HomeMy WebLinkAboutpcl.budget.1981 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981
9/30/80
STATISTICAL
REVENUES
BASIS OF THE LIBRARY BUDGET - 1981
Pitkin County Taxes
Estimated valuation of Pitkin $155,499,070
County for 1981
Less portion of RE 1 J School District 9,657,000
of Pitkin County used for Basalt Library
District (Based on 6.2105% of total )
Assessed valuation of Pitkin County used 145,842,070
for computation of Library budget
Amount available for the Library budget $218,763
(1.5 mills times assessed valuation)
Less treasurer's fees for collection at 5% -10,938
Anticipated net amount from Pitkin County Taxes $207,825
Additional Income
Additional Taxation Revenues $12,600
(Motor Vehicle Specific Ownership Tax)
(Based on 4% predicted increase)
Income from Library Activities:
Photocopy Machine $ 9,000
Book Sales 600
Non-Resident Library Fees 600
Library fines 5,400
Lost & Paid Books 550
Pay Phone Receipts 100
Sub-Total $16,250
Less Treasurer's Fee -290
Total Additional Income $ 28,560
TOTAL $236,385
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1979 1980 1980 1980 1980 1981
Actual Original Present Act. & Enc. Est. of Propose(
(Unaud. ) Budget Budget YTD (8 mo) Total Budget
REVENUES
Library Tax (1.5 mills) less 175,911 196,650 198,250 176,637 198,250 207,825
Treasurer's Fees (5%)
Motor Vehicle Specific Ownership 11,508 9,628 12,087 9,982 12,087 12,600
Tax
Photocopy Machine 7,690 6,000 7,000 7,003 9,000 9,000
Book Sales 850 500 750 445 650 600
Non-Resident Library Fees 680 450 450 513 600 600
Library Fines 5,000 4,200 4,200 3,794 5,400 5,400
Lost & Paid Books 750 0 600 342 550 550
Pay Phone Receipts 80 0 0 70 100 100
Less Treasurer's Clearing Fees for -217 -230 -145 -151 -324 -290
Library Income
TOTAL 202,252 217,198 223,192 198,635 226,313 236,385
EXPENDITURES
Utilities 10,427 12,800 12,800 6,274 10,330 12,200
Building & Grounds Main. 606 2,000 2,000 1,069 2,225 1,575
Building & Grounds Mat 2,347 500 500 140 500 500
Janitorial/Cleaning 6,259 6,600 6,600 5,450 6,600 7,400
Custodial Supplies 519 400 1,400 288 700 800
Insurance 1,147 1,200 1,836 1,806 1,806 2,000
Office Equip.. Main. 3,103 3,760 3,760 3,293 4,236 4,960
Wages 111,582 116,283 131,065 85,774 127,213 144,945
Education 1,664 3,300 3,320 2,133 2,800 3,175
Office Supplies 4,654 6,450 6,430 3,798 5,500 6,000
Advertising & Printing 1,687 1,350 1,350 372 800 800
Postage 1,008 1,500 1,500 1,042 1,700 1,850
Telephone 1,829 1,800 1,800 822 1,500 1,800
Rental Services 211 555 598 573 573 875
Other Mtrls. & Supplies 425 400 400 154 400 400
Collection Acquisition 32,952 47,250 42,026 34,804 42,026 43,950
Equip. & Furniture 4,077 5,050 6,166 4,270 6,190 2,655
Building Improvements 0 0 21,389 804 21,389 3,800
Professional Services 100 0 4,500 2,500 4,500 500
TOTAL 184,597 211,198 249,440 155,366 240,988 240,185
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1979 1980 1980 1980 1980 1981
Actual Original Present Act. & Enc. Est. of Propose(
(Unaud.) Budget Budget YTD (8 Mo) Total Budget
Revenues
Library ftax (1.5rom smills) less 175,911 196,650 198,250 176,637 198,250 207,825
Treasurer's Fee (5%)
Motor Vehicle Specific Owner- 11,508 9,628 12,087 9,982 12,087 12,600
ship Tax
Total 187,419 206,278 210,337 186,619 210,337 220,425
I . ASSET MAINTENANCE & STANDARD OPERATIONS
Revenues from Library Activities
Photocopy Machine 7,690 6,000 7,000 7,003 9,000 9,000
Book Sales 850 500 750 445 650 600
Non-Resident Library Fees 680 450 450 513 600 600
Library Fines 5,000 4,200 4,200 3,794 5,400 5,400
Lost & Paid Books 750 0 60. 0 342 550 550
Pay Phone Receipts 80 0 0 70 100 100
Sub-Total 15,050 11,150 13,000 12,167 16,300 16,250
Less Treasurer's Fee -217 -230 -145 -151 -324 -290
Total 14,833 10,920 12,855 12,016 15,976 15,960
Expenditures
A. PHYSICAL PLANT MAINTENANCE
1. UTILITIES
Water 135 400 300 104 180 250
Gas 3,472 4,200 5,050 2,025 3,700 4,450
Sanitation 178 200 200 186 200 225
Electricity 6,413 7,700 7,000 3,736 6,000 7,000
Trash Removal 229 300 250 223 250 275
Total 10,427 12,800 12,800 6,274 10,330 12,200
2, BUILDING & GROUNDS MAINTENANCE
Heat. Maint. 80 500 500 999 1,600 900
Grounds Maint 0 225 225 0 0 0
Snow Removal 0 500 500 0 0 0
Plumb. Maint. 0 175 175 0 175 175
Elect. Maint. 464 350 350 70 200 200
Building Maint. 47 150 150 0 150 200
Other Equip. Mai;nt. 15 100 100 0 100 100
Total 606 2,000 2,000 1,069 2,225 1,575
3. BUILDING & GROUNDS MATERIALS
Hardward & Elec. 2,347 500 500 140 500 500
4. JANITORIAL/CLEANING
Cleaning Contr. 4,889 5,400 5,450 5,450 5,450 6,10C
Other Cleaning 1,370 1,200 1,150 0 1,150 1,30C
Total 6,259 6,600 6,600 5,450 6,600 7,40C
5. CUSTODIAL SUPPLIES 519 400 1,400 288 700 80C
6. INSURANCE 1,147 1,200 1,836 1,806 1,806 2,00C
PHYSICAL PLANT MAINTENANCE
TOTAL 21,305 23,500 25,136 15,027 22,161 24,47E
-4-
1979 1980 1980 1980 1980 1981
Actual Original Present Act. & Enc. Est. of Propose
(Unaud. ) Budget Budget YTD (8 mo) Total Budget
B. OFFICE EQUIPMENT MAINTENANCE
Audio-visual 472 500 500 342 550 700
Typewriters 506 465 465 239 400 475
Microfilm Readers 245 270 270 270 270 300
Xerox 1,321 1,700 1,700 1,976 2,400 2,700
Detection System 460 525 .525 466 466 485
Other Equipment 99 300 300 0 150 300
Total 3,103 3,760 3,760 3,293 4,236 4,960
C. EQUIPMENT PURCHASE AGREEMENTS
Xerox 1,776 1,650 .1,625 1,625 1,625 1,625
Book Check-out System 323 300 . 291 315 315 320
Total 2,099 1,950 1,916 1,940 1,940 1,945
D. STAFFING
1. WAGES
Dept. Head 13,508 19,118 21,222 14,147 21,221 23,475
Permanent Staff 84,337 87,575 97,792 66,208 97,792 107,745
Part-Time Staff 7,466 8,440 8,932 4,648 7,200 12,675
Temporary Help 6,271 1,150 3,119 771 1,000 1,050
Total 111,582 116,283 131,065 85,774 127,213 144,945
2. STAFF EDUCATION
Education 277 250 400 223 400 450
Dues & Memberships - 257 .. 300 320 . 377 400 475
Travel , Meals, Lodging 1,130 2,750 2,600 1,533 2,000 2,25C
Total 1,664 3,300 3,320 2,133 2,800 3,175
STAFFING
Total 113,246 119,583 134,385 87,907 130,013 148,12C
E. OFFICE SUPPLIES 4,654 6,450 6,430 3,798 5,500 6,00C
F. ADVERTISING & PRIINTIING 1,687 1,350 1,350 372 800 80C
G. POSTAGE 1,008 1,500 1,500 1,042 1,700 1,85C
H. TELEPHONE 1,829 .1,800 1,800 822 1,500 1,80C
I . RENTAL SERVICES
Postage Meter 141 155 155 156 156 175
Film Rental 70 400 443 417 417 70C
Total 211 555 598 573 573 875
J. OTHER MATERIALS & SUPPLIES 425 400 400 154 400 40C
ASSET MAINTENANCE & STANDARD OPERATIONS
TOTAL 149,567 160,848 177,275 114,928 168,823 191,225
-5-
1979 1980 1980 1980 1980 1981
