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HomeMy WebLinkAboutpcl.board.meeting.04-30-1984 4111 AGENDA Pitkin County Library Board of Trustees April 30, 1984 7:00 p.m. 1. Roll Call of Members 2. Statistics 7:05 p.m. - Financial Report 3. Old Business 7: 10 p.m. - Friends of the Library - Kathy,;Costello 7: 15 p.m. - Book Fair - Kathy Costello 4. New Business 7:20 p.m. - Music Room 7:30 p.m. - Expansion 7:50 p.m. - Staff - Kathy Costello • • Next Meeting: May 30, 1984 7:00 p.m. Library Meeting Room • MINUTES OF THE April 30, 1984 meeting of the Pitkin County Library Board of Trustees. The meeting was called to order by President Joan Pomeroy. ROLL CALL: Present: Trustees Mary Anderson, Carol Blomquist, Joan Pomer- oy, Austine Stitt and alternate Pete Stone. Absent: Trustee Mona Frost and alternate Jamie Hall. Librarian Kathy Costello also attented. The MINUTES of the April 2, 1984 meeting were approved. STATISTICS: The Trustees reviewed and approved the Financial Report. OLD BUSINESS: Music Room: Music Room expansion was discussed. Plans may be developed in the future and proper notification made to interested parties involved. Expansion: Kathy Costello stated_that__a__ieeting::with_Monroe_Summers in- dicated that concrete plans, fiscal accountability, and a decision to build on the Rio Grande property would be needed to pursue a site in that area. Pete Stone suggested that architects be contacted to submit an idea of how much it would cost to get a plan on feasability of an addition to • the present Library building and/or rebuilding the Clinic building. Suggestions for architects to be contacted were Hagman & Yaw, Gibson & Reno, Michael Gassman, Dick Fallin, and Sam Caudill. Book Fair: Gross sales from the book fair held at Unicorn Books amounted to $1,922.45. Fifteen per cent of this was donated to Friends of the Library, for a total of $288.37. NEW BUSINESS: Microfilm Reader-Printer: Discussion concerning the purchase of a new machine from Friends of the Library funds determined that Kathy Costello will quote a price at the next meeting. Friends of the Library: Money from the Friends will be used to sponsor the summer Children's Film Program. This will cost $224. Staff: It was moved and seconded that Lynn Schwalm be recommended for a bonus of $300. This motion was passed. The meeting was then adjourned. -Carol Blomquist • . Librarian's Report April 25, 1984 ROUTINE: Friends of the Library: The Friends' Money Market Account currently holds $23,919.66. The checking account has $900.60. In December 3 books were purchased by the Friends at a cost of $32.44. Four books were pur- chased in January for $45.47, plus the record cleaning machine was bought which cost $301.00. Postage for the annual mailing was $116.43, and printing costs totaled $686. 61. In March 12 books were purchased for $95.35. To date in April 27 books have been purchased at a cost of $255.25. Three Rivers Library System Membership Meeting: The spring meeting for the Library System will be held on May 9th. Susan Shakely and Mary Ander- son are planning to attend. If anyone else is interested in attending, please let me know. Contribution: Beth Fergus donated $1,000 last week to the library. She has made a major donation each year for the last several years. Staff: Amelia Trentaz has agreed to come back to work on a temporary part-time basis to help out while we are short staffed due to health prob- lems. She may only work five hours a week. There is extra money in the • budget for staff because of absences to more than cover this expenditure. Cencorship Workshop: Many thanks to Austine Stitt for serving on the discussion panel for this meeting. It turned out well in that hardly anyone showed up, and those that did were on "our side." Enclosures: You should find enclosed copies of the handouts from the meeting on building a library to which Carol Blomquist referred, amended Board minutes, the 1983 unaudited library budget report, and the latest population projec- tions from the City/County Planning Office. PENDING ACTION: Music Room: Kay Reid called me a couple of weeks ago and was very disturbed over the possibility that any changes be made to the Music Room. We will be talking further about it when she returns from her spring vacation. Friends of the Library: The summer children's fim program will cost $224. Would you like Friends of the Library to sponsor this series? City Planning Meetings: I spoke