in Aspen in the next two weeks. The Legislative
Committee of the Colorado Library Association of which I am a member will be meeting
in Aspen June 2nd. On June 12th the State Library Committee for the formulation of
Public Library Guidelines will be meeting at the library all day. Esther Beamer is
a member of that committee and is hosting the group for lunch at her home.
The library Booksale will be June 9 and 10 and we are lining up volunteers to help
with the sale. The reference desk is staffed for the summer with volunteers who
will work 10-1 each day helping tourists and other visitors.
Florence M. Kirwin
County Librarian
I
r '
x Ind
ry I
_t I
IIr"Usna;*oam .oiron:oPo-
IP..x;:TooMn-.Q ar- -TWLft
P Oa r c a a» .t• n ..� r4 r �1'+ ttti
M .-r U`Or.0 OOw 1-001
P aM0 z'PrV1r NN
M 1-1 N N G cCj
'n c- O:JCC OCOca c:>
Ir •.+CG 7CCOO •O O'
'N a -c OrOCNin ^�O,
ix v+1 o4 waI nr .+f
r In rn rt a M 1 r
•i 1 1 1 1 1 1
Cp Il` .8C C C rV P G .r'
�Cw»V'G Q.Ca PO,C N�?J
P.- P 4O N Un C M N .. !V r P ?f
jx a a MU+ -•z n
'N n 1A
N
N N C :
cc
i
t
I
N. NNNN1 1 NN
♦-ZWU.
z^w ♦�- 0��.1
J Ii -7•, JyU�'rd -9Z J
r- •i W • :.9 �C .:
z J
r
2 NUC• S ��/! 2 >2
f If + 41•}ZLAI Wtn C itif
aCL fr zJ a
o vQ W rD T 1i �-+ W Cr O
2 t:► -F -11a JW YW -i en i Z
2 Y W :il :i G I P 2 P Z
Yr+x�YF- LL W
r-}QtDOGz 2Y
a #; P 2 JX, NI-1UJ 5U 0.4
P tj I or
rC IjPQ'Q�r7'P�PP PP P
J 1!C r+NO N .+O C J
•100 �o Nmc"O
NiC
IiC'J I Cu MyLn p�P
c •'. ooclacnnt one dac
C Ii f f I: f • 1• I t •' • • t' I C
^. #;.0 COOGCjC OGIOO �CO
c r c ocioo cooco 00
u �uvyuur�uu uu u�
I) w
u
_��
a , 2 1 ! 5 1 1
i _1
!.0
2 1
<
Z 1
•
i
`
s•
W 1
t
1
I
4i 1
ca 1
!
s •
1
•
f i
7 1
T t
3 !
� 1
V I
W1
J 1
d t
O t
►- 1
A /
t� •
ao 1
a t
I
w 1
t
•
2' •
I W 1
i 1
I > 1
W t
rn •
i
►- f
2 t
�
f t
'
I W t
� •
i r t
ey 1
I Q •
Cl'J •
i to t
t
t
x 1
a •
�
a •
I
c f
t
t
1
}+
f
►- i
I
2 t
7 t
I
O t
u •
/
I
z •
r+ t
Y #
a 1
I
I
r '
x Ind
ry I
_t I
IIr"Usna;*oam .oiron:oPo-
IP..x;:TooMn-.Q ar- -TWLft
P Oa r c a a» .t• n ..� r4 r �1'+ ttti
M .-r U`Or.0 OOw 1-001
P aM0 z'PrV1r NN
M 1-1 N N G cCj
'n c- O:JCC OCOca c:>
Ir •.+CG 7CCOO •O O'
'N a -c OrOCNin ^�O,
ix v+1 o4 waI nr .+f
r In rn rt a M 1 r
•i 1 1 1 1 1 1
Cp Il` .8C C C rV P G .r'
�Cw»V'G Q.Ca PO,C N�?J
P.- P 4O N Un C M N .. !V r P ?f
jx a a MU+ -•z n
'N n 1A
N
N N C :
cc
i
t
I
N. NNNN1 1 NN
♦-ZWU.
