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HomeMy WebLinkAboutpcl.budget.1983 • /9:);/) q / ? ( I3 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1983 7/23/82 STATISTICAL REVENUES BASIS OF THE LIBRARY BUDGET - 1983 Pitkin County Taxes Estimated valuation of Piktin County for 1983 $173,997,478 Less portion of RE 1 J School District of Pitkin County used for Basalt Library District (based on 6.2105% of total) 10,806,113 Assessed valuation of Pitkin County used for computation of Library Budget 163,191,365 Amount available for the Library Budget (1.5 mills times assessed valuation) $244,787 Additional Income Additional Taxation Revenues Motor Vehicle Specific Ownership Tax (Based on 4% predicted increase) 16,086 Aircraft Ownership Tax 25 Interest on Taxes 1,300 Interest Income 4,000 Income from Library Activities Photocopy Machine 4,000 Book Sales 1,200 Non-Resident Library Fees 400 Library Fines 6,000 Lost & Paid Books 750 Total Additional Income 33,761 TOTAL $278,548 2 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget REVENUES Library Tax (1.5 mills) 210,756 232,025 230,726 177,420 230,726 244,787 Motor Vehicle Specific Ownership Tax 13,687 12,570 15,468 5,951 15,468 16,086 Aircraft Ownership Tax 23 25 0 11 23 25 Interest on Taxes 1,301 470 0 382 1,000 1,300 Photocopy Machine 8,294 7,500 4,414 1,252 4,000 4,000 Book Sales 1,176 1,200 1,000 903 1,200 1,200 Non-Resident Library Fees 740 600 600 190 400 400 Library Fines 5,579 6,000 5,200 3,133 6,000 6,000 Lost & Paid Books 1,815 900 900 376 750 750 Pay Phone Receipts 210 175 175 72 72 0 Gifts 2,137 0 0 673 673 0 Misc. Revenue 664 0 0 70 70 0 Interest Income 18,744 0 15,126 - 15,126 4,000 TOTAL 265, 126 261,465 273,609 190,433 275,508 278,548 EXPENDITURES Utilities 12,348 12,845 15, 119 5,127 15,069 17,190 Building & Grounds Main. 1,477 1,340 1,200 190 600 600 Building & Grounds Mat. 231 200 450 774 1,275 350 Janitorial/Cleaning 7,179 7,520 7,520 0 7,520 8,120 Custodial Supplies 893 1,150 1,150 591 1,150 1,250 Insurance 2,043 2,200 1,922 278 2,000 2,000 Office Equip. Main. 4,352 4,030 4,030 3,548 4,867 4,372 Wages 141,038 162,200 164,116 83,072 164,257 180,307 Education 2,476 2,375 1,933 816 1,931 2,050 Office Supplies 7,546 7,340 7,525 4,872 7,525 8,000 Advertising & Printing 413 775 259 271 350 450 Postage 1,292 2,500 2,500 800 2,000 2,500 Telephone 1,518 1,900 1,897 594 1,500 1,900 Rental Services 617 1,345 1,592 1,437 1,595 1,740 Collection Acquisition 48,294 51, 100 49,654 29,443 51,100 57,100 Equip. & Furniture 2,855 1,625 5,222 5,024 5,222 4,625 Building Improvements 0 0 0 0 0 60,000 Professional Services 10 0 0 0 2,000 2,000 TOTAL 234,582 260,445 266,089 136,837 269,961 354,554 3 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget Revenues from Taxes Library tax (1.5 Mills) 210,756 232,025 230,726 177,420 230,726 244,787 Motor Vehicle Specific Owner- ship Tax 13,687 12,570 15,468 5,951 15,468 16,086 Aircraft Ownership Tax 23 25 0 11 23 25 Interest on Taxes 1,301 470 0 382 1,000 1,300 Total 225,767 245,090 246,194 183,764 247,217 262,198 I. ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine 8,294 7,500 4,414 1,252 4,000 4,000 Book Sales 1, 176 1,200 1,000 903 1,200 1,200 Non-Resident Library Fees 740 600 600 190 400 400 Library Fines 5,579 6,000 5,200 3,133 6,000 6,000 Lost & Paid Books 1,815 900 900 376 750 750 Pay Phone Receipts 210 175 175 72 72 0 Gifts 2, 137 0 0 673 673 0 Misc. Revenue 664 0 0 70 70 0 Interest Income 18,744 0 15,126 - 15,126 4,000 Total 39,359 16,375 27,415 6,669 28,291 16,350 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES Water 212 200 238 78 238 270 Gas 4,454 4,215 6,386 1,463 6,300 7,560 Sanitation 212 215 287 301 301 400 Electricity 7,192 7,920 7,913 2,975 7,900 8,610 Trash Removal 278 295 295 310 330 350 Total 12,348 12,845 15,119 5,127 15,069 17,190 2. BUILDING & GROUNDS MAINTENANCE Heat, Elect. , Plumb. , etc. 1,477 1,340 1,200 190 600 600 3. BUILDING & GROUNDS MATERIALS Hardware & Elec. 231 200 450 774 1,275 350 4. JANITORIAL/CLEANING Cleaning Contr. 7,179 7,520 7,520 0 7,520 8, 120 5. CUSTODIAL SUPPLIES 893 1,150 1, 150 591 1,150 1,250 6. INSURANCE 2,043 2,200 1,922 278 2,000 2,000 PHYSICAL PLANT MAINTENANCE TOTAL 24, 171 25,255 27,361 6,960 27,614 29,510 4 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget B. OFFICE EQUIPMENT MAINTENANCE Audio-Visual 369 600 600 291 600 600 Typewriters 1,269 700 700 632 1,542 910 Microfilm Readers 300 330 330 280 280 300 Xerox 1,807 1,800 1,800 1,800 1,800 1,890 Detection System 480 500 500 545 545 572 Other Equipment 127 100 100 0 100 100 Total 4,352 4,030 4,030 3,548 4,867 4,372 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,625 1,625 1,625 1,625 1,625 1,625 Book Check-out System 291 0 0 0 0 0 Total 1,916 1,625 1,625 1,625 1,625 1,625 D. STAFFING 1. WAGES Dept. Head 23,871 26,310 29,408 14,564 29,703 35,310 Permanent Staff 106,337 118,860 122,561 162,257 122,036 131,469 Part-Time Staff 9,744 15,890 12,147 63251 12,518 13,528 Temporary Help 1,086 1,140 0 0 0 0 Total 141,038 162,200 164,116 83,072 164,257 180,307 2. STAFF EDUCATION Education, Travel, Meals, 2,089 1,900 1,592 495 1,590 1,675 & Lodging Dues & Memberships 387 475 341 321 341 375 Total 2,476 2,375 1,933 816 1,931 2,050 STAFFING Total 143,514 164,575 166,049 83,888 166,188 182,357 E. OFFICE SUPPLIES 7,546 7,340 7,525 4,872 7,525 8,000 F, ADVERTISING & PRINTING 413 775 259 271 350 450 G. POSTAGE 1,292 2,500 2,500 800 2,000 2,500 H. TELEPHONE 1,518 1,900 1,897 594 1,500 1,900 I. RENTAL SERVICES Redstone Library Building 150 660 900 900 900 1,020 Postage Meter 172 185 192 195 195 220 Film Rental 295 500 500 342 500 500 Total 617 1,345 1,592 1,437 1,595 1,740 ASSET MAINTENANCE & STANDARD OPERATIONS TOTAL 185,339 209,345 212,838 103,995 213,264 232,454 5 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget II. :COLLECTION.ACQUISITION A. BOOKS 31,103 32,300 30,854 23,689 32,300 34,000 B. PERIODICALS 5,594 7,000 7,000 550 7,000 7,500 C. MICROFILM 2,794 3,200 3,200 809 3,200 6,500 D. REFERENCE 5,903 5,600 5,600 2,751 5,600 6,100 E. NON-PRINT 1,855 2,000 2,000 1,644 2,000 2,000 COLLECTION ACQUISITION TOTAL 47,294 50,100 48,654 29,443 50,100 56,100 III. CAPITAL ADDITIONS & REPLACEMENTS A. EQUIPMENT & FURNITURE 939 0 3,597 3,399 3,597 3,000 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION 1,000 1,000 1,000 0 1,000 1,000 B. BUILDING IMPROVEMENTS 0 0 0 0 0 60,000 C. PROFESSIONAL SERVICES 10 0 0 0 2,000 2,000 ADDITIONAL PROGRAMS TOTAL 1,010 1,000 1,000 0 3,000 63,000 TOTAL EXPENDITURES 234,582 260,445 266,089 136,837 269,961 354,554 • r f '/ L /� C, ' FA/ -z-z,g;i7/ / �� 3 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1983 9/27/82 STATISTICAL REVENUES BASIS OF THE LIBRARY BUDGET - 1983 Pitkin County Taxes Estimated valuation of Pitkin County for 1983 $172,153,460 Less portion of RE 1 J School District of Pitkin County used for Basalt Library District (based on 6.2105% of total) 11,529,150 Assessed valuation of Pitkin County used for computation of Library Budget 160,624,310 Amount available for the Library Budget (1.5 mills times assessed valuation) $240,936 Additional Income Additional Taxation Revenues Motor Vehicle Specific Ownership Tax 4% increase) (Based on predicted 16,086 Aircraft Ownership Tax 25 Interest on taxes 1,300 Income from Library Activities Photocopy Machine 4,000 Book Sales 1,200 Non-Resident Library Fees 400 Library Fines 6,000 Lost & Paid Books 750 Total Additional Income 29,761 TOTAL $270,697 -2- 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo.) Total Budget REVENUES_. _ Library Tax (1.5 mills) 210,756 232,025 230,726 177,420 230,726 240,936 Motor Vehicle Specific Ownership Tax 13,687 12,570 15,468 5,951 15,468 16,086 Aircraft Ownership Tax 23 25 0 11 23 25 Interest on Taxes 1,301 470 0 382 1,000 1,300 Photocopy Machine 8,294 7,500 4,414 1,252 4,000 4,000 Book Sales 1, 176 1,200 1,000 903 1,200 1,200 Non-Resident Library Fees 740 600 600 190 400 400 Library Fines 5,579 6,000 5,200 3,133 6,000 6,000 Lost & Paid Books 1,815 900 900 376 750 750 Pay Phone Receipts 210 175 175 72 72 0 Gifts 2,137 0 0 673 673 0 Misc. Revenue 664 0 0 70 70 0 Interest Income 18,774 0 15,126 - 15,126 - TOTAL 265, 126 261,465 273,609 190,433 275,508 270,697 EXPENDITURES Utilities 12,348 12,845 15,119 5,127 15,069 14,880 Building & Grounds Maintenance 1,477 1,340 1,200 190 600 600 Building & Grounds Materials 231 200 450 774 1,275 350 Janitorial/Cleaning 7,179 7,520 7,520 0 7,520 8,597 Custodial Supplies 893 1,150 1,150 591 1,150 1,250 Insurance 2,043 2,200 1,922 278 2,000 2,000 Office Equipment Maintenance 4,352 4,030 4,030 3,548 4,867 4,372 Wages 141,038 162,200 164,116 83;072 ' 164,257 185, 125 Education 2,476 2,375 1,933 816 1,931 2,050 Office Supplies 7,546 7,340 7,525 4,872 7,525 8,000 Advertising & Printing 413 775 259 271 350 450 Postage 1,292 2,500 2,500 800 2,000 2,500 Telephone 1,518 1,900 1,897 594 1,500 1,400 Rental Services 617 1,345 1,592 1,437 1,595 1,740 Collection Acquisition 48,294 51,100 49,654 29,443 51,100 54, 100 Equipment & Furniture 2,855 1,625 5,222 5,024 5,222 4,625 Building Improvements 0 0 0 0 0 0 Professional Services 10 0 0 0 0 0 TOTAL 234,582 260,445 266,089 136,837 267,961 292,039 -3- 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo.) Total Budget Revenues from Taxes Library tax (1.5 Mills) 210,756 232,025 230,726 177,420 230,726 240,936 Motor Vehicle Specific Owner- ship Tax 13,687 12,570 15,468 5,951 15,468 16,086 Aircraft Ownership Tax 23 25 0 11 23 25 _Interest on Taxes 1,301 470 0 382 1,000 1,300, Total 225,767 245,090 246,194 183,764 247,217 258,347 I. ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine 8,294 7,500 4,414 1,252 4,000 4,000 Book Sales 1,176 1,200 1,000 903 1,200 1,200 Non-Resident Library Fees 740 600 600 190 400 400 Library Fines 5,579 6,000 5,200 3,133 6,000 6,000 Lost & Paid Books 1,815 900 900 376 750 750 Pay Phone Receipts 210 175 175 72 72 0 Gifts 2,137 0 0 673 673 0 Misc. Revenue 664 0 0 70 70 0 Interest Income 18,744 0 15,126 - 15,126 - Total 39,359 16,375 27,415 6,669 28,291 12,350 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES Water 212 200 238 78 238 260 Gas 4,454 4,215 6,386 1,463 6,300 4,842 Sanitation 212 215 287 301 301 400 Electricity 7,192 7,920 7,913 2,975 7,900 9,068 Trash Removal 278 295 295 310 330 310 Total 12,348 12,845 15,119 5,127 15,069 14,880 2. BUILDING & GROUNDS MAINTENANCE Heat, Elect. , Plumb. , etc. 1,477 1,340 1,200 190 600 600 3. BUILDING & GROUNDS MATERIALS Hardware & Elec. 231 200 450 774 1,275 350 4. JANITORIAL/CLEANING Cleaning Contract 7, 179 7,520 7,520 0 7,520 8,597 5. CUSTODIAL SUPPLIES 893 1,150 1,150 591 1,150 1,250 6. INSURANCE 2,043. 