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HomeMy WebLinkAboutpcl.board.meeting.08-26-1980 • AGENDA Pitkin County Library Board of Trustees August 26, 1980 7:00p.m. 1. Roll Call of Members 2. Approval of Minutes of July 15th meeting 3. Statistics Monthly report Financial Report 4. Old Business 7:15p.m. Friends of the Library- Jamie Hall 7:20p.m. Friends of the Library Computer Program- Jamie Hall 7:30p.m. Insulation Committee - Joan Pomeroy/Kathy Costello 7:40p.m. 1981 Budget - Bob Gile/Kathy Costello 8:15p.m. Expansion - Dick Clarke 8:35p.m. Snowmass Library Station - Kathy Costello 5. New Business 8:45p.m. Policy Manual Revision - Kathy Costello Project List: Book Drops • Next Meeting: September 23, 1980 7:00 p.m. Library Meeting Room 4 MINUTES of the August 26, 1980 meeting of the Pitkin County Library Board of Trustees. The meeting was called to order at 7:00 p.m. by Dick Clarke, Chairman. Roll Call: Present: Dick Clarke, Mona Frost, Pete Stone, Bob Gile, Jamie Hall, Trustees; Joan Pomeroy, Jane Jenkins, Carol Bloomquist, alternates; Kathy Costello, County Librarian. The MINUTES of the previous meeting of July 15, 1980, were approved. Statistics: The Monthly Report was read and approved. The Financial Report was explained by Bob Gile and was then approved by ' the Board. OLD BUSINESS: Friends of the Library: Jamie Hall reported on a meeting held by the Friends Committee (Bob Gile, Bunny Krausch, and Jamie Hall). Hall moved, it was seconded, and passed that the Friends of the Library Com- mittee be permitted by the Board to change the date of annual mailing of the Friends' fund drive from September or October each year to February, beginning in 1981. Hall reported that currently there is $59.64 in 410 the Friends' checking account and $3,572.86 in the Friends' saving ac- count. The membership for the year is 413. Friends of the Library Computer Program: Jamie Hall reported that she has been in touch with others interested in the shared computer program and that a joint meeting is to be held next week. Lighting Committee: The County Librarian reported that she and Joan Pomeroy have met with Peter Dobrovolny about the Library's new lighting fixtures and that Thursday they will meet again joined by the mechanical engineer who helped prepare the energy audit to get further details and suggestions. They will report at the next Board meeting. 1981 Budget: The County Librarian went through a first reading of the budget proposal with the Board. Several points were discussed. The County Librarian will make the changes suggested by the Board and present the budget again next month for the final reading. Expansion: Dick Clarke reported on several alternatives to expansion. Discussion followed, but no conclusions were reached. Snowmass Library Station: The County Librarian reported that the shelving is up at Snowmass, the phone is installed, and the Station will open on Tuesday, September 16. It was suggested that an open house be held there on that day. i 2 NEW BUSINESS: • Policy Manual: The County Librarian introduced a policy manual revision concerning the acquisition of library cards by students who do not at- tend local schools, but whose parents are residents of the County. This was approved and will be reviewed at the next meeting for final approval. Staff Reclassification: The County Librarian requested that the Board approve a request to the Personnel Review Board to reclassify Carol McArdell from a Library Assistant I to a Library Assistant II position. This was approved. Jamie Hall S i • LIBRARIAN'S REPORT August 19, 1980 Routine: Carpeting: The new carpeting donated by the Pitkin County New Li- brary Committee was installed on August 4th on the front stairway and the stairs leading to the Music Room. Labor Day: The Library will be closed September 1 for Labor Day. Resignations: Dan Dupill 's last day here will be September 2. He is resigning to attend the Graduate School of Library Science at the University of Southern California in Los Angeles. This is the same school Foxie Kirwin is attending. Dan has done wonders for the Music Room during the three and a half years he has worked here, and both the Library staff and patrons will miss him very much. Pat wills, who worked as a Page on Sunday afternoons will resign after August 24th to return to school . New Staff Member: Janet Indger has been hired to work in Dan's • place. She has a Master's Degree in Music Therapy. She has a vision impairment which will not interfere with her work here, but which may qualify us for some aid on her salary for a few months. I am checking into this possibility. Slide Projector: The slide projector donated by Friends of the Library has arrived and is available for check-out. Thanks! Snowmass Library Station: The shelving for Snowmass finally arrived and was put in place last week. The phone will be installed tomorrow. The date for opening has been set for September 16 in order to allow time for publicity materials to be prepared and distributed. Pending Action: Budget: A copy of the proposed budget for 1981 is enclosed. This is just a first draft. It will be discussed thoroughly at the meeting Tuesday. Proposed Policy Manual Revision: The policy manual presently states the following: Cards