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HomeMy WebLinkAboutpcl.board.meeting.04-29-1985 AGENDA Pitkin County Library Board of Trustees April 29, 1985 7:00 p.m. 1. Roll Call of Members 7:05 p.m. 2. Financial Report - Carol Blomquist 3. Old Business 7: 10 p.m. - Friends of the Library - Kathy Costello 7: 15 p.m. - Policy Manual Revisions 7:20 p.m. - Expansion 4. New Business 7:30 p.m. - Job Evaluation for County Librarian (executive session) • S Next Meeting: May 20, 1985 7:00 p.m. Library Meeting Room MINUTES OF THE April 29, 1985 meeting of the Pitkin County Library Board • of Trustees. ROLL CALL: Present: Trustees Mary Anderson, Mona Frost, and Austine Stitt; alternates Jamie Hall, George Laswell, and Chuck Vidal; County Librarian Kathy Costello; Human Services Director Farley Sheldon. Absent: Trustees Carol Blomquist, and Joan Pomeroy. The MINUTES of the March 18, 1985 meeting were approved. OLD BUSINESS: OCLC Retroconversion: On April 10th, Kathy Costello met with Three Rivers Library System Director Sandra Scott in New Castle to make needed corrections in our library's cataloging profile to facilitate retroconversion of our card catalog. Grant Proposal: Kathy Costello met in Grand Junction on April 16th with other Western Slope librarians to begin preparation of a grant proposal for an online computer network. Kathy Costello and this group plan to meet in Aspen, May 29th, for further work on the grant proposal. Social Security: The contract allowing some of the Pitkin County Library staff to withdraw from social security and enter the County's retirement and insurance program is pending a meeting between John Eldert, County Manager, and Gary Essery, Assistant County Attorney, who will draw up the contract. • Systems Meeting: On May 7th, Kathy Costello and Mary Anderson will attend the Three Rivers Library System meeting in Glenwood Springs. Policy Manual Revision: On second reading of the revisions recommended by the Committee, these sections of the Policy Manual were approved as follows: DELETE: Aricle V. Section 7. Monthly Reports to the Commissioners. 7.5 Borrowing Privileges A Pitkin County Library Card entitles the borrowwer to check out a total of 6 books, 2 art prints, and 4 recordings at any given time. A card also en=titles the borrower to interlibrary loan ser- vice. 8.4 Typewriters Typewriters are availabe for public use during library hours at a metered charge of 25c per half hour. Patrons are expected to supply paper, erasers and other needed items. 8.5 Audio-Visual Equipment Film and slide projectors are avaialbe for loan to adult library card holders. They are loaned for a 24 hour period. The charge for late return of projectors is $10 per day. Pro- jectors must be reserved, and the library will not be responsible if reservations must be cancelled because of equipment failures or late return of equipment by patrons. Borrowers must sign an agreement to 411assume cost of repair if equipment is damaged. Portable cassette and record players may be borrowed for one week without charge. The video tape player may be used only in the library. -2- 9.2 Holidays (2nd paragraph) The library will close at 1:00 p.m. on • December 24th and at 5:00 p.m. on December 31st. When a holiday falls on a Saturday or Sunday, the preceding Friday or following Monday shall be observed. 8.3 Photocopy (2nd paragraph) Charge for photocopies is 15C per copy; 10 for senior citizens. Jamie Hall moved and Mona Frost seconded that policy revisions be accepted on this the second reading. Expansion: The Library Board is studying copies of all statements con- cerning expansion from Board Meeting Minutes since 1977. In order for the Board to focus all its energy on one particular site for a new library building all alternatives to that site must be ruled out at this time. The Board accepted Chuck Vidal's letter to Hal Schilling, City Manager, requesting that the library be included as a candidate for consideration in any plans for the Rio Grande land. Sardy House: Kathy Costello attended the April 2nd meeting of the Aspen Planning & Zoning Commission which concerned provisional approval for the Sardy House conversion. Mike Manocheo, a lawyer from Chicago, wants to buy the home. Bill Sterling is the real estate agent handling the sale. Harry Teague, Daniel DeLanore, and Frank Peters would do plannning and construction for the home's conversion to a Bed and Breakfast establishment. • Comments by Farley Sheldon: Farley Sheldon, Human Services Director, gave kudos to Kathy Costello and Helen Palmer for supplying all the information necessary for the Human Services needs assessment. NEW BUSINESS: Building and Furniture Refurbishment: George Laswell remarked on the library building's need for refurbishment. He suggested the Meeting Room be repainted with a water based Laytex interior paint. It was agreed that Susan Shakley will work with George on refurbishing the rooms. Memorial Day: Since the next meeting will fall on Memorial Day, it was agreed to change the meeting date to May 20. Job Evaluation: The Board went into executive session for discussion and completion of the job evaluation form for the County Librarian's work year. Mary Anderson Acting Secretary • Librarian's Report 411 April 26, 1985 ROUTINE: OCLC: On April 10th, I went to the Three Rivers Library System in New Castle to make needed corrections in our library's cataloging profile so that the OCLC retroconversion project will go smoothly. Grant Proposal: I met in Grand Junction on April 16th with other librarians from the Western Slope who are interested in preparing a grant proposal for an online computer network. The next meeting of this group is scheduled for May 29th in Aspen. System Meeting: On May 7th, Mary Anderson and I will attend the Three Rivers Library System membership meeting in Glenwood Springs. Expansion: Enclosed is a copy of all statements I could find concerning expansion since 1977, with the exception of Building Programs and the Stanford Report. It might prove useful for reference. Also enclosed is a copy of Chuck Vidal's letter to Hal Schilling. Sardy House: I attended the April 2nd meeting of the Aspen Planning and Zoning Commission which concerned provisional approval for the house's conversion into a Bed and Breadfast establishment. Mick Manocheo, • a lawyer from Chicago, wants to buy the home and make changednecessary for the home's new use. Bill Stirling is the Real Estate Agent for the purchase. Harry Teague, Daniel DeLanore and Frank Peters will do the planning and construction. PENDING ACTION: Social Security: After meeting with John Eldert to discuss contents for a contract which would enable some staff members to withdraw from Social Security, I met with Gary Essery, Assistant County Attorney, on April 2nd to discuss our requirements. He was planning to meet with John Eldert to receive more input before drafting a contract. I have not heard from him yet. • PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Meeting of May 26, 1977 (e) Expansion Possibilities - The Commissioners had previously asked the Board to be aware of the population growth forecast for Pitkin County and to concern itself with long range expan- sion plans . After careful examination the Board accepted the fact that the present building cannot be enlarged and that any expansion would have to be outside the present building. Chair- man Frost appointed Member Otte and CL to bring to the Board a plan for searching out possibilities and financial methods to accomplish such an expansion . Memorandum of discussion at Brain Storming Board Session of May 26 , 1977 SUBJECT: Purchase of Sardy Home as an Annex Trustee Otte reported the following was discussed with Mr. Sardy, 411 the owner: PRICE: The owner said the price would be subject to the final pattern of sale as regards annual payments to him on the loan for retirement income; and payments that would provide tax relief. No ball park figure was given but the owner said it will not be cheap. Good buildings are going for $125 a sq. ft. . COVENANTS : The owner would include strict covenants on the usage and care of the building. Owner seems especially eager for the library to administer it as a comunity-use building in library areas . Owner expects to build in Carbondale and will be near enough to observe its use and care. TIMING: The owner intends to conclude a sale within the next three years . BOARD'S REACTION AND DISCUSSION : The Board' s reaction was excitement and eagerness at the prospect with a sense of the magnitude of the responsibility that would be required to obtain the property and to operate it. Can we justify its purchase? CL said we could move from the main building into the Sardy home these departments : The reference collection and staff; the Music Room and staff; the Colorado Collection; possible establishment of an Archives Room possibly storing there the archives now held at the Historical Museum; Set up gracious-living meeting rooms; Use for summer concerts . A prime point is the very usable apartment that is part of the building that could be used for rental income or employee housing. How should Board Proceed? --to obtain the money for a down payment? --to plan to pay off the indebtedness that would be incurred? Owner implied Board should : Structure the purchase pattern to include : a down payment a schedule of annual income to owner (payment on loan) 411 : Owner' s profit to be handled in such a way as to be tax free L Legal Aspects Does the State permit Library Boards per se to purchase and own a building? Does the County permit the above? What liability would Board members have if the purchase were made in the name of the Board? Ask County Attorney to research this . Tax Research Get expert advise on ways owner could cut tax on huge profit he will make since he bought this many, many years ago when values were grossly deflated and now highly inflated; Use Possible "joint condemnation" procedure . ' How and Where Obtain Purchase Money? Make sure Annex is on Federal Register on Historic Building (it is shown as an illustration in a piece of Federal Register literature .) Follow steps necessary to apply for Federal grant money. ( • Investigate State sources of money. Ask for some Federal Revenue Sharing money .from County (libraries are on priorities list) ? Ask for a county bond issue? Possible financial problems in owning such a building. Would require large amounts in budget for maintaining an historic building. (Plumbing, electrical lines , water , heating, daily clean.