2,200 1,922 278 2,000 2,000 PHYSICAL PLANT MAINTENANCE TOTAL 24,171 25,255 27,361 6,960 27,614 27,677 -4- 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo.) Total Budget B. OFFICE EQUIPMENT MAINTENANCE Audio-Visual 369 600 600 291 600 600 Typewriters 1,269 700 700 632 1,542 910 Microfilm Readers 300 330 330 280 280 300 Xerox 1,807 1,800 1,800 1,800 1,800 1,890 Detection System 480 500 500 545 545 572 Other Equipment 127 100 100 0 100 100 Total 4,352 4,030 4,030 3,548 4,867 4,372 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,625 1,625 1,625 1,625 1,625 1,625 Book Check-out System 291 0 0 0 0 0 Total 1,916 1,625 1,625 1,625 1,625 1,625 D. STAFFING 1. WAGES Dept. Head 23,871 26,310 29,408 14,564 29,703 33,693 Permanent Staff 106,337 118,860 122,561 62,257 122,036 137,904 Part-Time Staff 9,744 15,890 12,147 6,251 12,518 13,528 Temporary Help 1,086 1,140 0 0 0 0 Total 141,038 162,200 164,116 83,072 164,257 185, 125 2. STAFF EDUCATION Education, Travel, Meals, & Lodging 2,089 1,900 1,592 495 1,590 1,675 Dues & Memberships 387 475 341 321 341 375 Total 2,476 2,375 1,933 816 1,931 2,050 STAFFING Total 143,514 164,575 166,049 83,888 166,188 187, 175 E. OFFICE SUPPLIES 7,546 7,340 7,525 4,872 7,525 8,000 F. ADVERTISING & PRINTING 413 775 259 271 350 450 G. POSTAGE 1,292 2,500 2,500 800 2,000 2,500 H. TELEPHONE 1,518 1,900 1,897 594 1,500 1,400 I. RENTAL SERVICES Redstone Library Building 150 660 900 900 900 1,020 Postage Meter 172 185 192 195 195 220 Film Rental 295 500 500 342 500 500 Total 617 1,345 1,592 1,437 1,595 1,740 ASSET MAINTENANCE & STANDARD OPERATIONS TOTAL 185,339 209,345 212,838 103,995 213,264 234,939 -5- 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo.) Total Budget II. COLLECTION ACQUISITION A. BOOKS 31,103 32,300 30,854 23,689 32,300 34,000 B. PERIODICALS 5,594 7,000 7,000 550 7,000 7,500 C. MICROFILM 2,794 3,200 3,200 809 3,200 3,500 D. REFERENCE 5,903 5,600 5,600 2,751 5,600 6,100 E. NON-PRINT 1,855 2,000 2,000 1,644 2,000 2,000 COLLECTION ACQUISITION TOTAL 47,294 50,100 48,654 29,443 50,100 53,100 III. CAPITAL ADDITIONS & REPLACEMENTS A. EQUIPMENT & FURNITURE 939 0 3,597 3,399 3,597 3,000 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION 1,000 1,000 1,000 0 1,000 1,000 B. BUILDING IMPROVEMENTS 0 0 0 0 0 0 C. PROFESSIONAL SERVICES 10 0 0 0 0 0 ADDITIONAL PROGRAMS TOTAL 1,010 1,000 1,000 0 1,000 1,000 TOTAL EXPENDITURES 234,582 260,445 266,089 136,837 267,961 292,039 PITKIN COUNTY LIBRARY BUDGET PROPOSAL, 1983 7/23/82 STATISTICAL REVENUES BASIS OF THE LIBRARY BUDGET - 1983 Pitkin County Taxes Estimated valuation of Piktin / 7,2, i 53, 4' 0 County for 1983 ite Less portion of RE 1 J School District of Pitkin County used for Basalt Library //).5 2 9) ISO District (based on 6.2105% of total) 40,406,113- Assessed 0 BOb 113-Assessed valuation of Pitkin County used /(,0,6Y,3/CI for computation of Library Budget Amount available for the Library Budget Q410,736 (1.5 mills times assessed valuation) C,244;787 Additional Income Additional Taxation Revenues Motor Vehicle Specific Ownership Tax (Based on 4% predicted increase) 16,086 Aircraft Ownership Tax 25 Interest on Taxes 1,300 Interest Income -47000-7 Income from Library Activities Photocopy Machine 4,000 Book Sales 1,200 Non-Resident Library Fees 400 Library Fines 6,000 Lost & Paid Books 750 74! Total Additional Income _ TOTAL 3 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget Revenues from Taxes ?y 4734 Library tax (1.5 Mills) 210,756 232,025 230,726 177,420 230,726 244,787- Motor Vehicle Specific Owner- ship Tax 13,687 12,570 15,468 5,951 15,468 16,086 Aircraft Ownership Tax 23 25 0 11 23 25 Interest on Taxes 1,301 470 0 382 1,000 1,300 Total 225,767 245,090 246,194 183,764 247,217 2-6-27±9-8 .25017 I. ASSET MAINTENANCE & STANDARD OPERATIONS Revenues from Library Activities Photocopy Machine 8,294 7,500 4,414 1,252 4,000 4,000 Book Sales 1, 176 1,200 1,000 903 1,200 1,200 Non-Resident Library Fees 740 600 600 190 400 400 Library Fines 5,579 6,000 5,200 3,133 6,000 6,000 Lost & Paid Books 1,815 900 900 376 750 750 Pay Phone Receipts 210 175 175 72 72 0 Gifts 2,137 0 0 6.73 673 0 Misc. Revenue 664 0 0 70 70 0 Interest Income 18,744 0 15,126 - 15,126 /1,000 Total 39,359 16,375 27,415 6,669 28,291 16,350 (k,3s0 Expenditures A. PHYSICAL PLANT MAINTENANCE 1. UTILITIES X60 Water 212 200 238 78 238 � Gas 4,454 4,215 6,386 1,463 6,300 7',560 Sanitation 212 215 287 301 301 9il Electricity 7, 192 7,920 7,913 2,975 7,900 , Trash Removal 278 295 295 310 330 8 Total 12,348 12,845 15,119 5,127 15,069 14-410 2. BUILDING & GROUNDS MAINTENANCE / YYO Heat, Elect. , Plumb. , etc. 1,477 1,340 1,200 190 600 600 3. BUILDING & GROUNDS MATERIALS • Hardware & Elec. 231 200 450 774 1,275 350 4. JANITORIAL/CLEANING ' 577 Cleaning Contr. 7,179 7,520 7,520 0 7,520 $-,--1-26' 5. CUSTODIAL SUPPLIES 893 1,150 1,150 591 1,150 1,250 6. INSURANCE 2,043 2,200 1,922 278 2,000 2,000 PHYSICAL PLANT MAINTENANCE TOTAL 24,171 25,255 27,361 6,960 27,614 29,510 ..2767? 4 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Proposed Budget Budget YTD (6 mo) Total Budget. B. OFFICE EQUIPMENT MAINTENANCE Audio-Visual 369 600 600 291 600 600 Typewriters 1,269 700 700 632 1,542 910 Microfilm Readers 300 330 330 280 280 300 Xerox 1,807 1,800 1 ,800 1,80.0 1,800 1,890 Detection System 480 500 500 545 545 572 Other Equipment 127 100 100 0 100 100 Total 4,352 4,030 4,030 3,548 4,867 4,372 C. EQUIPMENT PURCHASE AGREEMENTS Xerox 1,625 1,625 1,625 1,625 1,625 1,625 Book Check-out System 291 0 0 0 0 0 Total 1,916 1,625 1,625 1,625 1,625 1,625 D. STAFFING 1. WAGES 33,613 Dept. Head 23,871 26,310 29,408 14,564 29,703 1 Permanent Staff 106,337 118,860 122,561 162,257 122,036 Part-Time Staff 9,744 15,890 12,147 6,251 12,518 13,528 Temporary Help 1,086 1, 140 0 0 0 0 Total 141,038 162,200 164, 116 83,072 164,257 180,307 2, STAFF EDUCATION /Sl5i/.2 Education, Travel, Meals, 2,089 1,900 1,592 495 1,590 1,675 & Lodging Dues & Memberships 387 475 341 321 341 375 Total . 2,476 2,375 1,933 816 1,931 2,050 STAFFING Total 143,514 164,575 166,049 83,888 166,188 /4827157 E. OFFICE SUPPLIES 7,546 7,340 7,525 4,872 7,525 8,000 F, ADVERTISING &PRINTING 413 775 259 271 350 450 ' G. POSTAGE 1,292 2,500 2,500 800 2,000 2,500' 1 1,400 H. TELEPHONE 1,518 1,900 1,897 594 1,500 1,900 I. RENTAL SERVICES Redstone Library Building 150 660 900 900 900 1,020 Postage Meter 172 185 192 195 195 220 • Film Rental 295 500 500 342 500 500. Total 617 1,345 1,592 1,437 1,595 1,740 ASSET MAINTENANCE & STANDARD OPERATIONS 230°3? TOTAL 185,339 209,345 212,838 103,995 213,264 232,4 5A' 5 1981 1982 1982 1982 1982 1983 Actual Original Present Act. & Enc. Est. of Propose Budget Budget YTD (6 mo) Total Budget II. _COLLECTION ACQUISITION A. BOOKS 31,103 32,300 30,854 23,689 32,300 34,000 B. PERIODICALS 5,594 7,000 7,000 550 7,000 7,50A C. MICROFILM 2,794 3,200 3,200 809 3,200 D. REFERENCE 5,903 5,600 5,600 2,751 5,600 6,100 E. NON-PRINT 1,855 2,000 2,000 1,644 2,000 2,000 COLLECTION ACQUISITION 3,1a`; TOTAL 47,294 50,100 48,654 29,443 50,100 §67 -@O III. CAPITAL ADDITIONS & REPLACEMENTS A. EQUIPMENT & FURNITURE 939 0 3,597 3,399 3,597 3,000 IV. ADDITIONAL PROGRAMS A. VISUAL ARTS CENTER COLLECTION 1,000 1,000 1,000 0 1,000 1,000 B. BUILDING IMPROVEMENTS 0 0 0 0 0 -6.87000 C. PROFESSIONAL SERVICES 10 0 0 0 O ---2-,170U ADDITIONAL PROGRAMS 1,00 0 TOTAL 1,010 1,000 1,000 0 3,000 43Teer0 TOTAL EXPENDITURES 234,582 260,445 266,089 136,837 269,961 4 .29, 039 Ac ertl," h 3v-A FINANCE TRANSACTION # BUDGET CHANGE FORM FINANCE DESCRIPTION: •DATE: April 13, 1983 DEPARTMENT: Library • • REASON FOR -CFI F (.include •c .lculat as) : APPROVAL SIGNATURES + /' In exchange for achitectural consultation DEPARTMENT HEADS) . / , , regarding the Clinic building, the Library Board agreed to increase the book budget SECTION HEAD: by $3,500 and use that money to buy techni- books. Basil Yurchenco was the architect who donated his time. ACCOUNT CODING • • • Compliance Title Compliance # Program Title Program # Vendor # $ FB DSCNTD-LIB CAP 11600-55206 Basic 99999-99999 $3,500 LIBRARY BOOK ACQ 11662-86911 Basic 99999-99999 00000 $3,500 • • NET COST OF CHANGE: • $ • PROJECT SUMMARY (separate line for rev. & expend. ) - (1 ) (2) (3) (4) (5) Budget Budget Last Budget Last Budget • Previous this after Approved by Approved by Program # Project Title Budget Change Change Section Head by BOCC 99999-99999 Fund Bal-Appropr $30,781 + $3,500 = $34,281 $30,781 $30,781 99999-99999 Library Book Acq $34,000 + $3,500 = $37,500 $34,000 $34,000 • APPROVAL INSTRUCTIONS COPY ROUTING INSTRUCTIONS • DEPARTMENT HEADS To initiate a budget change, please complete If answers were all "NO": and sign this form and answer questions 1 - 4. If 1. Original is sent to Finance. you answer "YES" to any question, you also need to 2. dopy is retained in the department. obtain approval from your SECTION HEAD. 3'. A copy is sent to your Section Head. YES NO • I (A) If ALL "YES" answers were coded "A": A /x! L7. 1. Does this change alter the total revenue 1. Original to Section Head; • • • , or expenditure budget for your department? Section Head forwards original to • Finance and retains a copy. A L-7 1.7 2. Will any project budget (revenue or expend.) . 2. Department retains a copy. after this change vary by more than $5,000 3. Finance sends a signed copy to the from the last budget approved by your - County Manager. Section Head,i.e.., for any line above, (3) minus (4) exceeds $5,000? • (B) . If ANY "YES" answers were coded "B": - B L7 E7 3. Will any project budget after this change 1. Original to Section Head; vary by more than $10,000 from the last Section Head brings original (retain- budget approved by the BOCC,i.e., for any ing a copy)to Section Head meeting. to line above, (3) minus (5) exceeds $10,000? schedule BOCC approval. 2. Department retains a copy. Bj 7 ( 4. Will this change alter any future year's 3. Finance receives original at Section project budget by more than $10,000? Head meeting and sends a signed copy to the County Manager. • SECTION HEADS If this form was forwarded to you for approval, SEASONALITY CHANGE FORM determine whether or not BOCC approval is needed by answerir13 the following questions. If the -" answer to questions 3 or 4 above or any of the Attach a revised CASHFLOW WORKSHEET if the following is YES, you need BOCC approval current change meets the seasonality criteria. B jf L7 5. Does this change alter the total revenues or expenditures for your section(Note: if you are offsetting this change within PROJECT DEFINITION your section, show those accounting trans- _-- actions above on this form) A "PROJECT" is defined as "each 10-digit 6. Does this change alter the total revenue Program account number used to code E 17 L7 9 transactions in each department. or expenditure budget for any fund, e.g., Airport. Road & Brid,e, Library, Social Service, or General Fund? FINANCE TRANSACTION # BUDGET CHANGE FORM FItJANCE DESCRIPTION: -- DATE: � 13, ©P-r i 1 13, _1 8'1. __ DEPARTMENT: Lihr;3ry — REASON FOR -CHANGE (include-caleuk 4 €Ins) : A.PPROVAL1SI�� A1URES 7, i The Library BoarL�.,�il_1 Ri.v.e final approval DEPARTFiEtd7 i;EAD(S) ' >✓/ to a policy revision at t it F nd of rh i s month to char.e a fee for th. o ot' ,. • SECTION HEAD: certain projectors. This will create a • new revenue source, estimated at $300 for the remainder of the year. ACCOUNT CODING • • Compliance Title Compliance # Program Title Program # Vendor # $ MISC EQUIP RENTAL 11662-65300 Basic 99999-99999 ( 00 00 ) _ • NET COST OF CHANGE: ($300.00 • PROJECT SUMMARY (separate line for rev. & expend. ) (1 ) (2) (3) (4) (5) Budget Budget Last Budget Last Budget Previous this after Approved by Approved by Program # Project Title Budget Change Change Section Head by BOCC 99999-99999 MSC EQUIP RENTAL 0 + $300 = $300 0 • 0 • • APPROVAL INSTRUCTIONS COPY ROUTING INSTRUCTIONS DEPARTMENT HEADS To initiate a budget change, please complete If answers were all "NO": and sign this form and answer questions 1 - 4. If 1. Original is sent to Finance. you answer "YES" to any question, you also need to 2. A copy is retained in the department. obtain approval from your SECTION HEAD. 3. A copy is sent to your Section Head. YES NO • r (A) If ALL "YES" answers were coded "A"; A j/ 0. 1. Does this change alter the total revenue 1. Original to Section Head; • • . or expenditure budget for your department? Section Head forwards original to • 2. Will anyFinance and retains a copy. A L0 L project budget (revenue or expend.) . 2. Department retains a copy. after this change vary by more than $5,000 3. Finance sends a signed copy to the from the last budget approved by your County Manager. Section Head,i.e., for any line above, (3) minus (4) exceeds $5,000? . (B) . If ANY "YES" answers were coded "B": B 0 J7 3. Will any project budget after this change 1. Original to Section Head; vary by more than $10,000 from the last Section Head brings original (retain- budget approved by the BOCC,i.e., for any ing a copy)to Section"Head meeting to line above, (3) minus (5) exceeds $10,000? schedule BOCC approval. • _ 2. department retains a copy. B L/ . 