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HomeMy WebLinkAboutpcl.budget.1981 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 9/30/80 STATISTICAL REVENUES BASIS OF THE LIBRARY BUDGET - 1981 Pitkin County Taxes Estimated valuation of Pitkin $155,499,070 County for 1981 Less portion of RE 1 J School District 9,657,000 of Pitkin County used for Basalt Library District (Based on 6.2105% of total ) Assessed valuation of Pitkin County used 145,842,070 for computation of Library budget Amount available for the Library budget $218,763 (1.5 mills times assessed valuation) Less treasurer's fees for collection at 5% -10,938 Anticipated net amount from Pitkin County Taxes $207,825 Additional Income Additional Taxation Revenues $12,600 (Motor Vehicle Specific Ownership Tax) (Based on 4% predicted increase) Income from Library Activities: Photocopy Machine $ 9,000 Book Sales 600 Non-Resident Library Fees 600 Library fines 5,400 Lost & Paid Books 550 Pay Phone Receipts 100 Sub-Total $16,250 Less Treasurer's Fee -290 Total Additional Income $ 28,560 TOTAL $236,385 -2- 1979 1980 1980 1980 1980 1981 Actual Original Present Act. & Enc. Est. of Propose( (Unaud. ) Budget Budget YTD (8 mo) Total Budget REVENUES Library Tax (1.5 mills) less 175,911 196,650 198,250 176,637 198,250 207,825 Treasurer's Fees (5%) Motor Vehicle Specific Ownership 11,508 9,628 12,087 9,982 12,087 12,600 Tax Photocopy Machine 7,690 6,000 7,000 7,003 9,000 9,000 Book Sales 850 500 750 445 650 600 Non-Resident Library Fees 680 450 450 513 600 600 Library Fines 5,000 4,200 4,200 3,794 5,400 5,400 Lost & Paid Books 750 0 600 342 550 550 Pay Phone Receipts 80 0 0 70 100 100 Less Treasurer's Clearing Fees for -217 -230 -145 -151 -324 -290 Library Income TOTAL 202,252 217,198 223,192 198,635 226,313 236,385 EXPENDITURES Utilities 10,427 12,800 12,800 6,274 10,330 12,200 Building & Grounds Main. 606 2,000 2,000 1,069 2,225 1,575 Building & Grounds Mat 2,347 500 500 140 500 500 Janitorial/Cleaning 6,259 6,600 6,600 5,450 6,600 7,400 Custodial Supplies 519 400 1,400 288 700 800 Insurance 1,147 1,200 1,836 1,806 1,806 2,000 Office Equip.. Main. 3,103 3,760 3,760 3,293 4,236 4,960 Wages 111,582 116,283 131,065 85,774 127,213 144,945 Education 1,664 3,300 3,320 2,133 2,800 3,175 Office Supplies 4,654 6,450 6,430 3,798 5,500 6,000 Advertising & Printing 1,687 1,350 1,350 372 800 800 Postage 1,008 1,500 1,500 1,042 1,700 1,850 Telephone 1,829 1,800 1,800 822 1,500 1,800 Rental Services 211 555 598 573 573 875 Other Mtrls. & Supplies 425 400 400 154 400 400 Collection Acquisition 32,952 47,250 42,026 34,804 42,026 43,950 Equip. & Furniture 4,077 5,050 6,166 4,270 6,190 2,655 Building Improvements 0 0 21,389 804 21,389 3,800 Professional Services 100 0 4,500 2,500 4,500 500 TOTAL 184,597 211,198 249,440 155,366 240,988 240,185 -3- 1979 1980 1980 1980 1980 1981 Actual Original Present Act. & Enc. Est. of Propose( (Unaud.) Budget Budget YTD (8 Mo) Total Budget Revenues Library ftax (1.5rom smills) less 175,911 196,650 198,250 176,637 198,250 207,825 Treasurer's Fee (5%) Motor Vehicle Specific Owner- 11,508 9,628 12,087 9,982 12,087 12,600 ship Tax Total 187,419 206,278 210,337 186,619 210,337 220,425 I . ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine 7,690 6,000 7,000 7,003 9,000 9,000 Book Sales 850 500 750 445 650 600 Non-Resident Library Fees 680 450 450 513 600 600 Library Fines 5,000 4,200 4,200 3,794 5,400 5,400 Lost & Paid Books 750 0 60. 0 342 550 550 Pay Phone Receipts 80 0 0 70 100 100 Sub-Total 15,050 11,150 13,000 12,167 16,300 16,250 Less Treasurer's Fee -217 -230 -145 -151 -324 -290 Total 14,833 10,920 12,855 12,016 15,976 15,960 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES Water 135 400 300 104 180 250 Gas 3,472 4,200 5,050 2,025 3,700 4,450 Sanitation 178 200 200 186 200 225 Electricity 6,413 7,700 7,000 3,736 6,000 7,000 Trash Removal 229 300 250 223 250 275 Total 10,427 12,800 12,800 6,274 10,330 12,200 2, BUILDING & GROUNDS MAINTENANCE Heat. Maint. 80 500 500 999 1,600 900 Grounds Maint 0 225 225 0 0 0 Snow Removal 0 500 500 0 0 0 Plumb. Maint. 0 175 175 0 175 175 Elect. Maint. 464 350 350 70 200 200 Building Maint. 47 150 150 0 150 200 Other Equip. Mai;nt. 15 100 100 0 100 100 Total 606 2,000 2,000 1,069 2,225 1,575 3. BUILDING & GROUNDS MATERIALS Hardward & Elec. 2,347 500 500 140 500 500 4. JANITORIAL/CLEANING Cleaning Contr. 4,889 5,400 5,450 5,450 5,450 6,10C Other Cleaning 1,370 1,200 1,150 0 1,150 1,30C Total 6,259 6,600 6,600 5,450 6,600 7,40C 5. CUSTODIAL SUPPLIES 519 400 1,400 288 700 80C 6. INSURANCE 1,147 1,200 1,836 1,806 1,806 2,00C PHYSICAL PLANT MAINTENANCE TOTAL 21,305 23,500 25,136 15,027 22,161 24,47E -4- 1979 1980 1980 1980 1980 1981 Actual Original Present Act. & Enc. Est. of Propose (Unaud. ) Budget Budget YTD (8 mo) Total Budget B. OFFICE EQUIPMENT MAINTENANCE Audio-visual 472 500 500 342 550 700 Typewriters 506 465 465 239 400 475 Microfilm Readers 245 270 270 270 270 300 Xerox 1,321 1,700 1,700 1,976 2,400 2,700 Detection System 460 525 .525 466 466 485 Other Equipment 99 300 300 0 150 300 Total 3,103 3,760 3,760 3,293 4,236 4,960 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,776 1,650 .1,625 1,625 1,625 1,625 Book Check-out System 323 300 . 291 315 315 320 Total 2,099 1,950 1,916 1,940 1,940 1,945 D. STAFFING 1. WAGES Dept. Head 13,508 19,118 21,222 14,147 21,221 23,475 Permanent Staff 84,337 87,575 97,792 66,208 97,792 107,745 Part-Time Staff 7,466 8,440 8,932 4,648 7,200 12,675 Temporary Help 6,271 1,150 3,119 771 1,000 1,050 Total 111,582 116,283 131,065 85,774 127,213 144,945 2. STAFF EDUCATION Education 277 250 400 223 400 450 Dues & Memberships - 257 .. 300 320 . 377 400 475 Travel , Meals, Lodging 1,130 2,750 2,600 1,533 2,000 2,25C Total 1,664 3,300 3,320 2,133 2,800 3,175 STAFFING Total 113,246 119,583 134,385 87,907 130,013 148,12C E. OFFICE SUPPLIES 4,654 6,450 6,430 3,798 5,500 6,00C F. ADVERTISING & PRIINTIING 1,687 1,350 1,350 372 800 80C G. POSTAGE 1,008 1,500 1,500 1,042 1,700 1,85C H. TELEPHONE 1,829 .1,800 1,800 822 1,500 1,80C I . RENTAL SERVICES Postage Meter 141 155 155 156 156 175 Film Rental 70 400 443 417 417 70C Total 211 555 598 573 573 875 J. OTHER MATERIALS & SUPPLIES 425 400 400 154 400 40C ASSET MAINTENANCE & STANDARD OPERATIONS TOTAL 149,567 160,848 177,275 114,928 168,823 191,225 -5- 1979 1980 1980 1980 1980 1981 Actual Original Present Act. & Enc. Est. of Propose( (UhaudL') Budget Budget YTD (8 mo) Total Budget II. COLLECTION ACQUISITION A. BOOKS 18,926 31,800 26,426 23,740 26,426 25,800 B. PERIODICALS 3,712 5,000 5,150 4,544 5,150 5,900 C. MICROFILM 2,498 2,250 2,250 2,160 2,250 3,000 D. REFERENCE 4,060 4,500 4,500 2,492 4,500 