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HomeMy WebLinkAboutpcl.board.meeting.10-22-1984 • AGENDA Pitkin County Library Board of Trustees October 22, 1984 7:00 p.m. 1. Roll Call of Members 2. Statistics 7:05 p.m. - Financial Report 3. Old Business 7: 10 p.m. - Friends of the Library Mailing 7: 15 p.m. - Expansion - Joan Pomeroy, Carol Blomquist 4. New Business 7:30 p.m. - Revised Building Program 7:45 p.m. - Christmas Party 7:55 p.m. - Report on System Workshop - Mona Frost & Mary Anderson • 410 Next Meeting: November 26, 1984 7:00 p.m. Library Meeting Room • MINUTES OF THE October 22, 1984 meeting of the Pitkin County Library Board of Trustees. The meeting was called to order by President Joan Pomeroy. ROLL CALL: Present: Trustees Mary Anderson, Carol Blomquist, Mona Frost, Joan Pomeroy, and Austine Stitt; alternates Jamie Hall and Pete Stone; and County Librarian Kathy Costello. The MINUTES of the September 24, 1984 meeting were approved. STATISTICS: The Trustees reviewed and approved the Financial Report. OLD BUSINESS: Friends of the Library: The mailing list is available for review. Board members will volunteer to review the test on Saturday, October 27th from 10:00 to noon. Expansion: Joan Pomeroy stated that the "Paint Brush" condominiums, located on Garmisch and Bleeker, are on two lots measuring 60' x 90' . At this time, none of the units have been sold. Kathy Costello reported that County Manager John Eldert did not feel a joint purchase of the Sardy House by the County and Library is feasible. • Mona Frost moved that Librarian Kathy Costello be authorized to negotiate possible land acquisition from the City of Aspen. This was seconded and passed. Kathy Costello will inquire whether the County would be interested in purchase of the space. NEW BUSINESS: Trustees: The Board decided to consider expanding the number of alternate members as allowed in the By-Laws. A notice will appear in the newspaper and applications will be reviewed at the November meeting. Population Projections: Kathy Costello submitted a Pitkin County study of library standards and population figures from 1983/1984 to 2004/2005. Publicity: Mona Frost, who has been a Library Board Member for forty years has consented to begin a series of newspaper interviews on the history of the Library in Pitkin County. System Workshop: Mary Anderson and Mona Frost stated that the Three Rivers Library System meeting was so well attended that it was impossible for them to get into many of the workshops they desired to attend. Some acquired reports were filed with the Librarian. S -2- • Colorado Library Association Annual Conference: Kathy Costello stated that there is strong action to raise the Library mill levy limit for District Libraries to 4 mills. Christmas Party: The date was changed for the Christmas Party to December 9, 1984 at 6:00 p.m. Invitations will be issued to County Commissioners. - Carol Blomquist • 1 • Librarian's Report October 17, 1984 ROUTINE: Friends of the Library: Since our last meeting, $853.26 was spent to buy 67 books, and $330 was spent for the table on which the microfilm reader/printer rests. The current total in our checking account is $95.60 and the money market account holds $13,380.36. Friends of the Library Mailing: By Monday the mailing list will be ready for updating. If anyone still has time to work on it, we could set some times at our meeting. Microfilm Reader/Printer: The new reader/printer has been set up and is in use. A piece of glass which was broken in shipment is on order to be replaced. As soon as this replacement is made, news releases will be issued on the donation. Annette Milliron, the Basalt Librarian, has come to look at our old machine, and is meeting with her Library Board about purchasing it for $400. Sardy House: I spoke with John Eldert about possible in- terest in a joint purchase of the Sardy property. He did not • feel it was a good possibility considering the fact that he has been unable to get the County to purchase the Courthouse Plaza which he feels would be a much better site for County offices. PENDING ACTION: Building Program: I hope to have the new version of the building program in the mail to you tomorrow for review at Monday's meeting. • I ... (9 1�NN AI T 41 .00J1 ,a 0NMlf1.QO T NT * nu 41 ulr- .0 .'