4. Will this change alter any future year's 3. Finance receives original at Section project budget by more than $10,000? Head meeting and sends a signed copy to the County Manager. • • SECTION HEADS If this form was forwarded to you for approval, determine whether or not BOCC approval is needed SEASONALITY CHANCE FORM by answering the following questions. If the answer to questions 3 or 4 above or any of the Attach a revised CASHFLOW WORKSHEET if the • following is YES. you need BOCC approval current change meets the seasonality criteria. B LO [7 5. Does this change alter the total revenues or expenditures for your section(Note: if you are offsetting this change within PROJECT DEFINITION your section, show those accounting trans- — actions above on this form) A "PROJECT" is defined as "each 10-digit 8 A7 /77 6. Does this change alter the total revenue Program account number used to code- or expenditure budget for any fund, e.g., transactions 1n each department. Airport, Road & Bridge, Library, Social Service, or General Fund? PITNIN COUNTY : BASIC BUDGET ( 2BL 1981 ACTUAL 1982 BUDGET 1983 BUDGET ASPEN LIBRARY REVENUES COPIER CHARGES 8,294.35- 7,500.00- 4,000.00- MISC REIMBURS OF EXP .54- .00 .00 NON-RESIDENT LIB FEES 740.45- 600.00- 400.00- LIBRARY BOOK FINES 5,578.57- 5,200.00- 6,000.00- LOST & PAID BOOKS 1,814.87- 900.00- 750.00- CASH OVER/SHORT MISC .04- .00 .00 CONTRIBS & DONATIONS 2,137.20- .00 .00 INTEREST INCOME • 18,743.74- .00 .00 OTHER MISC REVENUES 138.64- .00 .00 PAY PHONE RECEIPTS 210.10- 175.00- .00 REVENUES 37,658.50- 14,375.00- 11,150.00- EXPENDITURES COUNTY LIBRARIAN 23,871 .05 29,117.00 34, 532.00 ASSISTANT LIBRARIAN 18,752.34 22,714.00 22,360.00 LIBRARY ASST 2 41 14,797.35 16,566.00 20, 020.00 LIBRARY ASST 2 *2 17,216.47 18,318.00 22,574.00 LIBRARY ASST 2 *3 15,041 .21 16,297.00 18, 938.00 LIBRARY ASST 2 *4 14,016.57 15,514.00 19,409.00 LIBRARY ASST 2 *5 15,175.64 16,390.00 19, 950.00 LIBRARY ASST 2 #6 .00 15,802.00 12,212.00 LIBRARY ASST 2 *7 .00 .00 9,520.00 LIBRARY ASST 1 *2 11 ,311 .27 .00 .00 LIBRARY ASST 1 #3 290.47 .00 .00 OFFICE ASST 1 *1 8,386. 19 10,202.00 14,811.00 OFFICE ASST 1 #2 1 ,059.98 1 ,825.00 .00 LIBRARY ASST 1 #1 1,085.66 .00 .00 OVERTIME PAY 7.79 .00 .00 COMP TIME 12.03 .00 .00 FRINGE ON COMP PAID 13.80 .00 .00 WORKMAN'S COMP INSUR 271 .20 278.00 352.00 PROFESSIONAL SERVICES 10.00 .00 .00 ADVERTISING&PRINTING 412.90 259.00 450.00 POSTAGE & FREIGHT OUT 1,291 .95 2,500.00 2, 500.00 UTILITIES 13,867. 12 17,016.00 16,226.00 INSURANCE 1,772.00 .00 .00 RENTAL SERVICES 907.88 1,592.00 1,680.00 ROUTINE JOB TRVL & ME .00 365.00 380.00 DUES,MBRSHPS,SUBSCPTN 386.85 341 .00 375.00 MEETINGS 1 EDUC W/TML • 2,089.47 1,227.00 1 ,311 .00 REPAIR & MAINT SRVCS 12,745.86 12,750.00 ' 13,569.00 BUILDING SUPPLIES 230.55 100.00 350.00 OFFICE SUPPLIES 7,546.36 7,525.00 8,000.00 OTHER MTRLS3SUPPLIES 893.06 1,150.00 1,250.00 TYPEWRITER .00 345.00 .00 INDOOR FURNIT&FURNISH 720.00 .00 .00 VIDEO EQUIPMENT 218.90 .00 .00 LIBRARY ACQUISITIONS .00 .00 .00 LIBRARY BOOK ACQ 30,907.73 30,854.00 34,000.00 mmommow PITKIN COUNTY : BASIC BUDGET ( 2BD :: ' ' 1981 ACTUAL 1982 BUDGET 1983 BUDGET LIBRARY MUSIC ACO1,854.88 2,000.00 2,000.00 � LIBRARY MICROFILM ACO 2,794.3., 3,200.00 3,500.00 500.00 LIBR PERIODICAL ACO 5,594.46 7,000.00 7,500.00 LIBRARY REFERENCE ACQ 5,902.55 5,600.00 6r 1r 536.00 CAPITAL LEASE PAYMENT 1233080.8 1,625.000 9 258,472.04 295, 40:;.00 EXPENDITURES � OTHER ( SOURCES )/USES SALE OF GEN FIX ASSET 525.00- 1,000.00- 1,200 .00- .00 .00 LIB BOOK SALES 1,176.23- 00- 1 200 .00- OTHER ( SOURCES )/USES 1193 720. 96- 1,00 243,0907.00 283,055.00. ASPEN LIBRARY . 193, 7020.96 FUND 44,278.00- 3,086.00- 283, 055.00 _ 4;1 gd 660, - • j,,,f awl"- / 1110 /. „„,„„ ,,„, _____ ,y0, 9cf X56 - /3, 39/ d9*//iald /346{ 4,1 ,mel a9° J5-6 ooh 02 , 6.9644 ker •, ere4ell' pe3, a Sr leaf 3 Eel aao57/wit C13 rz (1\i'// ' ..„.\,- ,\_ pitkin county 506 east main street aspen, colorado 81611 MEMO R ANDUM TO: A11 Department Heads FROM: Lynn Dunlop, Finance DATE: July 8, 1982 RE: 1983 Costing Guidelines Please use the following costs and factors in budgeting for 1983: 1. County Per Diem for Meals: A. Breakfast - $4.00 B. Lunch - 5.00 C. Dinner - 11.00 $20.00 2. Mileage Reimbursement: A. Standard personal vehicle - $.20/mile B. 4-Wheel Drive persona? vehicle - $.24/mile 3. IBM Maintenance Contract: $130.00 per Selectric Typewriter 4. Postage: $.20 per 1 oz. First Class letter 5. Aspen Tines advertising and notices: A. Public Notices i. $2.90 per column inch (1st insertion) $2.00 per column inch (subsequent insertions) ii. Maps, Charts, etc.`, which require Aspen Times darkroom work: $3.50 per column inch (1st insertion) $2.40 per column inch (subsequent insertions) B. Help Wanted i. $3.75 for the first 12 words, and then $.38 per word after that C. Display Ads i. $4.75 per column inch Memorandum 1983 Costing Guidelines July 8, 1982 PAGE TKO ii. Discount - $4.50 per column ince when specific ad usage is greater than 160 column inches in any calendar month 6. Air Fare: A. Rocky Mountain Airways Commuter Ticket - $43.00 B. Aspen Airways Commuter Ticket - $43.00 C. National Airlines: Major savings now exist on discount packages from most major airlines. Aspen Travel indicates that the criterion for these savings is advanced booking, plus the number of seats discounted are limited. There may be some airlines restricting number of days stay or weekend travel, but not all have those restrictions. It is assumed these discounts will continue into 1983; please budget these discount packages wherever possible. Generally, we are suggesting a 10% increase in air fares, both in the discounted class and standard fares. 7. Departmental Xerox Cost: $.02 per sheet 8. Fuel Costs: A. Diesel Fuel - $1.30 per gallon B. Regular Gasoline - $1.25 per gallon C. Unleaded Gasoline - $1.30 per gallon LD:cd f ,EXPEND[PIPE sitUST I F ICA'.ION 'IEE T (GEN[R/\L) BUDGET YEAR p t': .2,, DEPARTMENT . • ` F ; PROGRAM • COMPLIANCE OBJECT: Advertisiri af4 r i nt i n PROGRAM ! . (C 11 —8 2100 ) • • (v " :.. .._� . M .) •S BUDGET E1 $ VENDOR: , c r •,, '4r; `,pv"i ,c,, • QESCR I PT I 0 PURPOSE € --c,-4 ,>i ", v �' • tLIJ a ;, . iie �,, w a . 4 Via" M�' C: ...,, r s ,, ::h S t s". `, 0,1.'4 ' , ` ;4 {. I1 IA l \\��IIII�� k r, ,f,:,-- ,i, ,t l' ! RATE X USAGE: , ) .:. Y ,- •t ' ( a{ 1 ,.T ,` Y 7 ", ;' elk - , ' . . $ /0 ... • (.V # r / 2 / 7 _ ) • VENDOR: ,=.,, ,. DESCRIPTION/PURPOSE: �� . s4 ' f . ''t!C, a " t; ' fi ;hw • ASSUMPTIONS: RATE X USAGE: • • f aw, '• . • . $ i .., (V # (' '1'.)j't:, l'''' (9"'''''. ) . . • 9 VENDOR: of • DESCRIPTION/PURPOSE: -.,,f • 1 • 4..i �a • •�. ,� ASSUMPTIONS: - • • r � ate-� nIL X USAGE. ,,-.. p j ,,,,,e' 1 - $ ' '--- ( n • ** L....71- CASHFLOW>$ 5,000.00 and SEASONAL . PAGE TOTAL f • • • - COMM_I AUC[ .OBJECT 8 2100 EXPENDIJUPE JIPT,TIFICArION "AFET (GENLRAL) 1 ,,;??' 1 BUDGET YEAR / • ..... —.1.......L.I......,LJ________LL_AL........._;L: PROGRAM • COMPLIANCE OBJECT: Postage . nd Frelala PROGRAM #: (C # -82200 )' . • uI, __..2.,...z#. ,, , -N4,4,4 _(, ' BUDGET $ c ,1•,...) ,,., ,;,• , . VENDOR: „ • DESCRIPTION/PURPOSE: -', , • 41. - 4. S -.1-4 ' ''' I ' ' '''' - ''' 4,,, ,, , 4. )' ______,Lie-i___/..._p e t ei.-)t. ' . • Q.,:b.,..)M-11' al '' = . •P De 0'''' 1 i , /tii3 N'S I 19 7 Oaf # ) VENDOR: . • DESCRIPTION/PURPOSE: ` -_ _________ _ ... _~ ` . ' . • ` ' ASSUMPTIONS: ' _ __' ' / ' ^ RATE % • , . __- • ' � • ______ �_. ' (y # . ) . _ • VENDOR: ` . | . , ' . �� ' ` ^ ASSUMPTIONS: ' . ` ^ . ' ' ., . ~ ' ^ •RATE X USAGE: ' ' ________ - . . ` ` $ ` , - ** /--� CAS `�� �xOUO.�� and SEASONAL ^ " ,. ~ PAGE TOTAL � ~] . . �� e�40�� " '~ CUM(`L!AMC[• OBJECT 82200 I EXPEND I I UT E .JU T E fi ICp T IOt1 :HEFT1' ;.s ccs ......... DGET YEAR .2 ', - DEPAI T.1.1U1 r • .,-, , - r , , . PROGRAM • COMPLIANCE OBJECT: Rental Ser_f ces PROGRAM 1/• (C I1 —82500 ) (V IIr ......„...„.... ......._) . • BUDGET VENDOR: (----. ii,. ,,,). t +rFi,f.` i ,v DESCRIPTION/PURPOSE: .' -'' * L-' .441 / t -. ' / , • ii ASSUMPTIONS- i.1i,, ,. i ,„‹ ._,e,,,,.• 1 ,-1 ,-1 if- 4 ii;) - ,..-,- _ . ,„ . ...,., ,, - — . -i ; 4„,. I , .i. ,„,„, ks, , , -• ,., ••.,. ,,, --;:, _ \ , ), 4,- ., .r • - - • • . • . r RATE X USAGE: .` ;�: e \ t • •d (V # 4' i) VENDOR• • 4 ,:.. • • DESCRIPTION PURPOSE: a, ,. �+e* y .) r, ail. r -f"' • . . ' C . / - • ASSUMPTT Mc• ' / ,„,„2...4.L...,..:___...:_:.._________j.L_'.....____L__. l' • ...C____. k , ,,' 1 r ,.•.* --- .. t!. I ! ! tir✓ I RATE X USAGE: a,F °' 0 • $ L,,,....i. ' iR 4 J� f (V # ''-lA / •:,, ' ) . . • , I......,,, I . VENDOR • e z o- te' A+w'•,.7 - - DESCRIPTION/PURPOSE: - - , -R. , ,,,,:„,, ,, , 2 r ,,„,,, _ _. ‘N.4., „--- 1 . mar, /' - / l„„— --,.-:, i / . ,„.,„ ,,,,/ ASSUMPTIONS . r � 4 � gyp: __..... ..4._Ll...:1....E.........24L.,4_1______ ...• „ate' >, a a A , ,.' ., •' • RATE X USAGE: �. '-� T • ... ?, . ►. , - y,NY F ** L..._/ >$ 5,000.00 and SEASONAL PAGE TOTAL $ r,: �; *rpt • COMPLIANCEOBJECT f 2500 • EXPENDITURE .JUSTIFICATION' ' SHEET ' ( ROUTINE TRAVELJ- - - - • '---•••• - BUDGET YEAR • - -. - ' • • -.-.. ----..• HI' , .........................................."....... DEPARTMENT '. . • • : '' . ,, ,c), .,•-' ,7' ''', / • '• - - . - PROGRAM : ' .• ' . . ' - • - -.. - • -•-•,- . . . • COMPLIANCE OBJECT: Routine Travel PROGRAM #: • ....„............................ • (C # -82650 ) ............................ • .....................,„ (v # / AMS ) Lig , , • . . BUDGET $ , , . VENDOR .......___ _........L._at A ._..,,.. • .- ) 1,,,,,,, ,„ ,,,' r 2 „,,,,,. PURPOSLIELLILLI ' ”' -;',7, . c, -.,: r --,--- ,,f/ i G‘v , \,r. il - ' / s';.(1: On.CT' . . FREQUENCY: ,-,f i : )'''''7'.' : " ' Q ‘ ..........„ i 1L.44:1. ,E — 11) 0 ti) •t.---r) , :'-J:7) , ; \--- „- .•(.1 _L, /) ii p 1t') 17)- 4 . ess-, ---, , ‘,4,, i7i •- i,. i,,,,T; „,:, ii, cl ,:.A, le - . ,._L, ;,„0 • . r2 _Lid..2..,..„ .. ,, • • 1,-, MILEAGE X COST: •- ''', -• .,; . ' : ' , , ,. - - - ,/,'. , : _• : — • • - • • , ••;_.:•_ cr,.,, - f• .„,- . , . . . „.„ • I/I .... .. .. , ... / 4 .,-,-• '' . , . kn.,'• .............._ —..........—......--......,—.............,—..................,............—..--. . !. • . MEALS: , 1 ,,:e1 li •••'". . . ,.. ' TOTAL: 2 , ,:S.' ' „.. • (V # __ , . VENDOR PURPOSE: . FREQUENCY: . • • . .. ___........._..._ . ._...„ . ...._......._, - . ______ MILEAGE X COST: • .. . • _ ., ; . MEALS: ' I . . __ TOTAL: . . $ . . . . • . ........ (V # ) • : ......... VENDOR:. . . PURPOSE: FREQUENCY: MILEAGE X COST: . - • , • . ,..........................................._ _ ............. MEALS: _ •. . . . . TOTAL: • . e • . . .....................,......__ ......... __ ** . .: /......_/ . CASHFLOW > $ 5,000.00 and SEASONAL • , PAGE TOTAL \-- ., 6,, COMPLAACF OBJEcT 1 Fi2650 .. ' .. ,.., . .. . ,,,,,...,,.....,.,,,..,..,,...._. :,.....,„.,„,,...... ...„.. , ,..“.....,.‘ .. .,.._,..„„..... ,,.. . "...., ,. . ,.____ __, • . , , • - . EXPU:11)t I UP E r I r[CAT ION fEEl ( ) BUDGET YEAR / 9 rj DEPARTMENT PROGRAM : COMPLIANCE OBJECT: PROGRAM • ,• (V # ) BUDGET $ 4 VENDOR:if" : • DESCRIPTION/PURPOSE: ' 1 „. • ASSUMPTIONS: • • RATE X USAGE .