HomeMy WebLinkAboutpcl.board.meeting.07-23-1979 Pitkin County Library
Board of Trustees
July 23, 1979
AGENDA
1. Roll Call of Members
2. Approval of minutes from previous meeting, June 25, 1979
3. Statistics
Monthly Report
Financial Report
4. Reports
Friends of the Library
5. New Business
411 Correspondence
By-Laws/Policy Manual
Insulation
Community Analysis
Expansion
Buget
Next Meeting:
August 20, 1979
7:p.m.
Library Meeting Room
•
MINUTES OF THE JULY 23, 1979, MEETING OF THE PITKIN COUNTY LIBRARY BOARD OF TRUSTEES
Meeting was called to order by the president, Sally Smyth.
Roll Call : Present: Sally Smyth, Dick Clarke, Mona Frost, Mike Otte, Barbara
Prebble, and Kathy Costello, Library Director
The minutes of the previous meeting on June 25, 1979, were read and approved.
Statistics: The monthly reports were read. It was agreed that more publicity
might be given to the free use by both patrons and visitors of the numerous
paperbacks in the library.
Financial Report: The June report was read and its format discussed at some
length. It was decided that the optimum budget report would be two 'level 7'
reports. One report would be year-to-date, and the other the monthly report.
Each would indicate the totals of actual and encumbered monies for the given
time periods and the remaining budget. Mike Otte pointed out that in order to
prepare reports of this nature on a monthly basis, estimates of monthly expendi-
tures would have to be prepared and supplied to the Finance Department. A commit-
tee, consisting of Dick Clarke, Mona Frost and Kathy Costello, was appointed by
the president to meet with the Finance Department of the County to discuss
possible changes in the format of the financial reports.
• Friends of the Library: The attached report was given by the Friends of the
Library Committee.
Correspondence: A letter from E.B. Coxe, concerning the Boards' selection of the
Library Director was read. The president responded to the letter.
New Trustees: A statement was made by Mike Otte and endorsed by the Trustees as
follows: "The Board questions the propriety of encumbent Board members officially
participating in the selection process of new Board of Trustee members,since it
is the duty of the Board of County Commissioners to appoint those members. "
It was moved by Mike Otte, seconded and carried, that the president transmit
to the County Commissioners all applications for membership on the Board of Trustees,
with a cover letter from the President indicating the dates that notices of
vacancies were published in the Aspen Times and that copies of the ads be enclosed
for the Commissioners use in the selection of three new Trustees. If any further
applications are received they will be forwarded. If the Commissioners desire
any further assistance, they may contact the Board of Trustees or the Librarian.
Mona Frost was appointed to prepare a packet of orientation material , includ-
ing the State Library's Handbook for Trustees, called Trust, Teamwork, and the
Tools.
By-Laws and Policy Manual : The changes to up-date the Boards' By-Laws and the
Policy Manual were read and discussed. It was moved by Dick Clarke, seconded and
carried, that the changes will be voted upon at the next regular meeting which
• will be August 20, 1979. New Board members appointed in August will serve for
a term ending December, 1981, unless re-appointed for another term.
page 2.
•
Insulation: The Librarian stated that the C & D Heating and Air Conditioning
Co. , from Glenwood Springs, has been contacted regarding the question of adding
insulation to the library building. Representatives from the company will come
to the library to give opinions on action the Board could take to reduce heat
loss and estimate the costs for the work needed.
Expansion: The president had discussed the set-back regulations with Mr. Duester-
berg of Benedict-Mularz, Assoc. , and also about the possibilities of adding
space to the library on the patio, including a 2nd story. There was discussion,
but no commitment on asking an interior designer to study expansion regarding
possible renovation of present building.
The remainder of the meeting was taken up with budget planning for next year.
Mona Frost,
Recording Secretary
i
LIBRARIAN'S REPORT
July 23, 1979
•
Administration:
1. A new page has been hired to work on Saturdays and Sundays, named Robin
Simmons. This filled the vacancy created by Connie Wiens. Robin is from Aspen,
but attends a boarding school . Therefore, another replacement will be needed
this fall . Robin has always been an avid library user and has helped in school
libraries, so she has learned the job rapidly.