Actual Original Present Act. & Enc. Est. of Propose(
(UhaudL') Budget Budget YTD (8 mo) Total Budget
II. COLLECTION ACQUISITION
A. BOOKS 18,926 31,800 26,426 23,740 26,426 25,800
B. PERIODICALS 3,712 5,000 5,150 4,544 5,150 5,900
C. MICROFILM 2,498 2,250 2,250 2,160 2,250 3,000
D. REFERENCE 4,060 4,500 4,500 2,492 4,500 5,250
E. NON-PRINT 1,756 1,700 1,700 1,298 1,700 2,000
COLLECTION ACQUISITION
TOTAL 30,952 45,250 40,026 34,234 40,026 41,950
III. CAPITAL ADDITIONS & REPLACEMENTS
A. BOOK DROP 410
B. TURNTABLES 300
CAPITAL ADDITIONS &. REPLACEMENTS
TOTAL 1,978 3,100 4,250 2,330 4,250 710
IV. ADDITIONAL PROGRAMS
A. VISUAL ARTS CENTER COLLECTION
Books 2,000 1,000 1,000 570 1,000 1,000
B. GRASS ROOTS ARCHIVAL TAPE COLLECTION
Video-Cassette Tapes 0 1,000 1,000 0 1,000 1,000
C. BUILDING IMPROVEMENTS 0 0 21,389 804 21,389 3,800
D. PROFESSIONAL SERVICES 100 0 4,500 2,500 4,500 500
ADDITIONAL PROGRAMS
TOTAL 2,100 2,000 27,889 3,874 27,889 6,300
TOTAL EXPENDITURES 184,597 211,198 249,440 155,366 240,988 240,185
CAPITAL RESERVE FUND
Balance, Beginning 1980 $51,825
Deductions, 1980 Insurance Increase - 636
Microfilm Reader - 1,200
Consultants - 4,500
Building Improvements -21,389
Total Deductions -27,725
Increase Anticipated, End 1980 + 8,425
Balance, End 1980 32,552
Budgeted Deductions, 1981 Building Improvements - 3,800
Balance, End 1981 28,752
PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 9/30/80
NARRATIVE
The Pitkin County Library became a tax supported institution in Aspen
in 1940. In the past 40 years it has brown to be a vital educational
institution in the community, housing thirty thousand books. It is a
place where school children can do their homework or research; a place
where adults can work at life-long learning or borrow a piece of escap-
ist literature; a place where students of music can study classical or
rock. It is a source of information and recreation as well as a source
of pride for the community.
The following budget proposal for 1981 reflects the expenses which will
be incurred in maintaining the current level of service during the coming
year.
I. ASSET MAINTENANCE AND STANDARD OPERATIONS
A. PHYSICAL PLANT MAINTENANCE
1. UTILITIES: The amount budgeted for utilities for 1981 has been
reduced from that of 1980. With the installation of thermopane
and storm windows, added insulation and improved light fixtures,
it is anticipated that the energy savings will more than offset
increased fuel costs during the coming year.
2. BUILDING & GROUNDS MAINTENANCE: The County Building Maintenance
Department has taken on some maintenance tasks for which the
Library previously had to pay (i.e. , maintaining the grounds and
keeping the snow shoveled) . This results in an overall reduc-
tion in the 1981 maintenance budget. The cost of servicing
the furnace continues to rise as parts become more difficult
to find and labor costs increase. A major problem with the con-
trols should be worked out this year, though, so that the net
cost for furnace maintenance will be lower next year.
3. BUILDING & GROUNDS MATERIALS (Hardware and Electrical Parts) :
With the replacement of the majority of the light fixtures
in the building this year, few problems are anticipated for next
year, so this line item has been reduced.
4. JANITORIAL CLEANING: The cost of the cleaning contract for
1981 has been increased because of inflation and because more
work will be included under the contract next year, in order
to make the building more attractive. Other cleaning includes
costs for carpet cleaning, window washing, and floorwaxing--
items not included in the contract.
5. CUSTODIAL SUPPLIES: Besides cleaning products, this line item
also includes paper towels and toilet paper purchased through
-2-
the County. The 1981 reduction is based on current expendi-
tures for this year.
6. INSURANCE: Insurance costs were increased greatly in 1980
because a new policy now covers the materials collection of
the Library. Previously, just the building and equipment
were insured.
B'.' OFFICE EQUIPMENT MAINTENANCE
The Library owns many priAces of audio-visual and office equipment
which must be serviced. The majority of these items are used by
the public and thus the cost of keeping them in good repair is
substantial .
C. EQUIPMENT PURCHASE AGREEMENTS
The Library is still purchasing its Xerox machine and its book
check-out system. The funds requested are to continue payments
under these contracts.
D. STAFFING
1. WAGES: The present staff of the Library includes two full-
time professional librarians, six full-time assistant librar-
ians, two part-time page positions, and a temporary position
for two days a week during the summer when use of the Library
is heaviest. The major duties the staff is charged with are
administering the Library which is open sixty-six hours a
week, helping people find materials, circulating materials,
registering patrons, arranging programs for adults and children
and selecting, ordering and cataloging the collection. Sixty-
four thousand items were checked out from the Library in 1979.
The budget for the staff reflects cost of living increases
recommended by the County Personnel Office and provisions for
the merit pool fund.
The line item for part-time staff has been increased to allow
for hiring a person to work at the Snowmass Library Station,
open thirteen hours a week. Volunteers are being sought to
work at the Station, but it may not be feasible to staff it
in this manner.
2. STAFF EDUCATION: In order to keep current in the Library Pro-
fession, staff members are sent to workshops and meetings. Re-
gistration costs, travel expenses, and membership fees for the
Library to join associations whose trade journals are neces-
sary for efficient operation of the Library are included here.
E. OFFICE SUPPLIES
Catalog card stock, plastic book jackets, and Library patron cards
are just a few of the supplies needed to keep the Library function-
ing normally. The budget for 1981 has been increased only slightly
over the 1980 figure based on current expenditures.
-3-
F. ADVERTISING AND PRINTING
Brochures, bookmarks, Library stationery, advertisements for job
openings, and materials for the Summer Reading Program, are expenses
included under this part of the budget.
G. POSTAGE
The Library uses the mail to notify patrons of overdue materials
and to borrow and lend materials through inter-library loan. As
use of the Library continues to increase, so does this expense.