.O NO• .. i O43 p co. 77 Na 7 •P•r7 4>U)41a M0` 00DN .O •-+CN0` Mto6A ? ..• apO i .CIM II Orr d0M1.O410` 0`C .•0` a, NM4> ..CCCr r (COMo0 a00` 0 N0` N j Otn I cul.L'' Qr7 M ,OM TC � tfl iDO ,p 70` O. 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Ix _ ,- t, rss, II { 1 I >. = c a <. a - ... - - -ice L__ ___I .._._...i 1 PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR September 1984 1984 1983 , o MONTH CUM MONTH CUM MONTH CUM • CIRCULATION_ BOOKS: ADULTS- 3393 32474 3267 34205 + 3.86 5.06 CHILDREN 825 9283 707 7566 + 16.69 + 22.69 1 PAPERBACKS 442 5218 564 5298 21.63 - 1.51 CIRCULATING MAGAZINES -- 59 10 48 -- + 22.92 SUB-TOTAL 4660 47034 4548 47117 + 2.46 - .18 RECORDS (IN-HOUSE USE) 482 6950 540 9302- 10.74 -- 25.28 AUDIO-VISUAL AIDS 212 1892 170 2182 + 24.71 13.29 INTERLIBRARY LOAN : LENT 40 413 36 363 + 11. 11 + 13.77 BORROWED 57 836 72 687 - 20.83 + 21.69 TOTAL 5451 57125 5366 59651 + 1.58 - 4.23 ATTENDANCE ADULT AREA : MORNING - 380 4722 459 5506 - 17.21 - 14.24 AFTERNOON, 1451 17251 1567 18129 - 7.40 4.84 EVENING - 561 6574 759 7072 - 26.09 - 7.04 CHILDREN'S ROOM: MORNING 59 802 42 624 + 40.48 + 28.53 AFTERNOON 211 2189 184 1870 + 14.67 + 17.06 EVENING 48 577 40 400 + 20.00" + 44.25 CHILDREN'S HOUR 53 1271 67 760 - 20.90 + 67.24 CLASSES 15 429 105 309 - 85.71 + 38.83 MUSIC ROOM: DAY 478 6892 125 7864 +282.40 - 12.36 EVENING 250 2906 429 2863 - 41.72 + 1.50 MEETING ROOM: PUBLIC MEETINGS 25 459 43 503 - 41.86 - 8.75 • LIBRARY PROGRAMS 55 1727 20 328 +175.00 +426.52 USE AS STUDY AREA 68 827 277 1387 - 75.45 - 40.37 TOTAL 3654 46626 4117 47615 - 11.25 - 2.08 REFERENCE QUESTIONS : INFORMATIONAL 403 DIRECTIONAL 133 TOTAL 536 BOOKS ADDED 319 - BOOKS WITHDRAWN 396 - RECORDS ADDED 57 RECORDS WITHDRAWN 17 VOLUNTEERS: LIBRARY MUSIC ROOM Krausch 28 Baeder 11.5 Holyoke 12 Carey 6 Frost 9 Lane 9 McGarry 19 Trentaz 9 Worden 9 VOLUNTEER TOTALS : LIBRARY 40 MUSIC 72.5 40 MEETING ROOM: PUBLIC MEETINGS HELD 6 LIBRARY PROGRAMS HELD 6 Comparison of Pitkin County 111 • Population Projections to Illinois and Wyoming Public Library • Standards In January of 1983 a building program was prepared for the Pitkin County Library. This program was structured on population projections prepared by Harry Truscott and John Eldert in 1981 who in turn based their data on growth during the 1975-1980 period. In addition to their projections, 7.5% of the peak tourist population was added in recognition of the services the library provides to visitors. This resulted in totals for the purpose of planning of 18,500 people in 1990 and 25,500 in 2000. In April of 1983, the City/County Planning Office released a new set of projections based on a 1982-83 population of 12,860. Projecting this base at an annual rate of 2% growth results in the following table: 1983-1984 13,117 1984-1985 13,379 1985-1986 13,646 1995-1996 16,629 1986-1987 13,918 1996-1997 16,961 1987-1988 14,196 1997-1998 17,300 1988-1989 14,479 1998-1999 17,646 1989-1990 14,768 1999-2000 17,998 • 1990-1991 15,063 2000-2001 18,357 1991-1992 15,364 2001-2002 18,724 1992-1993 15,671 2002-2003 19,098 1993-1994 15,984 2003-2004 19,479 1994-1995 16,303 2004-2005 19,868 To simplify discussions of future needs, the tourist population will be dismissed from consideration. However, space requirements for continued services of the Edward Kettering Marsh Memorial Music Room must then be considered a "given" apart from space needs of usual public library services. There are no set standards for the unique responsibilities maintenance of the Aspen Music Festival archives dictates, and so these space needs can only be based on experience. The purpose of this paper is to present the Board with the most basic standards which were outlined in two 1983 state documents, Wyoming Public Library Standards prepared by the Wyoming Standards Committee and Avenues to Excellence for Public Library Service in Illinois prepared by the