HomeMy WebLinkAboutpcl.board.meeting.05-27-1980 AGENDA
Piktin County Library
Board of Trustees
May 27, 1980
7:00 p.m. 1. Roll Call of Members
2. Welcome New Alternates
3. Approval of Minutes of April 22nd Meeting
4. Statistics
- Monthly Report
- Financial Report
5. Old Business
7:25 p.m. - Amend Board Bylaws
7:30 p.m. - Friends of the Library - Jamie Hall
7:40 p.m. - Carpeting - Kathy Costello
6. New Business
8:00 p.m. - Fund Transfer Request for Books-on-Tape
• 8:05 p.m. - Carl Nutzhorn's Film Grant Proposal
8: 10 p.m. - Merit Increase Consideration for Dan Dupill
8:45 or 9:00 p.m. -Report on Energy Audit - Peter Dobrovolny
Project List: 1. Community Analysis Committee
2. Expansion
3. Book Drops
•
Next Meeting: June 24, 1980
7:00 p.m.
Library Meeting Room
•
MINUTES of the May 27, 1980 meeting of the Pitkin County Library Board of
Trustees.
The meeting was called to order at 7:00 p.m. by Dick Clarke, Chairman.
ROLL CALL: Present: Dick Clarke, Mona Frost, Pete Stone, Jamie Hall,
Trustees; Joan Pomeroy, Carol Bloomquist, Jane Jenkins, alternates; Kathy
Costello, County Librarian. Absent: Bob Gile, Trustee. Joan Pomeroy
acted as a Trustee in Bob Gile's absence.
The Minutes of the previous meetings, April 22 and April 29, 1980, were
approved.
Statistics: In reviewing the monthly report, Kathy Costello mentioned
her and the Library's staff's interest in giving kazoos as prizes for the '.
children's 1980 Summer Reading Program. Kites and frizbees were also
suggested. The Board agreed to leave the final decision to the Librarian,
Kathy Costello. Very little discussion was held concerning the remainder
of the monthly report.
Financial Report: Kathy Costello gave the Board a very complete ex-
planation of many of the items on the Financial report. She is to check on
what the money designated as "Benefits" is for, and she will explain this to
• the Board at its next regular meeting.
OLD BUSINESS:
Amend Board By-Laws: The Board voted its final approval of the amendment to
Section 6, page 2 of the By-Laws, titled "Removal of a Trustee or Alternate."
Each Board member will insert the amended section in his own copy of the By-
Laws.
Friends of the Library: Jamie Hall reported on her discussion with Don Volt-
mer of Aspen Computer Service concerning the contribution solicitors' com-
puter system for the Friends' annual mailing list. The Board seemed inter-
ested in having her pursue this idea further and suggested she check with
the Music Associates and Dick Fenton of BOLD to see if there might be
another similar but cheaper service available. She also reported that the
year's membership in the Friends of the Library now stands at 407 members.
The group has $644.27 in its checking account and $4,115.37 in savings.
Miscellaneous: Kathy Costello reported on her attempt to have the Aspen
Times do some publicity on the Library's constant need for paperbacks. As
of this time, the Times has the information, but has not yet done an article.
Kathy also reported on Nancy Smith's donation to the Library of a Vision En-
larger for books for the visually impaired. Kathy also reported that George
Ochs has been replaced by Curt Stewart as County Manager.
Carpeting: Kathy reported on her many searches for adequate carpeting for the
• landing and stairs to the Music Room and for the back stairs to the Meeting
Room. The Board agreed that she should try to contact every carpet dealer in
Aspen to get local prices. Joan Pomeroy is to assist Kathy in this.
page 2
1111 NEW BUSINESS:
Fund Transfer Request for Booksron-Tape: Mona Frost moved, it was seconded,
and passed that the Commissioners be asked to approve a transfer of $500 from
the "gift fund account" to the "music account" for the purchase of additional
Books-on-Tape with funds donated by the Thrift Shop for that purpose.
Carl Nutzhorn's Film Grant Proposal: Joan Pomeroy moved, it was seconded, and
passed that the Library not try to acquire any film series like the Civilisa-
tion series or the Ascent of Man series as suggested by Carl Nutzhorn, who
wishes to write a grant for monies for this.
Merit Increase for Dan Dupill: Mona Frost moved, it was seconded, and passed
to recommend that Dan Dupill of the Music Room receive a 6% merit increase.
Peter Dobrovolny Energy Audit Report: Kathy Costello reviewed with the Board
the audit done by Peter Dobrovolny's groups on the Energy Audit for the Library.
Some discussion followed concerning the large amount of dust that seems to be
coming in through the air intake. The suggestion of better filtering was
made. Kathy is also to check with Dobrovolny about concerns over moisture
build-up in the building's foundation if it is too tightly insulated. There
is to be a special meeting of the Board with Dobrovolny on Thursday, June 5,
1980 at 7:00 p.m. in the Library Meeting Room to go over any and all questions
pertaining to Dobrovolny's proposal.
There will be a Community Analysis Committee meeting at 12:00 p.m. on
June 5, 1980 at Guido's Restaurant.
The meeting was adjourned.