z^w ♦�- 0��.1
J Ii -7•, JyU�'rd -9Z J
r- •i W • :.9 �C .:
z J
r
2 NUC• S ��/! 2 >2
f If + 41•}ZLAI Wtn C itif
aCL fr zJ a
o vQ W rD T 1i �-+ W Cr O
2 t:► -F -11a JW YW -i en i Z
2 Y W :il :i G I P 2 P Z
Yr+x�YF- LL W
r-}QtDOGz 2Y
a #; P 2 JX, NI-1UJ 5U 0.4
P tj I or
rC IjPQ'Q�r7'P�PP PP P
J 1!C r+NO N .+O C J
•100 �o Nmc"O
NiC
IiC'J I Cu MyLn p�P
c •'. ooclacnnt one dac
C Ii f f I: f • 1• I t •' • • t' I C
^. #;.0 COOGCjC OGIOO �CO
c r c ocioo cooco 00
u �uvyuur�uu uu u�
I) w
u
_��
a , 2 1 ! 5 1 1
i _1
t,p
�O
OD
0 r
M
M
O
Y
1 ft 1► t 1� ! tl• ! �1 � /�! Ih 01!+' •11 • �• ,►I .I. r 1�• wl. IIt•
M1 c ao O o 0 0 Jt O O Cr* Zr .O O co O C O y 0 0 0 0 0 U1 Ut P O G .� O O O C U1'« U1 O O P O C O G -O (ID O O N O c0
V1 C P xf C C O C D UI O M M1 P O M 0 0 0 y 0 0 0 0 O: M% P 1% O O n .-Y C M1 N"0 1.` N 111
P P Ut P O .O U1 .0 N P O P P P t/1 D fL AJ 0 P Ut U1 D C g O Q "P 0 0 7 .+ .T O D O -.-Y P N M U! en M1 O r Jt CC 0! .O O (V -
:Ut cc « P O` (V M1 Y'N1 (L: O N D C M M M D M S r- 1+1 0 A' 0. to M D .+ M D M« D O W, 4 .l a P G .O C N M to U1 C.
M1 Ln M..n M1 !P (4 .-+ N. •- CC N .N M .0 M -- U1 lift .-., .0 N.P -- M M N P -- --j
I.+ .Y -•!
i
O0 0 (D OC O O0 C O O O O C O 0 iC O C:O 00;0 O CIC OO'C 000 O O.O O O!O O C C O C'O OOOOCIO
!O C C.G 0 0 0 0 C O o O.O C 0.0 o f=1 O O G O O'O O 4-- C' G O C O C:O C O'O O G'O O O'!C 0 0 0 0CSC
j • • • • • • • • • • • •' • • •' • • •: • • • • •' • • •1 • • • • • •' • • • • • • • • e • • •i • • •' • • • •
y(L j 1!11!t! j(4 I OtltI NN tnN AOCp !oto ZI O i0 A.7 NCC CO oI O
1 7 M f NPI ! U1 'h : j M M A ,C •+ • I M O !O. O I O h MI C 'N f- Ut.cc 1* N C 0 I OI LA
;Q.- .r M D '..� .+ .+ ru .+: O' ' M« C N NZ .• N :!.
I x p N M M .• N U1 M
ll t10
1«
t �
IC •^. S CO O C.O O Ut:C O P ? ,O C!4) O O O .0 OIC O o;CPLn Ot Cn C Ci- O O;O O 0 Gt Lin,=:C, .• 0'0 0 O!O co O C N O'Ico
C Cc tP C M M1 h C IW1 C c) c, U' OIC O O'Oz P!C x OM1 P CIC M --,P N x 10 M Z Ul C C P M1'C C OZ .
.' N to P U+ P!U` .O N'J1 T P - P j.0-- N lP,'tlt C: P 7.N P C,: �+ •�O M O'co .0 -- P ? ".O:fu =' LM S N
01 D' O'
P M y.; rin .Y,« co C'N 7 M P 7!M1 C"� M:.O O .--!M .O � M O.M N -- M co -+'(1J tv .O O
!M .. t/!i•+ «j IN N,...." I I NIN Iyi I ^' im LAI N N!Nt P1 co 10,..•I.
-COD I N P IM1 I P OI O OO Ln I O OIO'1C CC O OI .? IJ Ut Utjf1J M (V 1Ln O O -+
t� M1 I 1P M Ci G O!G M I G CIPiP M .0 CI P IP 5. tiV% cC PIP 4--
i^:
^: I ' -• N I x M I O ut �0 0 jN o .O ID Ut o, cc M1
IW I - N N N Mi ' N 7 •O �+ ? N N-� M: M " IC� 1-0 i
CA U2 1-1 1- J 1- U U (n 0 W t--(- I •.- t- t- i o)
• .5.. O U V U y U W O Z u Z (A Z!z Z ziW.
' Y aJ'2 t- r-iJ 7 7 0 X W
i'7 N IP 0, - (A 1-1 T C':W 7 7;1.- T �;> (.9 O' tq t- ,U dI d1. P TIT T TI7
1 W j o W 71(- U t- I (i U 1-Y I? 7: O' 7 O. w x i I ""Y W' H. CtI pt +C aG P
x1aI«..aa�w... J o (� > U) zW oe.xfy�(IW
I:4 W O.I0 N. J a u�C t- W!O CC x Q Z W�'to N •t S� K •+ IC I w! t- iZ 1 1rN
:1, C J, rr! 0 • W !x Z LY;w 1 li U J, .r N O W W W w � M4- z O(!1 M =1
1'. H Wt Y :a.� 2 N J (_^.�- :+! j 2 t u`J 1- = t- 1 X •`!t^ 0: U IN aI ;O ►. "„� x tJ
iitnOIt� 1'hO J •+Z;22w►- w'.1:Y\!C0:a2 IC: ZI2W •.W� Y>'JJ.u;Z M
•�• IO F'1r a F• -!O •0.';07 i•-�-J':.Zw !w at ;z J�--•- >U;Z YOaQ1!Ya'
Y I a I.- •-7_ W•+r IW S;UQ.4 Lu T Ga a O>O".7 ..r>!S oD �wP �:0-5•-1-a'U C: :7at = 0'O.