with Leslie Lee of the City/County Planning Office to ask what reaction she had received when posing the library loca- tion question at the town meetings their office sponsored. She said there was very little sentiment expressed on the question, but that which was expressed favored keeping the library where it is. -2- • Rio Grande Property: I spoke with Monroe Summers of the City to find out exactly what the library's status was with regard to the Rio Grande Property. Currently, the Master Plan for the property has been approved with the exclusion of a library. His memory on how this came about was vague. He said he thought he had spoken with a woman on the Library Board who told him the Library was not interested and didn't have any money to build, so the library was written out of the plan. The zoning is not in place at the present time to allow the building of a Performing Arts Center on that land, and there is a question as to whether the City Council will attempt to zone the whole piece of property as a specially planned area or make decisions in a piece-by-piece fashion. If it is zoned as a specially planned area, then the only things which can ever be built there will be those things which are in the Master Plan at the time the zoning is done. Monroe's advice is that the Library Board, if interested in the property, apply pressure on a political level. We need to be tuned in for the scheduling of zoning hearings for the setting of the Master Plan. Voter approval would be needed for anything built on the property in ac- cordance with the section in the City Charter which prohibits building on City open space without public approval. 111 Interest would need to be generated politically to explore the possibilities of restoring the library in the plan. Council members would need to become involved in the library's plight. 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W W a I 11 a S Z Y O S s SW J cO U , ` PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR March 1984 1984 1983 % • MONTH CUM MONTH CUM MONTH CUM CIRCULATION BOOKS: ADULTS 3597 10511 3941 11124 8.73 - 5.51 CHILDREN 846 2541 810 2146 + 4.44 + 18.41 PAPERBACKS 560 1523 506 1395 + 10.67 + 9. 18 CIRCULATING MAGAZINES 8 33 4 9 + 100.00 + 266.67 SUB-TOTAL 5011 14608 5261 14674 - 4.75 - .45 RECORDS (IN-HOUSE USE) 470 1423 - 754 2666 37.67 - 46.62 AUDIO-VISUAL AIDS 201 644 239 766 - 15.90 - 15.93 INTERLIBRARY LOAN : LENT 29 117 87 159 66.67 - 26.42 BORROWED 114 273 93 250 + 22.58 + 9.20 TOTAL 5825 17065 6434 18515 - 9.47 - 7.83 ATTENDANCE ADULT AREA : MORNING 556 1524 630 1654 - 1.1.75 - _ 7.86 AFTERNOON 2228 6540 2141 6161 + 4.06 + 6. 15 EVEN ING 752 2534 745 2364 + 94 + 7. 19 CHILDREN'S ROOM: MORNING 68 177 81 107 16.05 + 5.99 AFTERNOON 263 792 261 640 + .77 + 23.75 EVENING - 66 210 35 111 + 88.57 + 89. 19 CHILDREN'S HOUR 124 555 59 126 + 110. 17 + 340.48 CLASSES 27 67 -- -- -- -- MUSIC ROOM: DAY 440 1498 654 2079 - 32.67 - 27.95 EVEN ING 254 783 165 602 + 53.94 + 30.07 • MEETING ROOM: PUBLIC MEETINGS 29 214 94 275 69. 15 - 22. 18 LIBRARY PROGRAMS 259 607 6 21 +4216.67 +2790.48 USE AS STUDY AREA 61 264 157 475 - 61. 15 - 44.42 TOTAL 5127 15765 5028 14675 + 1.97 + 7.43 REFERENCE QUESTIONS : INFORMATIONAL 292 DIRECTIONAL 135 TOTAL 427 BOOKS ADDED 473 BOOKS WITHDRAWN 156 RECORDS ADDED 16 RECORDS WITHDRAWN 5- VOLUNTEERS: LIBRARY MUSIC ROOM Millard 3 Frost 9 Krausch 12 Carey 10.5 Gile 6 Lane, F. 12 Holyoke 9 Worden 12 Trentaz 9 McGarry 15 Baeder 8 - VOLUNTEER TOTALS : LIBRARY 30 MUSIC 75.5 • MEETING ROOM: PUBLIC MEETINGS HELD 2 LIBRARY PROGRAMS HELD 11 O CO 0 wN 0 0 1. ON '-� CI O N t1 r-1 fi:" N f'1 c'l ‘C.) f. 1 (`"1-/- ul,-I GO r'`, v-I r-i Cd rNcrl 0 i v :Z N i' C'1 s O (33H I H O t V) U ' N • U U! S� U? CO : 0 i • ; f 1 t I Aa N H O UI«-I -P Z • } W 1 ' ` co i 1 ' H W U cd $a •cd M C/2 a) pm >No -P 1-4ri) cbCZIrn E 3 0 . N , • • N! I. N U U 1 o I rn a .� • • •a I` tin N a 1-3 • u� I-1 ( ! a) • 1 r-1 a) a0 14 rn o I ao r-a co , Pi rn I i n > z Crl i ' O `F+ I • CO .,-.I T) 4A .n ' N rn a Crcm Iz o * w-fc o • . O .• 1 00 o E 0 1Ar--I 1 c.-11 H ' c` F o ! i_________—_— r - _ m f' h0. r♦ Cr) 1 CO I 1 4' 4i 4i 0\ , a)1 a ' co N. CO i ; to 1 • .1-1 crN W O' $-+ o , co t N• i O� CO40 ,-� 1 N N ctrl , O LI • ai 0 Pi cd a) ri a) Z f� cd cd Xi 1-1 Pi W I- a i H <C ' P`-) I ; DREY FUS ACCOUNT Balance 12/31/82 ¢ 13, 135. 08 • Trans. to Bank of Aspen Money Market Acct. 1/31/83 - 13, 000. 00 Dividends 135. 