H. TELEPHONE
The major portion of each phone bill is for service charges in-
curred through having six phones in the building. These are
necessary because of the design of the building, and the service
charge has increased with the installation of an additonal phone
in the Snowmass Library Station.
I. RENTAL SERVICES
Included in this line is the charge for the postage meter rented by
the Library and the cost of renting films for the Library's film
programs. These programs have been very successful this year with
adults and children, and the budgeted amount has been almost doubled
in order to expand the programs next year.
J. OTHER MATERIALS AND SUPPLIES
This contains money which is used mainly in programing for children:
supplies needed for craft workshops, prizes for games, paper cups
for parties, etc.
II COLLECTION ACQUISITION
This portion of the budget was increased dramatically last year reflect-
ing the Library Board's and the administration's attitude that the col-
lection of information and literature is the most basic function of the
Library. In 1979 the book budget was so low that only a few books could
be purchased during the second half of the year. This resulted in a
backlog of 1979 titles which needed to be ordered with 1980 funds. Since
the book budget has been sufficient to handle the backlogged and the
current orders, 1981 funds can be used strictly for new titles. For
this reason, the collection budget has only been increased slightly.
III:. CAPITAL ADDITION AND REPLACEMENTS
Funding is requested to replace three turntables in the Music Room and
to purchase a book drop to be placed Down-Valley along Highway 82 to
aid those residents in returning borrowed materials.
-4-
IV. ADDITIONAL PROGRAMS
One thousand dollars is requested for each of the two additional programs
in which the Library is involved. A special collection of art books and
periodicals housed at the Aspen Center for the Visual Arts origi-
nated with a grant and has continued to grow through Library funding.
These books remain the property of the Library but are housed at the
Center. The second program, that of retaining an archival collection
of tapes from the Grass Roots Television Station, was also begun with
a grant and is continuing through Library funding. A program which is
deemed worthy of preservation is given to the Library in exchange for a
blank video-cassette tape. The programs are cataloged into the Library
collection and are available for public viewing on the Library's monitor.
To continue in carrying out the recommendations made in the Energy
Audit prepared for the Library this year, a transfer of $3,800 from the
Library' s Capital Reserve Fund will be requested to install window
coverings ($1,800) and to hire an engineer to "fine tune" the furnace
($2,000) . Five hundred dollars is budgeted from the general revenue
funds in case professional consultation is necessary on this or any as-
pect of the Library's operation.
CAPITAL RESERVE FUND
The Library's reserve fund has been built up over the years with the idea that
it would be used for expansion of the present facility. It was depleted this
year by almost 50% when funds were withdrawn to improve the energy efficiency
of the building. No additions are predicted for 1981, but it is anticipated
that an additional $3,800 will be withdrawn, as discussed above.
0 , i
/ 6- ---7
7
. . /
PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80
NARRATIVE
The Pitkin County Library became a tax supported institution in Aspen in 1940.
In the past 40 years it has grown to be a vital educational institution in the com-
munity, housing thirty thousand books. It is a place where school children can do
their homework or research; a place where adults can work at life-long learning or
borrow a piece of escapist literature; a place where students of music can study
Beethoven or the Beatles. It is a source of information and recreation as well as
a source of pride for the community.
The following budget proposal for 1981 reflects the expenses which will be in-
curred in maintaining the current level of service during the coming year.
I. ASSET MAINTENANCE AND STANDARD OPERATIONS
A. PHYSICAL PLANT MAINTENANCE
1. UTILITIES: The amount budgeted for utilities for 1981 has been reduced from
that of 1980. With the installation of thermopane and storm windows, added
insulation and improved light fixtures, it is anticipated that the energy sav-
ings will more than off set incerased fuel costs during the coming year.
2. BUILDING & GROUND MAINTENANCE: The County Building Maintenance Department
has taken on some maintenance tasks for which the Library previously had to pay
(i .e. , maintaining the grounds and keeping the snow shoveled) . This and the
fact that some costs of making the building more energy efficient are included
in the 1980 line item, result in an overall reduction in the 1981 maintenance
budget. The cost of servicing the furnace continues to rise as parts become
more difficult to find and labor costs increase. A major problem with the
controls should be worked out this year, though, so that the net cost for
furnace maintenance will be lower next year.
3. BUILDING & GROUNDS MATERIALS (Hardware and Electrical Parts) : With the re-
placement of the majority of the light fixtures in the building, this year, few
problems are anticipated for next year, so this line item has been reduced.
4. JANITORIAL CLEANING: The cost of the cleaning contract for 1981 has been
increased because of inflation and because more work will be included under
the contract next year, in order to make the building more attractive. Other
cleaning includes costs for carpet cleaning, window washings, and floorwaxing -
items not included in the contract.
5. CUSTODIAL SUPPLIES: Besides cleaning products, this line item now also
includes paper towels and toilet paper purchased through the County. The
1981 increase reflects inflation.
6. INSURANCE: Insurance costs were increased greatly in 1980 because a new
policy now covers the materials collection of the Library. Previously, just
the building and equipment were insured.
B. OFFICE EQUIPMENT MAINTENANCE
The Library owns many pieces of audio-visual and office equipment which must be
serviced The majority of these items are used by the public and thus the cost of
keeping them in good repair is substantial .
2
C. EQUIPMENT PURCHASE AGREEMENTS
The Library is still purchasing its Xerox machine and its book check-out system.
The funds requested are to continue payments under these contracts.
D. STAFFING
1. WAGES: The staff of the Library includes two full-time professional
librarians, six full-time assistant librarians, two part-time page positions,
and a temporary position for two days a week during the summer when use of the
Library is heaviest. The major duties the staff is charged with are administering
the Library which is open sixty-six hours a week, helping people find materials,
circulating materials, registering patrons, arranging programs for adults and
children and selecting, ordering and cataloging the collection. Sixty-four
thousand items were checked out from the Library in 1979. The budget for the
staff reflects cost of living increases recommended by the County Personnel
Office.
2. STAFF EDUCATION: In order to keep current in the Library Profession, staff
members are sent to workshops and meetings. Registration costs, travel expenses,
and membership fees for the Library to join associations whose trade journals
are necessary for efficient operation of the Library are included here.
E. OFFICE SUPPLIES
Catalog card stock, plastic book jackets, and Library patron cards are just a few
of the supplies needed to keep the Library functioning normally. The budget for
1981 has been increased only slightly over the 1980 figure based on current ex-
penditures.
F. ADVERTISING AND PRINTING
Brochures, bookmarks, Library stationery, advertisments for job openings, and
materials for the Summer Readina Program, are expenses included under this part of
the budget.
G. POSTAGE
The Library uses the mail to notify patrons of overdue materials and to borrow and
lend materials through inter-library loan. As use of the Library continues to
increase, so does this expense.
H. TELEPHONE
The major portion of each phone bill is for service charges incurred through having
six phones in the building. These are necessary because of the design of the build-
ing, and the service charge will increase with the installation of an additional
phone in the Snowmass Library Station.
3
I. RENTAL SERVICES
Included in this line is the charge for the postage meter rented by the Library and
the cost of renting films for the Library's film programs. These have been very
successful this year with adults and children, and the budgeted amount has been
almost doubled in order to expand the programs next year.
J. OTHER MATERIALS AND SUPPLIES
This contains money which is used mainly in programing for children: supplies needed
for craft workshops, prizes for games, paper cups for parties, etc.