5,250 E. NON-PRINT 1,756 1,700 1,700 1,298 1,700 2,000 COLLECTION ACQUISITION TOTAL 30,952 45,250 40,026 34,234 40,026 41,950 III. CAPITAL ADDITIONS & REPLACEMENTS A. BOOK DROP 410 B. TURNTABLES 300 CAPITAL ADDITIONS &. REPLACEMENTS TOTAL 1,978 3,100 4,250 2,330 4,250 710 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION Books 2,000 1,000 1,000 570 1,000 1,000 B. GRASS ROOTS ARCHIVAL TAPE COLLECTION Video-Cassette Tapes 0 1,000 1,000 0 1,000 1,000 C. BUILDING IMPROVEMENTS 0 0 21,389 804 21,389 3,800 D. PROFESSIONAL SERVICES 100 0 4,500 2,500 4,500 500 ADDITIONAL PROGRAMS TOTAL 2,100 2,000 27,889 3,874 27,889 6,300 TOTAL EXPENDITURES 184,597 211,198 249,440 155,366 240,988 240,185 CAPITAL RESERVE FUND Balance, Beginning 1980 $51,825 Deductions, 1980 Insurance Increase - 636 Microfilm Reader - 1,200 Consultants - 4,500 Building Improvements -21,389 Total Deductions -27,725 Increase Anticipated, End 1980 + 8,425 Balance, End 1980 32,552 Budgeted Deductions, 1981 Building Improvements - 3,800 Balance, End 1981 28,752 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 9/30/80 NARRATIVE The Pitkin County Library became a tax supported institution in Aspen in 1940. In the past 40 years it has brown to be a vital educational institution in the community, housing thirty thousand books. It is a place where school children can do their homework or research; a place where adults can work at life-long learning or borrow a piece of escap- ist literature; a place where students of music can study classical or rock. It is a source of information and recreation as well as a source of pride for the community. The following budget proposal for 1981 reflects the expenses which will be incurred in maintaining the current level of service during the coming year. I. ASSET MAINTENANCE AND STANDARD OPERATIONS A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES: The amount budgeted for utilities for 1981 has been reduced from that of 1980. With the installation of thermopane and storm windows, added insulation and improved light fixtures, it is anticipated that the energy savings will more than offset increased fuel costs during the coming year. 2. BUILDING & GROUNDS MAINTENANCE: The County Building Maintenance Department has taken on some maintenance tasks for which the Library previously had to pay (i.e. , maintaining the grounds and keeping the snow shoveled) . This results in an overall reduc- tion in the 1981 maintenance budget. The cost of servicing the furnace continues to rise as parts become more difficult to find and labor costs increase. A major problem with the con- trols should be worked out this year, though, so that the net cost for furnace maintenance will be lower next year. 3. BUILDING & GROUNDS MATERIALS (Hardware and Electrical Parts) : With the replacement of the majority of the light fixtures in the building this year, few problems are anticipated for next year, so this line item has been reduced. 4. JANITORIAL CLEANING: The cost of the cleaning contract for 1981 has been increased because of inflation and because more work will be included under the contract next year, in order to make the building more attractive. Other cleaning includes costs for carpet cleaning, window washing, and floorwaxing-- items not included in the contract. 5. CUSTODIAL SUPPLIES: Besides cleaning products, this line item also includes paper towels and toilet paper purchased through -2- the County. The 1981 reduction is based on current expendi- tures for this year. 6. INSURANCE: Insurance costs were increased greatly in 1980 because a new policy now covers the materials collection of the Library. Previously, just the building and equipment were insured. B'.' OFFICE EQUIPMENT MAINTENANCE The Library owns many priAces of audio-visual and office equipment which must be serviced. The majority of these items are used by the public and thus the cost of keeping them in good repair is substantial . C. EQUIPMENT PURCHASE AGREEMENTS The Library is still purchasing its Xerox machine and its book check-out system. The funds requested are to continue payments under these contracts. D. STAFFING 1. WAGES: The present staff of the Library includes two full- time professional librarians, six full-time assistant librar- ians, two part-time page positions, and a temporary position for two days a week during the summer when use of the Library is heaviest. The major duties the staff is charged with are administering the Library which is open sixty-six hours a week, helping people find materials, circulating materials, registering patrons, arranging programs for adults and children and selecting, ordering and cataloging the collection. Sixty- four thousand items were checked out from the Library in 1979. The budget for the staff reflects cost of living increases recommended by the County Personnel Office and provisions for the merit pool fund. The line item for part-time staff has been increased to allow for hiring a person to work at the Snowmass Library Station, open thirteen hours a week. Volunteers are being sought to work at the Station, but it may not be feasible to staff it in this manner. 2. STAFF EDUCATION: In order to keep current in the Library Pro- fession, staff members are sent to workshops and meetings. Re- gistration costs, travel expenses, and membership fees for the Library to join associations whose trade journals are neces- sary for efficient operation of the Library are included here. E. OFFICE SUPPLIES Catalog card stock, plastic book jackets, and Library patron cards are just a few of the supplies needed to keep the Library function- ing normally. The budget for 1981 has been increased only slightly over the 1980 figure based on current expenditures. -3- F. ADVERTISING AND PRINTING Brochures, bookmarks, Library stationery, advertisements for job openings, and materials for the Summer Reading Program, are expenses included under this part of the budget. G. POSTAGE The Library uses the mail to notify patrons of overdue materials and to borrow and lend materials through inter-library loan. As use of the Library continues to increase, so does this expense. H. TELEPHONE The major portion of each phone bill is for service charges in- curred through having six phones in the building. These are necessary because of the design of the building, and the service charge has increased with the installation of an additonal phone in the Snowmass Library Station. I. RENTAL SERVICES Included in this line is the charge for the postage meter rented by the Library and the cost of renting films for the Library's film programs. These programs have been very successful this year with adults and children, and the budgeted