48 + 105.68 Account liquidated 2/15/83 240.76 SAVINGS ACCOUNT Balance 12/31/82 $ 98.10 Account closed 2/15/83 Int. t .64 a 98 74. BANK .O ASPEN MONEY MARKET ACCOUNT Beginning balance 1/31/83 $ 13, 000.00 Deposits - Jan. thru June 240.74 Dreyfs. 98.74 Say. Acct. 7, 300.00 Trans. from Check Acc 621.52 Interest 21,261.62 Disbursements - Jan. -June - 4.50 Endorsement Stamp 111 - 2,696. 54 Baker & Taylor Co. 18,560.08 Deposits - July - December + 807.10 Interest 19, 367.18 Disbursements - July - Dec. - 1,884.87 Baker_- & Taylor Co. Balance 12/31/83 $ 17,482.31 $ 1 III • . _ • i. . 1 i _ . .;, . i f • t , . 1 1983 t , ASPEN/PITKIN COUNTY 1 411 HOUSING AND POPULATION REPORT 4 . Prepared by: Aspen/Pitkin Planning Office . • III \ , • - . 0 L . INTRODUCTION • 1 The Aspen/Pitkin County Housing and Population Report is prepared annually by the Aspen/Pitkin Planning Office as a data resource for the general public as well as local, state and federal governmental agencies . The Report contains the best available estimate of the existing housing and population data and projections for the future. • The data is derived from several sources: 1. The 1975 Survey of housing which provided the foundation for the Aspen/Pitkin County Growth Management Policy Plan (GMPP), 2. "Pitkin County Planning Statistics Winter Peak Data" prepared by John Eldert and Harry Truscott in June of 1981, 3. The Planning Office's 1981 Housing Survey prepared for the GMPP update, • 4. The 1982 survey of short-term accommodations prepared for the Short-Term Accommodations Report, 5. Burnt Mountain Effects on the Town of Snowmass Village pre- pared by Briscoe, Maphis Murray and Lamont in 1982, and 6. Annual building reports from the Aspen/Pitkin Building Depart- ment and the Snowmass Village Building Department. Demographic information for three geographic areas, the Town of Snowmass Village (TOSV), the Aspen Metro Area and the unincorporated (non-metro areas) of Pitkin County appear in this Report. The data for each geographic area is aggregated into the following four categories: 1. Visitor Renter - Visitors who are accommodated within either traditional lodge rooms, condominiums or single- family dwelling units leased through management companies . 2. Visitor Owner - Visitors who are accommodated in either Condominiums or single-family dwelling units which are not leased through management companies . • 3. Resident Permanent - Year round residents who may either lease or own their accommodations. 4. Resident Seasonal - Residents who own accommodations in the County which are not leased on a short-term basis and are used by their owners on an intermittent basis. Due to the nature of Pitkin County's resort economy and the desireability of the County for second homes there is a wide seasonal fluctuation in the County 0 population. The demographic data has been categorized as referenced above to -2- resolve discrepencies between permanent population and total population. As a general guideline it has been found that the County Resident/Permanent population represents about one-third of the County Peak Population. The data appearing in this Report is based upon 100 percent utilization of the County's housing inventory and represents the County's peak population. The Community utilizes peak population as a guide for many planning studies. To derive the Resident/Permanent population a vacancy rate of three percent and the average household sizes referenced in the Report are applied to the number of Resident/Permanent dwelling units in each geographic area. • In the past, due to the seasonal fluctuations in the County population, there have been some inconsistencies relating to City and County population data. For example, the GMPP indicated that in 1975 the County Resident/Permanent population was approximately 13,250 people. The staff acknowledges that the GMPP population estimate was skewed because some visitor units were incorrectly categorized as Resident units. 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The Aspen Metro Area is defined as the City of Aspen, Red Mountain/Smuggler, East Aspen, Owl Creek, Maroon/Castle Creeks GMP areas which are identified • on the attached map. 2. The Town of Snowmass Village (TOSV) area corresponds with the TOSV limits. 3. Unincorporated Pitkin County corresponds with the remainder of Pitkin County including the Crystal and Frying Pan River drainages. 