II. COLLECTION ACQUISITION
This portion of the budget was increased dramatically last year reflecting the Library
Board's and the administration's attitude that the collection of information and liter-
ature is the most basic function of the Library. In 1979 the book budget was so low
that only a few books could be purchased during the second half of the year. This
resulted in a backlog of 1979 titles which needed to be ordered with 1980 funds.
Since the book budget has been sufficient to handle the backlogged and the current
orders, 1981 funds can be used strictly fo new titles. For this reason, the book
budget has been decreased slightly.
III. CAPITAL ADDITION AND REPLACEMENTS
Funding is requested to replace chair cushions on the easy chairs in the Library and
to replace three turntables in the Music Room. Money is also requested to purchase
a book drop to be placed Down-Valley along Highway 82 to aid those residents in
returning borrowed materials.
IV. ADDITIONAL PROGRAMS
One thousand dollars is requested for each of the two additional programs in which
the Library is involved. A special collection of art books and periodicals housed
at the Aspen Center for the Visual Arts originated with a grant and has continued
to grow through Library funding. These books remain the property of the Library
but are housed at the Center. The second program, that of retaining an archival
collection of tapes from the Grass Roots Television Station, was also begun with
a grant and is continuing through Library funding. A program which is deemed
worthy of preservation is given to the Library in exchange for a blank video-cas-
sette tape. The programs are cataloged into the Library collection and are available
for public viewing on the Library's moniter.
CAPITAL RESERVE FUND
The Library's reserve fund has been built up over the years with the idea that
it would be used for expansion of the present facility. It was depleted this year
by almost 50% when funds were withdrawn to improve the energy efficiency of the
building. If expenses are as predicted during the remainder of this year, approx-
imately seven thousand five hundred dollars may be returned to the fund. No ad-
ditions are predicted for 1981.
PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1981 8/19/80
STATISTICAL
REVENUES
BASIS OF THE LIBRARY BUDGET - 1981
Pitkin County Taxes
Estimated valuation of Pitkin $157,157,500
County for 1981
Less portion of RE 1 J School District 9,687,500
of Pitkin County used for Basalt Library
District (Based on 6. 1642% of total )
Assessed valuation of Pitkin County used 147,470,000
for computation of Library budget
Amount available for the Library budget $221,200
(1.5 mills times assessed valuation)
Less treasurer's fees for collection at 5% -11,060
Anticipated net amount from Pitkin County Taxes $210,140
Additional Income
Additional Taxation Revenues $12,600 ,
(Motor Vehicle Specific Ownership Tax)
(Based on 4% predicted increase)
Income from Library Activities:
Photocopy Machine $ 7,000
Book Sales 500
Non-Resident Library Fees 350
Library Fines 4,200
Lost & Paid Books 500
Pay Phone Receipts 100
Sub-Total $12,650
Less Treasurer' s Fee -126
Total $12,524
Total Additional Income $ 25,124
TOTAL $235,264
2
1979 1980 1980 1980 1981
Actual Present Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (7 mo) Actual Total Budget
REVENUES
Library Tax (1.5 mills) less $210,140.00
Treasurer' s Fees (5%)
Motor Vehicle Specific Ownership 12,600.00
Tax
Photocopy Machine 7,000.00
Book Sales 500.00
Non-Resident Library Fees 350.00
Library Fines 4,200.00
Lost & Paid Books 500.00
Pay Phone Receipts 100.00
Less Treasurer's Clearing Fees for
Library Income - 126.00
TOTAL $235,264.00
EXPENDITURES
Utilities 10,427. 18 12,800.00 4,824.75 10,330.00 11,200.00
Building & Grounds Main. 605.58 3,385.00 963.64 3,610.00 1,675.00
Building & Grounds Mat. 2,346.71 1,299.00 952.94 1,300.00 500.00
Janitorial/Cleaning 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00
Custodial Supplies 519.08 1,400.00 222.24 1,400.00 1,550.00
Insurance 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00
Office Equip. Main. 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00
Wages 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00
Education 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00
Office Supplies 4,654. 15 6,450.00 2,956.83 5,500.00 6,500.00
Advertising & Printing 1,686.91 1,350.00 382.32 800.00 800.00
Postage 1,008.00 1,500.00 842.47 1,700.00 1,850.00
Telephone 1,829.44 1,800.00 589.42 1,500.00 1,800.00
Rental Services 210.70 598.00 573.25 573.25 975.00
Other Mtrls. & Supplies 424.70 400.00 91.36 400.00 400.00
Collection Acquisition 32,952.55 42,026.00 30,602.20 42,026.00 44,504.00
Equip. & Furniture 4,076.40 6,166.00 3,356.09 6,190.05 2,950.00
Building Improvements .00 19,200.00 .00 19,200.00 .00
Professional Services 100.00 4,500.00 2,500.00 4,500.00 .00
TOTAL 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00
3
1979 1980 1980 1980 1981
Actual present Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (7mo) Actual Total Budget
Revenues from Taxes
Library tax (1.5 mills) less $210,140.00
Treasurer's Fee (5%)
Motor Vehicle Specific Ownership Tax 12,600.00
Total $222,740.00
I. ASSET MAINTENANCE & STANDARD OPERATIONS
Revenues from Library Activities
Photocopy Machine $ 7,000.00
Book Sales 500.00
Non-Resident Library Fees 350.00
Library Fines 4,200.00
Lost & Paid Books 500.00
Pay Phone Receipts 100.00
Sub-Total 12,650.00
Less Treasurer's Fee 126.00
Total $ 12,524.00
Expenditures
A. PHYSICAL PLANT MAINTENANCE
1. UTILITIES
Water 135.00 300.00 72.75 180.00 250.00
Gas 3,472.37 5,050.00 1,620.11 3,700.00 4,450.00
Sanitation 178.50 200.00 186.00 200.00 225.00
Electricity 6,412.71 7,000.00 2,744.29 6,000.00 6,000.00
Trash Removal 228.60 250.00 201.60 250.00 275.00
Total 10,427. 18 12,800.00 4,824.75 10,330.00 11,200.00
2. BUILDING & GROUNDS MAINTENANCE
Heat. Maint. 80.00 500.00 894.00 1,600.00 1,000.00
Grounds Maint. .00 225.00 .00 .00 .00
Snow Removal .00 500.00 .00 .00 .00
Plumb. Maint. .00 175.00 .00 175.00 175.00
Elect. Maint. 464.08 350.00 69.64 200.00 200.00
