HomeMy WebLinkAboutpcl.board.meeting.11-27-1979 • AGENDA
Pitkin County Library
Board of Trustees
November 27, 1979
7:00p.m. 1. Roll Call of Members
2. Approval of Minutes of October 23rd Meeting
3. Statistics
- Monthly Report
- Financial Report
4. Old Business
7: 15 -Budget
7:40 -Insulation
8:00 -Friends of the Library
8: 10 -Snowmass Village Library Station
5. New Business
8:20 -Christmas Eve - Closing Time
8:25 -Additional Book Drops
• 8:35
8:45 -Community Center Collection for the Elderly
-Review of Library Director's Performance
PROJECT LIST
1. Expansion
2. Policy Manual/By-Laws Revision
•
Next Meeting: January 29, 1980
Library Meeting Room
MINUTES of the November 27, 1979 meeting of the Pitkin County Library Board of
Trustees.
The meeting was called to order at 7:p.m. by Pete Stone, Acting Chairman.
Roll Call : Present: Pete Stone, Mona Frost, Bob Gile, Jamie Hall , trustees;
Kathy Costello, Library Director. Absent: Dick Clarke, trustee; Joan Pomeroy,
alternate. -
MINUTES OF THE PREVIOUS MEETING: October 23, 1979, were approved.
STATISTICS: The present budget was discussed. Mona Frost suggested that Kathy
Costello to make certain that the unused money in the Library's account, at the
end of the year, will remain the Library's money for the next year. Bob Gile
suggested that the staff go ahead with the book purchases for the Library, even
though these will probably be paid for out of next year's budget. Discussion
followed concerning the change the Library will make from the Baker &Taylor to
the Brodart Book Company.
The monthly report was examined and comments were made about the drop in numbers
in the Children's Room, and about the volunteer hours put in at the library.
OLD BUSINESS: Carpeting: Kathy explained that the City of Aspen did not grant
the Library's request for funds for re-carpeting.
di Thermostats: A motion was made by Bob Gile, seconded and passed that the Board
disregard the motion made at the previous meeting concerning the purchase of
thermostat timers or the thermostats. Because of various problems, the thermostats
will not be turned down at this point. It was suggested that Kathy have the
blowers checked, as they seem to be blowing when the furnace in not heating, re-
sulting in their blowing cold air. Kathy advised the Board that she expects the
new windows to be installed before the end of the year. It was suggested that
we research possibilities of applying for a government grant for insulation.
REPORTS: Friends of the Library: A report was made telling the number of new
Friends and Life Members to date. 289 memberships were received in November, in-
cluding 5 new Life members. Friends money received totaled $4,265.00
Snowmass Village Library Station: Kathy reported that she had met with John Young
to discuss the possibility of beginning a library station at Snowmass Village in
the town's Meeting Room. She will attend a meeting of the town's Trustees to
discuss the project. It was the consensus of the Board that we go ahead with the
library station at Snowmass Village, if the town's Trustees approve, and that we
look to the future concerning the possibility of a similar, though smaller, station
at Redstone.
NEW BUSINESS: Holiday Closings: It was the consensus of the Board that the Library
close at 1:p.m. on Christmas Eve.
4111 Book Drops: Book drops at the Woody Creek Store and at the Community Center were
discussed. It was suggested that Kathy pursue an effort to reach more confined
Senior Citizens who could perhaps use the library more, were a way found for them
page 2.
to make requests and receive books in their homes. She will attend an RSVP
luncheon in order to further persue the idea.
Grants: A letter of intention to submit a proposal for LSCA Title I funds,
amounting to $30,000 , to index the Aspen Times from 1894 to 1950, now on micro-
film, was presented by Kathy. The consensus was to have Pete Stone sign this
request in the absence of Dick Clarke.
Rotary Club Silver Dollar: Bob Gile told about the silver dollars that the Rotary
Club of Aspen is having minted and the Board agreed to follow Kathy's judgement
in deciding whether or not to have the Library handle the sale of these.
Review of Library Director's Performance: A motion was made by Mona Frost, seconded
and most enthusiastically passed that Kathy Costello's probation period has been
very successful and that she become the official Library Director. With a round
of applause, the Board agreed that she has done an exceptional job.
LIBRARIAN'S REPORT
November 19, 1979
Routine:
FRIENDS OF THE LIBRARY: The membership campaign mailing for the Friends
of the Library was sent on October 31st, following a great deal of
work by trustees and by other volunteers who were organized by Mona
Frost. High school students were hired from Friends ' funds to help
type envelopes for people listed on the voter's registration list.
Jamie Hall made arrangements with the Post Master to receive
those envelopes which weren't deliverable. The Post Master recommended
that lists from a utility company would be better to use in the future,
as they are much more current than the voters list.
The envelopes which couldn't be delivered were used to "clean up"
the registration list and the patron file. These lists were then
delivered to a typist whose salary will be split between Friends and
BOLD. She will type the addresses so that they can be photocopied
onto sheets of labels.
To date, the mailing has reseulted in 262 yearly members and 5 life
members. A total of $4,015 has been raised.
INSULATION: Following the vote by phone on the matter of purchasing
thermopane and storm windows, orders were sent to the Pella Window
Company to purchase storm windows for all side windows of the building,
• and to Glenwood Glass to purchase and install thermopane for the front
windows.