- ing, wall and floor preservation, grounds and fence maintenance, etc.) Greatly increasing size of staff (to protect a building that large and with that many rooms we would have to staff it adequately) Cost of installing library type furnishings . Cost of supplying some fine Victorian meeting-room furnishings Board asked CL and Otte to set up a modus operandi on obtaining the building. L 7 w • ( Memo to Board from Esther, (to go out.with Sardy Session Memo) : At a dinner party, the holiday weekend, a guest brought up the III Sardy's hope to sell the building to the library and his intention of moving to Carbondale. As Dick suggested, perhaps we should beat the press to the gun and get out our own publicity release that we are investigating ways of acquiring the Sardy home as a library annex. Should we also indicate just one board member to give info to the press? I roughed out the following suggested press release for study -- The Board of Trustees of the Pitkin County Library is investigating financial and legal means of acquiring the historic Sardy home as a library annex. The present library building, built eleven years ago , is becoming crowed with patrons and materials . The Commissioners in 1975 pointed out to the Board that it should be making long range plans ( for increasing its size to serve the growing population. Ways of enlarging the present building were found to be unfeasible. • It is estimated that the purchase of the Sardy home or arrangements to aquire another annex, would take at least three years. Trustee Michael Otte is heading a modus operandi committee and is the public relations contact for the Trustees . 4 • r MINUTES, June 16, 1977 (a) Sardy House -- Trustee Otte reported on his discussion with Mr. Sardy regarding the possible purchase of the Sardy House 4as a library annex. Mr. Sardy is investigating the financial angles of selling with his- CP.A. Trustee Otte, who is also a CPA, is searching out possibilities too. Otte recommends that', £ ' we withold publicity on our 'dream' until there are specifics to report.- xt was also concluded that all requests for inform-. ation on this matter would be directed to Otte. PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Meeting, July 28, 1977 (d) Sardy House Procedure : It was M/S by Clarke and Smyth that the following procedure be set up : That preparation be started to get the Sardy House on the National Trust listings ; that Trustee Smyth work with architect Garen Wright of Denver for historical description, that FK ask John Stanford to write a current description of the Sardy House for use on the application; that President Frost work on obtaining interesting background • details ; and that trustee Otte work on financial possi- bilities for purchase. (n) Sardy House History- The CL followed through on the suggestion of Trustee Beamer that Tim Willoughby be contacted for historic information on the Sardy House for use in its trust and grant applications. Tim said he would furnish the information obtained within three weeks . The staff from the Southwest Field Office of the National Trust for Historic Preservation located in Oklahoma City headed a meeting for locals interested in historic pre- servation in Pitkin County. It was held in the Library' s meeting room on July 22nd. Beamer and FK attended for the library together with about six other locals. \- PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Meeting, August 30, 1977 (d) Library expansion It was approved that the Board of Trustees authorize the Treasurer, Otte to discuss with Attorney John Kelly . drawing up a non-binding letter of agreement for the library board, signed by Chairman Frost, to be sent to Tom Sardy regarding possible future acquisition of the Sardy House. Upon Board approval the letter would be signed and presented to Tom Sardy. (M/S Otte . Clarke) It was reported by the CL that the Aspen Clinic may also pos- sibly be available in the near future for expansion. A motion was • passed that the Board study the Aspen Clinic building as well as the Sardy house as possible alternatives for library expansion - (MIS Otte, Smyth) .. The CL and Board Member will meet with County Manager Ochs to discuss expansion possibilities . Meeting scheduled for September 7, 1977. Furthermore, it was agreed that a study of both buildings should be carried out to determine the best option. The CL will contact Evelyn Brewster, Public Library Consultant for the State Library regarding possible consultative services . MINUTES, September 22, 1977 (b) A study/work session is planned at the library for October 13 , ///‘ to discuss the structure of a library study of expansion. Board members will discuss the reasons for expansion, discussossible options and other items that could be covered by a study. The CL will gather square footage information and other details about present library operations. (c) A packet of information collected about the Sardy House will be prepared by the CL and distributed to Board members . Sally Smyth and the Board will also attempt to determine if the Aspen Clinic will be actually available for purchase by the library. (f) Mike Otte and the CL reported that the meeting with George Ochs to discuss library expansion had been positive. Ochs had suggested a formal study be conducted with a possible cost of approximately $7 ,000 . Study would determine usage requirements , expansion alter- natives and possible funding sources and options . A work/study session will be held to discuss possible design of study. • y XNTEnOFr• ICE YE:4OR\NDu { TO: Sandy Stuller . August 8, 1977 00 • FROm; Foxie Kirwi.n / . r SUBJECT: Land acquisition •• _ money transactions in the. - / - - Y t I have a question from a Boardrfember regarding � Dame of the library. Mike Otte would like to know whether�f so Board there aulimit - I ua purchase of property. �I is allowed to incur a loan for the • _% - _ to the amount of debt that can be incurrrld or the duration of the debt? _ ` the Sandy . -. federaln and/or y stere since ` Also he would like to know if the money eAarfrom taxes,d does a loan to buy if i houset is one interestofitn on ?' Could this be like a municipal bond situation it is a non-profit entity?. , ---. • �. not is there a way to make it like a bond situation? Library and they dial also with the State Lib y inion d I seeeva-yhprobd problem: wlith inc law and debt but they said they had no op fnon not any problem with incurring An help you can give us would be `appreciated. the specifics of these questions. Y Foxier All . Please forgive the delay in answering, but I have been Colorado 'the than trying to find some authority, other Stutes, for thescope •of your authority to incur debt and expend funds. I cannot find any Colorado authority so am relegated to the statutes only. • • . I - - I am afraid that the statutes prvide the eali rarmw ted. �` i little financial authority. Namely, you to: - _ 1. accept gifts and administer them according to any conditions imposed thereon; and • • tax revenues-col- acted on your behalf . - 2. expendin accoru:.-__�...�.......-: ... .,. . _. _ . ._.by-the.Board-of• County Commissioners andonlyhe "cc ante with a budget annually approved by " County Commissioners. _ I ala unable to find any other authority to create revenues or resources for acapital relatingranyminformation gram. I would. appreciateyour that the state librarian or other locale libraa have with respect to the acquisitnme properties a oe• ts •iii .and their financing as this may give resogoized z i where one may look for any additional powers in Colorado library boards. SMS • . 0 PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Board Meeting: December 7, 1977 Library Expansion: After a report by the CL and Board Member Smyth regarding their attendance at the Annual Budget Hearing held by the B/CC it was approved that a letter be written to the B/CC to ask for money for library expansion from the County's 1978 Public Works Budget (M/S Smyth/Otte) . MINUTES, February 27, 1978 2. Fredric Benedict presented floor plans for additional space of approximately 4000 square feet needed for Library building expansion. Several alternate solutions for additional space were also discussed. (copy attached) S • \'. • FEASIBILITY STUDY FOR ADDITION TO PITK.EN COUNTY LIBRARY THE PROGRAM Approximately 4,000 square feet of additional space is needed at the existing library. Several alternate solutions have been considered. • 1. Removal of roof for upper floor addition. 2. Utilize the property by building to property line adjacent to existing building. 