Building Maint. 46.50 1,535.00 .00 1,535.00 200.00
Other Equip. Maint. 15.00 100.00 .00 100.00 100.00
Total 605.58 3,385.00 963.64 3,610.00 1,675.00
3. BUILDING & GROUNDS MATERIALS
Hardware & Elec. 2,346.71 1,299.00 952.94 1,300.00 500.00
4. JANITORIAL/CLEANING
Cleaning Contr. 4,889.35 5,450.00 5,450.00 5,450.00 6,100.00
Other Cleaning 1,369.42 1,150.00 .00 1,150.00 1,300.00
Total 6,258.77 6,600.00 5,450.00 6,600.00 7,400.00
5. CUSTODIAL SUPPLIES 519.08 1,400.00 222.24 1,400.00 1,550.00
6. INSURANCE 1,147.00 1,836.00 1,806.00 1,806.00 2,000.00
PHYSICAL PLANT MAINTENANCE
TOTAL 21,304.32 27,320.00 14,219.57 25,046.00 24,325.00
4
1979 1980 1980 1980 1981
Actual Present Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (.7mo) Actual Total Budget
B. OFFICE EQUIPMENT MAINTENANCE
Audio-visual 471.48 500.00 - 328:05 550.00 700.00
Typewriters 506.36 465.00 238.85 400.00 475.00
Microfilm Readers 245.00 270.00 270:00 270.00 350.00
Xerox 1,321.24 1,700.00 1,975.52 2,400.00 2,700.00
Detection System 460.00 525.00 466.00 466.00 485.00
Other Equipment 99.00 300.00 .00 150.00 300.00
Total 3,103.08 3,760.00 3,278.42 4,236.00 5,010.00
C. EQUIPMENT PURCHASE AGREEMENTS
Xerox 1,775.69 1,625.00 1,624.80 1,624.80 1,625.00
Book Check-out System 323.00 291.00 315.25 315.25 350.00
Total 2,098.69 1,916.00 1,940.05 1,940.05 1,975.00
D. STAFFING
1. WAGES
Dept. Head 13,507.69 21,221.50 11,473.32 21,221.50 23,475.00
Permanent Staff 84,336.72 97,410.50 52.647.17 97,410.50 107,745.00
Part-Time Staff 7,466.05 8,932.00 3,485.73 7,200.00 9,875.00
Temporary Help 6,271.45 3,119.00 304.48 1,200.00 1,630.00
Total 111,581.91 130,683.00 67,910.70 127,032.00 142,725.00
2. STAFF EDUCATION
Education 277.00 30.00 222.75 400.00 450.00
Dues & Memberships 257.00 270.00 236.95 400.00 475.00
Travel , Meals, Lodging 1,130.42 3,000.00 1,078.25 2,000.00 2,500.00
Total 1,664.42 3,300.00 1,537.95 2,800.00 3,425.00
STAFFING
Total 113,246.33 133,983.00 69,448.65 129,832.00 146,150.00
E. OFFICE SUPPLIES 4,654. 15 6,450.00 2,956.83 5,500.00 6,500.00
F. ADVERTISING & PRINTING 1,686.91 1,350.00 382.32 800.00 800.00
G. POSTAGE 1,008.00 1,500.00 842.47 1,700.00 1,850.00
H. TELEPHONE 1,829.44 1,800.00 589.42 1,500.00 1,800.00
I . RENTAL SERVICES
Postage Meter 141.00 155.00 156.00 156.00 175.00
Film Rental 69.70 443.00 417.25 417.25 800.00
Total 210.70 598.00 573.25 573.25 975.00
J. OTHER MATERIALS & SUPPLIES 424.70 400.00 91.36 400.00 400.00
ASSET MAINTENANCE & STANDARD OPERATIONS
TOTAL 149,566.32 179,077.00 94,322.34 171,527.30 189,785.00
5
1979 1980 1980 1980 1981
Actual Present Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (7 mo) Actual Total Budget
II. COLLECTION ACQUISITION
A. BOOKS 18,926.70 26,426.00 20,808.75 26,426.00 25,754.00
B. PERIODICALS 3,711.66 5,150.00 5,134.06 5,150.00 6,000.00
C. MICROFILM 2,497.92 2,250.00 855.00 2,250.00 3,000.00
D. REFERENCE 4,060.00 4,500.00 2,133.75 4,500.00 5,500.00
E. NON-PRINT 1,756.27 1,700.00 1,170.64 1,700.00 2,250.00
COLLECTION ACQUISITION
TOTAL 30,952.55 40,026.00 30,102.20 40,026.00 42,504.00
III. CAPITAL ADDITIONS & REPLACEMENTS
A. BOOK DROP 450.00
B. CHAIR CUSHIONS 225.00
C. TURNTABLES 300.00
CAPITAL ADDITIONS & REPLACEMENTS
TOTAL 1,977.71 4,250.00 1,416.04 4,250.00 975.00
IV. ADDITIONAL PROGRAMS
A. VISUAL ARTS CENTER COLLECTION
Books 2,000.00 1,000.00 500.00 1,000.00 1,000.00
B. GRASS ROOTS ARCHIVAL TAPE COLLECTION
Video-Cassette Tapes .00 1,000.00 .00 1,000.00 1,000.00
C. BUILDING IMPROVEMENTS .00 19,200.00 .00 19,200.00 .00
D. PROFESSIONAL SERVICES 100.00 4,500.00 2,500.00 4,500.00 .00
ADDITIONAL PROGRAMS
TOTAL 2,100.00 25,700.00 3,000.00 25,700.00 2,000.00
TOTAL EXPENDITURES 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00
CAPITAL RESERVE (present total $24,100.71) 7,549.70 .00
pitki .. county ibrary
October 3, 1980
TO: Library Board
FROM: Kathy Costello
RE: Budget, 1981
Enclosed is the final draft of the budget.
Since the last Board meeting, one major change has been made. $3,275 has
been added to the line item for part time help. This was done with the
verbal approval of several of the Board members in order to allow for the
hiring of a staff member to work at the Snowmass Library Station next year,
as the volunteer system isn't working well so far.
In order to come up with $3,275, I took the following amounts from these
line items:
$100 furnace maint. $100 film rental
750 custodial supp. 75 books
50 micro. reader maint. 100 periodicals
30 book check out agree. 250 reference
475 part time staff 250 music
580 temporary help 40 book drop
250 travel, meals, lodging 225 eliminate chair cushions
I will put this on the agenda for discussion at the next Board meeting.
If there is not formal approval for this transfer, the funds call all
be moved back.
Tuesday afternoon I met with Curt Stewart and the staff of the Finance
Office, and our budget was approved.
120 east main street aspen,eolorado 81611 (303)925-7124
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LuUri►Y LiW<M<i buDGET PROPOSAL, 1981 f
STATISTICAL S3/?0
REVENUES
BASIS OF THE LIBRARY BUDGET - 1981
Pitkin County Taxes
55, 1/ 99,67 0
Estimated valuation of Pitkin S-1-571-1-57-,7500-
County
r ,County for 1981
C 5 7, boo
Less portion of RE 1 J School District 907,C5
687,500
of Pitkin County used far Basalt Library
District (Based on 6.1642% of total )
Assessed valuation of Pitkin County used -147-T471-07T990-
for
147,4 980for computation. of Library budget
.2/ 1;263
Amount available for the Library budget $221,200
(1.5 mills times assessed valuation) •
n93V
Less treasurer's fees for collection at 5% - 6
Anticipated net amount from Pitkin County Taxes $ )
Additional Income
Additional Taxation Revenues $12,600
(Motor Vehicle Specific Ownership Tax)
(Based on 4% predicted increase) -
- Income from Library Activities: 9,ob a
Photocopy Machine $ 7,000
Book Sales 6ao5f10-
Non-Resident Library Fees 600450-
Library
oo "Library Fines Syooe-
Lost &.Paid Books 560-580-
Pay Phone Receipts 100
Sub-Total $12,6-50 S; Y-5
L- • . -426 — a
Total $12,524
560
Total Additional Income $ 2.5,124
TOTAL $235,264
34)9Z5
' �l
� 6i s / IY
3)a7,Z --2 -9/
S¢taxi) drirnLi
(" 75O ja �✓ '
eta.