• • 7 • # • VENDOR: Hr ,,,-• ( 1 . . DESCRIPTION/PURPOSE / • i) • ASSUMPTIONS: IO • • RATE X USAGE: (7:2 r•-• • • NLS $ - • (V # VENDOR• .4# - • • DESCRIPTION/PURPOSE: tf. , - • • ,, , • • • • • ASSUMPTIONS:/y' • • • RATE X USAGE: ** .173. CASHFLOW;>$ 5,000.00 and SEASONAL PAGE TOTAL • COMPLIANCE OBJECT 8 2500 • ExPctim I TIME a!). Ti [CAT I WI I E.' T GI N P,ALBUDGT EYEAP tIr F No„) DEPARTMINT : Library , , , PROGRAM : r • i,„„, COMPLIANCE OBJECT: PROGRAM /1: ) , (V 1 BUDGET $ , VENDOR: . r DESCRIPTION/PURPOSE• ti • e t . T • • / ASSUMPTIONS: —} • • RATE X USAGE: •) r ALi (V # LY • VENDOR: , t DESCRIPTION/PURPOSE: , L. I 7./.' f • ASSUMPTIONS: • • • if RATE X USAGE: r, hs cL) • • # _ • VENDOR: DESCRIPTION/PURPOSE: • • ASSUMPTIONS: • • RATE X USAGE: • ** CASITLOW>$ 5,000.00 and SEASONAL • •„ PAGE TOTAL COMPLIANCE OBJECT (36912 Ammo.IN • EXPENDITURE JUSTIFICATION SHEET ( MEETING & EDUCATION ) • BUDGET YEAR I fir:•3 ........_.............................................._....................____ DEPARTMENT . L, b r .) PROGRAM : . . COMPLIANCE OBJECT Meetings & Education _______ #: ......._ , . • . (C 1/ -82690 - ) -..-2...........„_. , . (V # 11 fc,(•() USE THIS FORM FOR MULTIPLE TRIPS, TOO. ,..... , 1. , BUDGET $ , EMPLOYEE: AI._ ' „L.) ii„..:,,, '4. ,' .,,i ''' ....') ; " ..,,--- i'.:'•• t / — ,„ . , - - 1 PUPOSEe i Al 0,.. ' ''''' ' . ' • -,•)" '' ' " : : '- e - ,,1 4,,,,, .,.. .., DATES: i , :•'' ,,.' ' -'.) --,; COST/TRIP: • , . I • MEALS: 44 •----. ,- - • k* )' `0'‘Ii* r--;:, '11:4:1' .4:5 ' '''' . . . . ......................------ .....-......- , . LODGING: ,) / - , — 2-:, , ''''' '' ,.. - . TRAVEL . . , • • . . . , REGISTRATION: ,..... TOTAL COST/TRIP• -4. 1 c*,• '' 't 1 - 0-H- ,.....; , • . • - (V , 1.-- /# EMPLOYEE: .1:- • PURPOSE: 1 4- --• - , * c t, DATES COST/TRIP: MEALS ,,. ,,.. : A', ',.i• ',.4 . , _ ..........................___ LODGING 4,. , ii$1 '-•• / i TRAVEL: . ______............_...................._. ______ ........... REGISTRATION ..4 ‘14-3 A • ......_..-_-- ' . TOTAL COST/TRIP: 4., , ........._________,......,____ (V # Li ,, EMPLOYEE: n ,1/4, 0. t , , , • i ,„ ,_. , , PURPOSE ? 4 1 i ''''';:d " 1 ; , ,_ . i -. -..! ; / i ( 1 1 ' . ' ' '' r f (2 t *I i i i 1,,..." i , , , , - -4 DATES: ' '''. 1 , N i . • ' COST/TRIP: / a_ • _......., .......... , ,,...o. ,,.,. - _ .. , MEALS: --id-j , tendriumr— .f,...._,.. , -: • LODGING: • TRAVEL: REGISTRATION: _ — TOTAL COST/TRIP- c4. i 4.,,,, . x- , — t -+' ..morof ** ill] CASHFLOW> $ 5,000.00 and SEASONAL . . -.. • .......- ..... • 3 a a., PAGE TOTAL tn.4..,......4..._, ..„,-, ./ ' • • • COMPLIANCE OBJECT 8 2690 , _, . . .,.._.........,.... . , i • EXPENDITURE JUSTIFICATION SHEET ( MEETING & EDUCATION _) BUDGET YEAR14 ( -''''Q. •j A DEPARTMENT •• • ) • ,,,, i ,-- PROGRAr COMPLIANCE OBJECT: Meetings & Education PROGRAM #f _ (C #f —82690 - ) (V # :�) USE THIS FORM FOR MULTIPLE TRIPS, TOO. a • BUDGET $ EE�POYEE: ,. FIei-) PURPOSE: 1 \ 't. f , , ir, , , - j • DA1IL .. rr„liy4 yILLL.....Lf� - 1-2.- - :'_ ..- COST/TRIP: MEALS: ' : . / ''. \xt { _ 6 , .,.f* • LODGING: ,' a K ;,.� TRAVEL: REGISTRATION: - ' r•' p�` f a TOTAL COST/TRIP: _:.' 7-..H74 I r. (V I; } • EMPLOYEE: ,,,:�. 7 �'r a. PURPOSE:U R P E: _, '' ; *r n Y ; DATES: J r COST/TRIP: . • MEALS: 0 �, i �, a , ` �1 ;: • LODE I t!G• , _ YO a . TRAVEL: ' F ) , t . •,...., Ym: REGISTRATION: ' ' TOTAL COST/TRIP: ..J >i (V # } ' : ,,,: ,- 4 ,, ,:' ' . ' 1 ''''M ' ' ' '' f-±L) PURPOSE: �� _ �u y`+ DATES: r i r if , .-, e r- COST/TRIP: • MEALS: a,.f ". ' 1. ,' ova �•' s I LODGING: R ,:fr's" i`• pt ,; TRAVEL• FL. U45');,.., {� 0 — Al J",.. • s *, (14' / d _^ter [ ._ u L',/ �r REGISTRATION: , .v.„.„,....„. Syr .; ._.,„ TOTAL COST/TRIP: $ i • ** / i CASHFLOW $ 5,000.00 and SEASONAL PAGE TOTAL 7r° $ COMPLIANCE OBJECT . - 82690 EXVI DITUPE JUT ( t GE - 1 r •,/FIT ,` , .- .+M_w►ww..W.ww.rr.wrw rw A. • ♦M.ar..r+_.1 •'il.Wy...,•.M•.•ti.V1Mr ...rWMiwYIVF r•.►s _ ._.. 1. i iW...w . .wri►_Yr.r.w►Y.-•-•- _ _r.M.r+r+/w.+..rw_. _ - ►_rrrw- • �._.+-• - - .r..v✓+r.r • ' • _ PY.q_.r Fr.+'Fw...w_.I"'_MigR w_.•r•r.'_.V..Y.Mr...M • DEPARTMENT : ._ PROGRAM : . .. . - COMPLIANCE OBJECT: Maintcnanca & La7r Sereiee. PROGRAM.AM. # - - - - (C 11 -82800 ) 4 (V 11 c:A L c,,,:::, ,'. , ) 1 ''' ,2. . • BUDGET $ VENDOR: ,::W 4 ' t i .e. , DESCRIPTION/PURPOSE: kill, j, JA -) .1 - ,- f, _ H r r ASSUMPTIONS:'61"'-'t 0 ,' '" / '' 4/' ' ' ' ''''' i" 4 I. -,) I/ '.' -n- I. 7 / -to 0 4I 4,/, ' 4 -- • , - eiiQ _ - #';: e .1. /- ' • \,, . , „a , AG - - . ,,,,,... . ;di ,to i, i , . , -?/.._ . In. , C RATE X USAGE: , � . - • • • a ?S.? 7 - _ . 1 . , , 4„. i A ur--......mo• . . .................. ................___ ' rte; .+.w(V ) ) F' • X V # 4:2 , : /1 n c. ' 4 ii .../ (1 ' . c ‘‘. • - • VES DOR• d DESCRIPTION/PURPOSE: �t M r� w , t r f ., ' -) ) / • . y "f + i 2.T 'Cir''':. ASSUMPTIONS: ; �p ` 1'1 f ., "t r, i • L i r ,,,, '1 ..*N. . ) , a 1' ,,.: .". , : i/ 1 -:),_____,A,..,...).__ ---0...4- k-....(',) / -.1,- . ,Z) e cil -LI ) ',..C. C.,,,.... . rM ,_\.......j..,:,,,,L,LII_____4_,,., . -4\1„), .. y k�), P £ J a y • E ,,, -,,,,,,, , -1.- /17L,.r t+c' i RATE X USAGE: , x e.. / 4 ,. ''. . 1 , f - . , , . 1 . , . ,..,4.,„,,, , ,, , , ,.. if-,....,, i , , ,,,, _ .....,„ 7- i'v ' . ,, 2 r,...:::;) ‘,4 ,,,,..: , ‘ . — or. . i . , / ..., ' if 4,/ , , ,,, , , .., , • f..,' ,• 7A c $ • (v # 4,1 2 Lg 1 ) . • , --..? w -VENDOR: • • DESCRIPTION/PURPOSE• , ,, , . i',') .� ,. ` ',, ,/ (`' / . • .,,,..? i 7,,,,,,,p., „,,,, 1 ,.,, .. ,.. ..... ...b ....,• r • ASSUMPTIONS: r ..r- ;� 1 .• . . . . _... ______ _ _ . . • • • , • RATE X USAGE: a . . • $ - , , ** L. / CASHrl 014>$ 5,000.00 and SEASONAL_. • PAGE TOTAL $ # 3 Ap . COMPI 1 ANCE OBJECT 82800 • EXPEND U]HE illY.,1"I I[CATION '•.:1 HEE1 r (GENI.PAL) BUDGET Y1-..11.1." .............•.............._ . _ DEPARTMENT ,, 1 : J„,..., r (LeILL____L „g_____L.- PROGRAM : ............ _ COMPLIANCE OBJECT: Maintenance-1 Re )a i r Service. - PROGRAM If: - • .._ (C II -8 2800 ) _...... - - • • — _ _ _............ (V II 23c.,),_, Cl ) ' • BUDGET $ VENDOR: ''' : • a ! • . . , , 1 - , ... DESCRIPTION/PURPOSE: .'ft: ) . , f•• '.• ,,*, '-•-'• , ' ( ' i d ,.''' ' ..' CD ' • 1 0 .,,, . , .1, . ,, c.i p„,.• , /j 4 -,„,$/,jf: i. 4 i-- / / el ,,.., 7) ASSUMPTIONS: • f ,•:-:',.!.. 1. , / i 4 1 1 i• . ,? . , , . • • : --........... . • • • - . . _ . , ,./ RATE X USAGE: '''''"" / ,. X I _ i.,,...,,.._., I , „../..„ . , , ......_,... ......___,........,........................_ v 7 x ___,...... „ , ,..) . • ......_ . . ,,,. . _ . _........... __................................_._ . . (v w ' . r)f _, , • . . VENDOR-- ,,''' .., ,„ - ,,, -- ,1ri , , , i • /1 DESCRIPTION/PURPOSE: i. .. ,H4L.‘,/ i' y , ...to : ' . -,,'; -,-e, • ,,, - , 1,1; l. ,,,o,„ . , , i — --.-* ( 0. A Jr (4) ;''' ii : ,,, A • , ASSUMPTIONS: -.‘- ..- .,,,- ,..e. .. - _ _ _____ • • • • RATE X USAGE: / \ ) , - ,, ..../ • - . ........ ......,„„,,„..„... , ..., ,,,,..._, (V # (pc)„.„,„,,,,:, ., ,,,_ ) . . . . , .,....„ ,. . . . .. . VENDOR: / c dr -.) -'1 ; , ,4 , , ---- -, , „ ........._T---........................................... - . , -- DESCRIPTION/PURPOSE: ., '.'elI ,-:\i /I 1'1 /1; : "Iir ____ • , irr ) 1 rf) ii - ) - --, ASSUMPTIONS: :,,:',„il ,-''' '''',.- -c *-'; > •-• ,,, '.• i / 4 ,'1 ' -1 /1 tfr . ^ .......,,., ( . ______,____,_--) • - 14, p e r \,) • , ' e o ccJ , . . - ATE X USAGE: -- Ale 0 i . ._ ....,;:et. ' )-• -/ ,.., ,*,//' .. A , , 1 1' '-- e9 • 11 7e4 I i ''' A A 4 $ Air ' . U , i ip, ** f7 CA Stin 01,1>$ 5,000.00 and SEASONAI_ . ' . • PAGE TOTAL . . .4 CO -T( TANCE OBJECT 82800 . • EXE'CIID I1 tW •JUST IF I CAE.ION ,1!EE::r (GENL /\L) �uca�G LT YEAR iX1,3 DEPARTMENT • •0 / •,/ / PROGRAM : • COMPLIANCE OBJECT:- E u i l di ng Mat rias PROGRAM II • (C if --8 3100 ) • (V If ••• BUDGET VENDOR: w , ,{, ". DESCRIPTION/PURPOSE: , • r • ASSUMPTIO !S: ► /I C y... r,r * J �� 1,17 411111 „„./ ks)_, (- -7" if fl . r N RATE X USAGE: (V VENDOR: - • DESCRIPTION/PURPOSE: • • ASSUMPTIONS: • • • RATE X USAGE: • • • • (V # ) • VENDOR: • • DESCRIPTION/PURPOSE: • • • • ASSUMPTIONS: • RATE X USAGE: • • • • $. • *A CASEIFLOW>$ 5,000.00 and SEASONAL. 11111111111111 • PAGE TOTAL $ • • • Cf}fr111_l NICE O r:t E CT 8 3100 EXPEND I.f IJIT ,Jir:r IF[CAT ION1-11...1.--:1- ((;a11.1 MI..) BUDGET DEPARIMIT . L i \ ,,,ailf ,• .•-•, -. PROGRAM : - ___.......... COMPLIANCE OBJECT: Office Supp ies PROGRAM 1: ............................................. ........... ....................,.............................. .......... ............................................., (C # '''8 3600 ) .,,,,.. ______ _____________ _... ,.,..,______,................._............. __ _ _.............._........._......._ (V # ..‘ 1±..._* ) . . BUDGET $ ••• 1.......a,,, r .. • ,,s,. ..:, VENDOR: .''' ; ! fo - 47 i ' '.1 ,-; , ,- ,.., ,,,,-. ,.. .„, „ L- , L- ,--L, ic i 40 I: Li r"yi , ,, 1 ; DESCRIPTION/PURPOSE: • . ', , -•‘ j ---' - -- ,-4 r i' : .,, t . •,. ., , --• ,... . ., . : -:_,_ t 0 :, ,,,i i if / 1 i )t. .:„ ... ,....... ASSUMPTIONS • ''''.',1 ;:.): r', .,'', _:-' ,',,•,,4, .. ,.: ., . . ., • . . . RATE X USAGE: ------„---------- . $ fsi ,..s.0,. 0!„,:•). • • S ••••••••••••••••••• •••••••••••••••••••••••••••-••••••••••.•.•••••••••••••••••••••.•• ...... - •••• ...,,,_.f,,, . ,,,,,,, .) (V # '' :21 '''''* • zL __LL4_. . VENDOR: • - ,---, ' c;) 0 0 .„:* ,....,,, v, . • . ...... ....... _ _ , ....J. DESCRIPTION/PURPOSE: I ,,,,, r- i : ,„. , • i r;,3 ' :-••;' ' . f .., , . t+ • ASSUMPTIONS: _.'",'••••). ..'' ..''' ' t\ 4/' i. ,--',,..-: .‘,..,,': r'_:, . . • . . . RATE X USAGE: .• 1 f , ,., . , .,, „J., „,, „,,, • ,4,;;,!.• ,..,• ,- , i), ,,, ,.,. 1 oy., 4,.. ,,,,,. . .D • • 1/4_ -,,-,- ..i, ._„,, ... ..•,.,, . ,:: • • • •••••mumwm•••••••••••fton•••• . , 41./ i''.,: ej j 01 # .......... ,/..:......L,..1...,..........4 ) • VENDOR: ,,,A rir r L.,: cd_ ) Q/JI i cl, ,,_, Lit ,.) .:.) ' . .. • . .,. • • DESCRIPTION/PURPOSE: ---,, k,,,,,,, • ' • .._... ----------- — , ,. .. ASSUMPTIONS ...„ —. • ..* • • . • —.---.— -- — 4 i • RATE X USAGE /. . 4" ,,,, •,, 4 ,„t , ‘,. , f tc ,i' .1 v ._ tI' i ,L2Lz.A _ _....... , ._____L___L________L., •!,,: .1 rLL.L __,_2n ,__ _ ...—................. ----- ** /*---7 CASHITN>$ 5,000.00 and SEASONAL • . , . •„„ PAGE TOTAL $ . ,......._ . 4 . . COMPLIANCE OBJECT 8 3600 A EXPEND I 1"111'E 'PM I I CAT ION ',FIC!--..T (GUlEPAL) BUDGET YEAR __../.1.t.,-, . rr .Wwrn•• _ - rN. � r,�, mow,. ••.•�/w.r��Y _i..r•.a. DEPARTMENT : . , ,.." . , - , ). PROGRAM • COMPLIANCE OBJECT: Office Supplies PROGRAM #: (C1/ -83600 (V # --;>, ,h,-,_,_L_L4,L____/ ' ) . . BUDGET $ VENDOR: Al y DESCRIPTION/PURPOSE: - Afb N 4. '',..d t ''• F x I`h. �� 'fit># _ Vii° .4,.* '� i�),', • .010, s , • 2 . ASSUMPTIONS: I , pi '. , s, k 0. :* )"+1 r ,.f `0,,. J yr r` -:'1 C`.":'u.W ii! K i.-. 0,4 /4-- r I ___ L41 kiLl t'L_a, .t .'e„ Ci.'. ji i it 4- ' i i , • • f r' i ,, �t .r y, �9 .... w..l.+�'.'n�J►t,;fir'ay. �. `^ � p�"�.. �i � ' ,- `�y '� r'`X-"� ___ _____ .:. RATE X USAGE: • • (V ,.....!....2...z.51.2s54._ . ``�, r,. / •) . VENDOR: ,r,ii I i . k , ...-. .r. 4 DESCRIPTION/PURPOSE• �L \ z es C .�n oo i e . • t • ASSUMPTIONS: 1/4--, ' 1 1 i V :; ,/} -� i RATE X USAGE • -i ' '' ct i - ,, i • 0 ' t - f . r' i 0 • +..„. , '''. i : tr'' ' (' ''''' -4 Z„,„) ,1_.,/ $ r' - . l f . • (V # :3 (:3 / ) . • . - VENDOR: Y ,,,, -_ , '7 #; - f , ,, .,,, j , DESCRIPTION/PURPOSE: F, t C,,,,,Q •i . y C., ' ASSUMPTIONS: - ) ' • • RATE X USAGE: _,, . , ,,:, , r 7) fix, ** r7 rActin OW $ 5,000.00 and SEASONAL . • • • PAGE TOTAL C • $,...,„,....)& _ 9 A • COMP(.I NICE OBJECT . 8.36003 tAdm • EXPENDITUPE titY1".; F ICAT ION glEET (GENERAL) BUDGET YEAR / 7 P.4 • DEPARTMENT PROGRAM • COMPLIANCE OBJECT: Ach.tertising and Printing PROGRAM II: c- 2100 y- • , ";w? 1,44, S, ,r41 4011 t./ • (Vi' Jf \s/ BUDGET $ VENDOR: 4'P DESCRIPTION/PURPOSE: r • ASSUMPTIONS: 4, , RATE X USAGE: , „ V519.4. ;. • „9- — w t ZOI , (v # 2J ) 4 := • VENDOR• • , ft, , DESCRIPTION/PURPOSE: ( e ASSUMPTIONS: %-‘,. 1•••;. RATE X USAGE: 41 ! I '4, • • thinw. h ( # 5?: /4"k VENDOR: • (1, 1-4 DESCRIPTION/PURPOSE: r r 4.4 • te ASSUMPTIONS: „,„ )1 •i) C c • RATE X USAGE: ( $ ** CASHFLOW>$ 5,000.00 and SEASONAL PAGE TOTAL • COMPLIANCE OBJECT 8 2100 EXPEND[[U\.1[ iiii`j I i 1CAT 1011 eAH[ET ((;LN[[ AL) BUDGE YEAR i _ ___-' ______ ______ � ___� -__-_____.