amount has been almost doubled in order to expand the programs next year. J. OTHER MATERIALS AND SUPPLIES This contains money which is used mainly in programing for children: supplies needed for craft workshops, prizes for games, paper cups for parties, etc. II COLLECTION ACQUISITION This portion of the budget was increased dramatically last year reflect- ing the Library Board's and the administration's attitude that the col- lection of information and literature is the most basic function of the Library. In 1979 the book budget was so low that only a few books could be purchased during the second half of the year. This resulted in a backlog of 1979 titles which needed to be ordered with 1980 funds. Since the book budget has been sufficient to handle the backlogged and the current orders, 1981 funds can be used strictly for new titles. For this reason, the collection budget has only been increased slightly. III:. CAPITAL ADDITION AND REPLACEMENTS Funding is requested to replace three turntables in the Music Room and to purchase a book drop to be placed Down-Valley along Highway 82 to aid those residents in returning borrowed materials. -4- IV. ADDITIONAL PROGRAMS One thousand dollars is requested for each of the two additional programs in which the Library is involved. A special collection of art books and periodicals housed at the Aspen Center for the Visual Arts origi- nated with a grant and has continued to grow through Library funding. These books remain the property of the Library but are housed at the Center. The second program, that of retaining an archival collection of tapes from the Grass Roots Television Station, was also begun with a grant and is continuing through Library funding. A program which is deemed worthy of preservation is given to the Library in exchange for a blank video-cassette tape. The programs are cataloged into the Library collection and are available for public viewing on the Library's monitor. To continue in carrying out the recommendations made in the Energy Audit prepared for the Library this year, a transfer of $3,800 from the Library' s Capital Reserve Fund will be requested to install window coverings ($1,800) and to hire an engineer to "fine tune" the furnace ($2,000) . Five hundred dollars is budgeted from the general revenue funds in case professional consultation is necessary on this or any as- pect of the Library's operation. CAPITAL RESERVE FUND The Library's reserve fund has been built up over the years with the idea that it would be used for expansion of the present facility. It was depleted this year by almost 50% when funds were withdrawn to improve the energy efficiency of the building. No additions are predicted for 1981, but it is anticipated that an additional $3,800 will be withdrawn, as discussed above. 0 , i / 6- ---7 7 . . / PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80 NARRATIVE The Pitkin County Library became a tax supported institution in Aspen in 1940. In the past 40 years it has grown to be a vital educational institution in the com- munity, housing thirty thousand books. It is a place where school children can do their homework or research; a place where adults can work at life-long learning or borrow a piece of escapist literature; a place where students of music can study Beethoven or the Beatles. It is a source of information and recreation as well as a source of pride for the community. The following budget proposal for 1981 reflects the expenses which will be in- curred in maintaining the current level of service during the coming year. I. ASSET MAINTENANCE AND STANDARD OPERATIONS A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES: The amount budgeted for utilities for 1981 has been reduced from that of 1980. With the installation of thermopane and storm windows, added insulation and improved light fixtures, it is anticipated that the energy sav- ings will more than off set incerased fuel costs during the coming year. 2. BUILDING & GROUND MAINTENANCE: The County Building Maintenance Department has taken on some maintenance tasks for which the Library previously had to pay (i .e. , maintaining the grounds and keeping the snow shoveled) . This and the fact that some costs of making the building more energy efficient are included in the 1980 line item, result in an overall reduction in the 1981 maintenance budget. The cost of servicing the furnace continues to rise as parts become more difficult to find and labor costs increase. A major problem with the controls should be worked out this year, though, so that the net cost for furnace maintenance will be lower next year. 3. BUILDING & GROUNDS MATERIALS (Hardware and Electrical Parts) : With the re- placement of the majority of the light fixtures in the building, this year, few problems are anticipated for next year, so this line item has been reduced. 4. JANITORIAL CLEANING: The cost of the cleaning contract for 1981 has been increased because of inflation and because more work will be included under the contract next year, in order to make the building more attractive. Other cleaning includes costs for carpet cleaning, window washings, and floorwaxing - items not included in the contract. 5. CUSTODIAL SUPPLIES: Besides cleaning products, this line item now also includes paper towels and toilet paper purchased through the County. The 1981 increase reflects inflation. 6. INSURANCE: Insurance costs were increased greatly in 1980 because a new policy now covers the materials collection of the Library. Previously, just the building and equipment were insured. B. OFFICE EQUIPMENT MAINTENANCE The Library owns many pieces of audio-visual and office equipment which must be serviced The majority of these items are used by the public and thus the cost of keeping them in good repair is substantial . 2 C. EQUIPMENT PURCHASE AGREEMENTS The Library is still purchasing its Xerox machine and its book check-out system. The funds requested are to continue payments under these contracts. D. STAFFING 1. WAGES: The staff of the Library includes two full-time professional librarians, six full-time assistant librarians, two part-time page positions, and a temporary position for two days a week during the summer when use of the Library is heaviest. The major duties the staff is charged with are administering the Library which is open sixty-six hours a week, helping people find materials, circulating materials, registering patrons, arranging programs for adults and children and selecting, ordering and cataloging the collection. Sixty-four thousand items were checked out from the Library in 1979. The budget for the staff reflects cost of living increases recommended by the County Personnel Office. 