1979 19,s(0 1960 1780 1981 1981
Actual-augiyaiPresent Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (7mo) Actual Total Budget
Revenues from Taxes , 1966so 19/2,50 1745437 19 ,-sa 207,g'.0
Library tax (1.5 mills) less 17',7
FI 97i'''..1 f�,07 9, 9r), 1.-O 7 $210.140.00
Treasurer's Fee (5%) ,
Motor Vehicle Specific Ownership Tax 12,600.00
/�� 6/ 9. /0337
Total /g.7, ) 9 ao4,a7 Fl x/0,337 i $222,74A.(l0
: . ASSET MAINTENANCE & STANDARD OPERATIONS
I Revenues from Library Activities 7,490 boob 7003 - 900 0. '700 67
Photocopy Machine ?� i-go �o b y ys 65 0 75 0 $ 9,000.00
Book Sales /S'b • 4{60 si3 660 ysa (Oo 500.-00
Non-Resident Library Fees �s,0° 0 y,aoo 3 797 3'LIO 0 �a04? °0 350.00
Library Fines �� 750 - 31 5 o 60b s "Q-4-r200.00
Lost & Paid Books '3'0 - 7 0 1 0 0 to 0 55 a 500.00
Pay Phone Receipts f ,5 0- 11_ .-_ 100.00
,15 b (--3-6-o-71, 1 . if‘7 1.3,006. 1 42.50,00
Sub-Total Ia,16 7 16,36e9 12,650.00
-a 17 - 151 - 317 -/ y - z9c'�
1 Less Treasurer' s Fee _ -126.00
/y, S-3 3 / C, 92 O I. ,01 � Is97� l a ,/(s 5
S �C7op : .
Total $ 12,4.00
Expenditures
A. PHYSICAL PLANT MAINTENANCE
1. UTILITIES , off
Water 135.00 '-lb° 300.00 180.00 250.00
Gas 3,472.37grAt° 5,050.00 ;. e. 3,700.00 4,450.00
Sanitation 178.50 am° 200.00 86.00 200.00 22x.00
Electricity 6,412.71 7,700 7,000.00 ,•_ A A • 6,000.00 6',M4.00
Trash Removal 228.60. 250.00 250.00 275.00
Total 10,427.18 iz,g0012,300.00 4-x-75 10,330.00 11,200-00
2. BUILDING & GROUNDS MAINTENANCE �,a 7y 1 '�ob
Heat. Maint. 80.00 SO ° 500.00 4
9 1,600.00 1,000.00
Grounds Maint. .00 a, 5 225.00 .00 .00 .00
Snow Removal .00 so0 500.00 .00 .00 .00
Plumb. Maint. . .00 17-5 175.00 . .00 175.00 175.00
Elect. Maint. 464.08 350 3,5,0;p01, 69.64" .00 200.00
Building Maint. 46.50 ,s ° .00 1,5'3`5.00 200.00
Other Equip. Maint. 15.00 % 100.00 .00 100.00 100.00
Total 605.58 ,200° 3- -3857O0 0G-3.64 3-05-1-67019- • 1,675:00
- z, o 06.0 o /06S, a,.21 S
3. BUILDING & GROUNDS MATERIALS .
soo 9e . .500
Hardware & Elec. 2,346.71 sb0 1,29-9.00 52.94 1,300.00 500.00
4. JANITORIAL/CLEANING
Cleaning Contr. 4,889.35si1°° 5,450.00 5,450.00 5,450.00 6,100.00
Other Cleaning 1,369.421 1,150.00 .00 1,150.00 1,300.00
Total 6,258.776, 66° 6,500.00 5,450.00 6,600.00 7,400.00
33.5
5. CUSTODIAL SUPPLIES 519.08 'I° ° 1,400.00 222.2' 1,400.00 1,550.00
1 �e)o," i,�OO , gab O
6. INSURANCE 1,147.00 1,1°°--1-7_,',-367e0 .1,806.00 1,806.00 2,000.00
PHYSICAL PLANT MAINTENANCE
.2 3-15
TOTAL 21,304.3223)- 2- 1.4- X9-5-7 25,046.0a 24,325.00
:2Y, 500 1 5, y3 1 a 0,2-55
1979 I 9ro 1980 1980 1980 1981
Pctuald Present Actual & Enc. Est. of Proposed
(Unaudited) udget YTD. (7mo) Actual Total Budget
B. OFFICE EQUIPMENT MAINTENANCE
Audio-visual 471.48 s'a 0 500.00 328.05 550.00 700.00
Typewriters 506.36 g4 3 465.0023 400.00 475.00
Microfilm Readers 245.00 ..27 ° 270.00 270,00 270.00 350.00
Xerox 1,321.24r>70b1,700.00 1,97 2,400.00 2,700.00
Detection System 460.00 5-) s' 525.00 466.00 - 466.00 485.00
Other Equipment. 99.00 3V ° 300.00 .00 150.00 300..00
Total 3,103.08 V403,760.00 2-7'f-- 4,236.00 5,010.00
3,76 -
C. EQUIPMENT PURCHASE AGREEMENTS
Xerox. 1,775.69 %,6 °1,625.00 .1,62.80 1,62 7 1,625.00
Book Check-out System 323.00 300 291.00 315.- & 315.E 350.00
Total 2,098.69 /,90 1,916.00 1,940.6*- 1,940.05 1,975.00
D. STAFFING
1. WAGES �,/y7
Dept Head . ' 13,507.6919,4 . , 50 s,*,r. . _21,2 ,12150 IT717.Z, r
Permanent Staff 84,336.72s7szs " 97,4-10-: 0 1A-7,7-45 0' r1'1
Part-Time Staff 7,466.050'1° 8,632.00 7,200.00 9,875.00J:'':�1
Temporary Help 6,271.45r 3,119.00 '4 =: 1,200.00 1,630.00 n
Total 111,581.91',6 130,683.00 4479- 127,032.00 112,725.00 r.ii'
'-7w i 3),0&a �S7J0- 1 ''/ 0 'l�
2. STAFF EDUCATION yo, .2 s a
Education 277.00 as 0 400.00 450.00
Dues & Memberships 257.00 30 ° #e. ; /� •. ' 400.00 475.00
Travel , Meals, Lodging 1,130.42a250 We . :s - ,! ':. - 2,000.00 2,500.00
Total 1,664.42 ?0.03-; q07-010 1,537.95 2,800.00 3,425.00
3, 3ab
STAFFING /).3,z , •
f1-4744-4 "n' / 3y .38a Ss7)FS-2 / 30 a JO
Total 113,24 X6.33 3-00 69,41&-&5 129,832.80 146,150.00
E. OFFICE SUPPLIES 4,654. 156/5- -i-4-5 OO 2;9 G 83 5,500.00 �6-X08-:$0
VCS
F. ADVERTISING & PRINTING 1,686.9103 ° 1,350.00 382.32 800.00 800.00
G. POSTAGE 1,008.00150b 1,500.00 842.47 1,700.00 1,850.00
H. TELEPHONE 1,829.44 ( �° 1,800.00 589.42 1,500.00 1,800.00
I . RENTAL SERVICES
Postage Meter- 141.00 IS S 155.00 156.00 166.00 1.75.00
Film Rental 69.70 'I6 0 443.00 417.' 417.$5 800.00
• Total. 210.70 -5-ss 598.00 573. `5 573.2 975.00
/39
J. OTHER MATERIALS & SUPPLIES 424.70 inn 400.00 91.36 400.00 400.00 j
ASSET MAINTENANCE & STANDARD OPERATIONS 0V
k 6 0)
TOTAL 149,566.3214-9-5-94-77-760 91 ,322.34 444,424,30 4-8-97-7857-00-
/73 6,
8n785n1736, r0 5, 9- .ii i0; ii. . 1 ? o,-zr-S
19/9 / O 1980 1980 1980 1981
Actual o'>SPresent Actual & Enc. Est. of Proposed
(Unaudited)/1 iLBudget YTD (7 mo) Actual Total Budget