4. The 1981-82 estimate- of the number of dwelling units in TSOV has been increased by 70 units as compared to the 1982 housing and population data based upon the latest survey of dwelling units completed by the Town Staff. 5. Based upon information obtained after the comprehensive short-term accommoda- tions survey of 2/82 the Planning Office identified 40 short-term accommoda- tion (visitor) units in the Aspen Metro Area that had mistakenly been cate- gorized as owner units in 1981-82 when they should have been categorized as renter units . Our estimates for 1981-82 have been revised to correct this error. 6. All estimates and projections are for the peak population and do not account for vacancy rates . 7. Estimates and projections are based upon the assumption that Burnt Mountain is not developed. 8. Projections for 1984-85, 1986-87 and 1990-91 are available in the Planning • Office upon request. 9. A fifteen year history of annual skier visits is available upon request from the Planning Office. 10. A detailed explanation of the methodology utilized to estimate the existing data and project future data is available in the Planning Office upon request. 11. The following average household sizes were utilized to estimate population. Snowmass household sizes: Visitor Renter 4.21 Resident Permanent 2.47 Visitor Owner 4.21 Resident Seasonal 3.54 Aspen Metro household sizes: Visitor Renter 3.19 Resident Permanent 2.79 V- sitor Owner 3.65 Resident Seasonal 2.58 Unincorporated Pitkin County: Visitor Renter 3.65 Resident Permanent 2.70 '[ sitor Owner 2.78 Resident Seasonal 2.58 Alft •S ! a a 0 • 0 • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 s t. Cl) 0' ... ..0 C ..O ,4 0 ...0 . • 0' 00 000 0000 ru 0' 0 Cl)un ur. 000000 J` cr I 1 1 1 1 1 1 1 1 1 2 0' O O - O C C C C 0 0, 0 0 0 0 O 0 0 0 0 :0 0 0` .0 .D .0 .C. .0 •L' d.0 .0 • V T 1 a ' I 2 J ' 3t , 'r , , 1 1 1 1 w M N N .0 Cr N •• m 73 10 r .•.r M M . at .0 U . I z LU ii . r .. a 3 I I I 1 • I- o 0 0 J1� 00 .0700 .0 .0 rz 0 .0.D .O .T 0 V1 0 0 0 Cl) EP • • • • . • I 2 NN I�cr c:nm N-• M M I,- .O M 7 c0 .0 7 .0 0 7 .0 r r CD 0` 0 0 M 7 r N N 0• 0 0 > Z T N N) 0• M 7 N 0 C c .4 .. .•y ... 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These include design consultations, to contract documentation, contractor negotiations or bidding, and overseeing the construction. To choose an architect it is most important to find one with .hich you feel comfortable. Talk with your friends and business ssociates for recommendations or look in the yellow pages. Make a list of three or four firms. By phoning them you can find out how interested they are in your' -project. Set up- an interview to "determine- their past experience, their working procedures, fees and time availability. Ask to see some of their completed projects. You will need to talk to the person who will be handling the project. His communication skills and design abilities are the most important factors. Fees are determined in a variety of ways. The firms preference, size of the project, and the clients particular needs all come into play. Some of the possibilities included: lump sum, hourly rate ($25 to $75 per hour) , hourly rate with a maximum amount, a percentage of total construction costs, multiple of the firm's expenses, or a professional fee plus expenses. Remember the fees are not the sole determining factor. An architect's fee is a minor percentage of the construction cost. After you have completed your interviews you should know if you need an architect, and should also have selected someone. Now begin the four steps through construction. They are the design phase, construction document phase, bidding and negotiation phase, and construction review phase. 4 400 Seventh Street South • Suite 2000 Energy Center Building • Rifle, Colorado 81650 • (303)625-1010 • The design is the most intense of the four. You and your architect need to communicate openly and freely. During this time your architect will take a total inventory of your site, your needs, your desires, and the budget restrictions. The more open you are, the easier it is for an architect to understand your situation. You or your architect will visit the lot or existing building. Here he evaluates such characteristics as views, and adjacent buildings, the setting, vegetation and grading. You will next discuss your specific needs. Make a list of your present and future situations. Do not be afraid to give examples of places you have enjoyed. Pictures in