shall be issued to: 1. Residents of the County for 3 months 2. Property holders 3. Business owners • 4. Teachers teaching in the Pitkin County schools or Colora- do Mountain College 2 • 5. Children attending Pitkin County schools 6. Persons holding a lease for 3 months or longer for business or living quarters in Pitkin County. I feel we should add to this list the following: 7. Students whose parents either own property in Pitkin County or hold a lease for 3 months or longer for living quarters in Pitkin County. PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOP _ JULY 1980 __ _ _ 1980 1979 MONTH CUM MONTH CUM MONTH CUM • CIRCULATION BOOKS: ADULTS 4279 23620 4076 22125 + 4.98 + 6.76 CHILDREN 1352 5328 1388 5945 - 2.59 10.38 PAPERBACKS 739 3035 655 3069 + 12.82 - 1.11 CIRCULATING MAGAZINES 3 67 5 58 - 40.00 + 15.52 SUB_TOTAL 6373 32050 6124 31197 + 4.07 + 2.73 RECORDS (IN HOUSE USE) 3016 6649 2440 5960 + 23.61 + 11.56 AUDIO VISUAL AIDS 282 3115 187 1067 + 50.80 + 191.94 INTERLIBRARY LOAN: LENT 23 191 19 147 + 21.05 + 29.93 BORROWED 72 439 77 419 - 6.49 + 4.77 TOTAL 9766 40951 8847 44914 + 10.39 - 8.82 ATTENDANCE ADULT AREA: MORNING 651 3293 772 2718 - 15.67 + 21.16 AFTERNOON 2055 13739 2674 14715 - 23.15 - 6.63 EVENING 788 4703 764 5295 + 3.14 - 11.18 CHILDREN"S ROOM: MORNING 150 651 183 361 - 20.21 + 80.33 AFTERNOON 281 2186 61 2206 + 360.66 - .91 EVENING 59 297 3 10 + 1866.67 + 2870.00 CHILDREN'S HOUR 98 873 207 1177 - 52.66 - 25.83 CLASSES 17 477 48 2057 - 64.58 - 76.81 MUSIC ROOM: DAY 2764 7149 2064 5530 + 33.91 + 29.28 EVENING 794 1717 500 1302 + 58.80 + 31.87 MEETING ROOM: PUBLIC MEETINGS 115 391 44 313 + 161.36 + 24.92 LIBRARY PROGRAMS 311 1161 7 47 + 4342.86 + 2370.21 • USE AS STUDY AREA 58 574 48 532 + 20.83 + 7.89 TOTAL 8141 37211 7380 37263 + 10.31 - .14 REFERENCE QUESTIONS: INFORMATIONAL / REFERENCE 431 DIRECTIONAL 205 TOTAL 636 BOOKS ADDED 471. . .GIFTS 63 BOOKS WITHDRAWN 81 RECORDS ADDED 53 PURCHASE 408 RECORDS WITHDRAWN 0 VOLUNTEERS: LIBRARY MUSIC ROOM KRAUSCH, B. 9 CAREY, P. 9 1/2 MILLARD, M. 10 1/2 FROST, M. 3 SHANNON, I. 10 HALL, J. 3 McPHERSON, S. 6 LANE, F. 12 LANE, J. 9 MOHLING, G. 15 WORDEN, L. 12 VOLUNTEER TOTALS: LIBRARY 35 1/2 MUSIC ___ 63 1/2 MEETING ROOM: PUBLIC MEETINGS HELD 8 411 LIBRARY PROGRAMS HELD 17 a /- i z . . -• • e e t ! • • • e ' 1 e e ' t t U) I C: I U 0 U)U c M r- C r- M .• P -0 ru O N:a - co P ry-. 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I ' I I • I I Cti Ct M M CC CC a, CC •-• •-La. , • . ; i I ,X3 CO CO al 0_0•-• (Si ,,,-,«.......«...«.«. «..,f .z CA ›- -I Z A 1 7 _Z.4.4.4._i_I LI c0 Z x : . . . • , , . 11-•0 A. i . • uJ•cf , . 1 t . . . , u_0,1 iii I t '0. CC , . • ; I- II' I I ,3•C 2 ; . i . . ',I-••=1 1 1.1.1•-• .0 .. . 1'CC ILI ' I I I -.I ' / t I I ! ; • 4 , , . • . . 0.CC I ("I-., / I ; I 1 1 . . . 1 1 1 1 1 I 1 , ‘,. Tht E I PitkiñCOuIltY i August 8, 1980 To: Mona Frost Carol Bloomquist Bob Gile Jane Jenkins Jamie Hall Joan Pomeroy Pete Stone cc: Kathy Costello From: Dick Clarke Subject: New. Development on Library Expansion As you know, Bob Oden has given us a first refusal on the Aspen Clinic property in the event it goes on the market. We've been keeping in touch with him, Glenn Scott (Hospital Administrator) and otherson progress of his endeavor to get approval for construction of a new clinic on Hospital property. Last week, the Hospital made a proposal that was III unacceptable to Oden and he, seeking another solution, realized the Clinic might expand into the Library instead of the Library expanding into the Clinic. He phoned me with an offer to purchase the Library at appraised value. This triggered a review by the Hospital, with a resulting pro- posal more acceptable to Oden, although working out the details:could take several months, and Oden still says he'd prefer the Library. With an estimated purchase price of something over a million dollars there's a possibility of moving into new and larger quarters without major expense involving a bond issue or private donation. It quickly became apparent that the Rio Grande property would be our most logical prospect even though the Rio Grande task force had closed the door on new proposals. But supporting facts have been hard to come by. For example, we still don't have an updated appraisal on the Library property and several key people have been out of town. I didn't call a special Library Board meeting because there were as yet no decisions to be made. Day before yesterday Joe Wells, staff consultant to the task force, be- latedly returned my phone call and confirmed that a statement to Bill Kane, task force chairman, would be considered at their August 14 meeting. But we had to get it in right away. A committee composed of Bob Gile, Pete Stone and myself has reviewed and delivered the enclosed letter-- with the approval of Bob Oden and Kathy Costello. I met yesterday with the joint conference committee of the Hospital board and the Hospital staff, and all parties are posted on developments. 