Jamie Hall
Secretary
•
• LIBRARIAN''S REPORT
May 21, 1980
ROUTINE:
Alternates: At our May meeting we will welcome Carol Bloomquist and Jane
Jenkins who were appointed by the Board of County Commissioners on May 12th
to serve two year terms as alternates on the Library Board.
Summer Reading Program: Application forms and bookmarks are being printed for
the 1980 Summer Reading Program. This year's theme will be "Be Cool With A
Book". Applications will be distributed to all of the schools and pre-schools
in the area inviting children between the ages of three and twelve to partici-
pate. We are considering ordering Kazoos rather than T-shirts this year. To
win a. prize, participants must either read or have read to them twelve books.
Friends of the Library: Envelopes for the Fall mailing are on order. None
of the Court House offices have an automatic letter folder.
Thrift Shop: The Thrift Shop has donated $500 for the purchase of additional
Books-On-Tape. We will need Board approval to ask the County Commissioners
to transfer this money into our budget.
Reader for the Visual Impaired: The Library received a donation from Dinah
Smith of a reader which enlarges printed material onto a television screen.
Book Sale: The Library's semi-annual book sale will be held June 13th and 14th.
Several people have volunteered to help.
Staff: Maria Nazzaro who was working as a Page on Sundays resigned in order
to prepare for a summer on a Dude Ranch. She has been replaced by Maggie
Jurick, another high school student. We will soon be hiring an additional staff
member to work on weekends in the summer, as provided for in this year's budget.
Aspen Times Indexing Grant Proposal: The LSCA Grant Proposal submitted for
funding of the Aspen Times Indexing Project was turned down by the State
Library.
Meetings: Dan Dupill and Hilda Thurston attended a Three-Rivers Library System
Workshop on April 17th. Sessions were held simultaneously on audio-visual
equipment repair and on services to children. Both Dan and Hilda enjoyed the
trip to Steamboat Springs and the meetings.
PENDING ACTION:
Energy Audit: Peter Dobrovolney will not be able to come to the Board meeting
until close to 9:00 p.m. Please call me at the Library if you feel this will
make the meeting run too late for you. Perhaps Dick, Pete and I (the old Insu-
lation Committee) could talk with him first if there are many objections and
ask him to come to the June meeting.
PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR APRIL 1980
1980 1979
MONTH CUM MONTH CUM MONTH CUM
• CIRCULATION •
BOOKS: ADULTS 3277 12629 3154 11684 + 3.90' + 8.09
• CHILDREN 575 2525 692 3086 - 16.91 - 18.18
PAPERBACKS 310 1315 475 1572 - 34.74 - 16.35
CIRCULATING MAGAZINES 7 39 15 39 - 53.33
SUB_TOTAL 4169 16508 4336 16381 - 3.85 + 0.78
RECORDS (IN HOUSE USE) 500 2129 444 2273 + 12.61 - 6.34
AUDIO VISUAL AIDS 264 871 128 632 + 106.25 + 37.82
INTERLIBRARY LOAN: LENT 33 120 20 88 + 65.00 + 36.36
BORROWED 57 242 88 235 35.23 + 2.98
TOTAL 5023 19870 5016 19609 + 0.14 + 1.34
ATTENDANCE
ADULT AREA: MORNING 423 1759 277 1273 + 52.71 + 38.18
AFTERNOON 1930 8339 1930 8396 - 0.68
EVENING 713 2712 755 3286 5.56 - 17.47
CHILDREN"S ROOM: MORNING 55 302 40 80 + 37.5 + 277.5
AFTERNOON 275 1453 576 2522 - 52.26 - 42.39
EVENING 29 125
CHILDREN'S HOUR 221 569 196 710 + 12.76 - 19.86
CLASSES 131 385 28 2009 + 367.86 - 80.84
MUSIC ROOM:• DAY 761 2878 696 1936 + 9.34 + 48.66
EVENING 135 520 189 490 - 28.57 + 6.12
MEETING ROOM: PUBLIC MEETINGS 9 139 18 170 50.00 - 18.24
LIBRARY PROGRAMS 134 813 5 23 + 2580.00 + 3434.78
•
USE AS STUDY AREA 69 391 80 312 - 13.75 + 25.32
TOTAL 4885 20385 4790 21207 + 1.98 - 3.88
ADULT
REFERENCE QUESTIONS: INFORMATIONAL 557
DIRECTIONAL 262
REFERENCE 5
TOTAL 824
BOOKS ADDED 410 GIFTS 77 BOOKS WITHDRAWN 4
• RECORDS ADDED 30 , PURCHASE 333 RECORDS WITHDRAWN 0
VOLUNTEERS: LIBRARY MUSIC ROOM
KRAUSCH, B. 15 FISCHER, E. 15
.: MILLARD, M. 3 FROST, M. 3
HALL, J. 11
LANE, F. 6
LANE, J. 15
MOHLING, G. 12
PARIS, L. 16
TRENTAZ, A. 19
WORDEN, L. 12
VOLUNTEER TOTALS: LIBRARY 18 MUSIC 109
MEETING ROOM: PUBLIC MEETINGS HELD 2
• LIBRARY PROGRAMS HELD 20
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