1. 4 7 Q a ('> Si 2 Q I S W ! J J. -� ►-' Y t-- J \ �+! �-+ O W e t9 [^' [? > C! J ( 7 W 7i 1- U LL:.7 Z -!"j m WiM n O;T
C 1 -.a: t•. Q' to .. H "-+ •� C:., a �+l W '^ IU •- -- W 'J' a, ;n d 0_; Q 2 Z 2 C r,!,- LU .0:0 n P l o- M W U, W W Ji
2 Ij2Z7:2•-d2'Y i...tQZi 2ta_i. L.:WCCLLI ZC;. -C-•-..^.0U. LD ty^.Z W.'CC ;P CCW,uCcLUM
W Q I. LLt U LL•-Itn C CIC W ...I! 2 3 0 iP ►+ (--; W d d. C: •- 1-.S a Oj r t d;O. P V;jr H 21 J: «+ VI mo
•'" 1'1- 7
0`7.1 U V; T N Y'> C:'J to CC'r • 1-;U W P -:W 1-. �--!LL. w 0 W 7 .L 2 r;z t- riW W (ri:Y S t-iY 4 --:W W t - 'i
..-1 ►; O. OC F S O t•J T C: C 2 G Q M U', (n ti (- I 1 U 2 d Z C C MIX �-' �+ ••- G: U (n v: J •- (n! 2 u. 4:i O J .- - a (i : a S G Q -
1 . u. W W; O a =T W 7 v w .-. :• W W --i0 LL, C, Y Y ..I1- w4 C{ W W:►- 7 a 4C Z is ii- C G'. W a 'd; a !Y -t
-J ; C • a' C W ti!Y
z • c a 1- U W c F (n MI 1- a J'f a m a o 1-1� 1- T.Io i ^.!a s z�o a aIm .. CL; 1. a a «- ; a (n .a «-'zt U. t -is z � •- c ai(n
w 1. ! f
Cn IIP P PIP P 0'. 0, 01 PIP PPP "J P P P P!P P P M P PIP P PIP P PiP P PIP P 0110' P 01fP P PiP P PIP P PI? P PIP
N 0 0 0 C'� N N MIC -+ CI O O y �.+ C «IN « MIC N .-Io C --I p 0 tN -- NI7 O «I O O c! O C CIS- 11` .+IN O 01-+ O M1.y
1i... M'{Y+.+•NNM•n�0 -�U'M Ctn!�.. Mr�tl�CV MIS 0;7••.-N?C:?tit .A!Jt .-.-'N-NSM .O z! C.r�!1�O N'N :3; LA
.T 1 O G C" O R: n`.N N NM M MiM M «.N .Pt LA to T x.',x; x` x•.O -"I-+N NN "•` M'M M M.S U1 tlt: Ut x QTY 4. 7C :'�
/ G CO. O o G' O C C;^. C C,, O 0-!«--«•--"�I--.-«'!N NN.,fu NN N!N N fit, N N N. N N N, NN N: N N "i., %, NNN
.,. I an,
CCI CC S, Z; CC Q•Q'WODCf, T CO x,imx,w•'.x,z,x:z xz:x43:xlx xS.mx:Q.!CGS,T Lx.S:.ZCLa TZ cc ZcmMIx d2.W,
.-
#:$ 1 I: I ! 1 1' ! 1! 1 1 1A 1 I I I I 1 1! 1 ! 1: 1 1 1: 1 1 1! 1 1 1'/ 1 v e 1 6. 1 1 I!! � t /' 1 1 t! 1 1 1;/ • t i/
C I' N N N: N N N N N N (�' N N� N N N: N N N' N N N: N N N' N N N. N N N. N N NL N N (� "V N N N !V N N N N N
O 1 0 z L D D c, D D :['' .0 •0 D; .0 D Z! D D X .c L D1 D d t .O .0 .0: D L -C .0 .O Di C .L L .O z t, D t 0. D L -C, D D r'r .0 r- D
c t r.O.O't r DDD G'r D D:r D't D D r' C D D't.0rjD r D.,0 t D: -0 D.0 DD D C D -0: .0 L r;L or D.0 -D 0 DD D
-G t,UU.tJlVU uu.+IuU^'V Uu14.,000utjuUU:'t+UUU-UUI!U U U�u U UiIU U V VW tih.UU u'U U L.): U u L.41 i.►.