3. Purchasing Sardy residence east of library or clinic west of library. A study was made of the existing architectural drawings to determine how an upper addition could replace the roof. Architecturally, an addition to the height of the building would be contrary to the low profile attained in the original design. The upper addition would require removal of the roof which would seriously curtail the use of the library during construction. The structure now supporting the roof would have to be completely removed and new framing put in for the new floor and roof. C It was determined this solution would be very expensive and not architec- turally correct. • The second solution is to build on the open land around the building, • as shown on the attached drawings. This would add 4,216 gross square feet with two floors built adjacent to the existing building at the four different levels corresponding to the existing floors. We have not proceeded with space use in the addition, but only show on the plans how the enclosure can be accomplished. Access between new and old will open up the spaces. The building approval is subject to special review before the city P E Z and City Council. The alley north of the building has been vacated which we have proposed as land to be used for the building. An estimated construction cost for this addition would be $225,000.00. This cost is construction cost only and does not include professional fees, furnishings and building permit fees. We did not pursue the purchasing of adjacent property as this would be the alternate taken if the second solution does not fulfill thefloor space needed. TJD/zb ( 2/27/78 • _ t • March 27, 1973 • • Mr. George Ochs, County Manager • Pitkin County Courthouse 506 E. Main Street Aspen, Colorado '31611 . Dear George: • According to a recent article in the Aspen Times we understand that the County Commissioners may be considering reinstating a number of projects which were not funded at the time the 1978 budget was adopted. The Library Board would like to request that the $24,000 earmarked for • a capital reserve fund be considered for funding from additional revenues. The Board feels that lh§rlt raayansion will have to occur within the next few years and the creation oa capital reserve fund would lessee the impact of requesting the total sum for expansion at one time. As you know, the Library Board and Libaarian are currently engaged in determining the future needs of the community in regard to library services. Benedictjrularx Architects has recently completed a feasibility study as • to possible expansion of the existing library building. A comprehensive Community Analysis of library usage and needs will be compiled this mummer. and the possible acquisition of the Tom Sardy residence is being studied. We hope to present a building expansion plan with an accompanying analysis of alternatives to the Board of County Commissioners within 13 months. We hope th? Commissioners will consider reinstatmmttofifonurrrequested $24,000 since W...-are'a1ready experiencing definite shortage of space problems which will have to be addressed in the near future. Thank you for your - condideration. Sincerely yours, • Sarah Smyth, President r Pitkin County Library Board of Truesees PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Board Meeting: April 24, 1978 Building Expansion: The Board members, Smyth, Prebble, Frost and Clarke, and C.L. Florence Kirwin, and staff members, Dan Dupill, Judy Kolberg, Amelia Trentaz toured • the Sardy home and discussed possible acquisition of the property for library expansion. Because of Handicapped Barriers Ordinance, the question of ramps and elevators will have to be considered. The City Ordinance covering these points is to be studied by Board members. There was also discussion of possible expansion into the alley of the existing building C EXPANSION OF THE PITKIN COUNTY LIBRARY ANALYSIS OF ALTERNATIVES I. The library's need to expand physical facilities. A. Growth over the past 10 years. B. Factors affecting future services and resulting physical space needs. II. Alternative expansion concepts. A. Enlarging the existing building. B. Expansion into the Sardy home. C. Combination of the above .two. D. Relocation to a new site. " E. Other infeasible alternatives. • III. Analysis of each alternative. (based on the following factors) A. Location. B. Linkage with the existing library building. C. Capital costs (land acquisition, new construction, renovation and remodeling).. D. Operating costs. E. Increased benefits to the community. F. Governmental procedures and permits required. IV. Capital funding sources for each alternative. A. Capital funding of the present facility. B. Exisiting funding sources. C. New fundiag sources. • .V. Implementatatian schedule for each alternative . VI. Conclusion. J COST EsrnIATE OF THE STUDY Man-hours - 275 hours X $15 per hour ------ --- $4125 Type final draft - 10 hours X $6 per hour --- _ -- $ 60 Photo reproduction t 70 Report - 50 page report - 75 copies ---- ---'-- $ 275 Misc. supplies,- travel, etc. $ 70 TOTAL $1600 • 111, • • MEMORANDUM April 25, 1978 TO: BOARD MEMBERS FM: FOXIE KIRWIN • RE: Building Expansion I spoke with Tom Dusterberg, Tom Sardy, Karen Smith and Dave Ellis today regarding the possible expansion of the existing library building into all or part of the alley. According to the information I have received. Tom Sardy had the alley vacated a number of years ago. If it were simply vacated it would be possible to build in the alley. A general utilities easement has been granted forthe alley and the existence of the easement percludes building in the alley. Other information has come from Tom Dusterberg. • 1. There is no existing site plan for the actual location of the library witkin the lot lines and in relation to the alley and there are two di;fferen L locations of the building,. one within 13 feet of the alley and one with less than 10 feet from the alley. Tom recommends a site plan be done (about 300) if extention to the rear is to be considered. 2. There is a gas main approximately 3 feet north of the center line of the alley which would probably not be able to be moved since they have a general easement which would also - eliminate expansion if the building were located less than 10 feet from the alley edge. PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Minutes of Regular Board Meeting: May 30th, 1978 A. Building Expansion: John Stanford was present to present his proposal for studying possible alternatives for expansion of the present library building. Discussion was conducted on the nature of the services of other consultants which might be available in the state of Colorado and other states. Clarke moved that Stanford be instructed to proceed with his proposal; with the Board giving him written instructions in sufficient detail within certain para- meters and with the cash not to exceed $4,600.00. The motion was seconded and • carried. The Librarian was asked to prepare a draft of instructions for Stanford, including a request for him to have an outline to weigh the time elements for different alternatives. Otte moved that a resolution be written by the Librarian and then pre- sented to the County Commissioners that the $4,600.00 for the study by Stanford be taken from capital expenditures. Clarke seconded and the motion carried. The Librarian will present the resolution to the Commissioners. The Librarian was also asked to be the liason person between the Board and Stanford. { a CONTRACT • This document is a contract for planning services - for the Pitkin; County Library to be provided by John P. Stanford. The services will constitute a study of alternatives for expansion of the library's physical facilities. Contract agreements are: 1 . That the total cost of the study will not exceed $4600. • 2. That the study will follow the general topical outline as presented in Attach— ment A. ( 3. That the final draft of the study will be ready for presentation to the Library . Board by August 15, 1978. Signatures: L kl e_ /c7/g Ms. Sally Sryth, Cnaihrperson Date /-0 /7,9- 7 /0.,l John P. Stanfo 7 Planner:. !Date • PROJECT TASKS AND ESTIMATED MAN-HOURS • Project Man-Hours �. The library's need to expand physical facilities. 1. Ten year historical growth to include: - Volume increase - Circulation - Services 3 2. Growth factors affecting library expansion. - Demographic characteristics - Library services 5 - II. Alternate expansion concepts. 1. Brief discussion of each concept to enlarge or expand the library. - Expand the existing building 6 - Purchase and renovation of the Sardy home 4 - Phased implementation of the above two concepts 2 - Abandon the present facility and relocate in a new facility 16 - Present criteria for a new location. - Identify potential sites 2. Review of alternatives excluded from this study. • - Second story above the existing library. - Relocate near the middle/high school complex - Expansion into the adjacent clinic bldg. - Other concepts 4 III. Analysis of each alternative. 1. Expanding the existing building. - The present site and area available for future expansion 4 - Factors affecting expansion. - Zoning requirements. - Historic district requirements. - Architectural compatibility with the existing building. 4 - Alterations to the existing interior 2 - Capital construction costs for the building addition and any remodeling of the existing interior. 10 - Anticipated increase in operating costs. 8 - Community benefits derived from - Improved library services - Improved urban character and quality of life 4 - Governmental procedures and permits required. 3 (• 2. Acquisition of adjacent properties - The site, structure and relationship to existing library. 9 - Factors affecting development - Zoning requirements. 2 • - Historic district requirements. 15 - Structural analysis of the building- - Renovation considerations. - Dept. of Interior guidelines for renovation - National register. - Residential to public use. I2 - Special conditions requested by the owner - Renovation costs. - Exterior - Interior lO 0 - Operating costs of the Sardy home - Community benefits derived from. - Improved library services 4 - Improved urban character and quality of life. 3 - Governmental procedures and permits required. 