=VENUES -
ibrary Tax (1.5 mills) less , 75 9 j/ 194,tsb M2'
,..3'0 /7437 1 V).2s0 $ ,
Treasurer's Fees (5%)
"otor Vehicle Specific Ownership // 9
sbg )4agd raa1' 7 9, 9" l ., "/7 12,600.00
Tax
Photocopy Machine ZOO 7 60 3 9,6 00 X00 00
7, 90 �,00b 7, 66e
Jook Sales s.0 soo 7_56 yy s s0. 500.0&
;on-Resident Library Fees 6 8' o its o 4S 0 Si 3 6 6 0 3`9 90
Library Fines 5 000
.5, 90
fl0
ztid �, aoo 3, �9� s; yoo �
Lost & Paid Books 75 0 - 60 0 . 3 f a ssa 508689
Pay Phone Receipts 0 - ) O 7 O /o 0 100.00
Less Treasurer's Clearing Fees for 7 -2 30 -/,{:- - / 5 / -3 '.1a ` a 90
Library Income - -- -12-688
TOTAL . .zea,. S2 '' / 7)/9 - a3J9.2 1") 43-5 2431.3 $.o � L_� r403._
.236,3rsoo
EXPENDITURES
Utilities 10,427. 18P,W12,300.00 4,824.75 10,330.00 11,200.00
Building & Grounds Main. 605. 58 ,2,0003,385.00 963.64 3,610.00 1,675.00
Building & Grounds Mat. 2,346.7130001,299.00 952.94 1,300.00 500.00
Janitorial/Cleaning 6,258.77 4,400 6,600.00 5,450.00 6,600.00 7,400.00
Custodial Supplies 519.08 'BOO 1,=00.00 222.24 1,400.00 1,550.00
Insurance 1,147.00 ',AO 01,836.00 1,806.00 1,806.00 2,000.00
Office Equip: Main. 3,103.08 3,7603,760.00 3,278.42 4,236.00 5,010.00
Wages 111,581.9110'?130,683.00 67,910.70 127,032.00 142,725.00 -
Education 1,664.42 M003,300.00 1,537.95 2,800.00 • 3,425.00
Office Supplies 4,654. 154,-#Sa6,450.00 2,956.83 5,500.00 6(,)00.00
Advertising & Printing 1,686.91 i;3sb1,350.00 382.32 800.00 _ 800.00
Postage 1,008.00 i,v)01,500.00 842.47 1,700.00 3.,850.00
Telephone 1,829.441,'0 01,600.00 589.42 1,500.00 1,800.00
Rental Services 210.70 s5-5 598.00 573.25. .573.25 975.00
Other Mtrls. & Supplies 424.70 /b 0 400:00 91. 36 400.00 400.00
is y 0zs
Collection Acquisition 32,952.55,17 42,026.00 30,602.20 42,026.00 44,-604.00
Equip. & Furniture 4,076.40 6,166.00 . 3,356.09 - 6,190.05 2,950.00
Building Improvements .00 6019,200.00 :00 19,200.00 .00
Professional Services 100.00 00 4,590.00 2,500.00 4,500.00 500 :00
TOTAL 184,596.58 249,053.00 128,840.58 241,503.30 235,264.00
). 7 7 s_
2 _
6ru
1979 X90 1980 _ 1980 1980 1981
"`
Actual 0 ''Present Actual & Enc. Est. of Proposed
(Unaudited) Budget YTD (7 mo) Actual Total Budget
I . COLLECTION ACQUISITION
0° -24, 47 s s
A. BOOKS 18,926.703') 26,426.00 2O 75 26,426.00 25, .00
B. PERIODICALS 3,711.66 5f°° 5,150.00 z 'ls: 5,150.00 6,000.00
C. MICROFILM 2,497.92 - ,aso 2,250.00 t� 's 2,250.00 3,000.00
D. REFERENCE 4,060.00 .A.500 4,500.00 a
�5 4,500.00 5,500.00
E. NON-PRINT • 1,756.27 y001,700.00 __ . - ' 1,700.00 2,250.00
COLLECTION ACQUISITION -
,2_2-5 C)
3 4,,ds b _
TOTAL AL 30,952.55 ' 40,026.00 330- 20- 40,026.0088
I. CAPITAL ADDITIONS & REPLACEMENTS
A. BOOK DROP 450.00
B. CHAIR CUSHIONS - 225.00
C. TURNTABLES 300.00
CAPITAL ADDITIONS & REPLACEMENTS -
TOTAL 1,977.71 4 2507f16 64 @- 975.00
3,65b a 730 30-5 e)
.V. ADDITIONAL PROGRAMS
A. VISUAL ARTS CENTER COLLECTION
Books 2,000.00 /000 1,900.00 5 1,000.00 1,000.00
B. GRASS ROOTS ARCHIVAL TAPE COLLECTION
Video-Cassette Tapes .0010 o0 1,000.00 .00 1,000.00 1,000.00
C BUILDING IMPROVEMENTS .00-- 19,"::.4: . 4. ' , e . • 'e _
D. PROFESSIONAL SERVICES 100.00 ' ce:.:: , ;;.: i , " ' '4 50 .00
ADDITIONAL PROGRAMS 7Q z,50 a
TOTAL 2,100.00 20p° 2 o ®-257-7-007-0-0-- 3,000.90 25,700.002-
q >1 19 249-T0-5-3,00 2 . ), ) ii “,Y01
4__ i i y, 1 9 Q. .3 Sfs
TOTAL EXPENDITURES "184,596.58a. C8 241,503.30 235,264.00
CAPITAL RESERVE -2a(te;` , (Present total $24,100.71) • 7,549.70 .00
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MEMORANDUM
December 12, 1980
TO: All Department Heads
FROM: Lynn Dunlop, Finance Department u
RE: 1981 Budget Hearing
There will be a Public Hearing on the 1981 Budget on December 16, 1980 at
7:00 P.M. in the District Court room in the Courthouse. Please find a copy
of your Budget with Elective Items enclosed for your scrutiny. Any problems
you might have about your budget should be addressed to tt.e County Commissioners
at the Public Hearing.
4
Library Basic Budget
Services Provided - Library Operations - general collections: books, micro-
film, music, periodicals, videotape; Public Facilities: restrooms, fountain,
meeting rooms, reading rooms, typewriters; Projector and Tape Player Loans;
Xerox Service; Talking Books Program; Interlibrary Loans; Public Information
and Reference; Buidling and Grounds Maintenance.
Library Education Programs - Library tours, school library skills programs;
lecture series; film programs; displays; art exhibits, cataloging instruction
to area special libraries; childrens reading programs,; childrens story hour.
Library Special Services - Aspen Times and other non-durable relevant material
microfilming; bibliography and information brochures; grassroots archival
tape collection; Visual Arts Center collection; Snowmass Library collection.
• 1981 1980
Budget Budget
Revenues .