2. STAFF EDUCATION: In order to keep current in the Library Profession, staff members are sent to workshops and meetings. Registration costs, travel expenses, and membership fees for the Library to join associations whose trade journals are necessary for efficient operation of the Library are included here. E. OFFICE SUPPLIES Catalog card stock, plastic book jackets, and Library patron cards are just a few of the supplies needed to keep the Library functioning normally. The budget for 1981 has been increased only slightly over the 1980 figure based on current ex- penditures. F. ADVERTISING AND PRINTING Brochures, bookmarks, Library stationery, advertisments for job openings, and materials for the Summer Readina Program, are expenses included under this part of the budget. G. POSTAGE The Library uses the mail to notify patrons of overdue materials and to borrow and lend materials through inter-library loan. As use of the Library continues to increase, so does this expense. H. TELEPHONE The major portion of each phone bill is for service charges incurred through having six phones in the building. These are necessary because of the design of the build- ing, and the service charge will increase with the installation of an additional phone in the Snowmass Library Station. 3 I. RENTAL SERVICES Included in this line is the charge for the postage meter rented by the Library and the cost of renting films for the Library's film programs. These have been very successful this year with adults and children, and the budgeted amount has been almost doubled in order to expand the programs next year. J. OTHER MATERIALS AND SUPPLIES This contains money which is used mainly in programing for children: supplies needed for craft workshops, prizes for games, paper cups for parties, etc. II. COLLECTION ACQUISITION This portion of the budget was increased dramatically last year reflecting the Library Board's and the administration's attitude that the collection of information and liter- ature is the most basic function of the Library. In 1979 the book budget was so low that only a few books could be purchased during the second half of the year. This resulted in a backlog of 1979 titles which needed to be ordered with 1980 funds. Since the book budget has been sufficient to handle the backlogged and the current orders, 1981 funds can be used strictly fo new titles. For this reason, the book budget has been decreased slightly. III. CAPITAL ADDITION AND REPLACEMENTS Funding is requested to replace chair cushions on the easy chairs in the Library and to replace three turntables in the Music Room. Money is also requested to purchase a book drop to be placed Down-Valley along Highway 82 to aid those residents in returning borrowed materials. IV. ADDITIONAL PROGRAMS One thousand dollars is requested for each of the two additional programs in which the Library is involved. A special collection of art books and periodicals housed at the Aspen Center for the Visual Arts originated with a grant and has continued to grow through Library funding. These books remain the property of the Library but are housed at the Center. The second program, that of retaining an archival collection of tapes from the Grass Roots Television Station, was also begun with a grant and is continuing through Library funding. A program which is deemed worthy of preservation is given to the Library in exchange for a blank video-cas- sette tape. The programs are cataloged into the Library collection and are available for public viewing on the Library's moniter. CAPITAL RESERVE FUND The Library's reserve fund has been built up over the years with the idea that it would be used for expansion of the present facility. It was depleted this year by almost 50% when funds were withdrawn to improve the energy efficiency of the building. If expenses are as predicted during the remainder of this year, approx- imately seven thousand five hundred dollars may be returned to the fund. No ad- ditions are predicted for 1981. PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80 STATISTICAL REVENUES BASIS OF THE LIBRARY BUDGET - 1981 Pitkin County Taxes Estimated valuation of Pitkin $157,157,500 County for 1981 Less portion of RE 1 J School District 9,687,500 of Pitkin County used for Basalt Library District (Based on 6. 1642% of total ) Assessed valuation of Pitkin County used 147,470,000 for computation of Library budget Amount available for the Library budget $221,200 (1.5 mills times assessed valuation) Less treasurer's fees for collection at 5% -11,060 Anticipated net amount from Pitkin County Taxes $210,140 Additional Income Additional Taxation Revenues $12,600 , (Motor Vehicle Specific Ownership Tax) (Based on 4% predicted increase) Income from Library Activities: Photocopy Machine $ 7,000 Book Sales 500 Non-Resident Library Fees 350 Library Fines 4,200 Lost & Paid Books 500 Pay Phone Receipts 100 Sub-Total $12,650 Less Treasurer' s Fee -126 Total $12,524 Total Additional Income $ 25,124 TOTAL $235,264 2 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget REVENUES Library Tax (1.5 mills) less $210,140.00 Treasurer' s Fees (5%) Motor Vehicle Specific Ownership 12,600.00 Tax Photocopy Machine 7,000.00 Book Sales 500.00 Non-Resident Library Fees 350.00 Library Fines 4,200.00 Lost & Paid Books 500.00 Pay Phone Receipts 100.00 Less Treasurer's Clearing Fees for Library Income - 126.00 TOTAL $235,264.00 EXPENDITURES Utilities 10,427. 18 12,800.00 4,824.75 10,330.00 11,200.00 Building & Grounds Main. 605.58 3,385.00 963.64 3,610.00 1,675.00 Building & Grounds Mat. 2,346.71 1,299.00 952.94 1,300.00 500.00 Janitorial/Cleaning 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00 Custodial Supplies 519.08 1,400.00 222.24 1,400.00 1,550.00 Insurance 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00 Office Equip. Main. 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00 Wages 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00 Education 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00 Office Supplies 4,654. 15 6,450.00 2,956.83 5,500.00 6,500.00 Advertising & Printing 1,686.91 1,350.00 382.32 800.00 800.00 Postage 1,008.00 1,500.00 842.47 1,700.00 1,850.00 Telephone 1,829.44 1,800.00 589.42 1,500.00 1,800.00 Rental Services 210.70 598.00 573.25 573.25 975.00 Other Mtrls. & Supplies 424.70 400.00 91.36 400.00 400.00 Collection Acquisition 32,952.55 42,026.00 30,602.20 42,026.00 44,504.00 Equip. & Furniture 4,076.40 6,166.00 3,356.09 6,190.05 2,950.00 Building Improvements .00 19,200.00 .00 19,200.00 .00 Professional Services 100.00 4,500.00 2,500.00 4,500.00 .00 TOTAL 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00 3 1979 1980 1980 1980 1981 Actual present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7mo) Actual Total Budget Revenues from Taxes Library tax (1.5 mills) less $210,140.00 Treasurer's Fee (5%) Motor Vehicle Specific Ownership Tax 12,600.00 Total $222,740.00 I. ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine $ 7,000.00 Book Sales 500.00 Non-Resident Library Fees 350.00 Library Fines 4,200.00 Lost & Paid Books 500.00 Pay Phone Receipts 100.00 Sub-Total 12,650.00 Less Treasurer's Fee 126.00 Total $ 12,524.00 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES Water 135.00 300.00 72.75 180.00 250.00 Gas 3,472.37 5,050.00 1,620.11 3,700.00 4,450.00 Sanitation 178.50 200.00 186.00 200.00 225.00 Electricity 6,412.71 7,000.00 2,744.29 6,000.00 6,000.00 Trash Removal 228.60 250.00 201.60 250.00 275.00 Total 10,427. 18 12,800.00 4,824.75 10,330.00 11,200.00 2. BUILDING & GROUNDS MAINTENANCE Heat. Maint. 80.00 500.00 894.00 1,600.00 1,000.00 Grounds Maint. .00 225.00 .00 .00 .00 Snow Removal .00 500.00 .00 .00 .00 Plumb. Maint. .00 175.00 .00 175.00 175.00 Elect. Maint. 464.08 350.00 69.64 200.00 200.00 Building Maint. 46.50 1,535.00 .00 1,535.00 200.00 Other Equip. Maint. 15.00 100.00 .00 100.00 100.00 Total 605.58 3,385.00 963.64 3,610.00 1,675.00 3. BUILDING & GROUNDS MATERIALS Hardware & Elec. 2,346.71 1,299.00 952.94 1,300.00 500.00 4. JANITORIAL/CLEANING Cleaning Contr. 4,889.35 5,450.00 5,450.00 5,450.00 6,100.00 Other Cleaning 1,369.42 1,150.00 .00 1,150.00 1,300.00 Total 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00 5. CUSTODIAL SUPPLIES 519.08 1,400.00 222.24 1,400.00 1,550.00 6. INSURANCE 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00 PHYSICAL PLANT MAINTENANCE TOTAL 21,304.32 27,320.00 14,219.57 25,046.00 24,325.00 4 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (.7mo) Actual Total Budget B. OFFICE EQUIPMENT MAINTENANCE Audio-visual 471.48 500.00 - 328:05 550.00 700.00 Typewriters 506.36 465.00 238.85 400.00 475.00 Microfilm Readers 245.00 270.00 270:00 270.00 350.00 Xerox 1,321.24 1,700.00 1,975.52 2,400.00 2,700.00 Detection System 460.00 525.00 466.00 466.00 485.00 Other Equipment 99.00 300.00 .00 150.00 300.00 Total 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,775.69 1,625.00 1,624.80 1,624.80 1,625.00 Book Check-out System 323.00 291.00 315.25 315.25 350.00 Total 2,098.69 1,916.00 1,940.05 1,940.05 1,975.00 D. STAFFING 1. WAGES Dept. Head 13,507.69 21,221.50 11,473.32 21,221.50 23,475.00 Permanent Staff 84,336.72 97,410.50 52.647.17 97,410.50 107,745.00 Part-Time Staff 7,466.05 8,932.00 3,485.73 7,200.00 9,875.00 Temporary Help 6,271.45 3,119.00 304.48 1,200.00 1,630.00 Total 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00 2. STAFF EDUCATION Education 277.00 30.00 222.75 400.00 450.00 Dues & Memberships 257.00 270.00 236.95 400.00 475.00 Travel , Meals, Lodging 1,130.42 3,000.00 1,078.25 2,000.00 2,500.00 Total 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00 STAFFING Total 113,246.33 133,983.00 69,448.65 129,832.00 146,150.00 E. OFFICE SUPPLIES 4,654. 15 6,450.00 2,956.83 5,500.00 6,500.00 F. ADVERTISING & PRINTING 1,686.91 1,350.00 382.32 800.00 800.00 G. POSTAGE 1,008.00 1,500.00 842.47 1,700.00 1,850.00 H. TELEPHONE 1,829.44 1,800.00 589.42 1,500.00 1,800.00 I . RENTAL SERVICES Postage Meter 141.00 155.00 156.00 156.00 175.00 Film Rental 69.70 443.00 417.25 417.25 800.00 Total 210.70 598.00 573.25 573.25 975.00 J. OTHER MATERIALS & SUPPLIES 424.70 400.00 91.36 400.00 400.00 ASSET MAINTENANCE & STANDARD OPERATIONS TOTAL 149,566.32 179,077.00 94,322.34 171,527.30 189,785.00 5 1979 1980 1980 1980 1981 Actual Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget II. COLLECTION ACQUISITION A. BOOKS 18,926.70 26,426.00 20,808.75 26,426.00 25,754.00 B. PERIODICALS 3,711.66 5,150.00 5,134.06 5,150.00 6,000.00 C. MICROFILM 2,497.92 2,250.00 855.00 2,250.00 3,000.00 D. REFERENCE 4,060.00 4,500.00 2,133.75 4,500.00 5,500.00 E. NON-PRINT 1,756.27 1,700.00 1,170.64 1,700.00 2,250.00 COLLECTION ACQUISITION TOTAL 30,952.55 40,026.00 30,102.20 40,026.00 42,504.00 III. CAPITAL ADDITIONS & REPLACEMENTS A. BOOK DROP 450.00 B. CHAIR CUSHIONS 225.00 C. TURNTABLES 300.00 CAPITAL ADDITIONS & REPLACEMENTS TOTAL 1,977.71 4,250.00 1,416.04 4,250.00 975.00 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION Books 2,000.00 1,000.00 500.00 1,000.00 1,000.00 B. GRASS ROOTS ARCHIVAL TAPE COLLECTION Video-Cassette Tapes .00 1,000.00 .00 1,000.00 1,000.00 C. BUILDING IMPROVEMENTS .00 19,200.00 .00 19,200.00 .00 D. PROFESSIONAL SERVICES 100.00 4,500.00 2,500.00 4,500.00 .00 ADDITIONAL PROGRAMS TOTAL 2,100.00 25,700.00 3,000.00 25,700.00 2,000.00 TOTAL EXPENDITURES 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00 CAPITAL RESERVE (present total $24,100.71) 7,549.70 .00 pitki .. county ibrary October 3, 1980 TO: Library Board FROM: Kathy Costello RE: Budget, 1981 Enclosed is the final draft of the budget. Since the last Board meeting, one major change has been made. $3,275 has been added to the line item for part time help. This was done with the verbal approval of several of the Board members in order to allow for the hiring of a staff member to work at the Snowmass Library Station next year, as the volunteer system isn't working well so far. In order to come up with $3,275, I took the following amounts from these line items: $100 furnace maint. $100 film rental 750 custodial supp. 75 books 50 micro. reader maint. 100 periodicals 30 book check out agree. 250 reference 475 part time staff 250 music 580 temporary help 40 book drop 250 travel, meals, lodging 225 eliminate chair cushions I will put this on the agenda for discussion at the next Board meeting. If there is not formal approval for this transfer, the funds call all be moved back. Tuesday afternoon I met with Curt Stewart and the staff of the Finance Office, and our budget was approved. 120 east main street aspen,eolorado 81611 (303)925-7124 0 0 c.3 c f _ Fy a G N. a a • I • j�z z Ct Y Y ( �lit ! • y 1 • • I • I • I jj 1j II I jd) 1 i j iD I j I t I I ' • . ; ! j i-- I 1 1 1 ! \. 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I IIIIaIUIIIIIIUIUIIIIIIGi'IIIl11 27 28 ■I 111111111111111111111111111E11111111 28 29 ME I IIII111IIIIIIII■Ii111111■1■111111 29 3° 1.11111 I 1111•1111111111111111111111111111111111111 30 3111.. = RS-q(96 11111111111111111111101P EN111II 31 32 ME 11111■IUIIIIII1111101Ir111M111III 32 33 111111I IIII•IIIIIIIIIM1I1,11rILIiIIII11 33 34 IME q / , , IIII 1.I•IIIIII•If1I1111y�;••IIIIII 34 35 M■ 1 -gb. - 1111 111�111111�1�1A11ti C111I1111 35 ak Ell g,ti 1 op - I IIIINIU1111�i1111BERIUM1IIIII 36 7 .1.1I III UIIIIIII1111.111�iII�IIIIIl11 37 38 ME I ..T.,........