120 east main street aspen,colorado 81611 (303)925-7124 2 Until we have an appraisal (Jim Mollica promised to get back to us this • week but is currently out of town, as is Brian Goodheim) and until we get some sort of opinion from the Rio Grande task force, there seems no need for action by the full Library Board. We should have a better handle on all this by the time we meet on August 26. If there should be any decision-making developments before then, I'll ask Kathy to call a special meeting. Meanwhile,. I trust these present steps meet with your approval. It is our present feeling that if the appraisal is unsatisfactory or if the task force turns us down, there would be no reason for proceeding any further with the Oden offer. In that event, he would more actively pursue the Hospital plan (or some other location), and if it goes through, we would have to decide whether to consider expanding into the existing Clinic while it is still available. Warm regards, / I) (2k Dick Clarke • Wr''''m'''''''''''--'-'---TV.ANINEN.0110 WRY III #.L --a:m 111 itkiicountY ibrary Ns, August 8, 1980 To: Bill Kane, Chairman, Rio Grande Task Force cc: Joe Wells Dr. Oden Subject: Library Expansion Enclosure: Study on Expansion Alternatives for the Pitkin County Library, August, 1978 The enclosed study includes the Oden property as one of five viable alternatives for Library expansion. At that time it was third on the list because of "its less central location adjacent to the commercial core." Today, of course, with post office, shopping center, Mill Street • improvement and the entire Rio Grande concept including a major trans portation terminus, that negative is reversed. Furthermore, at the time of the study, the most obvious target for expansion, the next- door Aspen Clinic at 100 East Main, was not included because we had twice been informed that the Clinic would not become available in the foreseeable future. Since then, Dr. Oden, representing the Clinic, has been talking with the Hospital regarding the possibility of building a Clinic on Hospital property. We have, as confirmed in a Library Board letter of June 18, 1980 to the County Commissioners, a verbal first refusal on the existing Clinic in the event it should go on the market. Very recently, Dr. Oden, feeling that the Hospital negotiation was bog- ging down, phoned me with anoffer to purchase the Library at appraised value. This would mean finding a new location, reactivating the 1978 search that had been comfortably on the shelf. The Rio Grande project is now, without any apparent doubt, the logical choice, providing all the pieces can fall into place. There are many hurdles: The Hospital may yet be able to work out a mutually acceptable proposal . But even so, it would probably take a minimum of four months to iron out the details. III 120 east main street aspen,colorado 81611 (303)925-7124 2 We do not yet have an appraisal (we estimate the property • and improvements to be worth over $1 million), and at this point we can only hope that the purchase price could pay for an adequate facility--without the need for a bond issue which Sandy Stuller feels would not be possible because of the jail commitment, and without the need for private donations which in today's climate has dubious potential. Joe Wells has pointed out that there is reluctance to release public land to private ownership. Construction timing is critical. Dr. Oden wants to be in a new location by November of 1981. Yet it is estimated that it might be three or four years before Rio Grande construc- tion is completed. Similarly, there are deadlines to decision making. As pointed out above, there can be no immediate decision regarding the Hospital property. Yet, the Rio Grande task force is tech- nically already past their deadline on considering the op- tions. This letter is a plea to keep the door open on an idea that hasn't yet had time to jell. The Library could be an important and appropriate part of the Rio Grande project. If this prospect is closed to us and we should have to turn down an otherwise acceptable offer by the Clinic, 111 the Clinic would no doubt seek another location and would no longer be available for future Library expansion. Our two most viable alerna- tives would no longer exist. We would face the future prospect of moving to less desirable quarters at greatly increased cost. Before the end of the year we should know where we stand. Meanwhile, for long range benefit to the community, we hope you'll actively consider the benefits of including the Library in the Rio Grande project. On behalf of the Board of Trustees, I am, Cordially yours, Richard T. Clarke President ! •O, I 1 M I �,O u, Io to 0 ! Oj N /'tf •8 ?.O i ! O f M M !O 1.4 7b I 1 G i a i a , 0 .0 .O 1 0 .. . .. 10 1 i • I 0 I •.in'� ! o' .G 0 6 0 .G O •D 0 i t ttq • ce ... -,o 1 C• U'c ''C 0 ,xC.CL I0 1 I I I-: I I 1 1 I o .c 1 - 1 / c 1 I t 1 c I' I 2' 1 C. N O'C Ni i C. N G N r N O ft 'cc • O 1 ! O 1 .00C 0 j ' 0' .0c .0 .-+ .G0 .0 « : 1 W C 1 c 1 .�. j 9 1 M. .0 .p M ! .G: M 1 0 U. 1 o (Ni N .-. I Iry I a� U, I G' 1 .. I P'' .. ! , P .+i i j 0 2 a; t I s i� J 1 ( t i 1 . j ( t I I ' F I i 2 I i I I 1 i K ! I I i I 1 .. s , ff t i • I I I 1 I I i ! I I i I v' 1 I I i I i ( i ' 1 w i 1 I I j I _ I 1 1 , 1 ! I 1 , I 1 � i I I f I ! I j 0I I I i I. I I 1 I I ! ! i 1 : 7 * I i *. *1 i I : I--; I I Ni.G 1.1 Tel M I ! 000 '0 i. 0. 00 OI t_ 0Cr LP -O .Q .G 1 I. O O O 10 • C C':C 0; 1 1 P 0.0 .0 .0 ! 0 00 0 I 000 0 r I 1 rot.LA .+ - ! 