3. Development at a new location. 4- Accessibility and convenience. 3 - Code requirements. - Capital costs. 5 - Land 3 - Building 3 - Operating costs. 5 - Community benefits. 3 - Governmental procedures and permits required. • IV. Capital funding sources. • 1. Inventory of funding sources. 2 Existing County funding sources. 24 - Special funding sources available to libraries 3 - Federal grants 3 - Historic preservation funds and grants. - Anticipated profits from the sale of the existing site and building. g 8 - Other funding sources. 2. Capital revenue profornas for each alternative. - Preparation of a chart for each alternative indicating funding 8 sources and total anticipated revenues. for - Discussion of factors affecting each funding package 16each alternative. • i - 3 - V. Implementation schedules for each alternative. 31 OD 1. Critical path chart for each alternative. 16 2. Discussion of the variables affecting the timing of each alternative. ' . 8 VI. Conclusion. 1. Identification of the recommended alternative based on costs, timing, community benefits and other possible considerations. 8 2. Considerations to include in the concept selected for 8 implementation. The above estimates of man-hours includes time spent on research, interviews, analysis and preparation of rough drafts and graphic illus- trations to be included in the report. i I t PRELIMINARY COST ESTIMATE OF THE STUDY" Alan-hours - 275 hrs-. X $15/hr. $4125 1 5 )1, Type final draft -.AO hrs. X $6/hr. $ 60 Photo reproduction ----- $ 70' Report Publication $ 275 Misc, Supplies, travel, etc. $ 70 • TOTAL - $4600 _ a / . . . . ... • i • p. - • • To: County Cowmiss'oners George Och..- f F. Kirwin, raur[ry Librarian July 7, 1978 • Re: 1979 Budget • C) The library is presently undertaking the beginning steps of a capital expansion project which will have impact upon library budgeting over at least the next five years. The library is rapidly outgrowing the present library building which has f been in use for 12 years. Population statistics for coming years as well as present staffing levels and building usage can be used to demonstrate that expansion within the next 36 months will become imperative. A comprehensive Analysis of Alternatives regarding Library Expansion is presently underway and will be completed August 15. The Library Board expects to present a capital expansion proposal to the Commissioners which will outline current position, objectives of expansion and strategies for the proposed expansion. It is estimated at this time that funding will be needed in 1979 to accomplish a number of steps in the capital expansion program. Primary needs for funding involve: 1) Planning Master Plan preparation, site survey, architectural fees, structural surveys 2) Legal : Negotiation fees, legal procedures, rezoning etc. 3) Land • PITKIN COUNTY LIBRARY BOARD OF TRU:;T : S MINUT ,S OF REGULJ_rR BOARD NII; ,TING : JULY 5th, 1978 A. Building Expansion: John Stanford was present to continue his Building Expansion Report. He Explained the necessity for having a Master- Plan since libraries are zoned Public under the Zoning Regulations. With projected figures for population growth, "it is believed there will be a need for 8000 to 10,000 additional square feet of space to accommodate this growth. Stanford listed various possibilities for expansion sites, giving the advantages and disadvantages of the various sites . • • ( ALTERNATIVE ONE - THE SARDY HO_:E Land Existing. Library Site 8,000 sq. ft. Sardy Propert3. 17,400 sq. ft. Total 25,400 sq. ft. Building - Existing. Library 8,.1.52 sq. -ft. { Sardy Home +6,000 sq. ft. . • Est addl. Bldg. +6,000 sq. ft. Total 20,152 sq. ft. 1. • Development Costs. - Land at $26 per sq. ft. 452,400 - Building at $69 per sq. ft. $ 414,000 li - New const. at $69 per sq. ft. $ 414;000 - Remodel existing library $ 75,000 -- Furnishings $ 75,000 Total $1,430,400 Assessment - - ,dv. t.°es Disadvantages 1111 1 . A unique concept for pro- 1 . Requires acquisition of t viding library services. property at appraised value, 2. Flexibility in phasing the 2. Does not permit optimum in- expansion of the library. terior plan for layout of . library functions. • 3. Maintains existing library identity. 3. Requires remodeling of the existing library. 4. Provides an appropriate use for the historic structure. 4.. Master plan will likely ~~� require parking tobe pro- 5. Additional grants available vided. due to historic value of the building. ALTERNATIVE TWO - THE FIRE STATION SITE e Land - 12,000 sq. ft. f Building - Existing,-fire station will be demolished to pre- vide space' for development of a new library of approximately 20,000 sq. ft. Development Costs - Land is owned by the City of Aspen, and , 3 ' a long-term, low-cost lease is proposed (negligible cost) . - New building at $69 per sq. ft. ------ $1 ,380,000 - Less sale of existing library $ 450,000 - Furnishings $ 75,000 Total $1 ,005,000 Assessment - Advantacres Disadv_ tages 1 . Optimum location with re- 1 . Requires relocation of the ( spect to proximity to existing fire station. population concentrations and to requirements. for 2. Terms of the long-term lease', - parking. for the land from the City are unknown. 2. Ninimal land costs if any. 3. Timing of the construction 3. New library building can depends on timing of the - incorporate newest concep • planning, financing, and in library design and construction of jail, - . service. sheriff's office, etc. 4. Improved accessibility and use by a greater por- tion of the population. 5. Library will contibute to a more diverse and interesting downtown. 111 1! ALTERNATIVE THREE - THE WHITE PROPERTY ; ,,'' . C. Land - 9,000 sq. ft. located between Berko's Studio and. Nill Street Station on Hopkins Street. Building - 20,000 sq. ft. based on master plan approval to excee{i Commercial Core zoning maximum building F size. Development Costs -� - Land at $59 per sq. ft. -- - $ 531 ,000 • -- Building at $69 per sq. ft.+ - Furnishings $1 ,380,000 .�-• � . . ---- -- $ 75,000 - g. Net Total $1 ,986,000 - Less sale of existing library - $ 450,000 Total $1 ,536,000 Assessment .- , Advantages Disadvanta es ( 1 . Optimum location with re- 1 . Requires acquisition�I o f the spect to proximity to site at appraised value. population concentrations lOP and to requirements for 2. Building must exceed FAR parking, permitted in CC zone. 2. New library building can 3. Possible view plane incorporate new concepts restrictions. in library design and service. 3. Improved accessibility and use by a greater por a., tion of the population. . 4. Library will contribute to a more diverse and interesting downtown. • I- e .. • ALTERNATIVE FOUR -- THE ROWLAND PROPERTY III Land - 12,000 sq. ft . Building - 20,000 sq. ft. based on master plan approval • to exceed Q-Office zoning maximum building size. Development Costs - Land at $39 per sq. ft. - $ 468,000 - i - Building at $69 per sq. ft. $1 ,380,000 - Furnishings $ 'T5,000 Net Total $1 ,923,000 - Less sale of existing library $ 450,000 • Total $1 ,473,000 Assessment - Advanta:es Disadvanta;es 1 . Accessible by public 1 . Requires acquisition of the ( transportation routes. site at appraised value. 2. Library building can 2. Located near but outside • incorporate new concepts area of high population in library design and concentration. services. 3. Master plan for building must exceed size permitted in 0-Office zone. 4. Master plan will likely require parking to be provided. 411 4 ALTERNATIVE FIVE - THE SHAW PROPERTY Land - 15,000 sq. ft. Building - Shaw Home - -. 2,000 sq. ft. Addl. construction 18,000 sic). ft . Total 20,000 sq. ft. _ based on master plan approval to exceed the 6-Office zoning.. - Development Costs -- - Propery sale price $ 500,000 -- Remodeling of the existing • building and construction of additional 18,000 sq. ft. $1 ,380,000 - Furnishings . $ 75,000 Net Total $1 ,955,000 - Less sale of existing library $ 450,000 Total - $1 ,505,000 l Assessment - ' Disadvantages A Adv taffies _ 1 . High visibility to 1 . Requires acquisition of passing traffic. the property. 2. Remote location from high concentration of population. 3. Piaster plan will likely require parking to be provided. . 4. Existing Shaw home must be incorporated into master plan with minimal if any benefits. • 5. Master plan for building must exceed size now per- mitted in the 0-Office zone.. i • • ALTERNATIVE SI -- COUNTY-PROPERTY N • ti Land - North half of Block 86 - 27,000 sq. ft. Former Oden. property - 15,000 sa . ft. Building -- Proposed site for new judicial center and various emergency services (sheriff's office, jail, fire station,- •etc.) Estimated building -- 35,000 to • • 45,000 sq. ft. i . • - Library building - 20,000 sq. ft. , . Development Costs - Land owned by Pitkin County = -- Building at $69 per sq, ft. $1 ,380,000 - Furnishings $ 75,000 Net Total $1 ,455,000 -- Less sale of existing library $ 450,000 Total $1 ,005,000 i - Assessment - • Advantages l Disadvantages ' III . 1 . No land costs. 1 . Library identity may diminish somewhat due to sharing the 2. New library building can site with other governmental accomodate new concepts in uses. library design and service. 2. Benefits of high visibility • 3. Potential savings in con- to pedestrian and vehicular struction and operating traffic is uncertain. costs by associateing with other county uses in the 3. Construction may depend on.