HomeMy WebLinkAboutpcl.board.meeting.07-15-1980 111, AGENDA
Pitkin County Library
Board of Trustees
July 15, 1980
7:00 p.m. 1. Roll Call of Members
2. Approval of Minutes of June 24th meeting
3. Statistics
Monthly Report
Financial Report
7:15 p.m. 4. Old Business
Friends of the Library - Jamie Hall
Friends of the Library Computer Program - Jamie Hall
Suggested Friends Purchases - Kathy Costello
8:00 p.m. Discussion of Peter Dobrovolny's contract and of proposed
light fixtures - Peter Dobrovolny
• 5. New Business
8:20 p.m. Gift Book Policy
Project List: 1. Book Drops
2. Snowmass
Next Meeting: August 26, 1980
• 7:00 p.m.
Library Meeting Room
MINUTES of the July 15, 1980 meeting of the Pitkin County Library Board of Trustees.
The meeting was called to order at 7:00 p.m. by Dick Clarke, Chairman.
Roll Call: Present: Dick Clarke, Mona Frost, Bob Gile, Jamie Hall, Trustees;
Joan Pomeroy and Carol Bloomquist, alternates; Kathy Costello, County Librarian.
Absent: with excused absences: Pete Stone, Trustee; Jane Jenkins, alternate.
Joan Pomeroy acted as Trustee in Pete Stone's absence.
The MINUTES of the previous meeting of June 24, 1980, were approved.
Statistics: The Monthly Report and the Financial reports were reviewed and approved.
OLD BUSINESS:
Friends of the Library: Bob Gile, who has taken Dick Clarke's place on the Friends
Committee, and Jamie Hall, presented the Board with a proposal that the Friends
be empowered to subscribe to a computer program service that would set up a mail-
ing list that would be compiled and shared by two or more organizations. Jamie
Hall reported that Bob Gile has found a way to take care of $500 of the expenses.
Joan Pomeroy moved, it was seconded, and passed that the Friends' Committee
• comprised of Bunny Krausch, Bob Gile, and Jamie Hall, be empowered to spend no
more than $1100 to carry through with the concept of the Computer program, pro-
viding that BOLD join us in this venture and that we have continuing access to
the program itself.
Discussion took place concerning a Friends mailing in September to current 1980
Friends, and a second mailing in February to the large Prospect list. It was
decided that if it is impossible to send the entire mailing out in September due
to the various problems still to be ironed out with the new computer program service,
the above plan of two mailings, one in September and one in February, should be
followed. Jamie Hall suggested raising the price of the annual Friends' member-
ship from $10 to $12. A vote was taken and the motion was defeated. Jamie Hall
reported that at present there are 411 Friends. She reported that there is $108.95
in the Friends' checking account and $4,172.86 in the savings account, including
interest for the last three months.
Building Improvements: Peter Dobrovolny presented the Board with six items for
discussion:
1. Lighting units for the main floor areas- Dick Clarke appointed Joan Pomeroy
and Kathy Costello to work together on a recommendation to the Board for the
positioning of the units.
2. Timed thermostats- The County Librarian and Peter Dobrovolny will check
with the County, and decide which units to purchase.
3. Furnace dampers- The Board was shown literature on the dampers for the
• furnace and the hot water heater which are to be purchased.
4. "Ambient" lighting versus "task" lighting for the front desk and the card
catalogue areas- These two alternatives were discussed and "task" lighting
was an acceptable idea to the Board. It requested that Peter bring more
literature on different designs of light fixtures to the next Board meeting.
4
page 2.
•
5. Hot water heater- The hot water heater is now to be purchased with
insulation covering the heater and the heater and the pipes.
6. Outside security lighting- This will be discussed further at the next
meeting.
Dick Clarke and Peter Dobrovolny signed the contract hiring Peter as a consultant
following the deletion of the word "approximately" from the price estimate.
Suggested Friends' Purchases: The County Librarian presented the Board with a
list of purchases that she suggested she buy with Friends' money. The Board was
in favor of all of these purchases.