magazines are also good, because they give an architect a place from which to start. With this data your architect will create a design. The design of the site plan will take advantage of the setting, access, and views. The floor plan shows the room layout, circulation patterns, and openness or privacy. He may also give an idea of the cost, a sketch or two, or a model. These design ideas need your review. He needs to • know if he is heading in the right direction. Discuss every detail of the drawings. Mentally walk through the project. Imagine the furniture layout, the materials, the way you will be using the building. All the input will be helpful. Don't be afraid to discuss any problems. In the beginning changes are easy, but as the project develops the changes become more difficult and expensive. With these comments the architect will more than likely have to make some refinements. He will go back to his drawing board reshaping the building to your desires. Often the cycle of redesigning takes place two to three times. Each time the building should more closely approach your "ideal building" . The architect then puts those drawings into a language from which the contractor can build. The technical drawings give exact detailing on how to construct your project. From here on your involvement with the architect will lessen. Periodic consultations will keep you abreast of the situation. As your project progresses into construction your architect will periodically visit the construction site. He is there to see if the construction is according to the drawings. He is also there to answer any changes that might be needed. • • • II. DESCRIPTION OF SERVICES An architect can provide architectural services for either new or existing buildings. Depending upon the scope of the project the following services may be provided: PHASE 1 - PREDESIGN SERVICES The architect will assist the owner in establishing l limitations forer's program the prof ect and the financial and time requirements and prior to beginning design. Some of the services include: - Programming - Space schematics/Flow diagrams - Existing facilities surveys - Project financing - Project scheduling k • - Project budgeting PHASE 2 - SITE ANALYSIS SERVICES The architect will establish site-related limitations and requirements for the project. Some of the services provided include: - Site analysis and selection - Site development planning - Detailed site utilization studies - On and off site utility studies - Zoning assistance PHASE 3 - SCHEMATIC DESIGN SERVICES Schematic design documents consisting of drawings and other documents illustrating the general scope, scale and relationship of project components for approval by the owner. Designs will be conceptual in character and based on program requirements provided by the owner. The services include: - Conceptual site and building plans - Preliminary sections and elevations - Preliminary selection of building systems and materials - Development of approximate dimensions, areas and volumes • • PHASE 4 - DESIGN DEVELOPMENT SERVICES The design development documents consisting of drawings and other documents fix and describe the size and character of the entire project. Consideration shall be given to availability of materials, equipment and labor, maintenance requirements and energy conservation. The services include: Architectural design and documentation - Structural design and documentation - Mechanical and electrical design documentation - Statement of probable construction cost PHASE 5 - CONSTRUCTION DOCUMENTS SERVICES The construction documents consisting of drawings, specifications and other documents setting forth in detail the requirements for construction of the project and bidding and contracting for the • construction of the project. PHASE 6 - BIDDING OR NEGOTIATIONS SERVICES The architect assists the owner in obtaining bids or negotiated proposals and in awarding and preparing contracts for construcion. Some of the services include: - Establish a list of bidders - Prequalification of bidders - Pre-bid conferences - Addenda - Bid evaluation —Construction contract agreements PHASE 7 - CONSTRUCTION CONTRACT ADMINISTRATION SERVICES These services are necessary for the administration of the construction contract as set forth in the general conditions of the Contract for Construction. Services include: - Processing shop drawings, samples and product data - Construction field