Illinois Library Association. Each of these documents sets standards for three levels of library service. Wyoming categorizes these as "Minimum," "Desirable," and "Superior." Illinois • classifies them as "A," "B," or "C" and states, When quantitative input standards are included, for example, number of hours, number of books, etc. , attempts were made to base these • on available data, not the subjective opinions of the committee. -2- The Analyses of 'the 1980-81 Illinois Public Library Statistics • was our primary source for information. When determining various levels, the 50th percentile was generally used for level C; the 75th percentile for level B; and a point between the 75th percentile and the highest number was used for level A. The 50th percentile is the point above and below which half the libraries fell. Requirements for the book collection and the space its storeage will require is the simplest, most dramatic standard of comparison. 1984-1985 Population = 13,379 Current book collection = 43,172 About .40,000 of the volumes are housed in a building designed to hold 20,000 volumes. The remainder are at library stations. Using the Wyoming standards, the library should currently own 53,516 volumes to meet the Minimum category. Square footage required to hold these volumes is 10% of the total mumber, or 5,352. A Desirable collection would contain 66,895, and a Superior one 80,274. The Illinois standards call for 35,000 for a level C library. A level B library would contain 55,068 volumes, and a level A library 75,137. Projecting these two state requirements for 10 and 20 years hence results in these figures: 1995 Population = 16,303 • Wyoming Minimum Desirable Superior Volumes per capita 4 5 6 Volumes 65,212 81,515 97,818 Sq. Ft. 6,521 8,152 9,782 Illinois C B. A C + 1.5 vol/cap C + 3 vol/cap Volumes 35,000 59,454 83,909 Sq. Ft. 3,500 5,946 8,391 2005 Population = 19,868 Wyoming Minimum Desirable Superior Volumes per capita 4 5 6 Volumes 79,472 99,340 119,208 Sq. Ft. 7,947 9,934 11,921 Illinois C B A C + 1.5 vol/cap C + 3 vol/cap Volumes 35,000 64,802 94,604 • Sq. Ft. 3;500 6,480 9,460 ir _ - • -3- SEATING RECOMMENDATIONS for reader space remains the same between these • two sets of standards and prior studies. The recommendation. i5 for 4 seats , per/1000 population with 30 sq. ft. required per seat. 1995 = 65 seats = 1 ,950 sq. ft. . 2005 = 79 seats = 2,370 sq.ft. OTHER REQUIREMENTS would remain pretty much the same as proposed in the 1983 Building Program. Sq. Ft. 1995 same 2005 Current Magazines 315 Card Catalogs 360 Photocopy Machine 100 Vertical &. Clipping Files 119 Atlas & Dictionary Stands 70 Microfilm Readers 160 Periodical Storage 400 Public Typing/Computers 180 Meeting Room 625 Music Room 1 ,800 2,000 Circulation Area & Workroom 700 Reference Work Station & Room 300 Children's Librarian Work Area 150 Administration 150 Technical Processing 800 Library Computer Area 150 • Staff Facilities 200 Janitorial 200 Non Assignable (restrooms, lobby) 2,380 4,215 Additional Work Area 365 Total Other Req. 9,309 11 ,709 Total Space Needs 1995 Wyoming Minimum Desirable Superior Books 6,521 8,152 9,782 Seating 1,950 1,950 1,950 Other 9,309 9,309 9,309 Total Sq. Ft. 17,780 19,411 21,041 Illinois C B A Books 3,500 5,946 8,391 Seating 1,950 1,950 1,950 Other 9,309 9,309 9,309 Total Sq. Ft. 14,759 17,205 19,650 • IF 2005 • Wyoming • Minimum Desirable Superior_ Books 7,947 9,934 11,921 Seating 2,370 2,370 2,370 Other 11 ,709 11,709 11 ,709 Total Sq. Ft. 22,026 24,013 26,000 Illinois C B A Books 3,500 6,480 9,460 Seating 2,370 2,370 2,370 Other 11,709 11,709 11,709 Total Sq. Ft. 17,579 20,559 23,539 The building proposal prepared last year was a proposal for the years 1990 and 2000 and resulted in space needs of 15,850 and 21,070 sq.ft. respectively. The increased holdings requirements set forth in the two new standards used and the increased five year projections have netted similar results even though the population projections have been reduced. A decision remains to be made as to what level of service should be provided to local taxpayers. • •