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OG cc )c 1-W 2 \ 0_ 0022 W..J 2LU a a .• 72 U1 J L5 JO 3)"W W ` P CO Sr Sc W Q CC J 7 ID. Y >W1-PJC J Cr2 CCr US CC 0_ I ., Zacnr . C ` _' a a 7 a Oma'. c-+ CC Mu; OS IC I = mu. 0_ COwac L»-m.a Z0.C.)I z ru x 1- W Cl) a 0 a a LI 2 «r LU 1-. Sr O- R , I . 10 r. . I Dear Friend: Today, more than ever, we need your friendship and your contri- bution. Over the years, the Friends of the Library has become an Aspen tradition, and its annual donation to the Pitkin County Library provides extra reading and listening material and equip- ment that helps to keep our Library outstanding. The Membership contribution remains at just $10, or $250 for a Life Membership, both tax deductible. • This year our new Snowmass Library Station presents yet another need for even more new Friends as well as the continued support of our past Friends. Simple arithmetic makes it clear how very important each and every membership is to us - a ten dollar con- tribution buys approximately: one hardback book; or, a part of one annual magazine subscription; or, one long-playing record; or, one tape cassette. With over 400 Friends this past year, and Life Members, the impact that the Friends of the Library can make should be evident°. Please help us continue to grow and to better serve our community by sending your contribution today. • PIT-KIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80 NARRATIVE The Pitkin County Library became a tax supported institution in Aspen in 1940. the past 40 years it has grown to be a vital educational institution in the com- munity, housing thirty thousand books. It is a place where school children can do their homework or research; a place where adults can work at life-long learning or borrow a piece of escapist literature; a place where students of music can study Beethoven or the Beatles. It is a source of information and recreation as well as a source of pride for the community. The following budget proposal for 1981 reflects the expenses which will be in- curred in maintaining the current level of service during the coming year. I. ASSET MAINTENANCE AND STANDARD OPERATIONS A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES: The amount budgeted for utilities for 1981 has been reduced from that of 1980. With the installation of thermopane and storm windows, added insulation and improved light fixtures, it is anticipated that the energy sav- ings will more than off set incerased fuel costs during the coming year. 2. BUILDING & GROUND MAINTENANCE: The County Building Maintenance Department has taken on some maintenance tasks for which the Library previously had to pay (i .e. , maintaining the grounds and keeping the snow shoveled) . This and the fact that some costs of making the building more energy efficient are included in the 1980 line item, result in an overall reduction in the 1981 maintenance budget. The cost of servicing the furnace continues to rise as parts become more difficult to find and labor costs increase. A major problem with the • controls should be worked out this year, though, so that the net cost for furnace maintenance will be lower next year. 3. BUILDING &GROUNDS MATERIALS (Hardware and Electrical Parts) : With the re- placement of the majority of the light fixtures in the building, this year, few problems are anticipated for next year, so this line item has been reduced. 4. JANITORIAL CLEANING: The cost of the cleaning contract for 1981 has been increased because of inflation and because more work will be included under the contract next year, in order to make the building more attractive. Other cleaning includes costs for carpet cleaning, window washings , and floorwaxing - items not included in the contract. 5. CUSTODIAL SUPPLIES: Besides cleaning products, this line item now also includes paper towels .: and toilet paper purchased through the County. The 1981 increase reflects . inflation. 6. INSURANCE: Insurance costs were increased greatly in 1980 because a new policy now covers the materials collection of the Library. Previously, just the building and equipment were insured. B. OFFICE EQUIPMENT MAINTENANCE The Library owns many pieces of audio-visual and office equipment which must be serviced The majority of these items are used by the public and thus the cost of • keeping them in good repair is substantial . 2 • C. EQUIPMENT PURCHASE AGREEMENTS The Library is still purchasing its Xerox machine and its book check-out system. The funds requested are to continue payments under these contracts. D. STAFFING 1. WAGES: The staff of the Library includes two full-time professional librarians, six full-time assistant librarians, two part-time page positions, and a temporary position for two days a week during the summer when use of the Library is heaviest. The major duties the staff is charged with are administeri-ng the Library which is open sixty-six hours a week, helping people find materials, circulating materials, registering patrons, arranging programs for adults and children and selecting, ordering and cataloging the collection. Sixty-four thousand items were checked out from the Library in 1979. The budget for the staff reflects cost of living increases recommended by the County Personnel Office. 