NEW BUSINESS:
Gift Book Policy: The County Librarian informed the Board that the Library has
no policy on giving books to other libraries or organizations. She asked whether
we should in fact give books to other libraries or sell them at the same prices
as those at the Book Sale. The Board agreed that we should invite other libraries
and groups, such as CMC, to our Book Sale to purchase books along with the
public, and then we could offer the left-over books from the sale free of charge.
•
Jamie Hall
S
110
LIBRARIAN'S
REPORT
RIAN S P
RA
July 15, 1980
Routine:
ALA Convention: Judy Kolberg and I attended the American Library Association's
Annual Conference in New York City, June 28th through July 3rd. We both thoroughly
enjoyed the experience and appreciated very much being able to attend. The chief
concern across the nation seems to be money. Many librarians are looking to fees
for library services as the only possible solution to the funding problem.
New Page: Patricia Wills has been hired as a Page and will work Sunday
afternoons. She replaces Maggie Jurick.
Carpeting: Having obtained more moderately priced samples and estimates for
carpeting, as suggested at the last meeting, I spoke with Elli Bealmear about
the type she would like the Pitkin County New Library Committee to purchase. She
selected the carpeting from Bethune and Moore. Bethune and Moore had discounted
$1.00 per yard from their original estimate, but felt they couldn't lower their
price any further, since it is a small job.
• With the decision finally made, I received a call from Bethune and Moore last
week saying that the supplier is out of that particular type of carpeting at the
present time, and more will be produced in August. I told them we would wait.
Other Donations from the Pitkin County New Library Committee: Rose Stanton
and Elli Bealmear met to discuss current Library needs for furniture. They agreed
to use Committee funds for new shelving in the Children's Room, (@ approximately
$1,000) and a new cart for the meeting room chairs ($180. ). They also agreed to
set aside $200 for video tape storage units if it is necessary for the Library to
purchase them. ( I have yet to meet with Wes Pouliot of Grass Roots)
New Volunteers: Isobel Shannon and Susan McPherson are now volunteering one
morning each week at the information desk, They have been a tremendous help in
the summer rush.
Summer Film Programs: Children's films are being shown this month on Monday
afternooms. Adult films are screened Thursday afternoons and evenings.
S
2.
Librarian's Report continued;
Pending Action:
Funding for Building Improvements: Dick Clarke, Bob Gile, and I attended the
Commissioners ' Meeting yesterday afternoon. The Commissioners agreed to the
transfer of $22,509 from the Library's Capital Reserve Fund into the budget to
cover these expenses.
Peter Dobrovolny's Contract: I spoke with Peter Dobrovolny regarding removal
of the word 'approximately' from his contract. He didn`t make a firm decision
either way, but asked if he could attend the Board meeting to discuss it and
also to bring along a sample light fixture to show the Board.
A. Kathleen Costello
County Librarian
•
411
PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR JUNE 1980
1980 1979
MONTH CUM MONTH CUM MONTH CUM
IIICIRCULATION •
BOOKS: ADULTS 2955 19341 2963 18049 .27 + 7.16
CHILDREN 895 3976 863 4557 + 3.71 - 12.75
PAPERBACKS 609 2.296 537 2414 + 13.41 - 4.89
CIRCULATING MAGAZINES 1 64 53 + 20.75
SUB TOTAL 4460 25677 4363 25073 + 2.22 + 2.41
RECORDS (IN HOUSE USE) 1015 3633 775 352.0 + 30.97 + 3.21