„IIIIIIRINIIIIII 38 39 ME I II111111111111111111111111111.1.111139 40 ME I IUI■IIIIII11IUIIIIIIUI■IIIIII 40 ME I IIIIUI 111111IUI11IIIIIISIUIIIIII 6/2;...zat RC2 re C �2� y ems, Gz ru �9�D - s'/, toy D ipg a1, 3 Y Viill-44:e/e2r, /Li Ok-A2 (:).2.12 ..e„o2 - d 3,G - -?7, 7 S a , �, Z / 2,/z4,4//Aro 2, y5,2 lig-zC d c...,_,,,Z4/l t 0 3 2, .SSS -Z 4, /7, 3��d LuUri►Y LiW<M<i buDGET PROPOSAL, 1981 f STATISTICAL S3/?0 REVENUES BASIS OF THE LIBRARY BUDGET - 1981 Pitkin County Taxes 55, 1/ 99,67 0 Estimated valuation of Pitkin S-1-571-1-57-,7500- County r ,County for 1981 C 5 7, boo Less portion of RE 1 J School District 907,C5 687,500 of Pitkin County used far Basalt Library District (Based on 6.1642% of total ) Assessed valuation of Pitkin County used -147-T471-07T990- for 147,4 980for computation. of Library budget .2/ 1;263 Amount available for the Library budget $221,200 (1.5 mills times assessed valuation) • n93V Less treasurer's fees for collection at 5% - 6 Anticipated net amount from Pitkin County Taxes $ ) Additional Income Additional Taxation Revenues $12,600 (Motor Vehicle Specific Ownership Tax) (Based on 4% predicted increase) - - Income from Library Activities: 9,ob a Photocopy Machine $ 7,000 Book Sales 6ao5f10- Non-Resident Library Fees 600450- Library oo "Library Fines Syooe- Lost &.Paid Books 560-580- Pay Phone Receipts 100 Sub-Total $12,6-50 S; Y-5 L- • . -426 — a Total $12,524 560 Total Additional Income $ 2.5,124 TOTAL $235,264 34)9Z5 ' �l � 6i s / IY 3)a7,Z --2 -9/ S¢taxi) drirnLi (" 75O ja �✓ ' eta. 1979 19,s(0 1960 1780 1981 1981 Actual-augiyaiPresent Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7mo) Actual Total Budget Revenues from Taxes , 1966so 19/2,50 1745437 19 ,-sa 207,g'.0 Library tax (1.5 mills) less 17',7 FI 97i'''..1 f�,07 9, 9r), 1.-O 7 $210.140.00 Treasurer's Fee (5%) , Motor Vehicle Specific Ownership Tax 12,600.00 /�� 6/ 9. /0337 Total /g.7, ) 9 ao4,a7 Fl x/0,337 i $222,74A.(l0 : . ASSET MAINTENANCE & STANDARD OPERATIONS I Revenues from Library Activities 7,490 boob 7003 - 900 0. '700 67 Photocopy Machine ?� i-go �o b y ys 65 0 75 0 $ 9,000.00 Book Sales /S'b • 4{60 si3 660 ysa (Oo 500.-00 Non-Resident Library Fees �s,0° 0 y,aoo 3 797 3'LIO 0 �a04? °0 350.00 Library Fines �� 750 - 31 5 o 60b s "Q-4-r200.00 Lost & Paid Books '3'0 - 7 0 1 0 0 to 0 55 a 500.00 Pay Phone Receipts f ,5 0- 11_ .-_ 100.00 ,15 b (--3-6-o-71, 1 . if‘7 1.3,006. 1 42.50,00 Sub-Total Ia,16 7 16,36e9 12,650.00 -a 17 - 151 - 317 -/ y - z9c'� 1 Less Treasurer' s Fee _ -126.00 /y, S-3 3 / C, 92 O I. ,01 � Is97� l a ,/(s 5 S �C7op : . Total $ 12,4.00 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES , off Water 135.00 '-lb° 300.00 180.00 250.00 Gas 3,472.37grAt° 5,050.00 ;. e. 3,700.00 4,450.00 Sanitation 178.50 am° 200.00 86.00 200.00 22x.00 Electricity 6,412.71 7,700 7,000.00 ,•_ A A • 6,000.00 6',M4.00 Trash Removal 228.60. 250.00 250.00 275.00 Total 10,427.18 iz,g0012,300.00 4-x-75 10,330.00 11,200-00 2. BUILDING & GROUNDS MAINTENANCE �,a 7y 1 '�ob Heat. Maint. 80.00 SO ° 500.00 4 9 1,600.00 1,000.00 Grounds Maint. .00 a, 5 225.00 .00 .00 .00 Snow Removal .00 so0 500.00 .00 .00 .00 Plumb. Maint. . .00 17-5 175.00 . .00 175.00 175.00 Elect. Maint. 464.08 350 3,5,0;p01, 69.64" .00 200.00 Building Maint. 46.50 ,s ° .00 1,5'3`5.00 200.00 Other Equip. Maint. 15.00 % 100.00 .00 100.00 100.00 Total 605.58 ,200° 3- -3857O0 0G-3.64 3-05-1-67019- • 1,675:00 - z, o 06.0 o /06S, a,.21 S 3. BUILDING & GROUNDS MATERIALS . soo 9e . .500 Hardware & Elec. 2,346.71 sb0 1,29-9.00 52.94 1,300.00 500.00 4. JANITORIAL/CLEANING Cleaning Contr. 4,889.35si1°° 5,450.00 5,450.00 5,450.00 6,100.00 Other Cleaning 1,369.421 1,150.00 .00 1,150.00 1,300.00 Total 6,258.776, 66° 6,500.00 5,450.00 6,600.00 7,400.00 33.5 5. CUSTODIAL SUPPLIES 519.08 'I° ° 1,400.00 222.2' 1,400.00 1,550.00 1 �e)o," i,�OO , gab O 6. INSURANCE 1,147.00 1,1°°--1-7_,',-367e0 .1,806.00 1,806.00 2,000.00 PHYSICAL PLANT MAINTENANCE .2 3-15 TOTAL 21,304.3223)- 2- 1.4- X9-5-7 25,046.0a 24,325.00 :2Y, 500 1 5, y3 1 a 0,2-55 1979 I 9ro 1980 1980 1980 1981 Pctuald Present Actual & Enc. Est. of Proposed (Unaudited) udget YTD. (7mo) Actual Total Budget B. OFFICE EQUIPMENT MAINTENANCE Audio-visual 471.48 s'a 0 500.00 328.05 550.00 700.00 Typewriters 506.36 g4 3 465.0023 400.00 475.00 Microfilm Readers 245.00 ..27 ° 270.00 270,00 270.00 350.00 Xerox 1,321.24r>70b1,700.00 1,97 2,400.00 2,700.00 Detection System 460.00 5-) s' 525.00 466.00 - 466.00 485.00 Other Equipment. 99.00 3V ° 300.00 .00 150.00 300..00 Total 3,103.08 V403,760.00 2-7'f-- 4,236.00 5,010.00 3,76 - C. EQUIPMENT PURCHASE AGREEMENTS Xerox. 1,775.69 %,6 °1,625.00 .1,62.80 1,62 7 1,625.00 Book Check-out System 323.00 300 291.00 315.- & 315.E 350.00 Total 2,098.69 /,90 1,916.00 1,940.6*- 1,940.05 1,975.00 D. STAFFING 1. WAGES �,/y7 Dept Head . ' 13,507.6919,4 . , 50 s,*,r. . _21,2 ,12150 IT717.Z, r Permanent Staff 84,336.72s7szs " 97,4-10-: 0 1A-7,7-45 0' r1'1 Part-Time Staff 7,466.050'1° 8,632.00 7,200.00 9,875.00J:'':�1 Temporary Help 6,271.45r 3,119.00 '4 =: 1,200.00 1,630.00 n Total 111,581.91',6 130,683.00 4479- 127,032.00 112,725.00 r.ii' '-7w i 3),0&a �S7J0- 1 ''/ 0 'l� 2. STAFF EDUCATION yo, .2 s a Education 277.00 as 0 400.00 450.00 Dues & Memberships 257.00 30 ° #e. ; /� •. ' 400.00 475.00 Travel , Meals, Lodging 1,130.42a250 We . :s - ,! ':. - 2,000.00 2,500.00 Total 1,664.42 ?0.03-; q07-010 1,537.95 2,800.00 3,425.00 3, 3ab STAFFING /).3,z , • f1-4744-4 "n' / 3y .38a Ss7)FS-2 / 30 a JO Total 113,24 X6.33 3-00 69,41&-&5 129,832.80 146,150.00 E. OFFICE SUPPLIES 4,654. 156/5- -i-4-5 OO 2;9 G 83 5,500.00 �6-X08-:$0 VCS F. ADVERTISING & PRINTING 1,686.9103 ° 1,350.00 382.32 800.00 800.00 G. POSTAGE 1,008.00150b 1,500.00 842.47 1,700.00 1,850.00 H. TELEPHONE 1,829.44 ( �° 1,800.00 589.42 1,500.00 1,800.00 I . RENTAL SERVICES Postage Meter- 141.00 IS S 155.00 156.00 166.00 1.75.00 Film Rental 69.70 'I6 0 443.00 417.' 417.$5 800.00 • Total. 210.70 -5-ss 598.00 573. `5 573.2 975.00 /39 J. OTHER MATERIALS & SUPPLIES 424.70 inn 400.00 91.36 400.00 400.00 j ASSET MAINTENANCE & STANDARD OPERATIONS 0V k 6 0) TOTAL 149,566.3214-9-5-94-77-760 91 ,322.34 444,424,30 4-8-97-7857-00- /73 6, 8n785n1736, r0 5, 9- .ii i0; ii. . 1 ? o,-zr-S 19/9 / O 1980 1980 1980 1981 Actual o'>SPresent Actual & Enc. Est. of Proposed (Unaudited)/1 iLBudget YTD (7 mo) Actual Total Budget =VENUES - ibrary Tax (1.5 mills) less , 75 9 j/ 194,tsb M2' ,..3'0 /7437 1 V).2s0 $ , Treasurer's Fees (5%) "otor Vehicle Specific Ownership // 9 sbg )4agd raa1' 7 9, 9" l ., "/7 12,600.00 Tax Photocopy Machine ZOO 7 60 3 9,6 00 X00 00 7, 90 �,00b 7, 66e Jook Sales s.0 soo 7_56 yy s s0. 