HomeMy WebLinkAboutpcl.board.meeting.09-24-1984 111
AGENDA
Pitkin County Library
Board of Trustees
September 24, 1984
7:00 p.m. 1. Roll Call of Members
2. Statistics
7:05 p.m. - Financial Report
3. Old Business
7: 10 p.m. - Friends of the Library Mailing
7:15 p.m. - Expansion
4. New Business
7:35 p.m.
•
I
Next Meeting: October 22, 1984
7:00 p.m.
Library Meeting Room
• MINUTES OF THE September 24, 1984 meeting of the Pitkin County Library
Board of Trustees.
The meeting was called to order by President Joan Pomeroy.
ROLL CALL: Present: Trustees Carol Blomquist, Mona Frost, Joan Pomeroy,
and Austine Stitt; alternates Jamie Hall and Pete Stone; and County Librarian
Kathy Costello. Absent: Trustee Mary Anderson.
The MINUTES of the August 27, 1984 meeting were approved.
STATISTICS: The Trustees reviewed and approved the Financial Report.
OLD BUSINESS:
Expansion: A draft of a report summarizing the various expansion possibili-
ties which have been explored in the last several years was reviewed, and
suggestions were made for clarification.
Austine Stitt suggested some alternative possibilities for expansion,
including off-site housing of the Music Room.
Carol Blomquist will ask about future plans for Therese David's properties.
Joan Pomeroy will find out who owns the "Paint Brust" apartments and will
ask about present plans of the Clinic owners.
• Kathy Costello will talk with John Eldert about a cooperative purchase of
the Sardy House between the library and the County.
Finally, the Connor property next to Paepcke Park and an additional story
on the present building were discussed.
NEW BUSINESS:
Library Board: Austine Stitt suggested the names of three people she
thought would be good prospective Board members. The rest of the Board
agreed that she should seek their applications. The Board also agreed that
it would be a good idea to increase the number of alternates on the Board
next year.
Christmas Party: Austine Stitt invited the Library Board, staff, and
volunteers to again be guests in her home for the annual Christmas party.
This invitation was gratefully accepted and the date was set for November
30th.
- Carol Blomquist
•
• Librarian's Report
September 24, 1984
ROUTINE:
Friends of the Library: Since the August report, 273 books have been
purchased with Friends' -funds at a cost of $3,352.86. A check was
also issued for the microfilm reader/printer totaling $5,555. Currently,
the money market account holds $14,098.07 and the checking $260.60.
Weeding: Work has continued on the adult non-fiction collection.
This month an additional 291 books were withdrawn.
Colorado Library Association: Carol McArdell and I will attend this
year's annual conference at Copper Mountain. It will be held Columbus
Day Weekend.
Vacation: I will be gone the last three days of this week and possibly all
of next.
Friends of the Library Mailing: The plan to shore up our list has been
delayed, because I am trying to borrow my print-out of THE Aspen,List;.
back from Maggie DeWolf so we have something to start with. Soon. . .
• Library Program: Pat Goudvis will present a program in the meeting room
this Thursday at 7:30 p.m. on Nicaragua.
PENDING ACTION:
Expansion Report: Enclosed is a brief history on the discussion of ex-
pansion alternatives which I would like ultimately to go to the Board of
County Commissioners. Please feel free to revise.
•
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PITKIN COUNTY LIBRARY -- MONTHLY REPORT F(;r1 August 1984
1984 1983 %
-- -MONTH CUM MONTH CUM MONTH CUM --
• CIRCULATION
BOOKS : ADULTS 3592 29081 3970 30938 - 9.52 - 6.00
CHILDREN 1397 8458 1055 6859 + 32.42 + 23.31
PAPERBACKS 691 4776 784 4734 - 11.86 + .89
CIRCULATING MAGAZINES -- 59 4 38 -- + 55.26
SUB-TOTAL 5680 42374 5813 42569 - 2.29. - .46
RECORDS (IN-HOUSE USE) 1685 6468 1450 8762 + 16.21 - 26. 18
AUDIO-VISUAL AIDS 280 1680 202 2012 + 38.61 - 16.50
INTERLIBRARY LOAN : LENT 26 373 42 327 - 38.10 + 14.07
BORROWED 89 779 98 615 9. 18 + 26.67
TOTAL 7760 51674 7605 54285 + 2.04 - 4.64
ATTENDANCE
ADULT AREA : MORNING 726 4342 718 5047 + 1. 11 - 13.97
AFTERNOON 1855 15800 2300 16562 - 19.35 - 4.60
EVENING 700 6013 1005 6313 30.35 - 4.75
CHILDREN'S ROOM: MORNING 147 743 105 582 + 40.00• + 27.66
AFTERNOON 266 1978 207 1686 + 28.50 + 17.32
EVENING 64 529 50 360 + 28.00 + 46.94
CHILDREN'S HOUR 190 1218 391 693 - 51.41 + 75.76
CLASSES 90 414 -- 204 + 102.94
MUSIC ROOM: DAY 1693 6414 1352 7739 + 25.22 - 17. 12
EVENING 544 2656 424 2434 + 28. 30 + 9.12
MEETING ROOM: PUBLIC MEETINGS 28 434 40 460 - . 30.00 - 5.65
• LIBRARY PROGRAMS 228 1672 8 308 +2750.00 + 442.86
USE AS STUDY AREA 74 759 101 1110 - 26.73 - 31.62
TOTAL 6605 42972 6701 43498 - 1.43 - 1.21
REFERENCE QUESTIONS : INFORMATIONAL 424
DIRECTIONAL 170
TOTAL 764
BOOKS ADDED 264 BOOKS WITHDRAWN 346
RECORDS ADDED 24 RECORDS WITHDRAWN 4
VOLUNTEERS: LIBRARY MUSIC ROOM
Millard 5.5 Baeder 9
Krausch 12 Carey 9
Lutgring 2 Frost 6
McGarry 16
• Trentaz 12
Worden 15
VOLUNTEER TOTALS : LIBRARY 19.5 MUSIC 67
• MEETING ROOM: PUBLIC MEETINGS HELD 4
LIBRARY PROGRAMS HELD 16
I
Summary of Inquiries
• into Expansion
Possibilities
for the
Pitkin County Library
1978-1984
During a meeting with the Board of County Commissioners this summer to discuss
the Library's expansion needs and to request aid from other County Departments
in determining the correct course of action to meet those needs, it was
suggested a report be made on the options for expansion the Library Board
and staff have considered to date. What follows is a grouping of the infor-
mation gathered over the past several years, and it is presented in the hope
that it will prevent a duplication of effort in seeking a remedy for a space
problem that daily grows more pressing.