i `� `�( `� I I I i I I I I
r- '. 1 ► ' 1
V. I p O C• 0 0' M CMO C C LA 1?' O C O• G O O O' Ln 0 0 4G O h N G C 7
C'OCr+ LL tG J10.-+NMMh•+G! OCO' ;f1CC.+C^OtG P C,
! L •r P G O Ili +•. P M Ili-� w CC C C w N 0 C N- ..+ N
V 1 LN LN O:i+ N wC4 rV MN ccruN ,C ZT S r- C-- all U1 01 M P MMr
�• 1 ' M � ,' i M , i M .. M
2 1
d 1 1
2 t
J,1 t
O: 1 '
!i
C C 'c 0 0 0 0 =IC O C 'O O C 'C O 0:0 O O O O c O O O O O C C. 0 0<
0.0 C CIO O C !O O O C O O C O C R
s-�/ o •�c c.N'I, •�o Inc !o •.00L! c oro;
CON �
co •N O;O N. IO !C Ocj O Or Ln O I
Of •+ IP- 11 jN fC N r• !►� 3 w I O w .T M 1f1
0 1 1� •
M +
11i
fi
{PaDPo ZI
S-/ O C �O O J r•';O O;N O C,O J1 3;C C C 1•Ci J C 'O' 1!1 OC .0 C
C'P N M M r �'.7 O C ipP 5 O ±p S O C T C C C L
V' 1 M w •• C, I.0 b" —'c M'CC X'O C ••+:N O t- iL N! M M r o P P !
7 t MN'cCN N',w Mj rlM(V (—N rl.'INN ;4.0 t -'inn N P M.OPMM
Jai
Q1{
►-fit ',,.
U;►
Ci 1 C P t= r- w OIN M E00 0
1 10 CO G Cc! r- cL {^ ► C O Q P C cc
r� 1
dit
51t
ff' 1
;1
♦..1 U)
z z! u
a a'4 7 xi
Q 7
♦U.+ at S d n;
7r� W Wi
za.a�rr,.
J -- J U
Y 4 a '4Q
Z' •J t9 �+ JJ
.-7 J' J Q r
S LiS •7 O
�
y S m C
aC x' z P
N v N N N
t. S' Q S C.
1 t .1 1 1
N N N N N
L -C L C
r L.c a L
u v U U u
!
Oo,000i
Lno-aJDm
P
h+t r, r
I ,O C
eti
J'1 N ni W c0
.� 011 rU N
P C N C C
wN!oa?
P O`
? 7
ot-roo
1t..0 iw r` r-
A
oM'aoo
NMcOMM
J �
t!p d W y V) U) Y > d S fn U
.W-. to J •; Z 2 x
LL W;d J!W W01 O U%!7
to J wiM d i►• to •- S M I LL to Ix W ►+ R rn W
../! N 0. J I O 2 '. J W 2 d LL! ud J-1 `✓ J U
1 a
•-•;W O x c IW •� x.or u►L—W r•to>2 V U)R LL!U
US LL d !F O r- •Y ^' U i -,t �•- U Z \ W �+ U '7
•• .Jrn-lu :•Ci -c la :3 nz aZ WS Waw o� �•+Y
G a i 2 cr; .-a rn : to W h •w .a1 Z w S Ix aG 5 C.1 J M. Z^ '3 U
> J ;O x IG O rJ =, wad H LL U O ^ ►� O
W O :^ U; ^ 1 LL. 7 1a, 0 •t h- d O.