observation - Change order preparation - Schedule monitoring - Project closeout services • • PHASE 8 - POST CONSTRUCTION SERVICE These services assist the owner in the use and occupancy of the facility services may include: - Start up assistance - Maintenance and operation programming - Warranty review - Post construction evaluation III. CONSIDERATIONS WHEN HIRING AN ARCHITECT The following items should be considered when hiring an architect. You should hire an architect that you and your board feel comfortable with. Evaluate his past experience and experience with similar projects. Visit a completed project and talk to the users of the project. Know how the firm works and who will be handling the different aspects of your project. Know the project administration people you will work with and their past experience. Examine fees, but remember that fees are not the sole determining factor in hiring an architect. Beware of architects and contractors who "low -ball" fees trying to make them back after they have been employed to perform services. Finally, beware of architects who use catch words such as "solar architecture" or provide spectacular promises relating to how they provide services and its effect on your project. Remember, you are entrusted with providing the best services available to your community. A dedicated project team consists of trustees, Librarians, architects and an attorney who will be able to tackle the complexities of the building process together and enjoy the experience of building a new library. I wish you all the very best of luck. If you have any further questions, please call. Sincerely, DESIGN SPECIALTIES ARCHITECTS Roy E. Stachnik, Architect (303) 625-1010 Office (303) 945-9434 Home • • Planning , designing and constructing a new library is , unques- tionably , one of the ultimate experiences which a librarian or a library trustee can face . It is a time-consuming , sometimes frus- trating and highly rewarding experience . The purpose of this work- shop is to give participants an insight into the basic elements of the process , to identify major participants and to define some problem areas . There are , I feel , three critical considerations which must be addressed if a public library building program is to succeed. First , adequate funding must be secured for the project . Secondly, care must be taken in the selection and acquistion of a building site . And finally, it is essential that an architect be employed in whom the board has total confidence . The project team consisting of trustees , librarians , architects , and attorney will need to develop a rapport such that problems encountered on the project can be surmounted with minimal disruption of the process . The team approach is important because in most cases noone element of the team, be it board or librarian has the exper- tise to xpertise , to tackle the complexities of the design/construction process alone . The above serious comment put to rest , I welcome you to an • adventure ! Duncan R. McCoy May 10 , 1983 111 PUBLIC LIBRARY BUILDING AND DESIGN Who does what ? • Library planning , design and construction is a team e for the effort to succeed , the team needs to functionprope . Her ffort . In order is a suggested breakdown of responsibilities for indiviidualrlyteam mem- bers : 1 . Board of Trustees - the board has the ultimate responsibility for the success of the project . The board should retain the right make all major decisions for the e to funding methods and strategy, project . The board approves sets chmdthod end, approves designs , authorize payments , ALL OTHER TEAM MEMBERS ONLY ADVISE. 2 . Architect - the architect is responsible to the board forr tion of the design , compliance with local codes , for unraveling v technical jargon of construction , for g reas accurate cost estimates , and if specified inlhisof contracot , for supervision of construction. 