2. Hilda Thurston is trying a four-day work week on an experimental basis.
This is in order to accomodate appointments in Denver for some major, ongoing,
dental work she is having done. In the past, she has been taking sick leave for
these appointments, so this change will benefit both her and the library.
3. I spoke with Bob Braudis of the Sheriff's Department, regarding the vandal-
ism of Helen (Sullivan)Palmer's bicycle last month. He said that the library
should be patrolled at least twice each night and he would check to make sure
this is being done.
4. Time is being set aside during the weekly staff meetings for a series of
talks on communication theory and techniques, as part of the staff development
program. Emphasis is being placed on the relationship between these theories
and actual practice in the library in an effort to provide better service.
5. Development of the library at the Visual Arts Center has been supported
0 through three sources: a grant from the National Endowment for the Arts in the
amount of $4,000. (cut from the proposed $8,000. ) , $3,150 from the library's
budget, and approximately $850 from the Center's budget.
The $4,000 grant is being used to purchase library furniture, slides ($400),
and some books. The library's money has been used to purchase $2,000. worth of
books and to pay half of the expense for the WTCHE intern. The other half of
this expense is paid by WICHE. The Center's money has been used to purchase .
magazine subscriptions and additional slides. The Center would like to have us
budget up to $1,000 as additional 'seed' money in further establishing a basic
book collection, along with some more periodicals. They are willing to guarantee
funding from their own sources which will match this money.
6. A man from the C & D Heating Co. will be here in Aspen sometime during this
week and has promised to stop by the library to give an opinion in insulation
needs.
7. The chairs, rug and file cabinet have all arrived for the Children's Room.
These were purchased by the New Pitkin County Library Committee.
S
pg. 2
•
Services:
1. The Summer Speaker Series, coordinated by Judy Kolberg, has begun and the
0 two programs presented so far on working with book publishers and on caring for
sick animals, have been fairly well attended. The Summer Reading Program enroll-
ment seems to be down this year. Publicity efforts are continuing and it is hoped
that there will be quite a few last minute participants as there has been in the
past years. The party for those children who complete the program will be held
on August 2nd.
2. Helen Palmer has made arrangements with Marty Stouffer Productions to borrow
their nature film series. These films, which normally rent for $45. to $75. a
piece, are being loaned to the library at no cost. Beginning on July 17, one
film will be shown each week on Tuesday evenings and Friday afternoons.
3. Al Fiorello is interested in organizing the materials collection of the
Roaring Fork Resource Center and has asked for help in learning how to approach
the project. I have offered to let him use our MARC-fiche, and one of our type-
writers. He plans to work on this project in his spare time in the evenings.
4. The concensus of the staff on the question of further funding for video
tapes to continue the Grassroots archival project is that it is money well
spent in view of the fact that if these programs are erased by the studio, they
will be gone forever. As part of the library's attempt to preserve the community's
history, it is an important program. Further, it is believed that as the col-
lection grows into a substantial resource, it will be used by more people.
5. The reaction of the staff to the question of dropping the McNaughton Book
Plan was in the affirmative. They agreed that the rental plan was not justified
• on an economic basis, that the selection sheet for the plan was not very helpful
in overall book selection and that the public would not notice any change if the
plan were dropped.
•
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pitkinctyibrary
July 18, 1979
•
Mr. John Eldert
Pitkin County Finance Dept.
Aspen, CO
Dear John,
I want to express my gratitude to you for the hours you spent working with
me yesterday on the library's budgeting process. I think the new budgeting r
structure you devised will make it easier to plan next year's budget, and it will -
Amk . make the monthly reports more easy to comprehend.
lip
Both the members of the Board and I are very happy p .;:. to have learned of the
fact that the library had a fund balance of $19,769 after last year, and that if
we don't go over budget this year, we'll have at least $5,000 more to add to this
carry over.