AUDIO_VISUAL AIDS 215 2833 128 880 + 67.97 + 221 .93
INTERLIBRARY LOAN: LENT 18 168 12 128 + 50.00 + 31.25
BORROWED 64 367 43 342 + 48.84 + 7.31
TOTAL 5772 31185 5321 29943 + 8.48 + 4. 15
ATTENDANCE
ADULT AREA: MORNING 455 2642 404 1946 + 12.62 + 35.77
AFTERNOON 1557 11684 1878 12041 - 17.09 2.96
EVENING 512 3915 479 4531 + 6.89 - 13.60
CHILDREN"S ROOM: MORNING 139 501 86 173 + 61 .63 + 189.60
AFTERNOON 222 1905 252 2145 - 11 .90 - 39.43
EVENING 51 238 7 + 3300.00
CHILDREN'S HOUR 114 775 129 970 - 11 .63 20.10
CLASSES 460 2009 - 77.10
MUSIC ROOM: DAY 917 4385 895 3466 + 2.46 + 26.51
EVENING 265 923 186 802 + '42.47 + 15.09
MEETING ROOM: PUBLIC MEETINGS 92 276 44 269 + 109.09 + 2.60
• LIBRARY PROGRAMS 12 850 7 40 + 71 .43 + 2025.00
USE AS STUDY AREA 45 516 77 484 41 .56 + 6.61
TOTAL 4381 29070 4437 29883 - 1 .26 - 2.72
REFERENCE QUESTIONS: INFORMATIONAL 382
DIRECTIONAL 137
REFERENCE 3
TOTAL 522
BOOKS ADDED 418. . .GIFTS 93 BOOKS WITHDRAWN 11
RECORDS ADDED 16 PURCHASE 325 RECORDS WITHDRAWN 0
VOLUNTEERS: LIBRARY MUSIC ROOM
KRAUSCH, B. 16 FROST, M, 14
McPHERSON, S. 3 HALL, J. 3
MILLARD, M. 5 1/2 LANE, F. 12
SNANNON, I. 6 LANE, J. 12
PARIS, L. 8
TRENTAZ, A. 12
►IORDEN, L. 9
VOLUNTEER TOTALS: LIBRARY 30 1/2 MUSIC 70
MEETING ROOM: PUBLIC MEETINGS HELD 6
. LIBRARY PROGRAMS HELD 2
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April 6, 1'174
Fncvcloaedia Britannica •
425 N. michigan Ave.
Chicago, T11. 6n611
gentle^en:
We would like to place an ordEr for the completely
revised 1974 edition of Encyclopaedia ritannica.
As this -is a gift to the library by "r. John Stern
would you please send the billing directly to him.
• Ills address: John N. Stern
P.O. Box 3139
Aspen, Colorado v1611
Sincerely yours,
Pi kin County Library
Jan ')ucic, Library assistant
•
_ _ .
•
3. April, 197
•
M2:. ?on :. Stern
P.O. Bos 3139
CO
Dear fir. Stern:
•
Thant_ '=ou Tor your very generous offer to purchase
t 21^: t:2;cvciOn e�:c11s3 T �'_t�_--.2 c =c'_� t' e librar"J.
• 1 has 1-leen done' .--
In order to avoid cor_rus_ion
;e j :• _r
t avin
purchasing agent) I 've tol-ent _ r
'invoice sent directly you. is n
siiisigactory octr
or is an inconvenience please let me
you for 1_} e encyc ooe��1a zr-
- a very •
thoughtful anJ timely
Sincerely,
Julia Kelven
L1_htn
411
•
SUGGESTED FRIENDS ' PURCHASES
Kodak Carousel 65H projector with 102mm lens $162 . 50
Remote Control 10. 50
Projector Case 31.95
Transvue Tray 140 7. 25
Time Atlas 112. 50
United States Books - Albert Whitmas 255. 00
$579. 70
411
•
•
July 10, 1980
To: Bob Childs
Joe Edwards
Michael Kinsley
Curt Stewart
From: Kathy Costello, County Librarian
Subject: Summary of Fund Transfer Request for Library Improvements
Included on the agenda for the July 14th Commissioners' Meeting is a
reqeust to transfer $22,509 from the Library' s Capital Reserve Fund
(currently totaling $49,748) to cover costs of making some of the im-
provements to the Library building which were recommended by Peter
Dobrovolny following an energy audit this spring.
At a special meeting of the Library Board on June 24, the Board voted
to request that funds be transferred for the following expenditures:
COST PAY BACK SAVINGS IN
IN YEARS 20 YEARS
purchase new water heater $ 400 1/3 $ 70,750
replace most lighting fixtures $12,000 4 $120,908
install flue damper on furnace $ 250 2 $ 5,958
install timed thermostats $ 640 1 $ 44,382
seal vestibule heating zone $ 100 3 $ 1,411
add 6" of cellulose insulation in attic $ 5,200 13 $ 5,975
add weather stripping to reduce air leaks $ 2,000 5 $ 28,230
retain Peter Dobrovolny as consultant to $ 2,000
obtain bids and oversee work
TOTALS $22,509 $277,614