�• at 2 f 2 wi.Y ? ►■ r- 7 I W L T •'" '-Y tJ to r- W W
d'WCLLL••• 10Y ILU cr U1 Ci Ur ±q 1-O+Qa Zi
C!u OJx C JIU^ C.I.a1d•-Ju:'•-+►-�
! Z .^_'� ►-
xi- C W'►- ^ JI•- J !-.7 x 7 C. '1 O U W F r•' W .7 Y lY x "'• 0
w 2.ta. C UIO Cr 2;U% O G !LL —^ M 0'S N R b- W f S O
.- w.x a .-;O G T iu. O 2 a r-• .. L+ a ^ a a c p - •• - — -
�, a 2c u)s'm0C.uLLM1,c
a-�M-rnLL�:. 0to4LJu� o �I;.��JJ aY
Ir#' P Q•�P P Q IP -+ C 0 C C r�r M? C O p "^ O N •+ C L fu M Q r0
r�.I.D w C jM Cr C .N .n .D ;a 1• C ;C L c o ... a l7 c 1w w .., �.. w
j w.LL.C;L+�3'I0-0-NiNNrVNrVNNN7'DL4)IC0'OP12'0'0'0'.?J
! MM.MMMIMMMSMML!CCLLCL-DC•D�DCC!•ODC!D.00FD
I$ K: cr cr aC %. IS CO S IM 5 M im 2, T'Z 2 ?� to CD T'm co cr. 2 Q: m w Z CD tm a N
! ► { j 1 i 1! t t t: l / t' 1 ►►;► ► 1 1 t t! t 1 1' 1 f 1'► I I j 1
C-1
1r1�N N-.NNN'N1N'iNNN!NNNNVNNI'VNNNNNNNNYLNN�
¢ L-G;L-O d+;,L CL
C.O•.C'LL C�.Ct Cil` L L*D C 4 fZ C L;D C C C O -
JDy L..0 L LIC D CjZ L LDC00 D D LLL L-DL.0ic 'oicw C.D z'Dco o
1O
r%uuiuuu1uuU.uuuluuuuu 0 uuKJWU WO uu!uMNo
u
e 9
PITKIN COUNTY LIBRARY
MONTHLY REPORT '
VOLUNTEER TOTAL:
LIBRARY 27
MUSIC ROOM 77
APRIL
1978
1977
CIRCULATION
BOOKS: ADULTS
2873
2685
+
7.00
CHILDREN
763
1114
-
31.50
% -
PAPERBACKS
434
395
+
9.87
CIRCULATING MAGAZINES
17
NA
NA
SUB -TOTAL
4087
4194
-
2.55
AUDIO-VISUAL AIDS
109
49
+
122.44
INTERLIBRARY LOAN
75
36
+
108.33
TOTAL
4271
4279
-
0.18
-ATTENDANCE
MORNING
478
479
-
0.21
AFTERNOON
1754
1850
-
5.19
%
EVENING*
666
522
+
27.58
_
CHILDREN'S HOUR
126
107
+
17.75
%-
CLASSES'
88
32
+
175._00
%,-
-
MUSIC ROOM
_
DAY
328
294
+
11.56
EVENING
45
18
+
150.00
MEETING ROOihi USED AS -STUDY AREA
59
NA
NA
TOTAL
3544
3302
+
-7.33
BOOKS ADDED
GIFTS
113
191
PURCHASE
313
379
BOOKS WITHDRAWN
62
134
RECORDS ADDED'
4.6
6
RECORDS WITHDRA14N
0
0
REFERENCE QUESTIONS*.
521
429
*INFORMATIONAL358 VOLUNTEERS:LIBRARY
VOLUNTEERS:
MUSIC ROOM
DIRECTIONAL 160
REFERENCE 3 BERRY, B. 9 1/2
FISCHER, E.
12
BRENNAN, A. 3
FROST, M.
6
KRAUSCH,'B. 12
HALL, J.
7
..... MILLARD, M. 3
LANE, F.
9
LANE, J.
34
WORDEN, L.
9
VOLUNTEER TOTAL:
LIBRARY 27
MUSIC ROOM 77
0
MEETING ROOM USAGE April 1978
ORGANIZATION NUMBER MEETINGS NUMBER ATTENDING
CINEMA SKI (TO VIEW FILM) 2 2
EZELL, JOHN (TO VIEW FILM) 1 2
GODAL, ERICK (TO VIEW FILM) 1 2
HAVILL, SHERRY (TO VIEW FILM) 1 2
KETTLER, JOHN 1 1
McKENNA, MARION 1 8
• MEHNER, TIM (TO VIEW FILM) 1 1
PCL FILM SERIES 3 108
ROMINE, TOM (TO VIEW FILM) 1 2
0
PATRON; PLEASE PRINT INFORMATION BELOW
PATRON REGISTRATION. FORM
School: if student Parent's Si nature:(if under 14 rs.
Visitors - please give permanent address
A e Group: Reading Preference - Mark 3
1 - 12 1 13-17 J18-21 22-35 36-50 51-64 65lover #1 1#21 #3
A B C D E F G
I hereby apply for the privilege of borrowing library materials from the Pitkin County
aibrary and assume responsibility for all such materials charged to me -and agree to
observe all library rules and regulations.
This information will be used to produce mailings about library acquisitions and
events. If you do not wish to receive these mailings, please indicate if no
LIBRARY USE --ONLY
Card No. Date Issued Today's Date Non -Resident
REGISTRATION INFORMATION CHANGE
Card No. Last Name First NameInitial
lilt IdI1111 la.
NEW CARD
RENEW Month/Year /
CHANGE
DELETE
ADD TO DELINQUENT LIST: Fines Month/Year
• Overdues Month/Year
REMOVE FROM DELINQUENT LIST:
INQUIRY: CONTACT: STOLEN:
PLEASE CHOOSE _3 CATEGORIES FOR READING
PREFERENCES, YOU MAY CHOOSE
A MAIN CATAGORY . 0 OR A SUB—CATEGORY
1 , OR
COMBINATIONS
00 GENERAL
50
SCIENCES
01
Fiction, new
51
Mathematics
02
Fiction, Gothics, Mysteries
52
Astronomy & Health.
