HomeMy WebLinkAboutpcl.board.meeting.04-22-1980 AGENDA
Pitkin County Library
Board of Trustees
April 22, 1980
7:00 p.m. 1. Roll Call of Members
2. Approval of Minutes of March 25th meeting
3. Statistics
- Monthly Report
- Financial Report
4. Old Business-
7: 15 p.m. -Policy Manual/Bylaws Revision
7:25 p.m. -Community Analysis Committee - Pete Stone
7:35 p.m. -Friends of the Library - Jamie Hall
7:40 p.m. -Carpeting - Kathy Costello
5. New Business
7:45 p.m. -Review Applicants for Alternate Position
8: 10 p.m. -Funding for Books-on-Tape
• 8: 15 p.m. -Experiment with Less Restrictive Card Policy
Project List: 1. Expansion
2. Book Drops
Next Meeting; May 27, 1980
7;00 p.m.
Library Meeting Room
411
MINUTES of the April 22, 1980 meeting of the Pitkin County Library Board of
Trustees.
The meeting was called to order at 7:00 p.m. by Dick Clarke, Chairman.
ROLL CALL: Present: Dick Clarke, Mona Frost, Bob Gile, Jamie Hall, Trustees;
Kathy Costello, County Librarian. Absent: Pete Stone, Trustee; Joan Pomeroy,
Alternate.
The Minutes of the previous meeting, March 25, 1980, were approved.
Statistics: In reviewing circulation statistics, it was suggested that a news-
paper story be done telling of the Library's constant need for paperbacks. A
discussion followed on ways to make the Library magazine holdings more easily
accessible to the public. It was suggested that a sign be posted to label the
Library's periodical holdings list and that a typewritten list be made to be
placed on the index table.
Bob Gile explained in detail the new layout of the financial report which
was enthusiastically received. Mona Frost moved that the report be accepted,
and it was seconded and passed.
It was suggested that the new format of the financial report be made to
• include the Library's capital reserve fund in the future. It was also decided
that the Librarian should prepare a report on the amount of money encumbered in
the book fund, as this no longer appears on reports issued by the Finance Office.
OLD BUSINESS:
Policy Manual/Bylaws Revision: It was moved by Mona Frost, seconded and passed
that the Policy Manual be approved as it was presented for initial review at the
last meeting. Approval having been finalized, the Librarian was asked to send
copies of the manual to the County Commissioners and Manager.
Community Analysis Committee: The report was postponed until the committee can
meet.
Friends of the Library; Jamie Hall reported that a mailing list has been obtained
from Holy Cross Electric Association in addition to that obtained from City
Electric. She asked that each Board member check over the Holy Cross list to
eliminate any inappropriate names. She discussed computerization of the lists
with Don Voltmer of Aspen Computer Service. As the cost of this service would
be prohibitive for one organization, it was suggested that the Friends Committee
should talk with representatives from BOLD, Ballet West and Aspen Center for
Visual Arts to see if these groups would be interested in sharing the cost and
the data.
A motion was made by Jamie, seconded and passed that she be authorized to
encumber funds from the Friends' account to have envelopes printed for the Fall
• mailing.
page 2.
•
Jamie also reported that the year's membership in Friends of the Library
now stands at 406 members. The group has $498 in their checking account and
$4815 in savings. Of these amounts, $2000 has been encumbered in book orders.
Carpeting: Kathy Costello stated that she had not yet shopped for carpeting
to replace the worn spots on the Library stairs. This project will be funded
by the Pitkin County New Library Committee.
NEW BUSINESS:
Alternates: Dick Clarke reported that George Ochs will sit in on a meeting to
interview applicants for the Alternate's position on the Board. These interviews
would enable the Trustees to make recommendations to the County Manager as pro-
vided for in the new Policy Manual. It was agreed that Kathy Costello should
also be present. She was instructed to supply each applicant with a copy of the
Policy Manual prior to the interviews and a copy of the six questions which the
Board agreed to ask each applicant.
April 29th at 10:00 a.m. was set as the time at which the applicants would
be interviewed pending George Och's ability to attend.
Mona Frost made a motion which was seconded and passed that the Board recom-
mend two alternates.
• Jamie Hall moved that Article II, Section 6 of the Bylaws be changed to
read as follows:
Section 6. Removal of a Trustee or Alternate. A Trustee or
Alternate may be removed from the Board for good cause only, by
vote of the Commissioners, after recommendation (for or against)
is made by the Library Board of Trustees. The President of the
Board of Trustees shall request the Commissioners to remove a
Trustee or Alternate who is absent from four of the eleven sched-
uled monthly meetings (January through November) , excused or un-
excused, regardless of the reason. The Secretary shall keep at-
tendance records and report them in the minutes.
This motion was passed, and the revision will be voted on at the May 27th
meeting for final approval. It was also suggested that both alternates and
Trustees are to notify the County Librarian if they will be unable to attend a
meeting.
Books-On-Tape: Kathy Costello suggested that she ask to attend the May 4th
meeting of the Thrift Shop to seek funding to increase the Library's collection
of Books-On-Tape.
Less Restrictive Card Policy: Kathy Costello reviewed the present card policy.