3. Librarian - provides technical advice to the board and the ar tect as regards the functional aspects of the building . Respon- sible to the board for seeing that all background materials rela- ting to decision-making are presented in a way that facilitates board decisions . Primary . input into design in the area of program development . g process is typically tt 4 . A---°rtg . - advises the board in matters of legal conc , contra authority, bid procedures , etc . The attorney should benroutinelyts , • consulted during contract negotiations and should be present at bid openings-- The attorney is absolutely essential . Pitfalls to Avoid (Don ' ts ) 1 . Don ' t leave your common sense at home when this process (everyone ) . You are embarking on 2. Don ' t attempt to design a library without the full participati of the librarian (boards and architects u on bo the librarian ' s ability to effectively assist inetheard doubts should hire a consultant . process , it 3 . Don' t get carried away with peripheral or semi-functional d esi considerations . You 'll be doing well if the building functionsn well as a library. 4 . Don ' t cut corners with soils , surveys and qualitytesting. s ting. 5 . Don ' t embark on other major projects in the middle of the design and construction. • • • I J . ion Ill 6. Don ' t hesitate to ask for advice from your regional g al system i 7 . Don ' t blow yourself away with necessary and. a Public input -- public input is ppropriate through and including design development . After that , plans become too detailed to be conveniently altered. 8. Don ' t forget to enjoy the experience of building a new library! c f �.)(71)-am ':!l'/;?� i r / r I; z__71,) �f. { 'i v. - / /.� • ,-2.1•' Wil. /A /• Y . vi i , --ei .,/ ( , / ,, ' . r • 4 . 16 STEPS TO A NEW LIBRARY • 1 . Analyze community and library needs : a. Study existing library services , collections and facilities ; b . Identify those library services which the community needs , but are not provided; c . Project community growth, library collection and service growth. 2 . Outline building program: Note : It may be useful to retain services of a consulting architect . r . . ,1�.�./ .i-.s 1 tt-Fr��' ! �%(4- r. 4 t_•• 4^�-' 7. _ It a. Develop preliminary building program based on needs analysis ; b. "ballpark" spacial needs ; c . "ballpark" project costs ; d . preliminary sketches for FIR purposes . 3. SECURE AN ATTORNEY : most relationships in the design/construe • tion process are contractual--you may be able to use the city or county attorney, if not , HIRE ONE. Your trustees need an attorney to : a . Advise as to situational legal options ; • b. examine contracts and documents ; c . provide miscellaneous legal advice ( frequent ) . 4- Explore Fending- Sources :- ;,. r r f4d a. What are the legal funding options ; b . Which options are politically feasible ; � ,-,, ' ' c . How much can be had from which source . 5 • Secure funding and establish project budget : rl. >%� { r ' a. Bond or tax-levy election may be necessary b. Architect ' s fees/construction/testing and fees/furnishing/ . - - contingency/site purchase 6 . HIRE Architect : ,1, r , f . a. Attorney will advise as to legal requirements to bid , etc . ; b: Avoid architects who know more about library needs than you or the board; ' • c . Avoid architects who make spectacular promises relating ,to how much you can wring out of your budget ; d. Avoid architects who are so heavily involved in one aspect or another of design that functionality or financial reality is forgotten ; e . Fee may either be fixed or established as a percentage of construction cost . 7 . Secure Building Site : site may either be purchased or provided • by third party.Purchase is the preferred method . Architect should assist in selection , coordinate soils testing and survey 8 . Predesign :`; preparing to enter design process • a. formal building program statement describing : • 1 . history of library service ' 2. need for new library J - /4-; 1� 3. general design considerations ,/ . ./; /G. ,,e '' 1''s 4 . specific spacial allocations , includingg collection , �'J seating and other capacities t 5 . preliminary construction cost estimate \`6. schedule for design and construction ' 9 . Schematic Design : block or bubble diagrams , preliminary floor plans evolve a functional layout for the new building a. design configuration in outline ; b. preliminary siting of building . 10i. Design Development : elaboration of basic design , presentable plans are produced at this stage , including , a . interior layout and building dimensions ; b. outline of construction materials and methods ; c . final siting of building on lot . • Note : Furnishings should be identified , and selected or speci- fied at this s,tage in process . r'X / : 11 . Construction Drawings �.Y. ' ( CD' s )? development of detailed drawings and specifications for construction of the project, including construction contract . When these plans and documents are approved, theJproject is ready to bid . G ti-04..e.,[,. t.