The time you've spent helping me is very much appreciated. Thank you.
Sincerely,
A. Kathleen Costello
County Librarian
120 east main street aspen,Colorado 81611 (303)925-712
c s
NOTES ON THE COMMUNITY ANALYSIS:
S
1. The library should be aware that future decisions regarding new housing
developments, and further development of potential service areas may be in-
fluenced by the quality and availability of alternatives to the automobile.
2. The library should conduct further study to determine personal transporta-
tion patterns of individuals reaching the library.
3. The library should give serious consideration to implementing book drops
in various areas of the county. Use the bus system. Book drops at roadside
locations give heightened visibility for the library. They should be placed
where maximum traffic flow converged or at bus stops.
4. The automobile will continue to serve as the primary mode of transportation
in this county. Plans for a new facility or an addition must address the need
for nearby parking facilities.
5. Continue and expand the local videotape collection, adding video materials
from the Aspen Design Conference and a number of local commercial sources.
6. Produce video materials in cooperation with Grassroots and the High School .
7. Paid advertisements on radio, television, and in the newspapers should be
strongly explored as a means of making more people aware of library services.
• Radio spots between 7:30 and 8:30 AM, and 4:30 and 5:30 PM, would reach the
"downvalley" commuters.
8. Consider expanding the television viewing schedule for special documentaries.
Advertise this service with a monthly schedule and perhaps a back-up supply of
paperbacks from which the shows were adopted.
9. The library should investigate how the library could provide stronger service
to more patrons using the telephone to link user and information.
10. Telephone representatives could provide staff seminars on effective phone
use and etiquette.
11. A Yellow Pages ad in the directory listing library hours, reference service,
telephone numbers and location might be useful , especially if the ad ran under
headings other than simply 'library' , perhaps, ' information' .
12. The library should strive to continue to develop a strong 'print image'
with logo and type face which adds identity, consistency and familiarity.
13. The library should consider commercial business applications of public
relations and advertising and adapt some policies for use to reach more persons,
more often , in more ways.
14. Children are heavily scheduled in the afternoons, following school , and the
library needs to be aware of the scheduling conflicts which maybe keeping child-
• ren out of the library in the afternoon. Some re-thinking of afterschool library
events should be done. There is evidence that scheduling programs in late after-
page 2.
noon, at 4:30 PM, may be more successful than attempting them at 2:30 or
411 3:30 PM, immediately after school .
15. The library may want to establish a relationship with the recreation depart-
ment to schedule 'rainy day' films or activities at the library in the summer.
16. The library could be active in ordering and promoting films and specialized
bibliographices of sports activities available through the recreation department.
17. The library should promote itself as part of the "Aspen Experience", since
it is an important recreational asset to the community.
18. More library promotional activities involving the library and sports might
stimulate greater use. For example, registrations for library cards might be
enhanced by holding a raffle for those under 16.
19. It is recommended that the library continue to actively serve non-resident
summer visitors who are drawn to Aspen by the many activities.
20. The library should persue additional ways of establishing innovative services.
21. The library could undertake joint fundraising with local cultural agencies to
strengthen the library's collection of materials utilized by persons involved
with the Music Associates or Ballet West.
22. Brochures published each week by the Music Associates for festival perfor-
mances could contain a brief bibliography, or discography,as could theater
• programs and Ballet West brochures.
23. Thorough investigation might be undertaken to identify the particular
resources of the cultural institutions. Library staff members could visit these
institutions, and invite those staffs to tour the library.
24. The library should assume a leadership role to help individual organizations
catalog their materials, and eventually begin a union catalog.
25. The library and the Historical Society should seek ways of cooperating as
to who collcets what materials by outlining areas of collection responsibility
for each institution which would eliminate duplication and work to insure that
certain historical materials are not overlooked.
26. The library should explore the idea of administration of materials outside
of the library, such as the project to microfilm county documents. The library
should consider other documents or collections in the community where administra-
tion by the library would be beneficial .
27. The library should continue to encourage art exhibits, posters, and special
events at the library by cultural agencies.