After discussion it was agreed that the policy should stand as written but that
staff members could take circumstances into account when deciding whether or not
• to issue a free card.
The meeting was adjourned.
Jamie Hall
Secretary
LIBRARIAN'S REPORT
April 15, 1980
ROUTINE:
Music Room: The New Pitkin County Library Conmiittee is donating over one hundred
dollars worth of record albums which contain pieces that will be presented during
this year's Music Festival. They will also donate money to buy six new headphone
sets for the Music Room.
A class from the Aspen Ski Academy has been given permission to use the
Music Room between 8:30 and 9:30 each morning as a meeting place for an eight
week course on jazz. They are making use of the Library's jazz record collection
- most of which was donated by the Friends of the Library.
Library records will also be used in the presentation of a course sponsored
by the Institute's Community Interaction Committee on appreciation of classical
music.
Summer Music Festival: The Music Associates again approved our request to fund
a twenty hour per week assistant in the Music Room this summer. A student parti-
cipating in the Festival will be hired for the job.
Staff: Lynn Schwalm, a Library Page, has increased her working hours here from
12 to 32 per week to fill the void left by Posey Crumpacker who is no longer
• employed here. Maria Nazzaro, a high school student, has been hired to work as
a Page on Sundays.
Meetings: Elva Fitzpatrick, Dan Dupill, and I attended a cataloging workshop in
Glenwood Springs on April 10th. Helen Palmer went to a workshop on Young Adult
material this past weekend in Denver. Hilda Thurston will go to a workshop on
Children's Literature at the end of this week. This will also be in Denver.
PENDING ACTION:
Books-on-Tape: Several patrons have expressed a desire to see our Books-on-Tape
collection expanded. The Thrift Shop donated money for these materials when the
collection was begun. The Board may want to consider asking them for additional
funding, as the tapes usually cost from $60 to $80 per title.
•
PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR MARCH
1980 1979
MONTH CUM MONTH CUM MONTH CUM
• CIRCULATION
BOOKS: ADULTS 3179 9352 3157 8530 + .70 * 9.64
CHILDREN 649 1950 865 2394 - 24.97 - 18.55
PAPERBACKS 306 1005 423 1097 - 27.66 - 8.39
CIRCULATING MAGAZINES 16 32 9 24 + 77.78 + 33.33
SUB_TOTAL 4150 12339 4454 12045 - 6.83 + 2.44
RECORDS (IN HOUSE USE) 688 1629 794 1829 - 13.35 - 10.93
AUDIO_VISUAL AIDS 239 607 184 504 + 29.89 + 20.44
INTERLIBRARY LOAN: LENT 47 87 26 68 + 80.77 + 27.94
BORROWED 44 185 58 147 - 24.14 * 25.85
TOTAL 5168 14847 5516 14593 - 6.31 + 1.74
ATTENDANCE
ADULT AREA: MORNING 496 1336 400 996 + 24.00 + 34.14
AFTERNOON 2301 6409 2263 6466 + 1.68 - .88
EVENING 677 1999 854 2531 20.73 21.02
CHILDREN"S ROOM: MORNING 57 247 40 + 517.05
AFTERNOON 35 1178 579 1946 - 39.21 - 39.47
EVENING 57 96
CHILDREN'S HOUR 126 348 132 514 - 4.55 - 32.30
CLASSES 79 254 175 1981 - 54.86 - 87.18
MUSIC ROOM: DAY 777 j 2117 995 1240 - 21.91 * 70.73
EVENING 131. E 385 204 301 - 35.78 + 27.91
MEETING ROOM: PUBLIC MEETINGS 69,J 130 55 152 + 25.45 - 14.47
LIBRARY PROGRAMS 361_ 679 6 18 +5916.67 *3672.22
• USE AS STUDY AREA 851 322 83 232 + 2.41 H- 38.79
TOTAL 5568 j 15500 5746 16320 - 3.10 5.02
REFERENCE QUESTIONS: INFORMATIONAL 535
DIRECTIONAL 189
REFERENCE 7
TOTAL 731
BOOKS ADDED 267. . . .GIFTS 67 BOOKS WITHDRAWN 7
RECORDS ADDED 45 PURCHASE 200 RECORDS WITHDRAWN 0
VOLUNTEERS: LIBRARY MUSIC ROOM
KRAUSCH, B. 3 1/2 CAREY, P. 6 LANE, J. 13 1/2
UHLER, F. 4 FISCHER, E. 9 MOHLING, G. 16
FROST, M. 6 PARIS, L. 12
HALL, J. 8 TRENTAZ, A. 15
LANE, F. 9 1/2 WORDEN, L. 12
VOLUNTEER TOTALS: LIBRARY 7 1/2 MUSIC 107
MEETING ROOM: PUBLIC MEETINGS HELD 6
• LIBRARY PROGRAMS HELD 16
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MEMORANDUM DATE: April 18, 1980
TO: Trustees
FROM: Dick Clarke
SUBJECT: Appointment of Alternate Trustee
Enclosed are copies of applications submitted by:
Mary Anderson
Carol Blomquist
Tony DuMire
Alice Falkenstein
Jane Jenkins
Mel Sommer
As you know, the new policy manual states that applications are to be for-
warded to the County Manager with recommendations. The County Manager is to
interview applicants and forward Trustee recommendations along with his own for
review and appointment by the Commissioners.