2. STAFF EDUCATION: In order to keep current in the Library Profession, staff members are sent to workshops and meetings. Registration costs, travel expenses , and membership fees for the Library to join associations whose trade journals are necessary for efficient operation of the Library are included here. E. OFFICE SUPPLIES Catalog card stock, plastic book jackets, and Library patron cards are just a few • of the supplies needed to keep the Library functioning normally. The budget for 1981 has been increased only slightly over the 1980 figure based on current ex- penditures. F. ADVERTISING AND PRINTING Brochures, bookmarks, Library stationery, advertisments for job openings, and . materials-for the Summer Reading Program, are expenses included under this part of the budget. G. POSTAGE The Library uses the mail to notify patrons of overdue materials and to borrow and lend materials through inter-library loan. As use of the Library continues to increase, so does this expense. H. TELEPHONE The major portion of each phone bill is for service charges incurred through having six phones in the building. These are necessary because of the design of the build- ing, and the service charge will increase with the installation of an additional phone in the Snowmass Library Station. 3 411 I. RENTAL SERVICES Included in this line is the charge for the postage meter rented by the Library and the cost of renting films for the Library's film programs. These have been very successful this year with adults and children, and the budgeted amount has been almost doubled in order to expand the programs next year. J. OTHER MATERIALS AND SUPPLIES This contains money which is used mainly in programing for children: supplies needed for craft workshops, prizes for games, paper cups for parties, etc. II. COLLECTION ACQUISITION This portion of the budget was increased dramatically last year reflecting the Library Board's and the administration's attitude that the collection of information and liter- ature is the most basic function of the Library. In 1979 the book budget was so low that only a few books could be purchased during the second half of the year. This resulted in a backlog of 1979 titles which needed to be ordered with 1980 funds. Since the book budget has been sufficient to handle the backlogged and the current orders, 1981 funds can be used strictly fo new titles. For this reason, the book budget has been decreased slightly. III. CAPITAL ADDITION AND REPLACEMENTS mounding is requested to replace chair cushions on the easy chairs in the Library and �o replace three turntables in the Music Room. Money is also requested to purchase a book drop to be placed Down-Valley along Highway 82 to aid those residents in returning borrowed materials. IV. ADDITIONAL PROGRAMS One thousand dollars is requested for each of the two additional programs in which the Library is involved. A special collection of art books and periodicals housed at the Aspen Center for the Visual Arts originated with a grant and has continued to grow through Library funding. These books remain the property of the Library but are housed at the Center. The second program, that of retaining an archival collection of tapes from the Grass Roots Television Station, was also begun with a grant and is continuing through Library funding. A program which is deemed worthy of preservation is given to the Library in exchange for a blank video-cas- sette tape. The programs are cataloged into the Library collection and are available for public viewing on the Library's moniter. CAPITAL RESERVE FUND The Library's reserve fund has been built up over the years with the idea that it would be used for expansion of the present facility. It was.depleted this year by almost 50% when funds were withdrawn to improve the energy efficiency of the building. If expenses are as predicted during the remainder of this year, approx- imately seven thousand five hundred dollars may be returned to the fund. No ad- •tions are predicted for 1981. .PITKICI COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80 STATISTICAL REVENUES • BASIS OF THE LIBRARY BUDGET - 1981 Pitkin County Taxes Estimated valuation of Pitkin $157,157,500 County for 1981 Less portion of RE 1 J School District 9,687,500 of Pitkin County used for Basalt Library District (Based on 6.1642% of total ) Assessed valuation of Pitkin County used 147,470,000 for computation of Library budget Amount available for the Library budget $221,200 (1.5 mills times assessed valuation) Less treasurer' s fees for collection at 5% -11,060 Anticipated net amount from Pitkin County Taxes $210,140 Additional Income Additional Taxation Revenues $12,600 • (Motor Vehicle Specific Ownership Tax) (Based on 4% predicted increase) - Income from Library Activities: Photocopy Machine $ 7,000 Book Sales 500 Non-Resident Library Fees 350 Library Fines 4,200 Lost &Paid Books 500 Pay Phone Receipts 100 Sub-Total $12,650 Less Treasurer's Fee -126 Total $12,524 Total Additional Income $ 25,124 TOTAL $235,264 • 2 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget REVENUES LiE 'y Tax (1.5 mills) less $210,140.00 Treasurer's Fees (5%) Motor Vehicle Specific Ownership 12,600.00 Tax Photocopy Machine 7,000.00 Book Sales 500.00 Non-Resident Library Fees 350.00 Library Fines 4,200.00 Lost & Paid Books 500.00 Pay Phone Receipts 100.00 Less Treasurer's Clearing Fees for Library Income - 126.00 TOTAL $235,264.00 EXPENDITURES Utilities. 