28. The library should make every effort to serve as many persons as possible
through a strong program of services to groups. Regular contact with organiza-
tions will allow the library to serve groups with shared interest.
•
• - page 3.
• 29. The patron mailing list maintained by the library should be expanded to
include as many groups as possible to receive library mailings.
30. The library should strive to continue special programs which involve plan-
ning and contact with a variety of community groups.
31. The decline in the elementary/middle school age group would seem to indicate
that the decline in school age enrollment will continue and that this decline
should be seriously considered by the library in light of its services to school
age children. The public feels the public library should properly remain involved
in services to children.
32. The library should adopt policies and programs which encourage children,
students and parents to read.
33. Basic library programs should include Story Hours with reading, library
education as to materials and their use, effective staff contact with teachers.
children and their parents.
34. Public library contact with teachers and students through a schedule of
regular visits in order to provide library education.
35. The library should consider implementing, perhaps as a course, a program of
library education for teachers, in cooperation with CMC for teacher education
credit on reference books and research methods or simply teaching library skills.
• 36. Public library staff should explore ways to maintain high visibility and
perhaps the school administration could be approached to coordinate teacher
tours of the library as part of new teacher orientation.
37. The public library may want to begin a program of serious interaction with
the pre-schools, since one of the most powerful influences in helping a child
to learn to read and enjoy reading can be the parent/ There is more parent
involvement at the pre-school level and the library may be able to reach parents
effectively to involve them and their children in understanding and promoting
the value of reading.
38. The library should be aware of the current courses offered through CMC and
offer supplementary reading, reserve shelf services and strive for more coordi-
nation between the CMC office and the public library. Bulk loans of certain
types of material at certain times of the year may be considered.
39. The existance of relatively large groupings of individuals concerned with
particular types of commercial activity may signify some significant service
points deserving of attention by the library. Purchasing a number of basic
business journals or services of interest and use by business owners might be
explored.
40. All future library planning should recognize the possibility of a less
expansionist economy.
•
page 4.
. 41. A major question for the library is whether to serve the tourist at all .
The library has always provided use of facilities, services and staff time to
non-residents. Whether this should, or will , continue seems tied to how
successful the library remains at obtaining adequate funding and the library's
as well as the county's attitude concerning service to tourists. The question
of the library's place in serving tourism and the extent to which it encourages
non-resident use of the facility, will be a serious consideration for the future
since more and more permanent residents are likely to move further from the
town's core as housing prices spiral and land becomes unavailable. Careful
understanding of exactly who and how they are being served by the library will
have to be kept at the forefront of any planning discussions and decisions.
42. With the small population of older residents, it would be unwise for the
library to commit significant staff time or materials to creating a strong
senior citizen's program. A more successful approach might be to work through
local senior service agencies and groups to meet individual needs as they arise.
43. The library should continue to examine the relative amounts of staff and
collection funds which are being allocated to serve the different age groups
in the county.
44. The library needs to carefully analyse the fact that it is serving a highly
mobile population which does not necessarily have ties to schools or houses
within the county. The needs, in terms of services, are assuredly different
from the more traditional family-oriented society and the library may want to
undertake some type of market research to determine whether there are unmet
411 needs which could be served by the library.
45. The library should aggressively reach out through media advertising to reach
the population. It seems likely that much of the population would not receive
information about the library disseminated through traditional channels, such
as school support groups, parents organizations or family oriented agencies.
46. The library may want to consider offering a wider range of services and
materials in foreign languages. Services could include children's foreign
language readers, adult fiction and non-fiction materials as well as subscribing
to a number of foreign language newspapers.
47. There is a strong interest in languages taught through CMC. The library
may want to investigate possible service where the music listening stations
would have applications as a language learning tool .
48. There is a definite group of rich residents who may not need library services
since they are affluent enough to purchase their own materials. The library
should not attempt to serve them through traditional means and may have to give
serious consideration to attracting these people by ffoffering business or
financial services, subscribing to current financial materials and business
analysis data.