At Tuesday's meeting we should decide whether to rely upon the enclosed
letters in making our recommendations or whether we should ourselves interview
• each applicant. Since all applicants may not be known to all Trustees, personal
interviews may be advisable.
If it is decided to conduct interviews, we probably should call a special
meeting and allocate a specific time period for each interview.
In addition, in the interest of impartial treatment we should, as in the
case of interviewing librarian applicants, rely on a standard set of questions.
Following are suggestions for discussion at Tuesday's meeting.
1. Why do you want this appointment?
2. Why do you feel you are qualified?
3. Would you be able to devote a reasonable amount of time, including
regular attendance at monthly meetings and committee assignments?
4. In what other community activities have you participated?
5. Do you have any specific thoughts on Library policy?
6. Do you have any questions?
Warm regards,
Dick Clarke
•
P. n. Box 63
Woody Creek,
Colorado 81656
April 7, 1980
Mr. Dick Clarke, President
Board of Trustees
Pitkin County Library
120 East Main
Aspen, ' olorado 81611
Dear Mr. Clarke,
please consider me for the position of
Alternate Trustee on the Pitkin County Library
• Board of 'Trustees.
I have been a resident of Pitkin County
since 1966, and in 1966, I applied for and
received a Pitkin County Library card.
In the intervening years I have worked
at the County Library as a volunteer and also
as a paid employee. I am vitally interested
in all library matters.
Sincerely yours ,
6:0C(Orr?
Mrs. Mary Anderson
�2 3-rr7d
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Investment Co. Realtors
April 14 , 1980
Dear Sirs:
Please accept this letter as an indication of my interest
in applying for the alternate position on the Pitkin
County Library Board of Directors.
I am currently the owner/manager of the Flower Shop in
the North of Nell building and also hold a sales associate
position with Cooley Investment Company in Aspen. Over
the last ten years, I have been a teacher, private school
director and public school principal. Having received
a • a Bachelors degree in Education, a Bachelors degree in
Business Administration, a Masters degree in Education
and work toward a doctorate in Educational Administration,
I feel, coupled with my administrative work experiences
within educational institutions, that I am well prepared
and able to assume the responsibilities inherent in this
position.
I would very much appreciate the opportunity to discuss
and explore this position with you.
If you should desire any current or past professional
references, I will furnish them upon request. I also have
a current resume available if needed.
Thank you for your consideration and I look forward to
meeting and talking with you.
Sincerely,
f .
Tony Dumire
•
405 South Hunter Street - Aspen, Colorado 81611 - Phone 303,925-4616
Member Aspen Multio'e Listing Service
41111111k.
o�� ^wcc cow
506 east main street
_� /
aspen , colorado B1611
r
April 7, 1980
Mr. Dick Clarke, President
Board of Trustees
. Pitkin County Library
120 E . Main Street
Aspen, Colorado 81611
Dear Mr... Clarke:
£i
This is to apply for the open Pitkin County Library
l Trustee position as advertised in the April 3, 1980 Aspen
Times .
In the 3 years I have lived in Pitkin County, I have
fi used the Library extensively for my personal pleasure,
research towards my Ph. D. degree, and work as an instruct-
or for Colorado Mountain College and the University of
Northern Colorado .
The Library has always been helpful .- I have great •
respect for its abilities and staff and would be proud
to be part of the system.
I also feel that my experiences and many years as a
library user would enable me to be an active and capable
4 alternate trustee.
gThank you very much for your consideration.
4
Sincerely yours,
,-
. ,
, ,
Alice R. Falkenstein
as r
506 east rnain st eet
1 �' _ YY Baspen, colorado 1611
Youth & Shelter Procram
3 Alice R. Falkenstein,Coordinator
(303) 925.-e312
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pru e-e-wc1-c-X-m-,7 c4m-44-c--.- -.t
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MEL SOMMER
Box 3239
Aspen 81611 1 v �
Apri_ '80
Richard .,lark: , �hair_ n
Pitkin .3ounty Library _;0-rLmi-ssion
12 a; qtr t
Aspen, u
Dear
Some tIi ago I wrote to you in connection
with securing an appoin rent to the Library
;orn-ni scion, but I believe the application
was not sub_oitted in t y fashion and was '
thus rejected .
•
Recently I have noted that the .;o:nmssion
is seeking an Alternate to serve upon that
sane ^,o,nmunity group a I thus reassert
my interest by letting you know that I am
available for service in the capacity of
• Alternate at this t im
Your consideration is , ,.or,ciated. .
Very 'runy yours ,
•
•
� •
Questions Tuesday, April 29, 1980
1. Why do you want this appointment?
2. Why do you feel you are qualified?
3. Would you be able to devote a reasonable amount of time,
including regular attendance at monthly meetings and committee
assignments?
4+. In what other community activities have you participated?
5. Do you have any specific thoughts on Library policy?
6. Do you have any questions?
••
f