________ - ' / . 8 ' � � - v^ �� �� � / — 9R�CRA� ^ � DEPARTNUIT : �� . �^ . �� , . �^ �.� r� ~~ ^ COMPLIANCE OBJECT: Office Supp les . p � ROORNM II~ • 6 . .., • EXPEND I TUN.: ..JIYIT F ICA r ION 'JUT t (GENITAL) BUDGET YLAR IC:‘ ge, ........ ....t.. ...... ......................................_...................................._____,.................____.........________........_.,....................._________.........................,.........._____________________________________,.,„ ........................................__.............................,..............................._ ............_.........__,......_............................................—.....— ........___.........______________. DEPARTMENT .....1-,. 1 L' .,.‘; i Lice._ PROGRAM :___ ........__ ___ ......._. ..,..„ COMPLIANCE OBJECT: Tosta,99--taiist-fret . PROGRAM . _ - . .,.. . cc,.,..11 .,a22oo,--- . ..,,, t, • ,,iii „-- .,-, ., ,, , .........••••-•-• f i ` . C4) ; :4 i i i:r,''''77, ''' i . t",-1 i : fr..; i' i k,,,,,, e' --,,- 4. „Lb..... ,,,,, 0 4.0 lt- ,!„,.,.:4 ',..,-,,,• ,.................---.......-- .............._ ,I . 1 i''' '221 '' (V # i r:1 , ) • 1...... BUDGET $ ...._ . VENDOR: ,'-'` / .. . • DESCRIPTION/PURPOSE: I Cf C ,I , 1 0 el 1...................................................* t \,...,„i ..._ .......••• ••.... ... .................. . . 11........ - - • . t......* 1? ASSUMPTIONS: ' „,. /0 1 n e. i e 4,,,,› ,, e ,...), ______ ....... .....______ . RATE X USAGE: . ‘ ,.•, -1 d , ( - '4 ) V _______ ________'' • ‘,,y . _ $ /7 (V # 1 t) .? ) , 4,„ , , 'If -1, '' ‘, , VENDOR: ! 1 .:- i ': ., i L.,) f ir '..,i ;' :," ,,,,,,, ' ,,,4 '; ' , - ' ' C , ... : ,. • DESCRIPTION/PURPOSE: 1, Pt 2 r , n : ,,- —F yr :::::, :'----c) i.- - . ASSUMPTIONS:__ 1 ,• .. -0, , :\ /1 : (, L ( ;!:- a ', , _ ..._ ...._ , RATE X USAGE: ,,,,),•,? , '.-:,::, ,, ,. , ; c•-- : " : : -. ( .,,-_,,- -: ': -- ":".),„ — ......._ . „: .1 i,ii" ,.::'' _ ... (V # ,,,,,,- or, ) / . • . VENDOR i ) i i ,. . • c , ‘: : •‘,,,"-‘" • DESCRIPTION/PURPOSE I . 1 :.# : ,f. , !• ' $, '. • ., i: •,, . - ,I if '''. ' -.,.. ' • I, . i''', • i 1.." , ' ',.,..;? ,14' , • -7 ....... •• ,,,,, f , ASSUMPTIONS: ... ..,„'...- ,-; , • 0,y 1 RATE X USAGE: t. : I ,,.., i ....,....„„.,,4- I' i 1 ** L7 CASHFLOW>$ 5,000.00 and SEASONAL 4, •„„ PAGE TOTAL $ . - - - - — — — i COMPLIANCE• OBJECT 82200 EXPEND t [OPE .JUST Er!CAT ION (..:11EET (GENERAL) BUDGET YEAR f , _ . DEPARTMENT PROGRAM COMPLIANCE OBJECT: R Srv4c&s PROGRAM II =I/ -,82500-'"'"''''r • _ , _ (V • BUDGET $ VENDOR: • • • DESCRIPTION/PURPOSE • 'i-7‘• 11: " - ioR ? ,1" . • e ASSUMPTIONS •p , •t 4 , '• - t • RATE X USAGE: • • • (V # VENDOR: ' • DESCRIPTION/PURPOSE: . • • • • ASSUMPTIONS: RATE X USAGE: # • VENDOR: • DESCRIPTION/PURPOSE: • • • ASSUMPTIONS: • • • • • RATE X USAGE: • ** Z:7 CASHFLOW,>$ 5,000.00 and SEASONAL • PAGE TOTAL , • • 4 COMPLIANCE OBJECT 8 2500 irxr i rlti f t tJI'E ilU' r c r i,,CA r EO ;}lEE r (GCNLlAL) BLJ[)G T YEAR • DEPARTMENT ii,...±1)...p_a_ti, i -, ...... CO iPL 1ANCE OBJECT: Other r���ter�ials7nc� Supplies�. R.�zaG!?I1t�1- I!: .. - ,. (C 1/ -83900 ) (V I BUDGET F /....2. DESCRIPTION/PURPOSE: 4 4 lii) "if ' y I `, /' t , , ASSUMPTIONS: .14 . - . . gi r I- i't1.,) ,.,.A1' /:- r ,,,,,...‹ -,-)r l' s'''‘ ." �� 'i' , iit f' r, ,, - t i i . , , ) ir ,., , ,.., j x a. •` t - 44(2,,4,,,.// • RATE X USAGE: a .,_ ('4',,. ., '-' ,) r c: • ...... • $ rni0.....Q.1..... ......................_ _ -, , „,-, -, .,,,,,. (‘,/ # s /'i rr , y, i -,- „, . - . ,_,... ., ;.! i r„, F, ,,, VENDOR:- - 4 FA , :,(,,,...-'•f. t. k�/ , ) " F DESCRIPTION/PURPOSE: _ - T y c ;,'''. -- i i.. ,i ' . ,, 1 i i a 4:. ' . j1y� { . ���" , t e ' ASSUMPTIONS: k t" r= i Jc: 4,(.4 .. . ,.,.., , , ,',., p,0„,,, /1 r'') ii., ../." f r _ RATE X USAGE. ...ri y. 4 - --"--. • $ ' ,,,,......„ ;-: . (V # ) • VENDOR: DESCRIPTION/PURPOSE: ASSUMPTIONS: - RATE X USAGE: _ F $ _ ** 7 CASIIELOW>$ 5,000.00 000.00 anti. SEASONAL . PAGE TOTAL $ i .4.%.....S'6s • F. COMPLIANCE OBJECT 8 3900 EXPEND I i U E jti >r 11 tc.f�r ION ii1[[I (GUiLIthL) . .BUDGET. ,YEAR. /9.si a . . .. _......._.............„,..****,........DEPARTMENT .. . ,. PROGRAM �� PROGRAM �l COMPLIANCE OBJECT: Fixed Asset' _...� (C 1/ --86XXX ) . _______________ V ti Cra, BUDGET VENDOR: C 0 rpraJiOii i DESCRIPTION/PURPOSE: -0 1 i g # , _ ,;' ` 7 , ', .. a • p } ,,,,,,, , ,, 0, „.., 0..... ,9 „., ,.....t_c__ r ASSUMPTIONS• - . - . _ ______ s • '''') +�, r' tom/ip._.___1 � � • RATE X USAGE . . - $ , Q - (V # ) VENDOR: DESCRIPTION/PURPOSE ASSUMPTIONS RATE X USAGE: $ (V # • ) VENDOR: --- DESCRIPTION/PURPOSE: ASSUMPTIONS: • - RATE X USAGE: $ ** L17 CASHFLOW>$ 5,000.00 and SEASONAL PAGE TOTAL COMPLIANCE• O1M+1ECT 8 6XXX EXPEND i nn.r. asT IF KAT ION -,11(,_Er (GENE PAL) BUDGI:r YEAR ,...•...............______._...........•....._......._.........................._______.........................______............•....________.............. __, DEPART MEN r : Li bra ry j) PROGRAM ; .........._ __ , ...A.__ COMPLIANCE OBJECT: Library Periodical Acquisition PROGRAM #: ____ ......... (C 1/ -86914 ) • . ..- .................. _ . ,..........._ . , _ . ......___________........._ Lo i 1 ( b I el ) ,....„ • , BUKET $ VENDOR: • A 4 ) , -• A- . I I . . 0 , • . DESCRIPTION/PURPOSE: \ : LI t...)ID C r -t- s Q 0 z L.," r ! /„.,,,-\ -1 , 0 cy i,..5 a ::c.,,, Lr , , , 1 ,o______/2_ • • - , ,•,--• - ./- c i 'i "?• i . , , ,r ,,,-- - ASSUMPTIONS: .: , I . I-- i I i ..:'-- '-' a • t3 7,,_ C. ' a - i e - ' 1 i ', oe . , , .' . f , .-- A..,0 `"r ‘ 4 ,t1 7- • . . ,-, ,,,, , v f I 11 ‘it 7 tilop „,-,-, ,,,,, ,/ 14- i ,---,, . • a a to l'O postclr, • i , , RATE X USA : 0 t AA ) t I:: r r 1" 1 4 - 10 c.,e a) - • . ___jizL___ _jj_ Lc _ c.s,.;.L.L_S__,f,__- • r. P /1 P A _ . A ,,A-- (V # 0 ' ,.. ' r ( 1 1 . • . VENDOR: - i. a . /- .- . i . # .,--,s, . ........, . (-1 i i . DESCRIPTION/PURPOSE: ,....3eti t:;', '9,::-‘,:‘• C i' ID to -it) I irr a I n , , t „. , 11,0.. A ' : i , . . t t a it' EV' .,. ,. 4.e.' - . e - Oa . . .., ASSUMPTIONS: f . . 7 . , a . i ...r -,, r.,) „ , ,,,, j,. i i 4,, : •: , ell I— • . ) . RATE X USAGE: i-c) (? / - -- . : •-, , .,, :,,,,,c , f u 1.-.,.„,.... i _________ / • ,....) ,4., ‘‘-), am i .- ,r7..,.. . .1. . . $ ; O 0 .....____ __ ___ (V # . ) . VENDOR: . . . . . .. DESCRIPTION/PURPOSE: . ............. • . . . ASSUMPTIONS: . • • . - • , . - 0........................... ...................... ........................................... .•............ ,................••••••.••• ••••••........................... ...................... .................• • . RATE. X USAGE: • . . ......______ . . • $ — — *4'. l'---7 ' CASITI_G'..:>$ 5,000.00 and SEASONAL. . . . ......._ . . • , •. PAGE TOTAL . $ • 7 . .. . ,.. conpi_1 PCs, oto---..ci 8 6914 • ......_. ......... ............ __,...._ . •. _ ,. _..,......... ...,, PE"U11)I riii. .. .ji! ,J I F ICA► ION ;11EE c (GENERAL) BUDGET ?EAR L q il \.? DEPAR1 MFNT : Library ROGRA � •� COMPLIANCE O sJ ECT: Library -DOo k Ac qU i s i t i on - • PROGRAM i! (C 1/ -€36911 ) �„",� ��'` H ,t�'�: �"°1 or) *fie; t ' li.Vj °, eydOr )n a(V I/ I. I 6 ) ,c BUDGET $ VENDOR. li ''''' 4" T — . . L.,.., c) a) ,,--) ...,/,, ) k . . DESCRIPTION/PURPOSE:SC ` •,.., c .-) a 4. i"- ' • , 0 . 9 i 1 t _.... . . ..„„..i , . ASSI1►YPT I ONS: •' ..- ,r..) .-4 &---, el , , 4„ 0 . ...,4 ,,. 4*, , ,,,..:., .. ,, 0, „,„ •. _ .,. , i.• t) A y1 . . * 0 ' IF . ..... 1 ' . LO I ','''1., t . . n , • . RATE X USAGE: Or ' - - ° Lfagc e 0-- , „.., t . I '0 . ' i*. 1 e. ''' . *• ''.,, *'''' 0 ! I. . ''''; '. i'if' ''' '1. *!' 411 i 1 , ..k. 1 ++ee 900 n`. -'.. . 'a r,.. `1`.`"1 `, f , ''', i' 9 ... fe4a _ } \...., ; •. . , ,,,,, y$1( 1-) z) 6.>( Z. '''.,58) (V # j_47_21,______:) ., #) , i 1.-.) i •, . VE N D O R: i ,.ti C 0. -C............._:................_,......_____________, - . 0��1 PURPOSC: r µ.DESCP.IPTI 1n a_ . eiciOui _H ic , Lc21,2.kz_ 0 ti a • - , I , r — -c C 7- '1 - , ter A if.. . A . - . �, f""t .. ,ria r �� P ` ASSUMPTIONS: } ) i . ,, AC .j i'al, 60 s., ° �" ,...-- otfr '` • { f . RATE X USAGE: .. 4 I. + ,4 f r-e , • . ,. . $ i•) q'0 - (V # ) VENDOR: A 1 A „, • DESCRIPTION/PURPOSE: p � - aik r , . in lc: t .,,,,. A ': ce) . * '9 'c. c:: ./' 41:40 i '4” °*". * a l . 1.--i 0 40 1, , ' A A . - w•. . . ,:, J , -....r• ? C ASSUMPTIONS: �► �� s iiii , , / ' T I I l /it , AI : fl �{ . 'Or ) qe1 .3 f --- . • t .ti RATE USAGE: s , arr.• /11 a rC...-ii 4 1 #1''''''' ' '.''' 'S( —.j———— e • • _i_Jka___ -k i._.._ r r.c�►►r. n,.� ,, r. n nn ,► c cj;rQr.t��t • 7 lir, )! 1 t..VyY,/ .. 5 y,V0u.v�! and ..J1. 1,, 1 ►:.. • PAGE TOTAL. $ ''' .,/ 3 5'0 - ....L_____1_____JL • . . • . • . . . • _ co:-SPL_I D UCE OP,11"CT it 6,91 i _. _ _ EXPEND I rllK: .lid ,r ;�ICS,� It�f� ,i1E,_.I T (C��_j1(_r•,,.1..} CJD / .. 1' i../A3_ VENDOR: ' i 0 e ,, i i.., D . A f�� .t T } � PROGRAM. 1.1��r a r�,y COMPLIANCE OBJECT: Library Book Acquisition PROGRAM !E. (C I -86911 ) . �{ 3 N ""` } P2 BUDGET , c.. . , . _ciria___ i ,/ r . DESCRIPTION/PURPOSE: u 49 r .' 2 ' a 1 _- . a r I 0 C.e._a ' A . ‘''' ' , a . i ''''',, a - , , _ 41. i _ y) e , r. . ASSUMPTIONS: , . le" , a - e --I e 4 A y Er"r 3 3 USAGE: r � s RATE X ► a. 4. $laatIt0.2 .• (V4OQ •) r VENDOR: A ,�, ..' (P DESCRIPTION/PURPOSE• A .,, ,� fi t .0, • dbea ' t4- i , 6 ., 4_ :,-, ,,, , , ,,, .; . il ,2 r ‹, . , !,..)) r,, , , ,,,) 3,„„0 r 6 1 CL) S 7 r 1 u i ti„ - _, , ...... 1 I p ASSUMPTIONS: , c. ' r ' r _ e a a . ' - ' A -ea . . ,• , , 1 . , ,..p i c ,,„,, krlou1 - f , 0 c.- , ! RATE X USAGE: 4„2.4 ,,. , ,2 --9-c• .P.2 6, ______ ir . $ - ill __�____ ........______ ot ---,4-fi ) . ....._ VENDOR DESCRIPTION/PURPOSE: —_ . ASSUMPTIONS: ' RATE X USAGE: $ * r�ctlr (\U N� 5,000.00 -,�,i c�nrCMPI - 1,AS It �..O / $ and SEASONAL ti. r _ . a PAGE TOTAL $ ,2 6 ,)(g.) .,,....„ . . • :►r'I._ I^NCE 0r),,)!”.CT 8 6 911 il? ?:)...3_ - . EXE ENl) TURE a., !r [CAT I rn ;HLET (U ;tIE.;P _) BUDGET YEAP_�_ DEPARTML, T L i bra ry li t a � PROGRAM : .--- COMPLIANCE OBJECT: Library Mus-ic Acquisition PROGRAM I` (C # -86_93_a_____) (Vii � 3 ) BUDGET Ir E i A .DO . qfaii f . . . DES.,RIPTI0N/PURE GSE. _ �;�► 0 ° ~ 1 2 - • a 0 • ,,, . ( -/' '-' - -. . .. 'ci ,S., , d ' •• -cl.-1._ .- ' _u_dt--"r, a.A..) , , 1 , ASSUMPTIONS: ,.•r ' 42e;;L:io0_,_ ± i' o 0 (..., i 9 _..., - t ' t t $ ' ' PC , iii1—fr i3_17,____',___,______1, $2.tri ' ' ' 4 ' , RATE X USAGE: a Cow' 1;ff 1 5 a .,a:. - 1 3 7 ... . ..._...........................___ . $ 4: 0 , , as . . (v # 7/ 0 0 ) • • . VENDOR: Li_b_ tf--f „,,izig, ,. : ,,,,T, - , +- Lo_o____c,, los-, DESCRIPTION/PURPOSE: �,,r, 4, , Rs- . . a ,- ,-, ,.._..s.n.......;.:L_,, ,, c , a ASSUMPTIONS: A. s __., i-- 4 ,,,:r ', ___________ , ,A , i 0 0 L ' i ..: I I ' 0 ''') : a ' . d ' r 4 ,.„,i „,A c 4' 410 , - - 4 40 , • RATE X USAGE: i I 00 X i0 ',7) AP 4 . . _ .: a i _ .i, $ 1 „.. (v # OUOO) , . f • - . VENDOR:jj n t 7 i e ,-, . • ,. . , , , _ DESCRIPTION/PURPOSE: re - iI) c t _ . —L-0-1-6--S-----0' r' * 1 — ' C.,,, (:' • , ,. Fr 1 ASSUMPTIONS: R- ' 0'0'`} a ;, .. . . . . RATE X USAGE: , �. ! ,_ �.� 4_1....dfif:L. . ** 11-7 CA..N l 1Y 5,000.00 an d SEASONAL PAGE TOTAL $ n n ---........-1.................4.0.°4 -se- • CCS`” l.I ANcf` t nd` T f36')1 :s,t :. :- .-..i. a YY ?7(,..... . . . -n EXPEND I TIWE ,Iitiri.T 1 F I CAT[ON HETJ.: (GENLI..AI..) BUDGE.:rYLAR4 c i,. ....______,............................ . ........................................................................_..............____________ _ .....____.....................____________..........,............:........., Li I I. ig /-, -'- ,. • . DEPARTMENT : Library -P ROG I t A t 4 : - . ...,,_ _—:........46,4,,,........................................... . • COMPLIANCE OBJECT t_l. b .lry_._.EUL .