Copy Charges 9,000 7,000
Non-Resident Library Fees 600 450
Library Fines 5,400 4,200
Lost Book Fines 550 600
Book Sales 600 750
•
Pay Phone Receipts 100
Total Revenues 16,250 13,000
,Expenditures •
•
County Librarian 21 ,387 21 ,222
Assistant Librarian ' 17,242 17,095
Library Assistant 2 #1 13,644 13,435
• Library Assistant 2 #2 15,894 15,662
Library Assistant 2 #3 13,964 13,703
Library Assistant 2 #4 12,962 13,518
Library Assistant 2 #5 14,021 12,987
Library Assistant 1 #1 10,991 10,769
Library Assistant 1 #2 3,360
Office Assistant 1 #1 7,954 6,156
Office Assistant 1 #2 1,467 2,776
•
Temporary Help 962 3,119
Workmens Comp 205 241
Professional Fees 500
Advertising and Printing 800 1 ,350
Postage 1,850 1,500
Utilities 13,930 14,600
Insurance 2,000 1,836
Rental Services 875 889
Meetings, Education and Travel 2,700 3,000
Dues, Memberships and Subscriptions 475 420
Repair and Maint. Services 14,235 12,760
Building Materials 500 500
Office Supplies • 6,000 6,430
Other Materials and Supplies 2,200 1 ,700
Typewriter 400
Display Furniture 1 ,200
Audio Equipment 500
Video Equipment 250
Book Drop 410
Microfilm Cabinet 700
Library Book Acquisition 26,800 26,426
Library Music Acquisition 2,000 2,700
Library Microfilm Acquisition 3,000 2,250
Library Periodical Acquisition 5,900 5,150
Library Reference Acquisition 5,250 4,500
Debt Service Management 1 ,916 1 ,625
Total Expenditures 225,394 .221 ,369
Net Expenditures 209,144 208,369
Library Basic Budget
Increase (Decrease) in Net 775
Expenditures
Percent (%) Increase (Decrease) in 0.4 %
Net Expenditures
Significant Differences
Revenue Increase (3,250)
Salary Increase 3,370
Repair & Maint. Service increase 1,475
Fixed Asset Acq. Reduction (2,350)
Library Material Acq. Increase 1,924
Misc. Expenditure Reduction (394)
775
1981 Change in fund Balance
Revenues
Propoerty Tax (1.5 Mills) 218,763
MVSO Tax 12,087
General Revenues 16,250
247,100
• Expenditures
Basic Budget 225,394
10 % Wage Pool 12,037
• 237,431
Capital Repair and Replacement
Maintenance of Heating System 2 000
• 2,000
Capital Improvement
Install Window Coverings 1,800
1,800
1981 Increase in Fund Balance 5,869
•
1981 REPAIR AND REPLACEMENT BUDGET (Page 2)
ROADS AND HIGHWAYS (CONT'D)
Blade and Wing Replacement 16,000
Replacement of snowplowing assemblies for the
Oshkosh Dump Trucks.
Chip and Seal/Overlap 353,000
The County Engineer' s Road Study directs that
this activity be performed to maintain the
useful life of the road surface. Determination
of yearly maintenance needs was formulated as;
Total system mileage per road system
type, divided by expected useful life
for that type of surface , resulting
in "miles per year per type" to be laid
down.
PUBLIC HEALTH 10,000
Community Center Operations
Boiler Repair 10,000
There was a reduction of necessary pressure
produced from the Boiler when the hospital
was converted to the Community Center. This
required a conversion of the physical plant
which was not performed. In addition to this
conversion, there is an expensive, on-going
need for maintenance to keep the Boiler opera-
tional . Safety of the existing configuration
is marginal at best. Correction of configura-
tion and safety problems will reduce the amount
of in-house labor currently required to monitor
the system and may reduce energy consumption
by 35-45%.
AUXILIARY SERVICES 56,313
Translators
General Translator Replacement 56,313
Replacement of two 100-watt U.H.F. Translators
which provide the primary transmission of T.V.
• signal to the Roaring Fork Valley ($48,000) .
The remainder of the budget will be utilized
for the highest priority antenna and tower re-
pairs.
•
LIBRARY 2,000
Library Operations
Library Heating System Tuning 2,000
Based on recommendations made in the Library's
Energy. Audit (prepared in 1980) , a request is
being made to hire an engineer to "fine tune"
the furnace for better working effiency.
AIRPORT 10,000
Airport Operations
Airport Ramp Sealant 10,000
This treatment is considered part of an on-going
runway and ramp maintenance program. This activity
should forestall the necessity of a complete asphalt
overlay.
khrei •
PITKIN COUNTY
•
1981 CAPITAL IMPROVEMENT BUDGET TOTAL $ 426,268
PUBLIC SAFETY 8,000
Sheriff
Improve Vehicle Impound Lot 8,000
A 12 foot high chain-link fence with a
gate will be constructed at the landfill •
in the space previously used for recycling
to house impounded vehicles .
ROADS AND HIGHWAYS 150,768
Road and Bridge Operations
Three InBed Sanders 8,000
These snowplowing accessories will be in-
stalled on the vehicle used to plow and
sand the Frying Pan Road and on two of the
Oshkosh trucks . The installation of the
sanders on the Oshkoshs will reduce the
safety risk of operating them with the
truck bed in the full upright position.
Hazard Elimination Program 142,768
The County Engineer' s Road Study directs
the elimination of specific Road hazards
throughout the County. Scheduled improve-
ments of $396,000 would not be fully funded.
AUXILIARY SERVICES 264,600
Trails
Zoline Trail Correction 15,000
This will constitute the final settlement
of the ditch improvement commitment to
Zoline. This obligation was incurred as a
result of a Trail easement.
Open Space •
North Star payment 249,600
1981 Debt Service for North Star property
purchase. This debt will be paid off in
• 1983.
LIBRARY 1 ,800
•
Library Operations
Window Coverings 1 ,800
Installation of insulating curtains or
shutters on south windows.
BUS TRANSIT 1 ,100
•
Transit Operations
Transit Operations Shop Tools 1 ,100
One vehicle jack and miscellaneous mechanics
tools.
r
MEMO -
141j)
DATE: November 26, 1980 r
TO: Departments Heads� -
FROM: Tom Oken .r (' C,�
SUBJECT: 1981 travel and education budgets
Attached is a copy of the memo you submitted to Curt documenting your travel and educa-
tion request for 1981. We have noted on your memo the reductions that are needed to help
balance the budget for 1981. Please call me if you have any questions.
•
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______......„
To: Curt Stewart
From: Kathy Costello
Date: November 7, 1980
Regarding:Breakdown of Budgeted Expenses for Meeting and Conferences for
Library Staff
Background: Of the eight full-time employees in the Library, two are
professionally trained Librarians (i .e. , holding Masters Degrees in
Library Science) . All of the staff members perform tasks which are con-
sidered "professional ," however. These include cataloging and classify-
ing materials, preparing requests for loans from other libraries,
helping patrons with reference requests, and presenting book talks and
story hours for children. The Library Board agrees that it is important
for staff members to attend continuing education functions provided by
the library community.
1. American Library Association Annual Conference
. (The major meeting of professional librarians. Approximately 11,000
attend annually. The 1981 Conference will be held in San Francisco
in July. It is a week-long meeting of updating on library political
activities and technological advances. )
Kathleen Costello and Judy Kolberg
$720 travel
$500 lodging
$212 meals
$175 registration
2. Colorado Library Association Annual Conference
(State meeting. Same purposes as above. Colorado Springs, Nov. 1981. )
Kathleen Costello, Elva Fitzpatrick, new music librarian (to be hired by
Dec.1)
$55 travel
$280 lodging
$192 meals
$120 registration
120 east main street aspen,coloraslo 81611 (303)925-7124
0
4
• 2
3. Interlibrary Loan Annual Meeting
(Denver. For update on Interlibrary Loan procedures. )
Helen Palmer
$ 80 travel
$ 80 lodging
$ 46 meals
4. Music Librarian's Conference
$ 80 travel
$ ;80 lodging
$ 48 meals
$ 50 registration
5. Three Rivers Library System
(Two, two day workshops. Coste underwritten by System. )
$100 travel
$ 32 meals
$100 registration
Total $2950 = budget
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