10,427. 18 12,800.00 4,82.4.75 10,330.00 11,200.00 Building & Grounds Main. 605.58 3,385.00 963.64 3,610.00 1,675.00 Building & Grounds Mat. 2,346.71 1,299.00 952.94 1;300.00 500.00 riitorial/Cleaning 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00 stodial Supplies 519.08 1,400.00 222.24 . 1,400.00 1,550.00 Insurance 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00 Office Equip. Main. 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00 Wages 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00 - Education 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00 Office Supplies 4,654. 15 . 6,450.00 2,956.83 5,500.00 6,500.00 Advertising & Printing 1,686.91 1,350.00 382.32 800.00 - 800.00 Postage 1,008.00 1,500.00 842.47 1,700.00 1,850.00 Telephone 1,829.44 1,800.00 589.42 1,500.00 1,800.00 Rental Services - 210.70 598.00 573.25 573.25 975.00 Other Mtrls. & Supplies .424.70 400.00 91.36 400.00 400.00 Collection Acquisition 32,952.55 42,026.00 30,602.20 42,026.00 44,504.00 Equip. & Furniture 4,076.40 6,166.00 3,356.09 6,190.05 2,950.00 Building Improvements .00 19,200.00 :00 19,200.00 .00 Professional Services 100.00 4,500.00 2,500.00 4,500.00 .00 TOTii, 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00 3 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7mo) Actual Total Budget V Revenues from Taxes 41Vibrary tax (1.5 mills) less $210,140.00 Treasurers Fee (5%) Motor Vehicle Specific Ownership Tax 12,600.00 Total $222,740.00 I. ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine $ 7,000.00 Book Sales 500.00 Non-Resident Library Fees 350.00 Library Fines 4,200.00 Lost & Paid Books 500.00 Pay Phone Receipts 100.00 Sub-Total 12,650.00 Less Treasurer' s Fee 126.00 Total $ 12,524.00 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES Water 135.00 300.00 72.75 180.00 250.00 41, Gas 3,472.37 5,050.00 1,620.11 3,700.00 4,450.00 Sanitation 178.50 200.00 186.00 . 200.00 225.00 Electricity 6,412.71 7,000.00 2,744.29 6,000.00 6,000.00 Trash Removal 228.60 250.00 201.60 250.00 275.00 Total 10,427. 18 12,800.00 4,824.75 10,330.00 11,200.00 2. BUILDING & GROUNDS MAINTENANCE Heat. Maint. 80.00 500.00 894.00 1,600.00 1,000.00 Grounds Maint. .00 225.00 .00 .00 .00 Snow Removal .00 500.00 .00 .00 .00 Plumb. Maint. .00 175.00 .00 175.00 . 175.00 Elect. Maint. 464.08 350.00 69.64 200.00 200.00 Building Maint. 46.50 1,535.00 .00 1,535.00 200.00 Other Equip. Maint. 15.00 100.00 .00 100.00 100.00 Total 605.58 3,385.00 963.64 3,610.00 1,675.00 3. BUILDING & GROUNDS MATERIALS . Hardware & Elec. 2,346.71 1,299.00 952.94 1,300.00 500.00 4, JANITORIAL/CLEANING Cleaning Contr. 4,889.35 5,450.00 5,450.00 5,450.00 6,100.00 Other Cleaning 1,369.42 1,150.00 .00 1,150.00 1,300.00 Total 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00 5. CUSTODIAL SUPPLIES 519.08 1,400.00 222.24 1,400.00 1,550.00 41105. INSURANCE 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00 PHYSICAL PLANT. MAINTENANCE TOTAL 21,304.32 27,320.00 14,219.57 25,046.00 24,325.00 4 + 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (Imo) Actual Total Budget B. OFFICE EQUIPMENT MAINTENANCE • Audio-visual 471.48 500.00 - 328:05 550.00 700.00 Typewriters 506.36 465.00 238.85 400.00 475.00 Microfilm Readers 245.00 270.00 270.00 270.00 350.00 Xerox 1,321.24 1,700.00 1,975.52 2,400.00 2,700.00 Detection System 460.00 525.00 466.00 466.00 485.00 Other Equipment 99.00 300.00 .00 150.00 _ 300.00 Total 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,775.69 1,625.00 1,624.80 1,624.80 1,625.00 Book Check-out System 323.00 291.00 315.25 315.25 350.00 Total 2,098.69 1,916.00 1,940.05 1,940.05 1,975.00 D. STAFFING • 1. WAGES Dept. Head 13,507.69 21,221.50 11,473.32 21,221.50 23,475.00 Permanent Staff 84,336.72 97,410.50 52.647.17 97,410.50 107,745.00 Part-Time Staff 7,466.05 8,932.00 3,485.73 7,200.00 9,875.00 Temporary Help 6,271.45 3,119.00 304.48 1,200.00 1,630.00 Total 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00 2. STAFF EDUCATION Education 277.00 30.00 222.75 400.00 450.00 Dues & Memberships 257.00 270.00 236.95 400.00 475.00 • Travel , Meals, Lodging 1,130.42 3,000.00 1,078.25 2,000.00 2,500.00 Total 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00 STAFFING • Total 113,246.33 133,983.00 69,448.65 129,832.00 146,150.00 E. OFFICE SUPPLIES 4,654.15 6,450.00 2,956.83 5,500.00 6,500.00 F. ADVERTISING & PRINTING 1,686.91 1,350.00 382.32 800.00 800.00 G. POSTAGE 1,008.00 1,500.00 842.47 1,700.00 1,850.00 H. TELEPHONE 1,829.44 1,800.00 589.42 1,500.00 1,800.00 I . RENTAL SERVICES Postage Meter 141.00 155.00 156.00 156.00 1.75.00 Film Rental 69.70 443.00 417.25 417.25 800.00 Total 210.70 598.00 573.25 573.25 975.00 J. OTHER MATERIALS & SUPPLIES 424.70 400.00 91.36 400.00 400.00 ASSET MAINTENANCE & STANDARD OPERATIONS jj2TAL 149,566.32 179,077.00 94,322.34 171,527.30 189,785.00 5 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget II. COLLECTION ACQUISITION • BOOKS 18,926.70 26,426.00 20,808.75 26,426.00 25,754.00 B. PERIODICALS 3,711.66 5,150.00 5,134.06 5,150.00 6,000.00 C. MICROFILM 2,497.92 2,250.00 855.00 2,250.00 3,000.00 D. REFERENCE 