49. The library should strongly attempt to work with the variety of economic
and business oriented groups located in the county to determine if there are
• certain materials or services which could be conveniently or effectively
located at the library.
page 5.
. 50. Transient employees in town seasonally should perhaps become a low priority,
since their income figures would indicate they would be most likely to use free
library services.
51. The library should make every effort to improve overall usage of the library
and/or to identify and understand reasons and attitudes relating to non-use.
Attempts to understand non-use of the library may be a very significant step
toward improving basic services and attitudes toward the library.
52. The library should make every effort to find ways to effectively serve
more of the employed seasonal population.
53. The library should continue to maintain Sunday and evening hours in order
to serve many of the employees who have less conventional schedules.
54. The library should continue to seek support in the form of county mill levy
funds, additional income from library services and gifts, as well as grant
support for special programs. Careful planning should be done to insure finan-
cial support in the event the county's downzoning and population control measures
do result in a decline in county population. Although it is believed the
county's assessed valuation will continue to climb. The impact of tourism
should not be ignored in relationship to the budget since the per capita cost
of library service at $17.57 does not reflect the services the library provides
to a large and constantly changing tourist population.
55. The library will continue to seek a variety of outside monetary supports
whenever possible. Depending upon future decisions regarding expansion of the
library services, some type of funding development plan will have to very
likely involve a combination of governmental local and private money if the
library wishes to expand significantly beyond the patterns of its present
services and facility.
56. The question of whether a new facility is needed or renovation of the exist-
ing structure will be adequate depends upon a number of decisions based on future
plans and priorties. Questions involving the county's projected growth, distri-
bution of population, demographic shifts, such as fewer children, nome elderly,
a highly transient work force, increased use of new services, such as video and
audio-visual and a drop in book circulation will be influencing factors which
must be studied in order to make future decisions regarding library services.
Other problems related to the building which must be dealt with include the high
utility costs to run the library, the difficulty of compliance with handicapped
legislation, and the lack of parking and the unavailability of expansion space
on the site.
57. Suggestions from the 1978 public inquiry on the library's role included
holding story hours and film programs at different locations, such as the
Community Center or Snowmass Village and drive-up book drops around the county,
relocation of the Music Room to the Community Center, and converting more
materials to microfilm.
58. Tt is recommended that the Board establish a time frame in order to accomplish
• definite tasks. The limited expansion of the existing building and creation of
page 6.
. a branch facility should be given first, joint, priority. The time-line for these
two priorityes should be approximately 36 months. It is recommended that every
attempt be made to secure either the Sardy House or the Aspen Clinic and a phased
expansion program be designed to integrate the chosen building to the purposes
of providing library service. The time-line for this should be within three years
of completion of the first two priorities. The key element will be a building
services program, outlined, understood and supported by those involved with the
library, which show benefits to the community and intended accomplishments by the
library.
59. It is recommended that the library continue to support and expand the col-
lections of local history materials, the 8 mm film collection, the video tape
collection, and the record collection to serve the interests and needs of the
community to the fullest extent.
60. The juvenile collection composes 20% of the entire collection. Standards
recommend that 25-35% of the collection be composed of juvenile materials.
Considering the population distribution of the county, the juvenile collection
probably should not be enlarged.
61. Nearly 30% of the library's juvenile materials were published in the 1950's.
These materials should be evaluated and weeded.
62. Steps have been taken to inventory the children's collection and this should
be continued at top priority. Procedures should be studied and changes made to
insure adequate, regular shelf reading.
• 63. Children's books are not regularly protected with detection strips and may
become necessary if unexplained loss is determined to be the main cause of
unavailability of children's materials.
64. It is recommended that additional study be done to determine if a circula-
tion figure of 10% of the total collection remains constant during the summer
months. Some arguments for extended loan periods, perhaps to four weeks, might
be considered if the shelf unavailability, due to circulation stands at only 10%.
The very large differences which occur in seasonal use of the library should be
carefully studied and considered when making staff and library service decisions.