„. building complex. City's realignment of the Nill Street profile and/or 4. Located near City's Rio timing and planning of the Grande parking lot. other governmental uses to be located on the site. • t • • RECON ; NDEil. FINANCING PROGR li 4 (based on Alternative Two - The Fire Station Site) 4 - Minimize funding requests from local governmental sources . - Rely primarily on 'co ,i,unity support through fundraising. - Apply profit from -sale of the existing library building toward construction cost of new library. - Seek public and private grants Financial Program Strategy t - maintainindependence of the Library Board from political environment of the County - enhance requests for cooperation and in-kind services from f the County - establish direct responsibility of the Library Board to the general public Financial Program - Planning, architectural and construction dwgs. $ 25,000 - Promotion - C 10,000 Library construction ;1,380,000 - Furnishings $ 75,000 Net Total $1 ,490,0001 - Less sale of existing library $ 450,000 Total 0 ,040,000 • Funding Requests - Pitkin County 35,000 - Sale of existing library $ 450,000 - Fund raising $ 555,000 • - Grants - (supplemental only) Total $1 ,040,000 Program Schedule 1978 - Develop and. present the new library proposal. 1979 - Request County funds for developing library master plan, arch. and const. drawings and for fundraising promotion. - Request County to include new fire station in plans for new emergency services building. • - Acquire long-term lease of site from City of Aspen. - Organize a Library Building/Fundraising Committee. - I , - I 19S0 - Begin the promotion andfundraising campaign for the library. • - Sale of the existing library. 1981 - Complete fundraising for the library. • -- Construction of the library. - Construction of the emergency services building in-- eluding relocation of the fire station. ( FIT1IN COUNTY LIBRARY BOARD OF TRUSTEES MINUTES CF REGULAR BOARD MEETING: JULY 24, 1978 The firstorder of business was a report by Joh Stanford on the progress being made in the study of possible Library expansion. It was the general opinion of the Bo=rd that it -ive support to Stanford'sdirection as far as - expansion sites for the Library be considered. Three sites— the White property on Hopkins Avenue, the Rowland Property on Hyman Avenue, and the Shaw Property on Main Street be eliminated as possible future sites • because of poor locations or costs. It was moved by Clarke, seconded and carried that The FIRE STATION SITE on Hopkins Avenue receive the highest priority, the €ounty Property on the northhalf of Block 86 ,the second choice,and the Sardy House on Main street. the third choice for possible future locations of the Library LIBRARY BOARD OF TRUSTEES REGULAR MEETING AUGUST 21, 1978 Clarke gave a comprehensive report on his ideas or thoughts on Stanford's (- Draft of the Library Expansion Study dated August 16, 1978. After a lengthy discussion between the Board and Stanford, the Board mem- bers individually gave preliminary ratings to the recommended alternatives. for future sites as listed: The Sardy Home, The Fire_ Station. the- Conoceo station, and the CountyProperty, as well as possible expansion tiaf thhe present Library. The Fire Station site received the highest average rating.` . o r Comments on Library Expansion ` i by Dick Clarks . at August 21, 1978 Meeting • . Before final decisions are•made, lets stop a moment and assume the role of devil's advocate. .There's a great deal at stake. Let' s make every : . critical effort to ensure sound decisions_ And let s understand that . the following comments are intended to raise q f uestiotrs; they are not in.- . . _ tended to be destructive. . But lets also understand that if these cues-- . tions cannot be answered positively, we should take a long second look at the project. First, let's revie4 the basis on whic5. the decision s ases madee nto.disnvestigttwe expansion. And I'm reminded of a pet �•{orti,mer Adler It is my feeling we must , under today s circumstances, eliminate wants and s focus only on needs. , John Stamford s analysis includes a statement that the library services are adequAt_ at the present time but that population growth will place • additional pressures and demands on these services. The statement is based- , on these figures: Floor space: Using Public Library Association standard of .7 feet per capita, we re 3.4% short of the norm, but if we eliminate tran ;• sients and part time residents we have an excess of 7.7D. �Cn_ - unty . population is estimated to double by 1985, indicating a need for 16,380 square feet. Eliminating transients and part time residents, the need would be 14,602 square feet- Later John iindic tesfuna ne d for 19, 4$0 square feet based on analysis•: Earlier, the Fritz Benedict study wabased edlo n taka futurarneediof 12,000 square feet. t seems to me we l look at future requirements to include such questions as these: - Is the standard .7 figure based on wants as wellas needs? yM` , _ Bow sure can we be that population projections will prove to be reasonably accurate? And is it right to include transients and part time residents? Size of book collection As a factor in expansion this should trans- late into Linear feet of sheOn the bail of too pon pulationowe presf net ently , have 25% less shelving than the norm. But transients and part time residents) we have 8% more l.ation (omittings This one _ books'than•the norm and shelf space is 16% less than norm. fitting really troubles me. . How can we have•ciore boo books are on into less shelf space than thnr?'f Sutheely all-our normisn't considerably over -ill shelves; this leads one to wonder } the stacks stated. Furthermore, there was talk recently of moving closer together to provide more shelf space. 2 4 3 . Reader space: 40 reader seat's -are recoemended for the first 10,000 popu- lation and 40 for each 1,000 thereafter. This works out to 400 for the seccad. 10,000 and must_ be a-type, but it vastly distorts John's projec- tions. Using a figure of .4 seats for every 1,000 thereafter, the present need is 48 seats on gross population, 44 seats net. 're haver115 seats or 2/z times the norm. 1985 projections indicate a noed for 92 seats on gross _ population and 84 net; we would still be about 30% over norm.. adds that "staff work space is cramped; ' Other factors: The anal.y•sis - storage spacefor used and new books awaiting processing is overcrowded; the two public typewriters often cannot meet the demand for their use (this does not seem relevant); there are scheduling conflicts for use of - the public meeting rooms (I'm not sure this is relevant) an& often all . seats in the library are occupied (I use the library quite a bit and have ` never seen this), includieg those in th1e music room." - . , i A year ago is joined the San:Plarinci.0alifornia_ 'ieads:of-the Library because a . friend who lives there-..told me they.:too-dhurgs.-a lflat S20 for merzbership:' Last week I received my renewal letter. Now hear this: as a result of the passage of Propostion 13, this fine library in a quite-wealthy Community is now open 9 to 12 hours a week! .This morning Jarvis, the author of Proposition 13 was on NBC's Today Show. Res going national. The House of Representatives has ' just cut off funding for the new Senate Building. In November, following a successful .petition, Colorado voters will-determine whether state and locel spending shall be limited to the percentage of groth in. living costs- There really is-=a`tax'tevolt-bre:.ring -W=night-say--this•.won't.affett:us:.because .we're ; • going after-,doha.tiorsa:::--But-donors are tax payers and might well feel the po- tential tax burden of a new library has-amply been shifted to a fund raising campaign, and they would be right. Our new hospital is.by far the biggest fund raising effort in Aspen Valley history, and it was successful. But this has these implications for us: At the last Board meeting- of the Medical Foundation, the fundraising arm of the hospital, it was pointed out that income is not meeting pro- jections, nor is the bed count, etc. Potential donors for the library are almost surely past donors for the hospital. They might well say this • drive is too soon after the other one (many are still paying on five year pledges); they may say the hospital overstated its needs and maybe the library is too; they may say there's simply got to be an end to costly. .. - expansion. - The hospital raised S1.5 million in donations out of a total budget of $5.5 million. That's about 27%. We hope to raise about Sl;5 million, _ same as for the hospital, almost totally by contribution. 