500.0& ;on-Resident Library Fees 6 8' o its o 4S 0 Si 3 6 6 0 3`9 90 Library Fines 5 000 .5, 90 fl0 ztid �, aoo 3, �9� s; yoo � Lost & Paid Books 75 0 - 60 0 . 3 f a ssa 508689 Pay Phone Receipts 0 - ) O 7 O /o 0 100.00 Less Treasurer's Clearing Fees for 7 -2 30 -/,{:- - / 5 / -3 '.1a ` a 90 Library Income - -- -12-688 TOTAL . .zea,. S2 '' / 7)/9 - a3J9.2 1") 43-5 2431.3 $.o � L_� r403._ .236,3rsoo EXPENDITURES Utilities 10,427. 18P,W12,300.00 4,824.75 10,330.00 11,200.00 Building & Grounds Main. 605. 58 ,2,0003,385.00 963.64 3,610.00 1,675.00 Building & Grounds Mat. 2,346.7130001,299.00 952.94 1,300.00 500.00 Janitorial/Cleaning 6,258.77 4,400 6,600.00 5,450.00 6,600.00 7,400.00 Custodial Supplies 519.08 'BOO 1,=00.00 222.24 1,400.00 1,550.00 Insurance 1,147.00 ',AO 01,836.00 1,806.00 1,806.00 2,000.00 Office Equip: Main. 3,103.08 3,7603,760.00 3,278.42 4,236.00 5,010.00 Wages 111,581.9110'?130,683.00 67,910.70 127,032.00 142,725.00 - Education 1,664.42 M003,300.00 1,537.95 2,800.00 • 3,425.00 Office Supplies 4,654. 154,-#Sa6,450.00 2,956.83 5,500.00 6(,)00.00 Advertising & Printing 1,686.91 i;3sb1,350.00 382.32 800.00 _ 800.00 Postage 1,008.00 i,v)01,500.00 842.47 1,700.00 3.,850.00 Telephone 1,829.441,'0 01,600.00 589.42 1,500.00 1,800.00 Rental Services 210.70 s5-5 598.00 573.25. .573.25 975.00 Other Mtrls. & Supplies 424.70 /b 0 400:00 91. 36 400.00 400.00 is y 0zs Collection Acquisition 32,952.55,17 42,026.00 30,602.20 42,026.00 44,-604.00 Equip. & Furniture 4,076.40 6,166.00 . 3,356.09 - 6,190.05 2,950.00 Building Improvements .00 6019,200.00 :00 19,200.00 .00 Professional Services 100.00 00 4,590.00 2,500.00 4,500.00 500 :00 TOTAL 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00 ). 7 7 s_ 2 _ 6ru 1979 X90 1980 _ 1980 1980 1981 "` Actual 0 ''Present Actual & Enc. Est. of Proposed (Unaudited) Budget YTD (7 mo) Actual Total Budget I . COLLECTION ACQUISITION 0° -24, 47 s s A. BOOKS 18,926.703') 26,426.00 2O 75 26,426.00 25, .00 B. PERIODICALS 3,711.66 5f°° 5,150.00 z 'ls: 5,150.00 6,000.00 C. MICROFILM 2,497.92 - ,aso 2,250.00 t� 's 2,250.00 3,000.00 D. REFERENCE 4,060.00 .A.500 4,500.00 a �5 4,500.00 5,500.00 E. NON-PRINT • 1,756.27 y001,700.00 __ . - ' 1,700.00 2,250.00 COLLECTION ACQUISITION - ,2_2-5 C) 3 4,,ds b _ TOTAL AL 30,952.55 ' 40,026.00 330- 20- 40,026.0088 I. CAPITAL ADDITIONS & REPLACEMENTS A. BOOK DROP 450.00 B. CHAIR CUSHIONS - 225.00 C. TURNTABLES 300.00 CAPITAL ADDITIONS & REPLACEMENTS - TOTAL 1,977.71 4 2507f16 64 @- 975.00 3,65b a 730 30-5 e) .V. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION Books 2,000.00 /000 1,900.00 5 1,000.00 1,000.00 B. GRASS ROOTS ARCHIVAL TAPE COLLECTION Video-Cassette Tapes .0010 o0 1,000.00 .00 1,000.00 1,000.00 C BUILDING IMPROVEMENTS .00-- 19,"::.4: . 4. ' , e . • 'e _ D. PROFESSIONAL SERVICES 100.00 ' ce:.:: , ;;.: i , " ' '4 50 .00 ADDITIONAL PROGRAMS 7Q z,50 a TOTAL 2,100.00 20p° 2 o ®-257-7-007-0-0-- 3,000.90 25,700.002- q >1 19 249-T0-5-3,00 2 . ), ) ii “,Y01 4__ i i y, 1 9 Q. .3 Sfs TOTAL EXPENDITURES "184,596.58a. C8 241,503.30 235,264.00 CAPITAL RESERVE -2a(te;` , (Present total $24,100.71) • 7,549.70 .00 7,s- -z notal- al /3 / h ; A I of- 0' o ' ifq 9,6 ,6 _ Awe, pr, 0 - o n.S � a� o A1 ,troF a ✓l c,e Ine_re“ 4, 3L � nSu � �S S, �Sy ImkorOdr ✓Wien. �- Lhcr9Y .z 7� _ , 5 ....1 •4... ,...• I ._ 2 - p- i ...-I Pr GC • • C N. - - . IL 3- 4 LL. L': Cr , if! 7 a .4 1,... • 4.a. ".• 3.... ..."7. I- ..L 2 7 4 3. LUL) . a.. N. Cl, • • . . . I - , , . • _ C I-- : 1 4 1.4 . 1 M. ' t Li., , ' • . ! C . . . i 1 I I 1 1 1111 1 1 1 ., III iiiii I \\,\ 1 , 1.0 C cf P. CCC * t.r.c a , r."1 rt. Lr 00 r•-i c -0 0 C Lis,-.0 If a .0 c c c c1 0 c n., x. %. ..o CC- tr, c cc -.0. in '...--', A. .-.Lf, 1 ! C • • • • • • • • • • , • • • • • • • • . , C rel 0 .... 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CD O CD O CD CD C) • - • ,— D m Z y r _ __ _�:_- -- -_ `M_- - -- _ --- - -- •-4 I► -•< -- - • tn O O :n _.......r:,--------- _` • LjAtthci MEMORANDUM December 12, 1980 TO: All Department Heads FROM: Lynn Dunlop, Finance Department u RE: 1981 Budget Hearing There will be a Public Hearing on the 1981 Budget on December 16, 1980 at 7:00 P.M. in the District Court room in the Courthouse. Please find a copy of your Budget with Elective Items enclosed for your scrutiny. Any problems you might have about your budget should be addressed to tt.e County Commissioners at the Public Hearing. 4 Library Basic Budget Services Provided - Library Operations - general collections: books, micro- film, music, periodicals, videotape; Public Facilities: restrooms, fountain, meeting rooms, reading rooms, typewriters; Projector and Tape Player Loans; Xerox Service; Talking Books Program; Interlibrary Loans; Public Information and Reference; Buidling and Grounds Maintenance. Library Education Programs - Library tours, school library skills programs; lecture series; film programs; displays; art exhibits, cataloging instruction to area special libraries; childrens reading programs,; childrens story hour. Library Special Services - Aspen Times and other non-durable relevant material microfilming; bibliography and information brochures; grassroots archival tape collection; Visual Arts Center collection; Snowmass Library collection. • 1981 1980 Budget Budget Revenues . Copy Charges 9,000 7,000 Non-Resident Library Fees 600 450 Library Fines 5,400 4,200 Lost Book Fines 550 600 Book Sales 600 750 • Pay Phone Receipts 100 Total Revenues 16,250 13,000 ,Expenditures • • County Librarian 21 ,387 21 ,222 Assistant Librarian ' 17,242 17,095 Library Assistant 2 #1 13,644 13,435 • Library Assistant 2 #2 15,894 15,662 Library Assistant 2 #3 13,964 13,703 Library Assistant 2 #4 12,962 13,518 Library Assistant 2 #5 14,021 12,987 Library Assistant 1 #1 10,991 10,769 Library Assistant 1 #2 3,360 Office Assistant 1 #1 7,954 6,156 Office Assistant 1 #2 1,467 2,776 • Temporary Help 962 3,119 Workmens Comp 205 241 Professional Fees 500 Advertising and Printing 800 1 ,350 Postage 1,850 1,500 Utilities 13,930 14,600 Insurance 2,000 1,836 Rental Services 875 889 Meetings, Education and Travel 2,700 3,000 Dues, Memberships and Subscriptions 475 420 Repair and Maint. Services 14,235 12,760 Building Materials 500 500 Office Supplies • 6,000 6,430 Other Materials and Supplies 2,200 1 ,700 Typewriter 400 Display Furniture 1 ,200 Audio Equipment 500 Video Equipment 250 Book Drop 410 Microfilm Cabinet 700 Library Book Acquisition 26,800 26,426 Library Music Acquisition 2,000 2,700 Library Microfilm Acquisition 3,000 2,250 Library Periodical Acquisition 5,900 5,150 Library Reference Acquisition 5,250 4,500 Debt Service Management 1 ,916 1 ,625 Total Expenditures 225,394 .221 ,369 Net Expenditures 209,144 208,369 