65. Some consideration should be given to enlarging the juvenile fiction collection.
66. Due to a greater desire for recreational reading in the summers, additional
fiction titles could be purchased in the spring, and programs and bookmarks
featuring summer reading selections might be appropriate.
67. Based on observations of the school library program, it is evident that
children will need to have a strong library education in the schools and in the
public library to involve them in using the collection.
68. In both adult and juvenile collections, serious consideration should be
given to purchasing additional fiction titles, since acquisition rates fall con-
siderably below the percentage of circulation.
•
page 7.
. 69. It is strongly recommended that the library board consider less restrictive
loan policies, while continuing to require adequate identification from patrons.
Overdue losses should be monitored and unless a strong increase in overdues occurs
a more lenient registration policy with a reduced residency time period should be
considered.
70. For staffing purposes, the maximum staff assistance should be available on
the library floor each afternoon from noon to approximately 5:30 PM.
71. The content and the conduction of programs may be significant in stimulating
library circulation. Further program/circulation data collection and interpreta-
tion will be very important if the library is to consider converting the library
meeting room into office space. The possible impact of moving library programs
and disassociating them from circulation activities may result in a downturn in
library circulation activities.
72. The policy of using a child's card until 18 should be seriously scrutinized
to determine whether a younger age, 14 or 15, would be more appropriate.
73. The transient nature of the county's population reinforces the recommenda-
tion that the library continually study community characteristics, since the
interests and needs may be continually changing with changes in the population.
74. The library should pay attention to attracting new patrons through an
ongoing PR campaign and also strive to continually present information publicly
about not only new services, but also basic services.
• 75. Increased use of the library during the summer reinforces the need for ad-
ditional staff during these months.
76. Increasing usage of the reference collection should be adapted as a priority.
77. Use of the library, by geographical distribution of residents, should be
closely monitored since the development of independent services for Snowmass
Village may greatly diminish those resident's reliance on Aspen.
78. The library may want to give further consideration to serving more residents
through outreach services, since the library is not reaching everyone in the
community.
79. Redstone, Meredith and Thomasville are receiving little or no library service.
Some attempt should be made to provide at least minimal library services in these
communities.
80. Some attention should be paid to the seasonal shift in usage by occupation
in the type of program planning undertaken by the library.
81. The library should vigorously work to improve student use of the public
library through a strong program of school and public library cooperation.
•
page 8.
. 82. The high telephone reference statistics should be examined as a possible
way the library could reach additional library patrons without drawing more
people, physically, to the building. The library might want to train the library
staff theough Bell System telephone handling seminars, and perhaps investigate
setting aside a desk and a set of reference materials, perhaps the basic five:
dictionary, almanac, city directory, telephone book and zip code directory, for
fast reference assistance.
83. Satellite subject collections could be established, if certain professional
groups, such as real estate agents, or accountants, are willing to share with
the library costs of acquiring materials related to their field. The idea of a
seperate music-audio-visual collection has beed explored and should be taken into
consideration in future planning.
84. Possible cooperation between the Chamber of Commerce and the library might
be explored to set up a comprehensive information and referral service for the
community.
85. During 1979 the library expects to initiate the first out-of-building services
by providing greater visibility for the children's librarian in the schools and
by a Story Hour and Film Program at Snowmass Village for residents of that area.
86. Music room attendance is 50% children. This heavy usage may indicate that
the library might want to develop some children's music and audio-visual services
in conjunction with the children's programs already in existence.
. 87. The library may have to consider concentrating on establishing and maintain-
ing a children's quality collection, rather than being concerned with quantity
and expansion, in view of the declining population in this age group.
88. Tt is recommended that a mix of craft, film and entertainment shows be
maintained as part of Story Hour presentations, but that emphasis continue to be
placed on reading and reading fundamentals.
89. One idea for cooperation with the schools is to provide a staff member who
works a few hours per week within the schools, as well as in the public library.
This would benefit the library by establishing an excellent contact with the
teachers and pupils.