__ _TI Ac(F.1 1 si ti onPROGRAM 1/: ., — . ...............- (C 11 -8691 3 ) • . . ........... _.,........ ....._ _, ... .............................__..................._................._ ................................................ _ ..................., ....._ , ______ 4 (V it ...E.J.11 1 . . . BUDGET $ f 1 1 - ) VENDOR: 1. • , 9i ..k • • b • . DESCRIPTION/PURPOSE: L'' '''' r‘ hi ' C, .... i . • . 4 r\ ' i a '''' • 4 C 0 - D Vile---IC , . .0 i r i .' * • - 1 . -- • - / . , :.. •t,.. c . ‘;;;EN c . Iti . , ,-, --. 4, • ,. • . • ASSUMPTIONS: ! , 4 1 1! : 6...4L1 ..44. , '1 ..,,,.. , • . 4 , t‘..i± i e . • • RATE X USAGE: f) . ' e -, 1 4 I 4 ' '' t. '( yr. •e\ . • • • i 1 i_ .4., ,..,.. ik • , „,..., .. - I ', ' ' ' 1 '' • .„... ......... . ) . . . $ . . ‘itii ' • % ••••••. ...•••■••••••••••••••••••• ..•••••••••....V ••••••, . . ......... (V # • I ...(42.4a ) • • I . • eirir i. • .. . • VENDOR: 7'' , .. r. .'• 4' (I : : , ‘ •. ._ , )„.., I . DESCRIPTION/PURPOSE•. H ' ',"',A tl it . ' '''') .tc? 1 ,., „-."'; ,,.:f i.. ." C 0 fS eD n w . _ w.,:i.,„) „„,„, .i, 4 ,, ,., ,, ,4 , , ,t, , •,...'N , ' ' \ el / ‘.....•. . Ai c, r ,--. ! .T.), , , ,.,. , ,,,,.. t , ,,,,,- .,,• ..,a ... . • - „ -4., . 1 ' ASSUMPTIONS: '; J P. .' ,' i . :."': : .,,,,' , 1 . ( t,,t .-,,''s t,,,. . ,- j a . . • • I) . .' ' ., ..„, . C. 1 . ' .-:3 , . , ,,4, , ,.,,r 0 # ),/„., r,- ti f. A / , -- - - 1 '1--- 1 1 to . i L ) --- .44.0"' # .........--. - ...--........_--.............................. ...... . , \ , ,--, . . , 1 . .,, .,.• , " RATE X USAGE: .4--- ' i ,,,.. :v. : A 'N...) t t::./.. 1 1 a e , ,, ,...... • 1) ; . $ r, . . (V # ) • • . . • VENDOR: . . • • ........ .... - ______ • DESCRIPTION/PURPOSE: . . ,.:. . . . . • • . ASSUMPTIONS: , . • . . ... • . _. . . • . . . . • .. RATE X USAGE: — • 1.•••••••••••••••••••••••••••••••••••,•••••••••••••••••••••••••••••••• ••-••••• ••••••••••••••••••••• ••••••••••••*.••••••••••••••••••.••• • $ 1 ••••••••••••••••••••••.•••••••••••••••••••••••••••1........... • . . * --7 rnctirt nt I N.d' r nnr (In ninri crAcntl Ai LIf 1....VIt„.., 4) ...,,‘...../o.Li,/ UI '.3 01...i 1—'1/4./011 IL • . ..—..—..--.....................— t........................—............. . , PAGE TOTAL $ 3 soio i . ,...,......._.,..........._. . . . . compi_TAN C E 0 li; i I.C r R691 -., - ......... ............. _ ..... .. . ._. ... .. _ . . . • .. . . • , . EXPENNTUI'E MiTIFECArION 'WET (GENERAL) BUDGET YEAR /,kt3 . ............_..........._ . _ , DEPAR1 Milli : Li bra r v. ..") ..... PROGRAM. : • . . . . - • ........................._ _ COMPLIANCE OBJECT•. Librau Reference Acayntion PROGRAM II:..._............_ _ _................ .............._ (C II -86915 ) ......__........... . ..._......_____. ,............................_•_.............__ ___ ___,...._ — _____ (V IBUDGET...................................... k i ) . . ' $ . • . ; VEN)OR: ' i • DESCRIPTION/PURPOSE: . a ... . / / • . er ,..,-.:.„ --. ,- A ,.,,, i ,-,, . a - i - - • . ) , nt,„; 1-..- _ . ' - i 4 ' Nj • • , , ASSUMPTIONS: 1 . • '''' ') , (\ ,-: , . ,1 /1 I I- ,l, _ , . ... i .........._... . t • ,, RATE X USAGE: .• i - " i iif‘ ,, ‘„; (i 4 - ),..., - ' ' j i le, .40 A .r , 1- f , e, r , %..- a . • . . $ • . lit 41•••••••• . • . . . (V # 0r\0 e'S) 0) kW.,- ) Z • VENDOR: L.,„/ r) S pr a j -C 7 C d,, . . . . 1 -.-..--...--- .........-.........- DESCRIPTION/PURPOSE: 19 ,, ,-, .,,,..., . ... _ . • I • , 0 A '/ i '''' 1.. A ,A , i " . ...„.j ASSUMPTIONS: il i : Al. ' 1 1- . 4 ____________ ......................_ . • . • . . . . • ''''': , . RATE X USAGE•. , ' \la r k ' ti-) I 4 • ee ue nctor , , C e! _ A ,,,, S e I- . 4 . , , E Ap ,:, " ' ' • ... ' ''. .4., • f . • . I a m. .04 !1 ",4 A s AI g , , .. . ... (V # ) . . . • . . . . VENDOR: . • DESCRIPTION/PURPOSE: . _ .......... -7.7. • . • ASSUMPTIONS: . ......_...........___............_ ... • . . RATE X USAGE: _... ................_........... __...............................___— .•.. ........................._____ _ _ ________. .... . $ __................._................................... ___............................_.........................................—. ......................................,—.............. 1-7 CASIIFLOW>S 5,000.00 and SEASONAL. 1 .........M.01.••••••••••••••••••••••••••N•••••.1•••......... * ,. . PAGE TOTAL $ • /0 .,,,..0 • • v--#) / .........—............— . . . • . CO:111 I Aurr. oilJIT.Tf_1691 5 . _. . . ...._____._... . . , _ , ,_ ,. , . • REVENUE JUSTIFICATION SHEET BUDGET YEAR DEPARTMENT• i, , ; I ' PROGRAM • PROGRAM # : COMPL1IC # , ..., .,,, BUDGET $ TITLE: ''') )."-• 7- C. ' ' ' l' i 1 , i 1 ',, , .., ... , i-, i ' i if , i 4: i 6 '-‘,!-,:„ -.::: ,,,,' '- - ,,,, DESCRIPTION: l - , - ,,,- - ., : , , f -, .,, $ 0 ' i ,.„.,, 1 . ..., 4 ' ' 4 '.'" '1 r '"‘ / ' 4 1, RATE: -•" t. ,... RATE SET BY: ,,„... i 4 't-- :...) ,.--,. "--1 ;_,_,„?' r , •Y‘,,,, i ASSUMPTIONS - ACTIVITY•. C 't , ./,,. - / .,-% ; ,, , • i - ,!., .. , .,,, : ,,---_, --....) , , p .,* , ,. 4. ,"f.) , • .., . '''' ,,,'' '. ; , '' t:-• '::.. ' ' ' . • . . ..., -:6- --- .- - --- TITLE• ,. ,, 4', . - . , . • , ' .•' $ cl i ; L . fTh • DESCRIPTION: ' ,... ' :.-/, , • 1 ,„,... , :-/,. . .. ,- !,, , . RATE ; ; 1 ' ' . , ..i / i)e (.,. , RATE SET BY: ,::::\-,- ,4 .' , ASSUMPTIONS - ACTIVITY: ,.:, ir) ) r .-.) ) ‘ : ,-,z,„Y. , i _ ; 1 , ,.,..,.. _...," , I / 4_ -- - 4 1 ,N, 6 ,..:, .., . . -, TITLES: 7(-; ', - i**,:' ,,,,, ,.:.:,, / ,i ,,,, .t.,- ,- i, t. . i •-li ,, r e i;....t. ....-1 $ ,fr. ., i i . t v_ i . . DESCRIPTION: //tO 7-11-0 ir I i.0,:fill. i 1.'''' ' / ,2 i'''''' 1 ."' • . , RATE: "? - 1 ....... . , , RATE SET BY: L..., ,1 4? ii ', , ... ASSUMPTIONS - ACTIVITY: /1 , .._.L....._.............._,.............. ** / , REVENUES> $ 10,000 - INCLUDE 5-YEAR HISTORY (WITH GRAPHS) ....,,,,.. ** 1... 7 CASHFLOW>$ 5,000 and SEASONAL — .......... PAGE TOTAL $ \„,...) c - — . ,. ,. . , - L-:).-L•-ii,, ,,!' ..,. •,,,,,'' ,L.,• in I 1 iK,; ) ., ., , _ ,s., , , , ,.... , . , -,..i. -..1 .,,'-, , , , 1.„ ( / , .„., ir- i i I ii,.._ t /I , t, ....„ 1 , , .........-` e • inc. r ,,,,,,. Q ,-") •--,, i/ .. i , I'f/y, 7,, •--41 w--– ,,,').'':,i'' :11'•. ''' „„,. , ,:I :.''' --.' C''''' — '''' ' '''''''' ' '''cu? '' -\ 1 . '''''' '/ ' ,1 . .0•••.;') 4. s. t n 'e.e.'', ,. ,, , f • .r, •- r, • t ,. el r -.. ..,....„. . \ , •.' ' , ..... , ( i .r•., . ' •.•in,'- 1 .1 ' ' .4., .„ -.-) ,,. • I ... ,.•-••., ,. .• "72 "C. ?" . , •, : , ,.. ,...,..-. „„. 4-:,–,'' --,'' 1 C„,,./ . Lit ' ....?' e . i ,., ) t.' i,.• ,.,.,1 ........._ .„ ir,,. 1/.., I –.., i „..,,........., 1 .1 f 1 t .. ' 'l'''' '•''''' ,,'j,, ,•• ...' ,,''' "' , " . / , ,,, e.,r . . 4 / s . ;•'''' '''. 4 ..,. , , k '' ''*: • , . J '..," t•;,,,,,,,,... I t • 4' • \ /,''''." •''• : .,,, t--- , L, „) - i ;,''. ' ,. , ' ''. • ' ,,. :-.' ) '• • ,,,, ,, . ) 1 I V t '" ?, ...4,,,, L,. ( . tt ,,,,,,...,,,,. Ai '- ,..- , ,i• ,„,,,,... , :,•'4",tt , tt,,, ,• ., r ; ' ' ...,. - i ,;•„4'''' '. 1* , :' . ! , 1 ,,' / g ' 1 .........-- . ,.. $ ' \,.. ,,, ,. ..,,, , ... . . , . 1 ../ 6 750 • • MEMORANDUM TO: All Department Heads FROM: Lynn Dunlop, County Finance RE: Budget Packet Completion Dates Please have your budget packets completed and submitted to me by 9:00 A.M. of the day specified below; POD DEADLINE General Government August 6, 1982 Public Works August 13, 1982 Human Services August 3, 1982 Public Safety August 6, 1982 • Attorney August 6, 1982 BOCC/Manager August 6, 1982 District Attorney August 13, 1982 Your budget packet should contain a) Basic Budget Justification with Cashflow and Revenue Studies b) Non-Basic Budget requests which may include Elective Operations Repair and Replacement Capital Improvement Thank you. 127 . COUNTY LIBRARY General and Other Collections-Maintains general collection of 34,000 books arranged and cataloged by subject. Maintains 157 magazine and newspaper subscriptions and keeps back issues of most either in hard copy or microfilm. Maintains a record album collection of 5 ,500 titles in classical, jazz and pop music. Serves as archives for tapes of the Aspen Music Festival, videotapes of some of the Grass Roots programming and tapes of the International Design Conference. Maintains a clipping file of Aspen Times articles in addition to having the times from 1881 to present. Maintains a collection of books on cassette tapes, a collection of large print books and a print enlarger for readers with failing eyesight. Acquisitions-Provides for acquisitions and additions to general collection, acquisitions of current bestsellers, processes and cataloges materials for use. Reference-Maintains current reference area for easy access to research materials and materials citations. Interlibrary Loans-Provides for the borrowing and loaning of library books with other libraries throughout the United States. Provides access to Library of Congress talking books for the blind and physical handicapped for those qualified. Public Accommodations-Provides such public services as a reading room, a public meeting room, typewriters, xerox service, projector and tape player loans , talking books program, child- rens room with special seating and tables for short people, 3/4" videotape player/recorder for library use only. REVENUE JUSTIFICATION SHEET BUDGET YEAR DEPARTMENT: PROGRAM PROGRAM Il : COMPLNC # TITLE: a 50 /uD)LO(14%tr:IL) 4c//S7Ti���/y/ BUDGET $ i 6 A40 DESCRIPTION: Fe_cewi, as/" s/otoc/7r� -/y� Cl' $ /50c0 GL'_� / RATE: i 5-0 RATE .SET BY: J24.t . 4c ASSUMPTIONS - ACTIVITY: 4/.5iitetnt4I '1 i ,4eiylG(i `%fes As /90 9,01,411 /rL,D a 5D X • ) a DODO 632 o TITLE: gaS /=SGB $ /a/DDD DESCRIPTION: Fa-1 LS /%c c7? 7 4tZ4- RATE: '� / 004,672.t.„ RATE SET BY: S p d 8.41C7• /2/3 //?l'M !4_)7 ' __,------"Cr1 G / 1,04' 1 . AY �DY /942 /963 fr ASSUMPTIONS - ACTIVITY: Gan,erdC14 "7 GU/////'IGi d-", A :PI). I. /A el7 r a-fihvie , Z /ea X /0/, ODD _e;>1/4.401.pe-d _ d'47 6 3244 TITLES: C.004,c4 FQ1/'- 7 df $ 3f500 DESCRIPTION: Gez& Adrnrssio•Z RATE: . 00G dht,-� '. SO �rd!?�?if'�OdY) , RATE SET BY: 5 -F u- Z CC appore ASSUMPTIONS - ACTIVITY: GGd41ii[-e.. cZ, 004 &dG L f .TDDU cy,„ 6 4. /e3 raiir) 60 655 //7 -61--4-e--- zar_I r) 0 .2, 000 x $/,00 7t- .3 0OD X • SO 'if4,590 • ** L/ REVENUES> $ 10,000 - INCLUDE 5-YEAR HISTORY (WITH GRAPHS) ** / / CASHFLOW.>$ 5,000 and SEASONAL PAGE TOTAL $ EXPEND(TUPL .IU,tIrICA T((if{ ',HEE:F (GENERAL) BUDGET YEAR DEPAR1MEN T PROGRAM : COMPLIANCE OBJECT: Professional Fees PROGRAM /l: (C # -82000 (V # l3 37 ) BUDGET VENDOR: .Snou)mu sS SSifs em's DESCRIPTION/PURPOSE: 6,—) _ -4 nrni - dtleadh'?_ U S e tart -- K ceptei apD //L q ASSUMPTIONS: SCQo ¢� r�inr� /ohrs • ,on, -m,v • 3o hrs 1-0(eftG�4��!�!lr-X h,�G� '��hrs RATE X USAGE: .04/hr- y ' hrs. /760 G .5Z i.1 ciA u.LG cost $ /766. 06 • +154/0" -?;,/ 11-sz.5" '‘f.3 (V # t (o • a- .) VENDOR:. QahotcL€z .fin c. Pm pss,onaG "4410 seryfrizee,iyod4Z�sye DESCRIPTION/PURPOSE: iLoyocune fhip 1, t Pay- /D sys�e�sL. /nay/riot a (/' et( If i AP rn r a in S jl . • ASSUMPTIONS: up h24.0 – 3ohr.5 fy /1.4 .o p cze s75/1--41 - sp/2 r-s RATE X USAGE: 45. o o X /..2.0 Ars • • • • $ s"5/e0 (V # • ) VENDOR: DESCRIPTION/PURPOSE: • . ASSUMPTIONS: • RATE X USAGE: • ** i:7 CASHFI OW>$ S,DOO.00 and SEASONAL. PAGE TOTAL $ COMPLIANCE OBJECT Q 2000 EXPENDITUI L .3J TIFICATEON SUCEr (GLNLRAL) BUDGET YLAR DEPARTMENT :BOCK' PROGRAM : COMPLIANCE OBJECT: Advertising and Printing PROGRAM H: _ (C I -8 2100 ) (V N 11 / ) • BUDGET $ VENDOR: /4510bn Tim-e-S DESCRIPTION/PURPOSE: P b i /%7/i� /4417d Gm COIL) ASSUMPTIONS: . d //'idid.i (Ko c 4 l fr/n-/hq rwri... ale....did.) re- .Ce•-epiatei-it_eal- ascaurt_. 4peeSs toil/ .6"rath9' ., RATE X USAGE: Q.9U /;7e4 14--.5.71-weLLc d0 1101• 9D x8)-A. ( oO x 8)] x = /5-4.PO $ 157. 