03
Fiction, Historical, Sci-Fi,
53
Chemistry & Physics
Westerns
54
Anthropology, Archaelo & Paleont.
04
Biography
55
Earth, Zoological & Botanical"
05
Fic and Non-Fic. Best Sellers
Only
60
TECHNOLOGY
10 PHILOSOPHY
61
Medical
11
Pseudo & Parapyschology
62
Engineering & Agriculture`.
12
Psychology & Methodology
63
Domestic Arts (cooking)
13
Logic & Ethics
64
Business
14
Ancient, Medieval, Oriental
65
Home Improv., Do -it -Yourself
15
Modern Western Philosophy
70
ARTS
20 RELIGION'
71
Civic, landscape, architecture
-
21
Natural religion
72
Sculpture, drawing, decorative
22
Bible
73
Painting, graphic, photography
23
Christian Theology & History
74
Music, film
24
Comparative Religion
75
Recreation
25
Other religions & sects
80
LITERATURE
30 SOCIAL SCIENCES
81
Amer. Lit. drama, poetry
"4 31
Statistics
82
Eng. Lit., drama,.poetry
32
Political Science
83
European lit., drama, poetry
33
Economics, Law
84
Classical, Greek lit., drama,
eta..
34
Education
85
Lits of other languages
35
Customs, Folklore
90
GENERAL GEOG. & HISTORY
40 LANGUAGE'
91
Genealogy, Travel
41
Linguistics, non-verbal lang.
92
_Ancient History
42
English
93
European, Asian History
43
German, French
94
American History
44
Spanish, Italian
95
Other Histories
45
Classical, Greek, other
Pitkin County Library - Branch Library Guidelines
In consideration of contract between Pitkin County Library and party of the
second part:
Pitkin County Library shall be responsible for the following:
I. Collections,(books, tapes and records as necessary), Reference and
Children's collections.
2. Personnel: Adequate to staff library for open hours. Personnel to
be sz:pervised by County Librarian under policies of Pitkin County
Library and Pitkin County Policy Manual.
3. Insurance for building, liability insurance, fire and all other
insurance.
4. Office supplies, book preparation and janitorial supplies, and postage
and mailing materials shall be supplied as needed.
The Party of the Second Part shall be responsible for the following:
1. A building with adequate square footage to conduct reasonable library
• services to the community. In the case of leased space, rental expenses
to be paid in full, in case of purchased property, property taxes to
be born by party of the second part.
2. All utilities including telephone, heat, light, water, sanitation and
electric costs which shall include costs for installation, monthly
payments and necessary repairs.
3. Interior furnishings including, but not limited to, chairs, tables,
desks, card catalogs, rugs, shelving, light fixtures, office and
other necessary equipment.
4. Annual replacement, repairs and maintenance of equipment, shelving and
furniture as necessary.
0
BRANCH LIBRARY
p.I
Population —
under 1000 1000-2500
2500 - 4900
5000 - 9900 : Responsibili
i
D?rrr SQUARE
Reader seats at
30 sq. ft. per
reader - -
6 - 200 sq.ft.
13-400 sq.ft.
16-500 sq.ft
26-800 sq.ft.
Branch
Staff work area
250 sq.ft.
300 sq.ft.
300 sq.ft.
500 sq.ft.
Branch
(at 150 sq.ft.
per person after
1k
11
2 3/4
4
minimum)
Storage & additional
Wture space -
300 sq.ft.
500 sq.ft.
900 sq.ft.
1100 sq.ft.
Branch
Shelving space
500 sq.ft.
1000 sq.ft.
1100 sq.ft.
1700 sq.ft.
Branch
( 1 linear ft. _
10 books
.7 per capita)
TOTAL
Square Foot Space -
1250
2200
2800
4100
Branch
Ren0al at $10.00 sq.ft,
Build at $50.00 sq—ft.
Date 4/78
Cy
Population -- 1 under 1000 t 1000-2
B00K .COLLEC'� ON
Shelving (lin. ft.) 400 560-850
7.5 volumes
per linear ft.
p.2
2500 - 4900 5000 - 9900 Zesponsibility
850-1000 1000--2800 Branch
Books in Collection 3000 4500-6750 6750-10,350 10,350-16,500 Main
(3000 volumes b se collection -to 1000 with -a ditional 1.5 volumes per capita;
Collection Cost at
$7.50 per volume- $22,500 one tima Main
yearly addition = 3% of collecti)n added each ar. recommende approx. 90 vols.)