90. The public library could enter into a contractual agreement with the school
district to supply library services. The contract would specify tangibles to be
supplied, in terms of staff, materials and programming. The advantage would be
to have the opportunity to set up a non-duplicating, closely specified library
program. A joint Library Board of Trustees/Educational Development Committee
could be appointed to undertake a study.
91. Care should be taken to insure that decisions regarding removal of the
meeting room from the library so not adversly affect childrne's library program-
ming. If further study is done to determine that children's programming does
result in greater reading activity, the removal of children's programming form
the library would be detrimental to good library service.
•
• page 9.
• 92. Young Adult non-fiction will be discontinued. One wall of shelving will be
replaced with face-out, book-store type shelving with more room for display of
current, paperback materials. Cataloging and classification will be kept to a
minimum in this area. Study should be made to determine usage, as well as the
best ways to identify and serve teen-age needs, if such needs exist.
93. Due to the popularity of circulating 16mm, 8mm, and slide projectors, the
library should consider additional equipment purchases in coming years.
94. The library should continue to fund audio-visual resources as part of the
budget. The library can serve a role in preserving local video productions,
such as Grassroots Community programs, local film, productions of local film
producers and local musical output from the Music Festival and local performing
groups.
95. One of the best possible solutions to the library's space problem may be
to move the audio-visual services out of the library to create a seperate facility.
Bebefits would include greater space for present library cunctions and relatively
little service disruption, since most individuals seem to use the music room
exclusively. Disadvantages would include separation of the children's room from
access to services and extra costs for staff and space.
96. Conversion of the meeting room has been studied in order to provide expanded
staff work-space. Library programs have been, and continue to be a very basic
part of the library's function and physical separation of those two functions
may weaken library service.
• 97. Weeding, inventory and shelf reading are on-going and should actively con-
tinue to insure access to the best possible collection.
98. Due to major space/work space limitations, it is recommended that the library
explore renting space in the Aspen Clinic building, or perhaps a cooperative
purchasing center could be proposed with the school . The possibility of
school space being utilized for processing might be very attractive, since the
school is within two blocks of the library, and, due to their shrinking enrol-
lment, space might be available to the library.
•
Proposed changes to the By-Laws and the Policy Manual
40 By-Laws:
1. p.11 - Art. II. Sec. 2. - Regular Meetings -- To read as follows:
In accordance with County regulations, each trustee shall serve for a term
of two years, or until his successor is appointed and takes office. The terms
of each trustee expires in successive years so that expiration dates are consecu-
tive. Terms expire on December 31st.
2. p. 11 - Art. III. Sec. 1. Meetings -- To read as follows:
Regular meetings will be held on the Monday of each month, January
through November, beginning at 7:pm, unless changed at a preceeding meeting. The
annual meeting will be held in January.
3. p. 12 - Art. IV. Sec. 2. - Officers and Representatives -- To read as follows:
The trustees shall elect from among themselves at the annual meeting a
president, a vice-president, a secretary and a treasurer and other such officers
and representatives as are necessary. A trustee may hold two offices.
Policy Manual :
41/k. p.16 - 2.7.1 Adult Library Services -- Delete the following sentence:
The check-out period of McNaughton books will be lengthened to two weeks.
2. p. 16 - 2.7 - Service Objectives of the Library
Entire section needs to have references to 1978 removed to make this an on-going
document, and not geared to a specific year.
3. p.26 - 5.3.1 - Adult -- Change 'Cards will be issued to: ' listing as follows:
1. Resident of the County for 3 months
2. Property holder
3. Business owner
4. Teacher with Pitkin County schools
5. A child attending Pitkin County schools
4. p.27 - 5.4 - Deposit System -- Change to read as follows:
PP2 - No more than 2 items shall be on deposit at one time.
IIIPP1, Sen. 4 - This deposit will allow books and records to be taken out, but
will exclude Colorado Case materials, circulating art prints and interlibrary loan
materials.
5. p.27 - 5.5 Lost Card -- To read as follows:
When a patron's card is lost he should report it at once. If a patron's
• record is clear, a duplicate is made. A charge of $1. is made for each duplicate
card issued.