'his is a sobering thought, particularly when we bear in mind there were large in- dividual contributions by Skicorp, Highlands, etc, that won. t be dupli- cated, plus a very significant emotional factor: with the hospital, people felt, "We'd better have it; I may be next." With the library there's no (111 comparable sense of emotional involvement. Note: At the August 21 meeting John Stanford passed out copies of an article describing how funds were raised for the new Atlanta library. Their situation does not relate at all to ours. The library was 75 years old. It was serving a population nearly 10 times as a 3 - large as the one it was built for, and it had nearly ten times. as ` many books, with 80,E oflstheo hidden in closed stacks. Furthermore, - • the goal was to raise,-funds by passing a bond issue, not through >= private donation. My major point here is that Atlanta had a dramatic '-/ . present need. We- have what appears to be a not very-clearly determined future need. My secora�f point is that with a proven need and large - - suns, its easier to raise funds through a bond issue (the Aspen ospital, . for example, raised nearly $4 million in bonds in advance of the fund : . - drivej. And if the need is not proven, 'obably neither-will wor'k(after the hospital was completed, .a 20O,CCO drive was launched for new equipment; only S40,000 was raised because a real need was not es- . - tablished.) The present library was completed 12 years ago. That's not very long. Also, it was built at a cost of less than $200,000 of which less than $100,000 was donated. Now, 12 years later, we re getting ready to ask 15 times as much. And or a relative..basis there's less need today than there was 12 years ago. Furthermore, a great many people love the present library. It's Aspen. It ' r fits. It has a warmth and appeal many people would not want to sea des- troyed. '. If these thoughts heritreonsideration, what do we do? I suggest we turn right around and do a study on the present library with the 1003 biased intent of - seeing if we canprove that it can be made efficient for the next 10 years. _ . rtc • PITKIN COUNTY LIBRARY BOARD OF TRUSTEES MINUTES OF AUGUST 28,1978 MEETING Minutes of July 24th meeting ware approved. Minutes of the A1'-1'7f 8th meeting were approved. -rhe minutes of the August 21st meeting, were, c.orrecte.d. as follows: The Fire Station Site and the present building site tied for first place in the preliminary ratings for future expansion of the hl;.." . braxy; the second correction was that it was. the decision of the Board to reinvestigate the present location for expansion in terms of interior space, additions, and costs. - i. . 11. . • September 11, 1978 Foxie Kirwin County Librarian _ 120 E. Main Street Aspen, Colorado 81611 FOXIE - We are delighted to have been asked to submit a proposal for architectural services for possible future library expansion . and we are very excited about the prospect of working with you ' in planning these facilities. For your consideration in the selection of an architectural firm for the study of your existing facility and the possible subse- quent architectural services we would like to preface our propo- sal with a few comments about our firm. We are enclosing an office resume for general background, and in addition we would like to mention that our most recent library project is the Colo- rado Mountain College Learning Center at the Spring Valley campus near Glenwood Springs . (We would be happy to arrange for a tour of that building for anyone in your organization that is not familiar with the project. ) In addition, we have worked on many library facilities within educational buildings; and we have worked with Dr. Ralph Elsworth as a library science consultant. Our staff for the foreseeable future will consist of five registered architects, one senior draftsman, and other drafts-persons as re- quired. We are very interested in providing architectural services • for a building program should one develop, and we feel that our past experience, our present staff and the obvious advantage of proximity would indicate that our firm is capable of providing a first rate service. • CAL/OIL.L '_: Al ARCHITECTS AJ.A. r ASPEN, COLORADO :_,1511 • PHONE 303-925-3383 Page two 4 Foxie Kirwin 1 In addressing the specific proposal at hand, to study the feasij bility of an addition to your present building, we feel that working at an hourly rate would be most advantageous to both the library and ourselves. . As we discussed with you, it is difficult for you to define in advance just how much study will be required. before you can make a determination as to the feasibility of ex panding your existing facility. And, of course, it is difficult - for us to give you a firm price for our services if that amount of study is not carefully defined. g As a result, we would propose to work on an hourly basis with fees per the attached .hourly rate schedule In addition, we will define - ' a maximum amount of services (based on thediscussion we had with you) and establish -a top set fee for these services. This approach^ gives both you and us the advantage of knowing a maximum cost for a definable amount of service, while still providing the flexi- bility for you to decide at any point during the design process . that the information developed to that point is sufficient to make s a determination as to feasibility and our services would then be _h paid for only through that point. After our discussion with you, we feel that it is possible that the ' design may have to progress through the end of the phase of work known as "Design Development" before you can make an adequate judgement as to the feasibility of expanding the existing building.-. ` The Design Development Phase is defined by the American Institute {� mi of Architects and consists of thirty-five percent of a comprehensi architectural service. Making some assumptions about the construc- tion cost of an expansion project, and using the attached Colorado Society of Architects fee curve as a guideline we can come up with a total fee. Assuming an additional 8,000 sq.ft. of space at a construction cost of $70.00 per sq.ft. plus remodeling the existing 8,000 sq.ft. @ $10.00 per sq.ft. , we have a very rough construction cost estimate of $650,000 .00 . Using the CSA fee curve for a project of this magnitude we arrive at an architectural/engineering fee of 9 .75% -•- plus 3% for additions and remodeling equals a total architectural/ engineering fee of 12 .75% . 12 .75% of an estimated cost of con- struction of $650,000 equals $82,875 . Thirty-five percent of this total (to proceed through the Design Development Phase, as discussed above) equals $29,000 .00. • ARCHITECTS A.t.A. • ASPEN. COLORADO ... .- • PHONE 303-925-33e Page three Foxie Kirwin • l • So, we would propose-to cork at an hourly rate per the attached schedule with a top set-figure of $29,000 to provide A/E services through the Design Development Phase. You could then stop us at any point during the design process and be obligated for only the hourly rate fee accumulated to that point. Any substantial change in the scope of the work as discussed above would warrant review of the fees. All of this, of course, is subject to. discussion . and review, but this is the general proposal concept which we would suggest. To define the scope of architectural services provided within the top set fee of $29,000 .00 we are submitting a suggested "Standard' Form of Agreement Between Owner and Architect. " In addition to architectural services described in Paragraphs 1.1, and 1.2 , the architect shall provide a schematic design of two al- ternatives (second floor addition, expansion to include Sardy House) with a preliminary cost analysis. The design process would then proceed with only one alternative through the Design Development Phase. Plans will be studied with and reviewed by a qualified library consultant (determined in consultation with the library staff) . A model and perspective drawing will also be provided as . required. (t, • Structural Engineering work provided for the Schematic and Design Development Phases of the projects: Comparison of various structural materials and systems for the proposed construction, in order to determine which - method of construction leads to the greatest economy. This is done in conjunction with the architectural design as well as with consideration for mechanical and electrical systems. At the end of the Design Development Phase, the structural engineers would have rather complete preliminary drawings made which would describe the chosen structural systems fairly well, and indicate representative sizes of structural framing members. This information would be complete enough to allow the architects to determine space required for structural systems and to allow building heights to be established. It would also provide a complete enough description of materials' to allow a fairly accurate cost estimate to be completed. • ARCHITECTS A.I.A. • ASPEN. COLORADO • PHONE 303-925-3383 .. r . :. ..:-. �- - ...,.t+,.:�Sr>N•au-r :,.,.rk�u�+FariAn+p Page 4 f r Foxie Kirwin • • Mechanical engineering work provided for the Schematic and Design Development Phases of the project: Investigation of feasibility of connection into the exist- ing heating system, .and feasibility study of proposed al- F ternative expansion' plans Mechanical system, space and ; cost input for the various design solutions proposed by the architect. Determination of most feasible system and control cycles to provide maximum energy conservation f as well as comfort conditions. Completion of Design Devel- opment Phase of the project which shall include: • 1) Single line schematic system drawings of the final recommended mechanical system. 2) Outline specifications and preliminary cost estimate of the final recommended mechanical system. Electrical engineering work provided for the Schematic and Design Development Phases of the project: Cost input for the various design solutions proposed by architect. Investigation of extension of existing electri- ( cal systems and cost analysis. Completion of Design Devel- opment evel opment Phase of the project which shall include : 1) Electrical drawings showing lighting and receptacle layout, location of electrical panels, location of electrical rooms if required, one line diagram show- ing extension of existing systems. 2) Coordination with mechanical so that electrical re- quirements of mechanical equipment will be allowed for in design. 3) Coordination with Telephone Company and Power Com- pany. om-pany, .. 4) Outline specifications and preliminary cost estimate . Once again, we would like very much to provide our services for your project. Please contact us if you have any questions or comments, or if you would like to discuss alternatives to this proposal . Thank you. Sincerely, CAUD[LL ASSOCIATES ! . ARCHITECTS By ,. t,' Samuel J . Caudill • /dam ARCHITECTS A.I.A. • ASPEN, COLORADO • PHONE 303-925-3383 .