461 (v # /5/7 ) VENDOR: ,Uuiatca rs • DESCRIPTION/PURPOSE: /2i ',,7f r5 — /4.4&//2/0' &74- • Gm51n// / • ASSUMPTIONS: 7D & .5€ y,^P,/S4 i/ YDS C/ SOO t't' 4PS A RATE X USAGE: o?SD e x 4.51DO Clea _ /lo�• �d • • $ /'..z (V # ) VENDOR: • DESCRIPTION/PURPOSE: ASSUMPTIONS: RATE X USAGE: ** IJ CASHFLOW)$ 5,000.00 and SEASONAL PAGE TOTAL $ COMPLIANCE OBJECT 8_2100 _ • I.,1 41 l.1 y V 11 (. 4, { l IJ N A) .) At •J N A/ AI N • ) • A V N A N Cs d CO V O. M A W N 11 V) J {I. r,t _ ... :, .. tLLLbj I r. ;J 1� _t`b K ' (\ I ' N ' l I.1- i, j I ' -.,. 1,k\-. j t I 1 '�; r3 I 11 1 ts I c_ 5 -r► - ,...0 i • i i i t,�q I I 1 1 ! t 1 ( P a S , o .t• ' P .) I 1f I I, j' s' i i'- IM !4-/ i-4 tt H 'H I I i�_ . .5� � 9 I I I I ' I� �3 CI vJ G' 6�Gi I `f P I !" - i� ! j�nf j i3 3 -1 ,3 II F ; •i -, , . I b p "1.,:,, } ! , aP V' 1 trt 1 S C I i I s_ 3'' fi ; ; P f y ! T F .. 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'` _.-:`) V Y�-,_ i_ �' ��tl i _ 1� ;p f `Q . . .1_2 --_'- I I i l.f I _ Wiz:_.•:'._ t_..s-= - _ ._ ._t 2,1.-7,, _ _ _'I,1,....,,......;L: ____n__.:_-.. -i �" =I ".� 1-_.-._ - --- :. t .,:�-'i3 ':L.._..1•.._.-t .__� _x_.J. L•-_i - -_ -i .. 4 I � i� t .1. ' , ... . . �• L L 1 ` .A II • • I I I. ,. I l J' i' • . ' •. , t W V P N A W N - U W 0' V O H A W N ♦r t <e V is ♦ 1. L A. .. :. A: 0' V IV L. S. N Ai .• _..-.._..._...._.. .. .......... I Lib( • • • COMPLIANCE LIANCE ACCOUNs CODING DOCUMENTATION COMP # LIMITED DESCRIPTION USER DEPTS Personnel Services -81 . Specific numbers assigned to each budgeted posi' ion, refer to department statement • Purchased Services -82000 (Dept #) Professional Services : Special project consultants (including travel ) , secretarial services , legal services , subnoena fees , expert testimony, medical services , financial services , management and appraisal services , mapping services , lab tests , omission & error reports , programming, engineering, architectural , inspections , surveying, joint governmental services , birth & death certificates , judging, bank service charges , credit reports , security services, tutoring -82100 (Dept #) Advertising & Printing: Newspaper ads - display ads , legal notices , invitation to bid notices , radio ads , TV ads , direct marketing services , graphics , printing ((EXCEPTIONS: forms - 83640 for Finance (00116) and Treasurer (00112) ) , reproductive printing, photocopying, blueprinting, microfilming, photo . processing, xeroxing (charged by Finance via journal entry) , bus schedules (00113) All public notices , display ads for boards (EXCEPTIONS: Library (11662) , Bui .'ding (00136) , Treasurer's delinquent tax publication (00112) , and Accounts Payable Report (00116) (00111) - All help wanted ads except Sheriff (00131) , and Building (00136) -82200 (00101) Postage and Freight Out: Postage, UPS, and application fee for (11662) County bulk mailing permit. Shipping and freight-in is charged to account as item purchased • (Dept #) Departments will be charged for bulk mailing including Treasurer (00112) , Assessor (00115) , Clerk (00110) , and Library (11662) . OA (00140) and Social Services (11281) are charged for meter usage via journal entry . -82300 (Dept #) Utilities : Telephone, telegraph, water service, electricity, gas services , sanitation service, trash removal service, propane (except when used in equipment) , cable fees -82400 (00192) Insurance: Boiler, title, vehicle, liability, inland marine, construction (Dept #) Performance bonds are required by statute for Sheriff (00131) , Assessor (00115) , Coroner (00137) , Commissioners (00113) , and Treasurer (00112) -82470 (00192) Claims/Settlements : For all insurance settlements that are paid by County self-retention plan -82480 (00192) Insurance Deductible: For deductible portion on claims paid -82500 (Dept #) Rental Services : Book, toilet, film, tent, vehicle equipment, translator signal fees , microfilm, office equipment, typewriter, postage meter, premises , land, conference room, office storage, book checkout equipment, embosser, work & service equipment, special equipment (if equipment only - if operator included in cost/hour, then use 82700 - Construction Services ) , aircraft rental • • Compliance Account Coding Documentation PAGE TWO COMP # LIMITED DESCRIPTION USER DEPTS -82650 Routine Job Travel & Meals : Use only in the following Depts : (00115) Assessor's appraisal:; . (00136) Building inspections . (11153) Meals charged to County in winter months during snowplowing shifts. (11281) Social Services home visits. (11662) Snowmass and Redstone Branch Library visits. -82670 (Dept #) Dues , Memberships & Subscriptions : Also renewable yearly licenses such as that for dispensing medicine in jail and liquor license for fair. Permits , on the other hand, are coded to that activity that they are a part of. (00113) BOCC - General dues , memberships , and subscriptions (00123) Manager - Managerial and technical dues , memberships and subscriptions -82680 (Dept #) Books & Manuals -82690 (Dept #) Meeting & Education: Includes travel , meals , 1 Q�dging_� f� movingexpenses. Also individual gas receipts . tt.su.a p AS fe»m do se UVtDY-f•s•� Il •s Cli 144 -82691 (11281) Social Services : 75% Staff Development. ( p -82692 (11281) Social Services : 50% Staff Development. -17) JQdoj -82694 (11281) Social Services : 100% Staff Development. -82700 (11154) Construction Services : Excavating, demolition, landscaping, heavy equipment contractors - labor included With price -82800 (Dept #) Repair & Maintenance Services : Vehicle, office equipment, xerox, data processing equipment, voting machine, microfilm equipment, tools & work equipmert, communication equipment, grounds (landscaping, snow removal ) , road, runway, building maintenance, refilling fire extinguishers , solid waste operations , towing, • janitorial , laundry & linen service, anything with a labor charge (including the parts) SefJ,tc O-vi yHf4 5 Materials and Supplies -83000 (00117, Grounds Materials & Supplies : Sod, plants , shrubs , trees , seed, 00161, pots and containers , soil , fertilizer, pesticides , herbicides . 00186, Also includes clippers , grass trimmer, weed eater blade, grass 11153, shears , bark, hoes, rakes , handles for these, weed cutters , hoses , 11154, hose washers , sprinklers , inside plants for Airport 40467) -83100 (00117, Building Materials : Stone & concrete, brick, stone, blocks , cement, 00136, concrete, gravel , sand, stucco, fill , metal , structural steel , sheet 00161, metal , aluminum, lumber, plywood, door & window frames , millwork, 00164, paneling, shingles, molding, glass , plexiglass , roofing, beads for 00170, . solar curtain, wallboard & plaster, insulation, paint, wallpaper, 00175, stain, hardware, plumbing & hydronic supplies , electrical supplies , 00177, fasteners , nuts and bolts , fire extinguishers , related small tools, 00186, refrigeration supplies , EXCEPT Road and Bridge (11153) . Building 11153, keys to 00117, 00186, 11662 or 40467 - needs to be purchased by 11154, appropriate department head. 11662, 30100, 30200, 40467) • Compliance Account Coding Documentation PAGE THREE COMP # LIMITED DESCRIPTION USER DEPTS • -83500 (Dept #) Road and Roadside Materials : Fill , sand, road oil , crack sealant, drains , manholes , road paint, road base, asphalt, cinders, fencing materials , road signs , drainage materials , culvert, headwall , bridge materials , tack oil . Due to amount of activity in Road and Bridge, specific numbers are used. -83502 (11153, Road Paint -83507 11154) Concrete -83512 Sand -83513 Road Base -83514 Asphalt (Mix) -83521 Cinders -83522 Melting agents -83530 Fencing -83533 Guardrail -83540 Signs -83550 Drainage materials -83552 Culvert • -83560 Bridge materials • -83600 (00101, Office Supplies- All office supplies are purchased by the 00136, administration office- PLEASE CONTACT CENTRAL PURCHASER(CONNIE) 11662) PRIOR TO MAKING PURCHASE! ! Specal purchase requests of building department will be charged to 00136 because expenses are shared with the City. Office supplies include stationary, repro-print, xerox paper, • book detection tape , film, ribbons, notary seals and bonds, tapes, cassettes, video cassettes , audio visual supplies, art supplies (except Ccmmunity Center and Library, program supplies-see 83900) , flowers and plants, minor 1St-aid supplies, forms (including shop repair orders unless specified forms budget in departmerts below) , office accessories under $40 (see 83670) b . .-\ ` ,crt c \D (00109) Election supplies and forms (00110) Microfilm and xerox supplies for equipment in clerk' s office (00115) Supplies and forms specifically needed for assessor (00164) Invoices, receipts, and envelopes for solid waste center • (00188) Xerox supplies for savin at Community Center -83640 Forms (00112) Tax Notices (00116) Warrants, PO's, check reqs, invoices, expense reports, data processing forms -83670 (00101) Office Equip L$100-These items should also be ordered through central purchasing agent, price being the main factor in determining proper coding. Items less than $40 are charged to 83600, $40-$99 are charged to 83670, and items over $100 are charged to departments budget with fixed asset number (86xxx) -83700 (00117, Vehicle and Equipment Supplies: Grease, oil , batteries, vehicle 00123, repair parts, fluids, antifreeze,transmission fluid, vehicle keys , 00170, wire, connectors, nuts and bolts, garage supplies , iubricants(for 00177, bulk, see below-83720) , chains , blades, acetylene, oxygen, solvents, 00179, welding supplies, crash truck chemicals, tires and tubes , related 11153, Shull Luol (rudd dnd bridye see 83903) , +ire extinyuiJhers for 40467) vehicles, fuel (Exceptions see below - 83710,82650, 82690) • • • Compliance Account Coding Oocumentat;.on PAGE FOUR COMP # LIMITED DESCRIPTION USER DEPTS • • -83710 (00170, Fuel- Only use in transportation and road and bridge. 11153) -83720 (00170, Lubricants-bulk oil and grease only 11153) -83741 (00170, Tires and tubes 11153) -83742 (11153) Chains -83753 (11153) Plow blades -83800 (00119, Items for resale: Books, manuals, land use codes, trees, uniform 00136, building code, food and beverages, or anything else that will 00161, be sold to the public. 00176) -83900 Other Materials and Supplies: Only used as specified below (Depts 00117 Custodial supplies (including household oil , heat broken and air conditioning supplies, furnace filters) down at 00119 Engineering and drafting supplies right) 00160 Program supplies and recreation supplies 00161 Program supplies and recreation supplies 00170- Custodial supplies, apparel 00176 Trophies & commemoratives, tags, livestock cards, cages 00177 Electronic Materials 00179 Program and recreation supplies 00186 Custodial supplies including household oil , heat 11662 and air conditioning supplies, furnace filters) 00188 Program supplies and recreation supplies 11153 Custodial supplies, apparel (P#99100) 40467 Custodial supplies, ice melt, 1st-aid supplies, fire truck supplies, salt for water softner -83903 (11153) Small toolsL$100- Only include items with a useful life of over one year -84000 (00185) Community Service Contracts FIXED ASSET EXPENDITURES -86xxx Specific numbers are budgeted explicitly and the number will be assigned as authorized and budgeted for items with a useful life of one year or longer and valued over $100 • MEMORANDUM TO: ALL DEPARTMENT HEADS FROM: LYNN DUNLOP, FINANCE RE: 1983 BUDGET PREPARATION DATE: JULY 6, 1982 The budget preparation for 1983 will be predicated on departmental goals and objectives. These goals and objectives should generate planned service levels which can be costed to produce a departmental budget. BUDGET CALENDAR The schedule for general budget preparation and evaluation is as follows (jeopardized programs are in accelerated schedule) : July - Departments prepare objectives, service description, and budgets for 1983, including revenue and expenditure projections plus capital improvements, repair & replacement, and elective requests. August - Departments meet with their Pod leader and Finance to review objec- tives, service descriptions, and requests. September - Objective, service descriptions and budgets submitted to manager and BOCC for policy decisions. CONTENTS OF BUDGET PACKET To assist you in preparing your 1983 Budget, we are furnishing a number of reports and forms. We need your cooperation and support in using these tools, so that we may create a truly justifiable budget for the coming year. Included in this packet are: 1 . Instructions for the use of the following forms; a. Expenditure Justification sheets b. Revenue Justification sheets c. Non-Basic Projects • d. Expenditure Cashflow sheets e. Revenue Cashflow sheets 2. Special instructions for Joint Departments 3. Service descriptions - please review and update these. 