4,060.00 4,500.00 2,133.75 4,500.00 5,500.00 E. NON-PRINT 1,756.27 1,700.00 1,170.64 1,700.00 2,250.00 COLLECTION ACQUISITION TOTAL 30,952.55 40,026.00 30,102.20 40,026.00 42,504.00 III. CAPITAL ADDITIONS & REPLACEMENTS A. BOOK DROP 450.00 B. CHAIR CUSHIONS 225.00 C. TURNTABLES CAPITAL ADDITIONS & REPLACEMENTS TOTAL 1,977.71 4,250.00 1,416.04 4,250.00 975.00 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION Books 2,000.00 1,000.00 500.00 1,000.00 1,000.00 B. GRASS ROOTS ARCHIVAL TAPE COLLECTION • Video-Cassette Tapes .00 1,000.00 .00 1,000.00 1,000.00 C. BUILDING IMPROVEMENTS .00 19,200.00 .00 19,200.00 .00 D. PROFESSIONAL SERVICES 100.00 4,500.00 2,500.00 4,500.00 .00 ADDITIONAL PROGRAMS TOTAL 2,100.00 25,700.00 3,000.00 25,700.00 2,000.00 TOTAL EXPENDITURES 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00 CAPITAL RESERVE (present total $24,100,71) 7,549.70 .00 STATISTICAL S7-23/Y0 REVENUES • BASIS OF THE LIBRARY BUDGET - 1981 Pitkin County Taxes • i55, 99,b7G` Estimated valuation of Pitkin . • County for 1981 657,b0 . Less portion of RE 1 J School District ;687,500 of Pitkin County used for Basalt Library District (Based on 6.1642% of total ) 45, fy-),07 0 - Assessed valuation of Pitkin County used -4-70,888- for computation. of Library budget Amount available for the Library budget _ $22172{10 . (1.5 mills time's assessed valuation) • l 0,93 Less treasurer's fees for collection at 5% - 44-7%0- -a o7, Anticipated net amount from Pitkin County Taxes $21071-40 Additional Income Additional Taxation Revenues $12,600 (Motor Vehicle Specific Ownership Tax) (Based on 4% predicted increase) - - Income from Library Activities : 9,oba Photocopy Machine $ -7 O-e } Book Sales 6005-eter Non-Resident Library Fees foo-3-50- Library Fines 5,1100 -4,29{1- Lost ;1100 -4 2FT0- Lost &,Paid Books ss 0-58-0- • Pay Phone Receipts 100 Sub-Total $127650. 8 V'SO • L. _ ' • .e- -3 -6 — a 9 ' - - Total $12,524 q)56O Total Additional Income $ 2.5,124 • TOTAL $235,264 Actual oic rrtLrreient Actual & Enc. Est. of ProposedZ (Unaudited).. Budget YTD (7mo) Actual Total Budget Revenues from Taxes /75,9, 196,650 i9Y.?so 176,437 /9C,�.sa 2O7,�•jS Library tax (•1.5s mille s) lessii,soFl 9,6a� i�,og7 9, 9 -� /?0&7 $210.140.00 TreaMotor Vehicle Specific Ownership Tax 12,600.00 • Total /g7, 1 9 .?04. 7 Fr ai0,337 1",619 '161) 337 $222,740.00 _ . ASSET MAINTENANCE & STANDARD OPERATIONS • Revenues from Library Activities 7,4,90 - ,000 7 ©03 - q oo 0. '7 0.6 • , Photocopy Machine -----7_, ssSC ,,,o e) 51 Lis 65 a 7S 0 $ 9,000.00 Book Sales � 4g6 • qSo - 5i 600. ys0 4,6o 500700 ` Non-Resident Library Fees s,00 o ,i,aoo 3 79 i s„tb 0 yao-o 4'o0450- 90 • Library Fines 750 - 3 q ss o • 600 "5 9°Q-4-5-24M0 Lost & Paid Books 70 - 7 p i b o 60 - 55 ° 500:00 Pay Phone Receipts _____ _______ 100.00 i 5, 050 11,15 b iii 6, / ?ill-7 ill 7 • 1.3,00 0 i 6�,is-000 Sub-Total , 12,650.00 Less Treasurer' s Fee - / 7 - 2 3 0 - ;5 i 3 ' 9 -1 S •a �? (, 1 5,97 . i'' .19--5-: /N, y33 tn; 9� o ia,oi � ' S ie:Go0p • Total -0 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES , oH - Water 135.00 `/o" 300.000 180.00 250.00 . ' Gas • 3,472.37grztd 5,150.00 e. _ 3,700.00 4,450.00 • Sanitation 178.50 aoo 200.00 186.00 200.00 22§.00 Electricity 6,412.71 7,70° 7,000.00 , i 9- 6,000.00 :00 Trash Removal 228.60. 250.00 e . - ' 250.00 275.00 Total 10,427. 18 m0012,300.00 4,-824-:-75 10,330.00 3-1-X04:00 2. BUILDING & GROUNDS MAINTENANCE 6,_47y ► ,�0.0 9 9 Heat. Maint. 80.00 S° ° 500.00 -£ 1,600.00 . 1,000.00 Grounds Maint. .00 22 5 225.00 .00 .00 .00 Snow Removal .00 Sod 500.00 .00 .00 .0/) Plumb. Maint. .00. . 175 175.00 .00 _ 175.00 175.00 Elect. Maint. 464.08 3s 01`350. 69.64- Mr . - 200.00 Building Maint. 46.50 ,s ° .00 1,435.00 200.00 Other Equip. Maint. 15.00 % 100.00 .00 . 100.00 100.00 • :Total .I, 605.58 ,zoo° 3i-3-3-5700 963.64 0O • 1,675:00 - z, o 06.0 o ib6S a,�a 5 3. BUILDING & GROUNDS MATERIALS " - soo .} 98' . -500 Hardware & Ejec. 2,346.71 s°o ' 2�,--T°,7-00 5 1,300.00 600.00 4. JANITORIAL/CLEANING Cleaning Conr. 4,889.35-5,`100 5,'50.00 5,450.00 5,450.00 • 6,100.00 Other Cleaniig 1,369.421 )60 1,150.00 .00 -1,150.00 1,300.00 Total 6,258.776, /00 6,500.00 5,450.00 6,600.00 7,400.00 5. CUSTODIAL SUPPLIES 519.08 N ° 1,° s333-5-00.00 22 .21 1,400.00 1,550.00 6. LNSURANCE li 1,147.00 ►,a°0-1-7:1-3-, :e0i, aoa. �,.zoo � ).2e) o 1 ,806.00 1,806.00 2,000.00 • PHYSICAL PLAN MAINTENANCE TOTAL 21,304.32 •23,- 2-7---, 44-72-145-7 25,046.709- 24,325.00 :?1, 540 1 5, '/3 1 A • ,255 19/9 1 7D 19511 1950 . . 19YU 1981 Actualo . 1Present. Actual & Enc. Est. of Proposed . (Unaudi ted) 4udget YTD. (7mo) Actual Total Budget B. OFFICE EQUIPMENT MAINTENANCE . 3t1 . Audio-visual 471.48 o o 500.00 328:05 550.00 700.00 Typewriters 506.36 q6 5 465.00 23- 400.00 475.00 Aft Microfilm Reacers 245.00 -47 ° 270.00 270,00 270.00 350.00 Xerox 1 1,321.24 1,700 1,700.00 1,97 2,400.00 2,700.00 Detection System 450.00 sus 525.00 466.00 - 466.00 485.-00 Other Equipment. 99.00 30 ° 300.00 .00 150.00 300..00 Total3,103.08 v60 3,760._00 -3-c27-874-2- 4,236.00 5,010.00 C. EQUIPMENT PURCASE AGREEMENTS Xerox. 1,775.69 /,6S01,625.00 .1,62.80 1,62 - 1,625.00 Book Check-out System 323.00 300 291.00 315.2§ 315.25 350.00 Total 2,098.69 1,Qcn 1,916.00 1,940.6 - 1,940.05 1,975.00 D. STAFFING . �„�� a • r 11%�L ti 1. WAGES '/ y,/i7 . Dept., Head !. . . . 