PSG ONNEL
Hours open to public
per week - - - 25 35 40-50 50+
Staff 3/4 library 1 full staff up to 2 full 1 professional Main
1/4 clerical ' clerical staff 2 staff
3/4 clerical 1 clerical
Personnel cost $10,500.00
Maintenance &
Operation Branch
B.d on per sq. ft.
cost - 1977
Utilities
Maintenance(@1.80) $2,250.00
per sq. foot
p.3
Population —
under 1000 1000--2500
2500 - 4900
5000 - 9900 Responsibili
FURNITURE &
EQUIPMENT
Branch
Desk
1
2
2
3
Chair
1
2
2
3
Circulation Desk
1
1
1
1
File Cabinet
1
1
2
2+
Shelf List File
1
1
Photocopy
1 (small)
1
1
1
Work Desk
1
1
1
2
Reader Seats
6
13
16
26
Newspaper Rack
1
1
1
1
Oj ector
1
1
Book Truck
1
1
2
2
Typewriter
1
1
2
2
Stapler
1
2
2
2
Tape Dispenser
1
2
2
2
Public Typewriter
yes
yes
Book Drop
1
1
1
1
•
-y
•
FINANCIAL RESPI".sSIBILITY
1. Building
2. Furniture & Equipment
1 3. :Collection
4. Personnel
•
5. Maintenance & Operation
at $1.80 sq.ft.
Estimated ongoing
Commitment
Main Library
none
none
3000 volumes at
$7.50 each =
$22,000
yearly= 3% 90 vols.
7.50 ea.= $700.00
3/4 library
1/4 clerical
$10,500 yearly
none
$11,200.00
p.4
Branch Librar
1250 sq.ft.
rent at $10. = 12,500
10,000 one time
500 yearly
none
$2,250.00 yearly
$15,250.00
p.5
Population —
under 1000 , 1000-2500
2500 - 4900
5000 - 9900 f
SERVICES
Periodicals
Reference
A-V Service
Art Prints
T ephone
ectories
Interlibrary Loan
Children's Story
Hour
Adult Program:=
Summer Reading
Program
•
Paperback Books
Separate Young Adult
Main
Branch -limited
Main
Branch -limited
Main
Main
Main
Main
Branch
Main
Branch
Main
Main
Branch
Main
Main
Branch -limited
Branch
Branch -limited
Branch
Branch
Branch
Branch -limited
Branch
Branch
Branch
p, 6
Population --
SERVICES (don't}
Clipping Files
Special Collections
Mail Order Catalogs
*phone Reference
Microfilm
Microfilm Access
to Main Collection
under 1000
Main
Main
Main
Branch
Main
Main
Branch
1000-2500
2500 - 4900
5000 - 9900
Branch
---'�
-----�
Branch
Branch
•
INTERGOVERNMENTAL AGREEMENT FOR LIBRARY SERVICES
THIS AGREEMENT, entered into this day of
1978, by and between THE BOARD OF TRUSTEES OF
THE P? TKIN COUNTY LIBRARY, the lawfully constituted body
having management and control over the Pitkin County Library
pursuant to 24-90-114, 1973 C.R.S. as amended, hereinafter
called the Trustees; THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO, hereinafter called "Pitkin
County"; and
hereinafter called and between
each of them.
•
W I T N E S S E T H:
WHEREAS, the purpose of this Agreement is to provide
for the establishment of a brach library.by the Trustees;
to detail services to be provided by the Trustees; and to
.detail services to be provided by •
hereinafter referred to as the party of the second part.
WHEREAS, the Trustees are willing to provide the library
services as hereinafter described, to carry out the intents
hereof, based upon the covenants and commitments and
conditions on the part of Pitkin County and
herein contained.
NOW, THEREFORE, in, consideration of the mutual covenants
• and agreements herein contained to be kept and performed by
the parties hereto and pursuant to the provisions of C.R.S.
1973, Section 24-90-117, IT IS AGREED AS FOLLOWS:
1. The term of this Agreement shall commence on
and shall be for a period of one (1) year
Sand'shall be continued thereafter for one (1) year periods
unless terminated by the parties in the following manner:
•
•
•
0
(a) By failure on the part of Pitkin County and/or
the party of the second part to budget moneys
to continue the funding of the
in any one year. Such
failure shall terminate this Agreement at the
end of the last day of the year for which sums
are budgeted therefore hereunder.
(b) By the party of the second part if it shall
withdraw the availability of a suitable space
and facility for the library to which it has
herein committed, in which event one hundred
twenty (120) days' advance notice of such
withdrawal shall be given to each of the
other parties hereto prior to the end of any
term hereof, the intent being that with such
"one hundred twenty (120) day notice, the party
of the second part may terminate this Agreement
at the end of any year of the term hereof.
(c) By the Trustees by giving one hundred twenty
(120) days' advance notice of its inability,
for any reason, to provide the services herein-
after agreed to, the intent being that upon
such one hundred twenty (120) day notice,
the Trustees may terminate the Agreement at the
end of any year of the term hereof.
The parties acknowledge that this Agreement may be
terminated on the happening of any of the above and the
library established pursuant hereto will then be abolished;
and further, all parties hereto .waive any and all compliance
with the provisions of C.R.S. 1973, Section 24-90-123 prior to
the termination of the library services herein provided for.