Library Basic Budget Increase (Decrease) in Net 775 Expenditures Percent (%) Increase (Decrease) in 0.4 % Net Expenditures Significant Differences Revenue Increase (3,250) Salary Increase 3,370 Repair & Maint. Service increase 1,475 Fixed Asset Acq. Reduction (2,350) Library Material Acq. Increase 1,924 Misc. Expenditure Reduction (394) 775 1981 Change in fund Balance Revenues Propoerty Tax (1.5 Mills) 218,763 MVSO Tax 12,087 General Revenues 16,250 247,100 • Expenditures Basic Budget 225,394 10 % Wage Pool 12,037 • 237,431 Capital Repair and Replacement Maintenance of Heating System 2 000 • 2,000 Capital Improvement Install Window Coverings 1,800 1,800 1981 Increase in Fund Balance 5,869 • 1981 REPAIR AND REPLACEMENT BUDGET (Page 2) ROADS AND HIGHWAYS (CONT'D) Blade and Wing Replacement 16,000 Replacement of snowplowing assemblies for the Oshkosh Dump Trucks. Chip and Seal/Overlap 353,000 The County Engineer' s Road Study directs that this activity be performed to maintain the useful life of the road surface. Determination of yearly maintenance needs was formulated as; Total system mileage per road system type, divided by expected useful life for that type of surface , resulting in "miles per year per type" to be laid down. PUBLIC HEALTH 10,000 Community Center Operations Boiler Repair 10,000 There was a reduction of necessary pressure produced from the Boiler when the hospital was converted to the Community Center. This required a conversion of the physical plant which was not performed. In addition to this conversion, there is an expensive, on-going need for maintenance to keep the Boiler opera- tional . Safety of the existing configuration is marginal at best. Correction of configura- tion and safety problems will reduce the amount of in-house labor currently required to monitor the system and may reduce energy consumption by 35-45%. AUXILIARY SERVICES 56,313 Translators General Translator Replacement 56,313 Replacement of two 100-watt U.H.F. Translators which provide the primary transmission of T.V. • signal to the Roaring Fork Valley ($48,000) . The remainder of the budget will be utilized for the highest priority antenna and tower re- pairs. • LIBRARY 2,000 Library Operations Library Heating System Tuning 2,000 Based on recommendations made in the Library's Energy. Audit (prepared in 1980) , a request is being made to hire an engineer to "fine tune" the furnace for better working effiency. AIRPORT 10,000 Airport Operations Airport Ramp Sealant 10,000 This treatment is considered part of an on-going runway and ramp maintenance program. This activity should forestall the necessity of a complete asphalt overlay. khrei • PITKIN COUNTY • 1981 CAPITAL IMPROVEMENT BUDGET TOTAL $ 426,268 PUBLIC SAFETY 8,000 Sheriff Improve Vehicle Impound Lot 8,000 A 12 foot high chain-link fence with a gate will be constructed at the landfill • in the space previously used for recycling to house impounded vehicles . ROADS AND HIGHWAYS 150,768 Road and Bridge Operations Three InBed Sanders 8,000 These snowplowing accessories will be in- stalled on the vehicle used to plow and sand the Frying Pan Road and on two of the Oshkosh trucks . The installation of the sanders on the Oshkoshs will reduce the safety risk of operating them with the truck bed in the full upright position. Hazard Elimination Program 142,768 The County Engineer' s Road Study directs the elimination of specific Road hazards throughout the County. Scheduled improve- ments of $396,000 would not be fully funded. AUXILIARY SERVICES 264,600 Trails Zoline Trail Correction 15,000 This will constitute the final settlement of the ditch improvement commitment to Zoline. This obligation was incurred as a result of a Trail easement. Open Space • North Star payment 249,600 1981 Debt Service for North Star property purchase. This debt will be paid off in • 1983. LIBRARY 1 ,800 • Library Operations Window Coverings 1 ,800 Installation of insulating curtains or shutters on south windows. BUS TRANSIT 1 ,100 • Transit Operations Transit Operations Shop Tools 1 ,100 One vehicle jack and miscellaneous mechanics tools. r MEMO - 141j) DATE: November 26, 1980 r TO: Departments Heads� - FROM: Tom Oken .r (' C,� SUBJECT: 1981 travel and education budgets Attached is a copy of the memo you submitted to Curt documenting your travel and educa- tion request for 1981. We have noted on your memo the reductions that are needed to help balance the budget for 1981. Please call me if you have any questions. • 1 4., ,6- �; �, ba 'y r \---„, ii-ji - ______......„ To: Curt Stewart From: Kathy Costello Date: November 7, 1980 Regarding:Breakdown of Budgeted Expenses for Meeting and Conferences for Library Staff Background: Of the eight full-time employees in the Library, two are professionally trained Librarians (i .e. , holding Masters Degrees in Library Science) . All of the staff members perform tasks which are con- sidered "professional ," however. These include cataloging and classify- ing materials, preparing requests for loans from other libraries, helping patrons with reference requests, and presenting book talks and story hours for children. The Library Board agrees that it is important for staff members to attend continuing education functions provided by the library community. 1. American Library Association Annual Conference . (The major meeting of professional librarians. Approximately 11,000 attend annually. The 1981 Conference will be held in San Francisco in July. It is a week-long meeting of updating on library political activities and technological advances. ) Kathleen Costello and Judy Kolberg $720 travel $500 lodging $212 meals $175 registration 2. Colorado Library Association Annual Conference (State meeting. Same purposes as above. Colorado Springs, Nov. 1981. ) Kathleen Costello, Elva Fitzpatrick, new music librarian (to be hired by Dec.1) $55 travel $280 lodging $192 meals $120 registration 120 east main street aspen,coloraslo 81611 (303)925-7124 0 4 • 2 3. Interlibrary Loan Annual Meeting (Denver. For update on Interlibrary Loan procedures. ) Helen Palmer $ 80 travel $ 80 lodging $ 46 meals 4. Music Librarian's Conference $ 80 travel $ ;80 lodging $ 48 meals $ 50 registration 5. Three Rivers Library System (Two, two day workshops. Coste underwritten by System. ) $100 travel $ 32 meals $100 registration Total $2950 = budget ; • r • ✓ y y P a o rrc-.c:rr, Q Q • $ Xz n n n n n n r n C n n n ' n n A A. R %. 1 I • o-. y •.• y ✓ y r r ✓ pn .... GI a O Q 6 0 a C C Q G a Q a O a a O a a C Q C a O a c c a n n a tL 0 . C: a a < a o << < < < < Q O < < 0 C < 0 Q c a Q < o a < a fv ti N. cv N. n IV IN tv n n N. 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