13,507.699,4 ,7 .50 ' 21,2AA150 - A-2-3-47-57-0%.;„ Permanent Staff 84,335.72s7szs 97,410-:50 1-07,745-0 Part-Time Staff 7,456.05 x,47° 8,932.00 ;';f 7,200.00 9-s$7�-00 Temporary Hep 6,271.45 3,119.00 .' 1,200.00 X30.-004, Total 111,581.91/Y6 1-3076-8-3-7(10- -6--1-;-9-1-0 -7-0. 6 O-�B 127,032.00 142,-,72.5-0047-,7.,, J. v.41 3/,0�Z S-. 70. 1a7)V/ 0 2. STAFF EDUCATION foo .z s a Education 277.00 a-503 e . :' .. 7 400.00 450.00 Dues & Membe ships 257.00 300 ; ` .. 400.00 475.00 Travel , Meal, Lodging 1,130.42),75 0 3 ,-O0 . • s:. 2,000.00 2,500.00 • Total 1,654.423, ?oo 773)0 0O 1,537.95 2,800.00 3,425.00 3, 3.1b STAFFING /,3>z9 . s�3 i f,.3c3 k,C4 / 3 ,/,38--a 557,93-2 130, )0 Total " :333 133,983.00 -69,448.65 129,832.00 146,150.00 E. OFFICE SUPPLIES 4,654. 156750 6O7O0 2,95583 5,500.00 61-500700 F. ADVERTISING & PRINTING 1,686.91! 0 1,350.00 382.32 800.00 800.00 ic0y � . . G. POSTAGE 1,008.0015°b 1,500.00 8427 1,700.00 1,850.00 X11 H. TELEPHONE 1,829.44 ( 0 1,800.00 581.42 1,500.00 1,800.00 I . RENTAL SERVICE" Postage Meter lli,. 141.00 's 5 155.00 156.00 156.00 1,75.00 Film Rental 1 69.70 to 443.00 417. 417. 800.00 Total. 1 210.70 6-5s 598.00 573.25 573.25, 975.00 /39 ' J. OTHER MATERIAL &. SUPPLIES 424.70 qOo 400.00 9:46 400.00 400.00 ASSET MAINTENANCE & STANDARD OPERATIONS 0V n) TOTAL 149,556.32%617-9.-i-1.:-:-/'7-:-00 91 ,322.34 1 -. 0 -18-9T745700- • /-7 ,e.,36, /i 5, v 1/ /45', It 5' / ,0).z �,5 Actual `)/:,71-1)Present Ac3 ual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget LI I COLLECTION ACQUISITION -;t4., /g- , as, 7 s A. BOOKS 18,926.7036°26,426.00 208p 75 26,426.00 2.5, 54.00 B PERIODICALS 3,711.66 5000 5,150.00 ' y!= 5,150.00 6,000.00 OMICROFILM 2,497.92 . ..50 2,250.00 , . . !! 2,250.003,000.00 REFERENCE 4,060.00 '4500 4,500.00 ...,,,,r. 5 4,500.00 5,500.00 E. NON-PRINT 1,755.27 1,7001,700.00 ' .. _, 1,700.00 2,250.00 COLLECTION ACQUISITION2S� 3O 4 . TOTAL 30,952.55 '�i' 40,026.00 -3-0 7-1-0-2-7-20- 40,026.004-2- 5O4 -9O I. CAPITAL ADDITIONSI & REPLACEMENTS- A. BOOK DROP - 450.00 B. CHAIR CUSHIONS - • 225.00 C. TURNTABLES 300.00 CAPITAL ADDITIONS; & REPLACEMENTS . TOTAL 1,977.71 4,2 44-1671w 4 &O& 975.00 3,6Sb _ a 730 36S O 'r. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION Books 2,000.00 /mo 1,900.00 5-0000 1,000.00 1,000.00 B. GRASS ROOTS ARCHIVAL TAPE COLLECTION Video-Cassette', Tapes .00i0 00 1,000.00 .00 1,000.00 1,000.00 Sl', . 10-----19-,-%0000 ---.-00---1-91-200A0 . .00 D. PROFESSIONAL SERVICES 100.00 0=4---4T500=00 500 .00 ADDITIONAL PROGRAMS o,o o S 70 .zoo 0 .2,50 o - TOTAL 2,100.00 200 e00-90_ 0 25,700.00 - 0:00- 114 .z a t,7, a 15 S,y o! 7 / 1/, ' 9 0. - .z 3 6 3 s-S TOTAL EXPENDITURES -184,595.582 2-49-3-0-5-3,001-28T840,-58-241,503.30 235, 64.0O CAPITAL RESERVE I-a-71-4" total $24,100.71) 7,549.70 .00. 7,5a.Z_ iota (- af3 .•9 ;hh % A 9 of i C `f .y, 9,x ,6 - .- korrotor; - ations .r)�b0 . /n ,c r-o F, (r, Roo d e r I,ricre4S c 6 3 C In ,r Saartc� 5, �� 9 imprOUt ✓✓jtn. S Ehcrg �/ .27)71 5' 0 - 19/9 / 7 -o 1980 1980 .198U 1981 Actual 0ih1Present Actual & Enc. Est. of Proposed - (Unaudited) ptBudget YTD (7 mo) Actual Total Budget 0 VENUES -2 07,S�ZS ibrary Tax (1.5 mills) less i7 5 9 01 94,6 Y Sb I9 . ; ��G o 17 37 / 7S;zsb $210,140.00. Tr surer's Fees (5q "otooVehicle Specific Ownership 11,5 b? 9,c-1 1 -,- 7 9, 91'-a I �' b�7 12,600.00 Tax oot� hotocopy Machine 7, 70 6 Cob 7,660 7,603 9 q, ,600 - -000 OO _,00k Sales gs sop 7s0 •=/. s 63'6 ' on-Resident Library Fees 68' 0 yso 41.S 0 si 3 660 350.00 .5, 440 b _ibrary Fines 5,000 y zod ', ao0 3, 794 .5, `100 4-2°8 Lost & Paid Books 75 0 - 6 a 0 3 It a 'ss-o 500.-00 -3ay Phone Receipts 0 .- a 0 7 0 /0 d 100.00. Cess Treasurer's Clearing Fees for =a/ 7 _.2. 30 -/ S _ / s / -3'a y _ „.1 90 Library Income -- +26.00 ,- .26),4.52 a�7,I9Y. z )- 31.9.1 ,_/9 63s .e,313.. TOTAL - $2.357264,0II-' ' - -736 3gSoo XPENDITURES Utilities 10,427. 18ra,W12,?00.00 4,824.75 10,330.00 11,200.00 Building & GroundsMain. 605. 58 ,2,600 3,335.00 963.64 3,610.00 1,675.00' Building & Grounds Mat. 2,346.713,000 1,299.00 952.94 1;300.00 500.00 Janitorial/Cleaning 6,258.77 4,6006,600.00 5,450.00 6,600.00 7,400.00 codial Supplies: 519.08 '-tvfl 1,=00.00 222.24 .1,400.00 1,550.00 Insurance 1,147.00 r,y0 01,836.00 1,806.00 1,806.00 2,000.00 Office Equip: Main. 3,103.08 3,003,750.00 3,278.42 4,236.00 5,010.00 Wages 111,581.91,P130,683.00 67,910.70 127,032.00 142,72.5.00 - Education 1,664.423/o03,300.00 1,537.95 2,800.00 3,425.00 Office Supplies 4,654. 156,4So6,450.00 2,956.83 5,500.00 . 6(,)00.00 Advertising & Printing 1,686.91r,3501,350.00 382.32 800.00 . 800:00 Postage 1,008.00 r,$a01,500.00 842.47 1,700.00 1 ,850.00 Telephone 1,829.44r,£lo 01,E00.00 589.42 1,500.00 1,800.00 Rental 'Services - 210.70 -55-5 598.00 573.25. .573.25 975.00 Other Mtrls. & Supplies 424.70 /10 0 400.00 • ' 91.36 400.00 - 400.00 .50 1/1",a2-5 Collection Acquisition 32,952.5517,-1 42,026.00 30,602.20 42,026.00 44,-684.00 Equip. & Furniture 4,076.40 6,166.00 3,356.09 - 6,190.05 2,950.00 Building Improvements .00 0019,200.00 . :00 19,200.00 .00 Professional Services 100.00 00 4,590.00 2,500.00 4,500.00 SOC :00 DIAL 184,596.58 249,053.00 128,840. 58 241,503.30 235,264.00