6. p.28 - 6.3 Borrowing Privileges -- Change to read as follows:
A Pitkin County Library entitles the borrower to 6 books, 4 records, 2 art
prints, and interlibrary loan privileges.
7. p.28 - C. Young adult Book Selection -- Changes as follows:
PP2 - Delete
PP3 - The needs of the school curriculum are considered when books are
purchased. Materials for the Young Adult area have been selected as suitable
reading for adolescents.
8. p.37 - 9.2 Accident Plan -- Change 1st line to read as follows:
Ambulance Service and Police Emergency - 925-1911
•
PITKIN COUNTY LIBRARY
MONTHLY REPORT for JUNE 1979
1979 1978
Month * Cum. Month Cum. Month , Cum.
CIRCULATION
BOOKS: ADULTS 2963 18049 2928 15413 + 1 .20 + 17.10
CHILDREN 863 4557 1132 6352 23.76 - 28.26
PAPERBACKS 537 2414 550 2506 - 2.36 - 3.67
CIRCULATING MAGAZINES 0 53 12 111 - 52.25
SUB-TOTAL 4363 25073 4622 24382 5.60 + 2.83
AUDIO-VISUAL AIDS 128 880 110 493 + 16.36 + 78.50
INTERLIBRARY LOAN 55 469 48 400 + 14.58 + 17.25
TOTAL 4546 26422 4780 25275 4.90 + 4.54
ATTENDANCE
MORNING 490 2199 567 3544 - 13.58 - 40.21
AFTERNOON 2130 15186 1814 11194 + 17.42 + 35.66
EVENING 479 4538 570 4266 15.96 + 6.38
CHILDREN'S HOUR 129 970 130 766 - .77 + 26.63
CLASSES 0 203 74 320 = 36.56
MUSIC ROOM
DAY 895 5027 925 3358 - 3.24 + 49.70
EVENING 186 841 220 536 - 15.45 + 56.90
MUSIC ROOM USED AS STUDY AREA 77 484 44 375 + 75.00 + 29.07
TOTAL 4386 29477 4344 24359 + .971+ 21 .01
BOOKS ADDED
GIFTS 89 154
411 PURCHASE 224 225
BOOKS WITHDRAWN 4 42
RECORDS ADDED 8 5
RECORDS WITHDRAWN 0 0
REFERENCE QUESTIONS: INFORMATIONAL 346 358
DIRECTIONAL 191 182
REFERENCE 6 15
TOTAL 543 555
VOLUNTEERS: LIBRARY MUSIC ROOM
FITZPATRICK, E. 12 CAREY, P. 2
KRAUSCH, B. 9 FISCHER, E. 12
MILLARD, M. 3 1/2 FROST, M. 8
PARIS, M.A. 6 HALL, J. 11 1/2
LANE, F. 15
MOHLING, G. 16
PARIS, L. 8
VOLUNTEER TOTALS: .LIBRARY: 30 1/2 WORDEN, L. 9
MUSIC ROOM: 81 1/2
QUESTED RECORDS: 775
•
JUNE 1979
STATISTICS FROM CHILDREN'S ROOM:
( INCLUDED IN MONTHLY REPORT TOTALS )
ATTENDANCE: MORNING 86
AFTERNOON 252
INFORMATIONAL QUESTIONS: 91
DIRECTIONAL QUESTIONS: 35
JUNE CUMULATIVE
ADULTS USING MUSIC ROOM 337 1956
CHILDREN USING MUSIC ROOM 240 2049
•
411
MEETING ROOM USAGE JUNE 1979
ORGANIZATION # MEETINGS # ATTENDING
ANGLIN, DALE
( BUSINESS MEETING ) 1 10
MIDLAND PARK HOMEOWNERS 1 20
PITKIN COUNTY FOUR H 1 8
PITKIN COUNTY LIBRARY
( BOARD MEETING ) 1 7
U. S. FOREST SERVICE
( TRAINING FILMS ) 2 6
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