-. -.-.^Hr�•:w•.;q,Y+`-a•..x;;..a.s.s.a'. ..-t.•f-r,•-:u ._ :_..r•r - "• ` .. .. �:++7Y g�'•a Hourly Rate Fee Schedule: Architectural Principal Architect $35 .00 per hour - Staff Architect 29 .00 per hour Architectural Designer-Draftsman 23. 00 per hour Structural Principal Engineer $35 .00 per hour Associate Engineer 27 .50 per hour Staff Engineer 22 .50 per hour Draftsman 17 . 50 per hour Mechanical & Electrical Principal Engineer $35 . 00 per hour Associate Engineer 29 . 00 per hour Engineer 25 . 00 per hour Designer-Draftsman 19 .00 per hour C • Auto Mileage $ .15 per mile Air Travel and other expenses at cost , r` • Pitkin County Library Board of Trustees . ) Regular Meeting: September 18 , 1978 John Stanford was present to make a report on his Expansion Study. . In his final report which will be finished in one week, he will have both an objective analysis and a subjective analysis on various future sites for library expansion . He will include in the report the American Library Association corrected statistics on seating availability in ratio to population figures . It was moved by Mike Otte , seconded and carried, to express our - thanks and commendation to John Stanford for his work and extra hour he has expended in the study he has done for the library . ( It was moved by Mike Otte to table further discussion on library • expansion until a study session is held prior to the next meeting. Motion was seconded and carried. CAUDILL ASSOCIATES ARCHITECTS A.I.A - P.O. BOX FF,ASPEN,COLORAD381611 PHO :-925-3383 T '. -M E M O R-A N D U M • '� TO: Mr. Bob Child, Chairman -- BOCC 1`t Mr. Stacy' Standley, Mayor of Aspen Ms. Sally. Smythe, Pitkin County Library Boards : Mr. Willard Clapper, Aspen Fire District 0 . FROM: George L. Ochs, County Manager ,/Ir DATE: October 4, 1978 _ L The County Library Board has recently completed a study of . "Expansion Alternatives for the Pitkin County Library. " This study was done by John Stanford. • As you may be aware, the Sheriff was commissioned to examine alternatives for expansion of law enforcement facilities and a new or improved County Jail. The law enforcement study was not completed and I have been in the process of consid- ering ways to complete this analysis. Recently the County Librarian, Foxie Rirwin, had presented John Stanford' s study to me and was requesting that the County allow maximization of the Library mil levy for 1978 to create approximately $20,000 to be used for continuance of Library expansion. In our discussion, it became apparent that one of the alternatives which John Stanford developed , the County Oden property, might be very well suited for a consolidated facility which could house the Sheriff and Jail, the Fire Department (Mill Street access) , an expanded Library, and also provide space for a downtown ambulance(s) . In order to develop this idea further, I arranged to meet -ems again with Library people and John Stanford to discuss the practicality of this idea. It was felt that this. is a very logical, sound alternative and should be carried forth for further examination and testing by all parties involved . The major drawback to this alternative is that it requires the co-operation of four major entities--the County, the City of Aspen, the Library Board, and the Fire District . Actually, the Fire District ' s participation mightbeoptional, but they surely need to be involved at this stage. • It was felt that a steering committee consisting of a repre- sentative from the Board of County Commissioners, the Aspen • • P ag e ' T w o October 4, 1978 City Council, the Library Board, and the Aspen Fire District • might be assembled to monitor and carry. forth a conceptual study of this alternative over the next 6 to 9 months.• On the surface, it appears. that this alternative could prove very beneficial to all involved parties, and nay also be a rela- tively inexpensive solution to several pressing needs . Your con- sideration of this approach and feedback is requested . If this • all appears reasonable to- you, I' d like to have it brought forth to your respective board publicly, so that a study outline can be developed and the process commenced. GLO: gc • • . • cc: Mr. Glenn Scott, AVH PITKIN COUNTY LIBRARY BOARD OF TRUSTEES SPECIAL MEETING: Study Session, October 9, 1978 • A letter about possible library expansion to the Aspen Clinic is to be mailed to the doctors presently owning the building. Mike Otte is to meet with people on list on the letter from George Ochs, the County Manager PITKIN COUNTY LIBRARY BOARD OF TRUSTEES REGULAR MEETING: October 16, 1978 Clarke moved that Chairman be authorized to write a letter to the owners of the Aspen Clinic as discussed in the Study Session. Motion was seconded and carried. • The chairman appointed Otte as a representative of the Board to a steering conuuittee to look into the possible acquisition of the Oden property and the County property_ for a new library site. The steering conunittee will also be represented by the City, the County and the Fire Department who may also build on the site. It was moved by Clarke that the Board approve the expenditure of $361.00 for the printing of the Stanford Report on Library Expansion. The motion was seconded and carried. PITKIN COUNTY LIBRARY BOARD OF TRUSTEES • January 15, 1979 Barbara Prebble stated that she had not yet been able to meet with the Snowmass people about library expansion or branch library possibility at Snowmass. ASPEN _ 2 FEDI 1 rL • f1 i F� ... T • �y � • Vat _� .,,,; ; • January 2, 1979 • Sara Smythe Pitkin County Library • • 120 E. Main Street • Aspen, CO 81611 - • Dear Ms. Smythe: I received your letter of December 13, 1978 as did the other owners of the Aspen Clinic Building; and I just wish to state that so far we have been unable to make any specific decision, being somewhat inundated by the demands of injuries over the Christmas Season. • We will get together shortly after I return from Europe inIIP February and hopefully we will be able to arrive at some . conclusion. Sincerely, Robert LQ/ • R.R. Oden, M.D. • - • RRO/cr = _ • • ROBERT R.ODEN M.D. RODNEY E.KIRK M.D. 925-4141 JAMES K.WEAVEK M.D. 100E. MAIN, ASPEN,COLORADO 81611 JOHN R.FFF.FMA►' , M.D. • • Pitkin County Library Board of Trustees Meeting February 20, 1979 Architectural Expansion Program.-Barbara Prebble read a letter from Bill Blizzard, - an architect from Denver, who had met with Barbara, Foxie Kirwin, Library Director, and Mike Otte, who studied the present building and the needs for the future. Mr. Blizzard would like to bid.on the job if plans are made for expansion. The plans could include improving energy efficiency, redesigning interior space, traffic patterns, etc. Snowmass Village. Barbara Prebble reported on the Snowmass Village Town Planning meetings which she has attended, as a Library Board representative. They are pleased that we have drawn up a possible contract with them for library services.' They have plans which may make it possible to have the Town Hall , Post Office, and Library in one building. They definitely are interested in having a branch library in the town and will be happy to accept a card catalog from the main library: The projected figure for population increase is from 15,000 to 30,000 in 15 years. PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Meeting: March 26, 1979 - 7:prn - Library Meeting room • Snowmass Village: There was no information available at this time about the Snowmass Village Town Planning meetings concerning a library building. PITKIN COUNTY LIBRARY BOARD OF TRUSTEES Meeting; April 16, 1979 Snowmass Village report: Barbara Prebble reported that space is available for a library room, but, that monthly rent will cost $9.50 per square foot, which Jack Schuss thinks that Pitkin County Library should pay. The Board agreed that there is no money in the present budget to cover any costs of this kind. A letter to Jack Schuss, S.V. mayor, to this effect. The present population was discussed. Snowmass Village is estimated to be at 1200 permanent population, with a projected 40% increase in the next five years. The Board would like to investigate the cost of microfilming the card catalog and of a courier system- or book drop depository. 111 ( * • The following are notes regarding a conversation held 4/12/79 with Joe Wets Planner for the town of Snowmass, regarding population projections for Snowmass. Village. Snowmass Village population prediction for 1979, (at 100% capacity, considered unlikely, taken from Town of Snowmass Master Plan) 1385 permanent residents 5915 tourists 7300 total Snowmass population prediction for 1992 (at 100% capacity, considered unlikely, . taken from the Town of Snowmass Master Plan) 4741 permanent residents 14,531 tourists 19,272 total The 1992 figure, which includes the development of the Benedict property and which is for the peak season, (10 weeks, 2 weeks at Christmas, and 8 weeks during February and Ma-ch) is still below the present Aspen population at the peak period. 