Stanford Report
In 1978 the Library Board commissioned John Stanford to prepare a study on
expansion possibilities for the Pitkin County Library. Five sites were
studied in depth in this report. These were the Sardy Home, the Fire Sta-
tion site, the County Rio Grande property, the Conoco Station site, and
expansion on the present library Property. The study concluded that ex-
pansion into the Sardy home was the most "pragmatic solution."
• At this time, the Fire Station site and the County Rio Grande property
are no longer options.
The Conoco Station site has not been reviewed as a possibility since
the report was prepared. However the cost estimated for this move in
1978 of almost $2.7 million still seems prohibitive.
Much time has been spent by the Library Board and staff exploring the
other two Stanford alternatives along with other possibilities. An accounting
follows.
The Sardy Home
At present the Sardy House is available for purchase. The asking price is $1.5
million, however, Tom Sardy has said that he would be willing to embark on
legal arrangements to reduce the price in exchange for the tax benefits
he could realize in dealing with a government entity. In April of 1983
four Board members and the library administration toured the residence.
Although there would be a probable advantage in gaining public support to
preserve this historic landmark through library annexation, the Library
Board agreed that the constraints on library functions presented by the
nature of the building would present an unreasonable burden on library
fiscal resources for all the years to come.
-2-
• A staff member of the Building Inspector's Office reconfirmed this feel-
ing in stating that the cost of making this house structurally sound to
house books (the required live weight load is 150 lbs/sq ft) would be
much more expensive than revamping a commercial building.
Coupling that immediate cost with the long-term increased staffing needs re-
quired by the structural arrangement make the acquisition of the house appear
a fiscally unwise decision.
Expansion of the Present Facility
There has been much debate about simply expanding the library on its
present site. In 1979, Benedict-Mularz Architects studied a possible
addition to the north and west of the building which would result in a
gain of 4,200 square feet. They cautioned in their report that any
renovation of the building would require that modifications be made to
make the facility accessible to the handicapped.
The City Engineer has since advised the Board that any expansion to the
north into the ally behind the library would be very costly, because of
utility easements there.
Adding another floor to the building has also been discussed. Don Westerlind
who was the contractor for the library stated that a steel shell would be
required to support such ancaddition. The Stanford report estimated
costs would compare with those of a new structure, but the County Engineer
• estimated it could be done for $400,000.
The Clinic Building
In the past several years much time has been dedicated to the question of
whether or not the library should attempt to purchase the adjacent Clinic
Building. This option was dismissed from in-depth study in the Stanford
report with the assumption that the Clinic owners would not be interested
in selling.
Dr. Robert Oden worked for several years to try to gain permission to
build a new Clinic on property next to the hospital. Permission was never
granted for this venture, but during the time it was being debated, the Li-
brary Board accepted an offer from retired architect Basil Yurchen,co to
study combining the library and the Clinic into one structure. His re-
port estimated the cost (less the purchase price for the Clinic) at
$1,367,672.
In discussing this report informally with two local architects, one felt
this estimate was way too high, whie another felt it was probably pretty
close. Staff at the Building Inspector's Office also felt it was a good
estimate.
When the report was completed, the Clinic was no longer being offered for
sale.
-3-
• Rio Grande Property
In August 1980, a request was made to the Rio Grande Task Force to consider
a new library in its plans. One year later the library was included in
the Benedict plan for the land, but it was later dropped from consideration.
According to the City's Director of Special Projects, the library still
could be considered for a site on this land.
Other Sites
Board members have spoken with Mountain Bell officials about the possibil-
ity of their _moving:-or of their 'selling their parking lot to the library. They
were amused.
City Hall was briefly considered as a new location for the library, but
the Library Board dismissed it in light of the enormous problems encountered
in rennovating the Wheeler Opera House.
Purchase of the Court House Plaza Building was also discussed, but it
was dismissed as a prospect, because it is too small to meet long term needs.
General Concerns
Several members of the Library Boad feel stongly in favor of the library
remaining at its present location. The question has also been raised as
• to the value of the library it it were to be sold. And there is some
question also about the worth of the Clinic.
The major concensus among the Board is that a solution must be found to
the library expansion problem so that preparations can begin to fill
the library space requirements.
•