Allof the glass companies in the Valley were contacted to bid
informally on the front windows. Glenwood Glass offered the most
inexpensive price with installation included.
Gary Cavit from Holy Cross Electric Company will be coming soon
to perform an energy audit on the building. The following insulation
companies have also been called and asked to send representatives
to make recommendations on insulating the building and to provide
cost estimates: Doug's Insulating, Rocky Mountain Insulation Company,
and Western Slope Insulation.
FURNACE: An order was also sent to Rocky Mountain Natural Gas Company
to install an electric ignition system on the furnace. Timers for
the thermostats were not ordered yet, because they cost $75 a piece,
and the library has seven thermostats. The Insulation Committee
decided to try having the staff turn down the thermostats at night
manually.
GIFTS: The music room received two great gifts during the past month.
Stewart Moss donated a TEAK reel-to-reel tape deck which he didn't
use often in his home. He said he wanted the library to have it,
because his children use the music room.
John Morris donated two large boxes of classical guitar music.
This is a fantastic addition to the music collection.
• MEETINGS: Mona Frost and I attended a Three Rivers Library System
Meeting in New Castle and Glenwood Springs on November 6. The cataloging
system of the OCLC computer was demonstrated, as were other data bases
to which the System (and, hence, our library,) has access.
The Garfield County librarian suggested that we experiment in a
computerized bulk purchasing system for books with their library and
several of the other larger libraries in the System. He proposes that
we order from the Brodart Book Company in order to receive a 40% discount.
Presently, we order from Baker and Taylor where our maximum discount
is 35%. Since the Garfield County Library staff is willing to input
our orders, we will try this system with the beginning of the new year.
BUDGET: THE COMMISSIONERS APPROVED THE PROPOSED BUDGET FOR THE LIBRARY AT
A LEVEL OF 1.5 MILLS.
The Aspen City Council donated $1,500 to the library for recarpeting
next year, rather than the $2,500 amount requested.
BOOK SALE: The semi-annual book sale will be held on November 30th
and December 1st.
•
PITKIN COUNTY*LIBRARY -- MONTHLY REPORT FOR 979
1979 1978
MONTH CUM MONTH CUM MONTH CUM
`
• CIRCULATION •
BOOKS: ADULTS 3021 32040 3134 28851 - 3 . 61 +11 .05
CHILDREN 704 8564 852 11221 -17 . 37 -23 . 67
PAPERBACKS 421 4438 414 4912 + 1 . 69 - 9 . 64
CIRCULATING MAGAZINES 6 87 13 167 -53 . 85 -47 . 90
SUBTOTAL 4152 45129 4413 45151 - 5 . 91 - 0 . 04
RECORDS (IN HOUSE USE) 283 8826 475 4427 -40 . 42 +99 . 36
AUDIOVISUAL AIDS 161 1498 125 1099 +28 .08 +36 . 30
INTERLIBRARY LOAN: LENT 27 203 2 3 215 +17 . 39 - 5 . 58
BORROWED 42 590 52 532 -19 . 23 +10 . 90
TOTAL 4665 56246 5088 51424 - 8 . 31 + 9 . 37
ATTENDANCE
ADULT AREA: MORNING 447 4364 379 + 17 . 94
AFTERNOON 2177 21722 2066 + 5 . 37
EVENING 750 7600 857 - 12 . 49
CHILDREN"S ROOM: MORNING 72 488 2 6 +176 . 92
AFTERNOON 451 4307 485 - 7 . 01
EVENING 24 10 16 + 50 . 00
CHILDREN'S HOUR 218 1742 230 1847 - 5 . 22 - 5 . 68
CLASSES 21 580 35 403 - 40 . 00 +43 . 92
MUSIC ROOM: DAY 491 10014 123 7789 +299 . 19 +28 . 56
EVENING 128 2009 550 2261 - 76 . 73 -11 . 14
MEETING ROOM: PUBLIC MEETINGS 52 461 54 695 - 3 . 70 -33 . 66
LIBRARY PROGRAMS 7 803 10 794 - 30 . 00 + 1 . 13
USE AS STUDY AREA56 1 705
5 8 643 - 3 . 45 + 9 . 64
• TOTAL 4894 154805 4889 + . 001
ADULT CHILDREN TOTAL
REFERENCE QUESTIONS: INFORMATIONAL 409 0 409
DIRECTIONAL 131 0 131
REFERENCE 17 0 17
TOTAL 557 0 557
BOOKS ADDED 369 BCOKS WITHDRAWN 14
RECORDS ADDED 44 RECORDS WITHDRAWN 0
VOLUNTEERS: LIBRARY MUSIC ROOM
Krausch, B . 12 Fischer, E . 12
Millard, M. 5 3/4 Frost, M. 6
Paris , M.A. 9 Hall , J . 161/2 .
Lane, F . 9
Lane, J . 12
Mohling, G. 20
Paris , L . 7
Trentaz, A. 3
Worden, L . 12
VOLUNTEER TOTALS: LIBRARY 26 3/4 MUSIC 97 1 /2 FRIENDS 158*
MEETING ROOM: PUBLIC MEETINGS HELD 7
• LIBRARY PROGRAMS HELD 1
* MANY ADDITIONAL VOLUNTEER HOURS WERE SPENT BY MANY OTHER PEOPLE
I PREPARING THE FRIENDS MEMBERSHIP CAMPAIGN, BUT ACCURATE RECORDS
WERE NOT AVAILABLE .
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