2.. The party of the second part shall provide and
furnish, without expense to the other party hereto, suitable
-2-
•
•
•
•
and adequate housing for a facility and all necessary shelving,
furniture and office equipment, including all future capital
improvements thereto. Such facility shall be completed and
in good condition for the purpose which it is intended
and the party of the second part shall further provide all
necessary maintenance and repair thereto, including regular
janitorial service. The party of the second part shall bear
the expense of all installation and regular monthly service
charges for utilities servicing the facility. (For deter-
mination of extent of services and future escalation or
decrease, see attached exhibits.)
3. The party of the second part agrees to appropriate
yearly for the purposes herein described an amount of money
in their annual budget, based on a budget (to be provided by
the Trustees on or before August 15th of each year) to cover
all necessary payments.
4. Pitkin County shall provide funding as necessary
and the Trustees shall provide adequate book collection,
sufficient staff and library services and materials to
operate the to ensure
that the needs for library services to the above described
area are sufficiently met as the Pitkin County library budget
allows, all as specified in the attached exhibits.
5. In addition,.the Trustees, by -and through their
employed .librarian, shall prepare and provide to all parties
hereto annual reports consisting of .financial statements,
reports of book stocks and new acquisition, circulation,
and such other reasonable information as may be required
to carry out the intents of this Agreement. The administra-
tion and control of the operations of the
shall be vested in the discretion of
the Trustees, including the supervision and hiring of
-3-
personnel and the termination thereof, as specified by the
Pitkin County Library Policy Manual, the Pitkin County
Personnel Manual, and the Annual Budget, PROVIDED, HOWEVER,
the Trustees shall give the requests of the party of the
_,econd part, re33ecting the operations of the
proper consideration.
6. All property presently owned by the party of the
second part and utilized in the operation of the branch
library under this Agreement shall, remain the sole and
separate property of the party of the second part. On
the other hand, all property presently owned or acquired
by Pitkin County with its funds for the use and benefit
of this operation of the
shall be so marked and shall remain and be the property of
Pitkin County.
IN WITNESS WHEREOF, the parties hereto have executed
the foregoing Agreement on the day and year above noted.
THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
ATTEST:
Deputy Clerk and Recorder
ATTEST:
•
ATTEST:
By
Robert W. Child, Chairman
THE BOARD OF TRUSTEES OF THE
PITKIN COUNTY LIBRARY
By
-4-
•
EXPANSION OF THE PITKIN COUNTY LIBRARY
ANALYSIS OF ALTERNATIVES
I.
The
library's need to expand physical facilities.
A.
Growth over the past 10 years.
B.
Factors affecting future services and resulting
physical space needs.
II.
Alternative
expansion concepts.
A.
Enlarging the existing building.
B.
Expansion into the Sardy home.
C.
Combination of the above.two.
D.
Relocation to a new site.
•
E.
Other infeasible alternatives.
III.
Analysis
of each alternative. (based on the following
factors
A.
Location.
B.
Linkage with the existing library building.
C.
Capital costs (land acquisition$ new construction,
renovation and remodeling).
D.
Operating costs.
E.
Increased benefits to the community.
F.
Governmental procedures and permits required.
IV.
Capital
funding sources for each alternative.
A.
Capital funding of the present facility.
B.
Exisiting funding sources.
C.
New fund iig sources.
,V.
Implementatation
schedule for each alternative.
VI.
Conclusion.
COST ESTDIATE OF THE STUDY
Man-hours - 275 hours X $15 per hour --------- $4125
Type final draft - 10 hours X $6 per hour
- 60
Photo reproduction ------- --
----------------- 70
Report - 50 page report - 75 copies - ------
� X75
Misc. supplies, travels etc. --------
TOTAL
$4600
•
•
•
UM
TO: BOARD MEMBERS
FM`: FOXIE KIRWIN
RE: Building Expansion
rli zb, 1y'/?3
I spoke with Tom Dusterberg, Tom Sardy, Karen Smith and
Dave Ellis today regarding the possible expansion of the existing
library building into all or part of the alley.
According to the information I have received. Tom Sardy
had the alley vacated a number of years ago. If it were simply
vacated it would be possible to build in the alley.
A general utilities easement has been granted forthe alley
and the existence of the easement percludes building in the alley.
• Other information has come from Tom Dusterberg.
1. There is no existing s;tte plan for the actual location
of the library within the lot limes and in relation to the alley
and there are two different locations of the building, one within
13 feet of the alley and one with less than 10 feet from the alley.
Tom recommends a site plan be done Cabout 300) if extention to the
rear is to be considered.
2. There is a gas main approximately 3 feet north of the
center line of the alley which would probably not be able to
be moved since they have a general easement which would also
eliminate expansion if the building were located less than 10
feet from the alley edge.