✓-�+..+ 12 . ` Bidding (furnishings should be bid about now) +7- ' f < C ,+G � 4 7 � �_....yv• ,/✓.., !a^. ri L.i/!i-G _r... t,'? ,-£. .rt �r Note : - 'there are a u tuber of ways bid a_ project-your attorney F and architect will advise . • • 13 . Construction Contract : may or may not be awarded to the low, r . blddeyr , epending on circumstances f! ,,,, J,-, i::-(. ,J-t;f i )� .� r♦ 1'.-r ��-r:i' til � 4,....-14,......‘-• /) : L .� 'f 'C a f Lam' f .�f cif • U. C�_;.f-=. l Construct ' • ion : .. / Y ^' JJ rt,. .. a. Architect 's relationship to contractor and board should be defined in architect ' s contract ; • b . time allocated to construction, method of payment is contractor change order procedures , warranties , all specified in contract . 15 . Move-In : 'Normally the responsibility of the library. Check with Three Rivers if advice is needed on how to proceed. • 16 . Post Construction : Architect coordinates contractor ' s involve- ment in warranty work and fine-tuning the building . • 6 . • • SELECT BIBLIOGRAPHY FOR PUBLIC LIBRARY BUILDING PLANNING AND DESIGN S NOTE : (1 ) This list is not intended to be exhaustive ( 2 ) All listed materials are available through either the • Garfield County Library or Three Rivers R. L. S . S . BOOKS AND PAMPHLETS Beckerman, Edwin P . , "Planning and Construction of Buildings" in Altman , Ellen . Local Public Library Administration . Chicago : ALA , 1980 . Good brief overview of the process of planning , design and construction of public libraries . Draper , James and James Brooks . Interior Design for Libraries . Chicago : ALA , 1979 . Good advice on whether or not to employ a professional designer , plus helpful suggestions from that point on. L . J . Special Report #1 : Library - Space Planning. New York , R . R. Bowker Co . , 1982, • Excellent topical collection of articles . See especially "A Public Library Site Symposium . " Library Buildings : Innovation for Changing Needs . Chicago : ALA, 1972 . See especially Part 3 : Community Analysis Survey ; Why a Build- ing Program ; Who Prepares the Program Statement ; What Goes into a Building, Program; On Location of Library Buildings ; The Librarian ' s Role. �C Lushington, Nolan and Willis N. Miller , Jr . Libraries Designed for Users : A Planning Handbook . Handen , CT: Library Professional Publications , 1980 . Excellent comprehensive treatment of planning and design pro- cess . • National Library Service for the Blind and Physically Handicapped . Planning Barrier Free Libraries . Washington : Library of Con- gress , 1981 . Best single treatment on the subject . Palmour , Vernon E. , et . al . A Planning Process for Public Libraries . • Chicago : ALA, 1980 . Solid on information gathering for needs analysis , complex pro- cess- excerpt what you need . f 7 . Poole , Frazer G . and Alphonse F. Trezza , eds . The Procurement of Library Furnishings : Specifications , Bid Documents and Eval- uation . Chicago : ALA , 1969 . • Thompson , Godfrey. Planning and Design of Library Buildings . New York : Van Nostrand Reinhold Co . , 1974 . Comprehensive overview , British . Good illustration of space utilization : people space , furnishings placement . Wheeler , Joseph L. The Small Library Building .. ( Small Libraries Project Pamphlet #13 ) . Chicago : ALA , 1963. JOURNAL ARTICLES Cohen , Elaine . "Designing Libraries to Sell Services , " Wilson Library Bulletin , 11/80 : 190-5 . Gaines , Ervin , et . al . "Library Architecture : The Cleveland Exper- ience , " Wilson Library Bulletin , 1+/82 : 590-5 Galvin , Hoyt . "Public Library Parking Needs , " Library Journal , 11/15/78 : 2310-3. Jahncke , Mande . "Special Report : A Committee that Worked : " Wilson Library Bulletin, 1/78 : 113-1+ . Lushington , Nolan. "Designed for Users (Series ) " Wilson Library Bulletin , 1/81 : 361+-5 Impressions of a New Library 1+/81 : 606+ Lighting-Natural/Artificial 5/81: _. 681 + Artifical Lighting 10/81:7_ Chairs 1/82 : 362+ Mechanical Systems • • • • 8 .• q ° • If -you have any further questions or just want to talk about library construction, don ' t hestitate to. call or write : • Duncan R . McCoy, Director Garfield County Public Library P. 0. Box 328 New Castle , Colorado 81647 ( 303 ) 984-2346 Roy E. Stachnik, Architect Design Specialties Architects 4o0 Seventh Street , Suit 2000 Rifle , Colorado 81650 ( 303 ) 625-1010 • 411 • • • •