4. Revised Repair and Replacement Schedule 5. 12/31/81 Department statements (County departments) - reference for vendors, account numbers, activity, etc.. _ There are additional resources available in Finance as you need them. 1 . Revenue files Historical trend information 2. 1982 Budget files The documentation that you prepared for this year, updated with 1982 Budget transfers and approved Appropriation requests. 3. Prior Disbursement files To review specific vendor activity. Also, Debe MacDonald just sent you a highlighted compliance coding reference sheet showing what items are included in the various categories. Page Two 1983 Budget Preparation July 6, 1982 STAFFING LEVELS Phyllis Kenny will meet with you during July to establish staff levels and salaries. COMPUTER ENTRY I intend to enter all basic budgets into the computer before they are reviewed by Pod leaders and Finance and will use the Justification and Cashflow sheets to do that. There are no special entry forms this year. FORTHCOMING I will be submitting schedules to you in the near future for; 1 . Budget completion deadlines 2. Pod leader - Finance meetings in August. I will try to stagger both dates to give you as much time as possible. I will be providing you with a list of cost guidelines for specific expenditures used by most departments as soon as the Financial Advisory Board has reviewed our assumptions. Finance will aid you in any way we can, but please ask for assistance early in the process. EXPENDITURE JUSTIFICATION SHEETS Please document all operating budget requests by completing the Expenditure Justification Sheets. Include operating capital items on these sheets if they cost less than $750. For capital items in excess of $750 and elective programs use the Non-Basic Projects forms. A brief introduction to the form and its use follows: 1 . There is one sheet for each compliance code to be used by the department. We have given you only the codes you should need. If some other codes you have used in the past are missing, please contact me to resolve: a. The sheet is missing and we will provide it. b. The code should not be used in your department and another code will take its place. c. The Finance Department will complete the justification sheets for: 1 . Employee wages and fringe benefits (you willbe meeting with Personnel to confirm current staffing needs and salary levels). 2. Insurance 3. Utilities 4. Debt Service Although Finance will take responsibility for preparation of these budget items, they will be reviewed with you for input and approval . 2. The following information is requested on the form: a. Budget year b. Department name and number c. Program name and number For use by departments that segregate their operations into programs (leave blank i f unknown) Vendor name and number e. Description/Purpose Define what goods or services are purchased fromm the vendor and state for what purpose, i .e. , how does this purchase relate to your objectives and service description. Page Three 1983 Budget Preparation July 6, 1982 f. Assumptions In order to determine a budget amount you must decide how much you will be buying and what it will cost. Indicate here what factors you used to determine the price and quantity. Include reference sources where possible. g. Rate X Usage Show the calculations of price times quantity that result in the total budget for the vendor. h. Subtotal for each vendor i . Page total 3. Cashflow more than $5,000 and seasonal If any vendor budget exceeds $5,000 and the purchasing activity for that vendor is seasonal , review the section on Cashflow to decide if you need to complete a separate Cashflow sheet. 4. I have included a few examples to aid you in completing the forms. REVENUE JUSTIFICATION SHEETS Please prepare a revenue projection for every revenue on your department statement that you expect to exceed $500. Document your projections by completing Revenue Justification Sheets as follows: 1 . Compliance number Indicate the compliance object in the left hand column of the form (this number always starts with a 6) for each revenue. 2. Title Name of Revenue 3. Description Describe the revenue, its source and the reason we receive it. 4. Rate Document the basic rate or formula for the revenue received; if there is a fee schedule, include it. 5. Rate Set by Who determines the rate and by what method? When was it last changed? Is a change scheduled for next year? Cite sources. 6. Assumptions - Activity State what factors affect revenue activity and what activity levels you predict. Show activity times rate to determine budgeted dollar amount. Write that figure in across from compliance number on the right side of the sheet. 7. Cashflow If the revenue budget exceeds $5,000 and the monthly revenue activity is seasonal , review the section on Cashflow to decide if you need to complete a separate Cashflow sheet. 8. 5-year history If the budgeted revenue is $10,000 or greater, please include 5 years of history on that revenue (by year) including a graph plotting annual revenue against the 5 years. If the rate has changed during the last five years, also include data and a graph of the underlying activity. Finance has records on major revenues to assist you. 9. Please note that a. A total dollar amount per page is requested. b. These forms are intended for Basic Operations but space has been provided for program numbers for those departments using them in their basic budgets. c. Any revenues less than $500 should be shown on this form but do not need to be justified in the detail expressed above. Page Four 1983 Budget Preparation July 6, 1982 10. I have included a few examples to aid you in completing the forms., NON-BASIC PROJECTS Please use this form to request funding for the following areas: 1 . Capital Repair and Replacement 2. Capital Improvements • 3. Elective 'Operations 1. I am including a copy of your revised Repair and Replacement schedule as reference to what items were proposed to be replace in 1983. Any changes on the Repair and Replacement Schedule should be forwarded to John Eldert. 2. The form affords space for accounting for project revenues and expenditures. Please complete that section with the appropriate compliance numbers, vendor numbers, dollar amounts and account and vendor descriptions. 3. Complete the justification section as directed, adding any resource document which will help justify the purchase or project. 4. If the project costs more than $5,000 and will take place over a number of months, please fill out a cashflow sheet. It it is a single purchase, note when it will occur on the Cashflow line of the Non-Basic Project Form. 5. Complete a separate form for each project or capital item. EXPENDITURE CASHFLOW SHEET This sheet should be used whenever the annual budget per vendor exceeds $5,000 and any one month's expenditures vary plus or minus 50% from 1/12th of the total annual budgeted for that vendor. For example, Road base from Elam $12,000 1/12 of budget 1 ,000 50% +/- range $500 - $1 ,500 Therefore, if road base in any one month will be less than $500 or more than $1 ,500, a Cashflow form should be filled out. 1 . Indicate in the lefthand column when you expect to receive the goods or service and in the righthand columns when you expect to pay. Because most payments are made to vendors in the month following the receipt of the services or goods, the • form provides a one-month lag between receipt and payment on the same line. If a special situation requires prepayment or delay in payment, draw an arrow to the appropriate month when disbursement will be made and enter the dollar amount and percentage there. 2. At the bottom of the form, state the assumptions you utilized to create the monthly projections. REVENUE CASHFLOW SHEET This sheet should be completed for each revenue that exceeds $5,000 and for which one month's revenue varies plus or minus 50% from I/12th of the total amount budgeted. For example, Dog Fines $12,000 1/12 of budget 1 ,000 50% +/- range 500 - 1 ,500 Therefore, if the Dog Fines received in any one month are less than $500 or more than $1 ,500, a Cashflow form should be filled out. • Page Five 1983 Budget Preparation July 6, 1982 1 . Fill in the form showing what dollars you expect to receive in each month and determine what percentage each month is to the total budget. 2. At the bottom of the form, state the assumptions you utilized to create the monthly projections. SPECIAL INSTRUCTIONS TO JOINT DEPARTMENTS Administered by the City of Aspen) The instructions provided apply to joint departments with the following specific exceptions: 1 . There are some differences in the compliance classifications for expenditures at the City and County. I have provided Justification Sheets for logical expenditure classes. The terminology and groupings of associated expenditures will differ but the basic definition of the expenditure should be identifiable. Please use our sheets as the examples show. It is understood that these sheets will have to be reorganized or subdivided to reconcile to the City coding and presentation of its 1983 Budget. When prior year comparisons are made, we will reorganize this information to match the City accounting scheme. 2. Use the City's costing guidelines for labor, insurance, utilities, debt service, per diem, etc. 3. Disregard all requested Cashflow data. NON - BASIC PROJECTS BUDGET YEAR PROJECT NAME: PROGRAM #: DEPARTMENT : TYPE OF PROJECT: / / REPAIR AND REPLACEMENT / / CAPITAL IMPROVEMENT f / ELECTIVE OPERATION ACCOUNT CODING: COMPLIANCE VENDOR $ DESCRIPTION m m C= m N • REVENUE TOTAL: $ m x 77m C7 --i C= m N EXPENDITURE TOTAL: $ NET PROGRAM COST: $ ** / / CASHFLOW ) $ 5,000.00 and SEASONAL JUSTIFICATION PLEASE DESCRIBE PROJECT GENERALLY, AND THEN INDICATE CALCULATIONS AND JUSTIFICATIONS FOR ALL SPECIFIC LINE-ITEMS: COMMENTS AND ACTION: DATE: REVENUE CASHFLOW WORKSHEET BUDGET YEAR REVENUE TITLE: ACCOUNT # : 6 MONTH MONTHLY $ RECEIVED MONTHLY % January $ % February March April May June July August September October November December BUDGET = $ 100.0 % • This sheet should be used if the annual budget is $ 5,000.00 or more, and any one month's revenue varies plus or minus (+/-) 50 % from 1/12th of the total annual budget for that revenue. See instructions for example. EXPENDITURE CASHFLOW WORKSHEET BUDGET YEAR VENDOR ITEM: ACCOUNT 1/: ( WORK SPACE ) MONTH UNITS RECEIVED MONTH MONTHLY $ PAID MONTHLY % Jan. Feb. $ Feb. March March April April May May June • June July July August August Sept. Sept. Oct. Oct. Nov. Nov. Dec. Dec. Jan. (TOTAL) BUDGET = $ 100.0 % This sheet should be used if the annual budget per Vendor is $ 5,000.00 or more, and any one month's expenditures vary plus or minus (+/-) 50 % from 1/12th of the total annual budget for that Vendor. See instructions for example.