1 1975 Aspen population figures, (taken from the Aspen Pitkin County Growth Management Plan) : 5889 permanent residents 9724 tourists 15,613 total This total figure did not take into account the Red Mountain/Smuggler area which also includes Silverking, or Mountain Valley, or Maroon Creek/Castle Creek y ; area and West Aspen, since none of these areas are considered to be in the Aspen townsite area. Red Mountain/Smuggler Note: Red Mountain and Mt. Valley are not 1705 residents zoned for other than owner residence, _ therefore, no way to figure short term Mountain Valley or tourist rentals, according to the 846 residents Planning Department. Maroon/Castle Creek 794 residents 1800 tourists 2594 total 9,234 residents 11,524 tourists All totals for Aspen, 1975, at peak season: 20,758 LIBRARIAN'S REPORT (June 1979) Barbara Prebble and Judy Kolberg met with Jack Schuss in Snowmass Village on June 4th, to discuss a Library facility there. We had a tour of the new Snowmass �s Shopping/Business Center, where the new Snowmass Village Town Offices will be located. There is a possibility of space being made available there for books and materials. Space would be part of the town offices. MINUTES, July 23, 1979 Expansion: The president had discussed the set-back regulations with Mr. Duester- berg of Benedict-Mularz, Assoc. , and also about the possibilities of adding space to the library on the patio, including a 2nd story. There was discussion, but no commitment on asking an interior designer to study expansion regarding • possible renovation of present building. MINUTES, August 20, 1979 Expansion: Dick Clarke briefly reviewed the past actions of the staff and Board . with regard to expansion of the present library facilities. Kathy Costello reported that she had spoken with George Ochs, County Manager, about hiring a (tE consultant. He had told her that it was not necessary to go through a formal bidding procedure to hire a consultant, nor would it be necessary to do so in having work done to improve the library's insulation. 411 It was suggested that the idea of adding a second story to the present structure .. be reconsidered. Kathy Costello is to contact Evelyn Brewster at the State Library and Dick Clarke is to talk with George Ochs to see if either- of these people know of anyone who might make a good consultant for the library's needs. In this way the Board will have names to consider at the next meeting. f MINUTES of the September 18, 1979 meeting of the Pitkin County Library Board of Trustees Expansion and Insulation Committee Report: Kathy Costello and Pete Stone reported that several architects in the area had been contacted to discuss the consultant position which will be assigned. One interview has been held to date, more will . follow. There was discussion concerning the priorities of need versus the money available for a consultant. One question raised was whether the money available for insulation would allow the Board to find answers to its three major questions: (1) What are the library's insulation needs? (2) What can be done to improve use of space within the building? (3) What plans should be made for future expansion? A motion passed that after the Expansion and Insulation Committee complete their interviews, they be empowered by the Board to have the initial thermal studies completed at a cost not to exceed $1,500. Another motion carried that Mona Frost and Kathy Costello pursue the idea of asking System or State Library per- sonnel to conduct a study of flow patterns in the library. 411 Dick Clarke suggested that a list of current projects be included on each month's agenda and that expansion be one item on the list. ENGINEERS i OFFICERS 23 October 1979 FREDRIC SEN_DtCT,AIA THEODORE ,.!ULARL.AIA THOMAS OUESTERBERG.P PAT MADDALONE.ADM. PITKIN COUNTY LIBRARY - • SPACE UTILIZATION STUDY The growth of Aspen since the completion of the present library has contributed to the ideathatmore space is needed to - provide the services requested of the library. However, Aspen is undergoing changes now that must be considered in the future planning for the existing building and additions to it. Additional storage space, book shelf space and offices are needed now according to the staff. A study has been made by Benedict-Mularz Architects for an addition to the existing building of 4,2C0 square feet on the north and west side. Due to the multi-level floor plan of the present building this addition becomes complicated, but could be a solution to provide more space. Consideration must be made though, with new building code requirements that require up-dating of the present building and handicap access, either by ramp or up elevator addition. Before an addition is made to the library a space utilization study should be made. Activities conducted within the building must be analyzed also as some meetings and activities can now be transfered to the County Community Center and the Visual Arts Center. The character of Aspen has been changing in the past five years where the permanent population is being replaced by second home residents. The school enrollment has been declining which in turn means less students using the library. Do the second home residents use the library? Now that Snowmass has become a city, will the population increase there with permanent residents who will require a library in the near future? Basalt is fast becoming the bedroom community serving Aspen and they have plans now to construct a new library, will this change the demand on Pitkin County Library? 6 BOX 40 ASPEN, COLORADO 81611 (303) 926-3481 Pitkin County Library Space Utilization Study 23 October 1979 Page Two These questions are difficult to answer but each one will have a bearing on the demand for services of the existing building. The next question then is, can the present building be used more efficiently? It has been mentioned that the State does have consultants that provide utilization studies , of building uses and would this service be available? If the State would provide recommendations for better use of space, then renovations would be made with drawings provided by an Architect. If this state service is not available, then a study must be made by an architect with advise from the staff. The space study and renovation of the existing building would cost $4,000.00 for architectural fees. This would include drawings and specifications, bid process for Contractor and • supervision of construction. The estimated construction cost can not be made at this time, due to the lack of extent of work that can be done within the building. ' In contrast, should the decision be made to add the proposed { 4,200 square feet, the architectural fee would be $30,000.00 ( and construction would be about $300,000.00 i S SUBMITTED BY • ji -- Thomas J. Duesterberg, P.E. Vice President Benedict-Mularz Associates, Inc. TJD/zb 0411 r 7.+ 41 ilidtkan11 . August 8, 1980 To: Mona Frost - Carol Bloomquist ." Bob Gile Jane Jenkins. Jamie Hall Joan Pomeroy Pete Stone cc: Kathy Costello • From: Dick Clarke Subject: New.Development on Library Expansion As you know, Bob Oden has given us a first refusal on the Aspen Clinic - property in the event it goes on the market. We've been keeping in - • touch with him, Glenn Scott- (Hospital Administrator) and-others on progress of his endeavor to get approval for construction of a new clinic on Hospital property. Last week, the Hospital made a proposal that was unacceptable to Oden and he, seeking another solution, realized the Clinic might expand into the Library instead of the Library expanding into the 41) Clinic. He phoned me with an offer to purchase the Library at appraised value. This triggered a review by the Hospital, with a resulting pro posal more acceptable to Oden, although working out the details'could take several months, and Oden still-says -he'd prefer the Library. With an estimated purchase price of something over a million dollars there's a possibility of moving into new and larger quarters without major expense involving a bond issue or private donation. It- quickly became apparent that the Rio Grande property would be our most logical prospect even though the Rio Grande task force had closed the door on new proposals. But supporting facts have been hard to come by. For example, we still don't have an updated appraisal on the Library property and several key people have been out of town. I didn't call a special Library Board meeting because there were as yet no decisions to be made. Day before yesterday Joe Wells, staff consultant to the task force, be- latedly returned my phone call and confirmed that a statement to Bill Kane, task force chairman, would be considered at their August 14 meeting. But we had to get it in right away. A committee composed of Bob Gile, , Pete Stone and myself has reviewed and delivered the enclosed letter-- with the approval of Bob Oden and Kathy Costello. I met yesterday with the joint conference committee of the Hospital board and the Hospital staff, and all parties are posted on developments. • 120 east main street aspen,Colorado 81811 (303)925-7124 Until we have an appraisal (Jim Nol.lica promised to get back to us this ( week but is currently out of town, as is Brian Goodheim) and untilwe get some sort of opinion from the Rio Grande task force; there seems no need for action by the full Library Board. We should have a better • handle on all this by the time we meet on August 26. If there should be any decision-making developments before then, I'll ask Kathy to call - a specialn c'_'i:iug. . Mean:a- le, I trust these present steps net with your approval. It is our present feeling that if the appraisal is unsatisfactory or if ' the task force turns us down, there would be no reason for proceeding any further with the Oder! offer. In that event, he would more actively pursue the Hospital plan (or some other location), and if it goes through, we would have to decide whether to consider expanding into the existing Clinic while it is still available. Warm regards, 40- Dick Clarke •- • • S -tea roc4,4td .17 con county A anr ... Ty ( di August 8, I9$0 • To: Bill Kane, Chairman, Rio Grande Task.Force - cc: Joe Wells Dr. Oden Subject: Library Expansion Enclosure: Study on Expansion Alternatives for the Pitkin County Library, August, 1978 ;.. The enclosed study includes the Oden property as one of five viable alternatives for Library expansion. At that time it was third on the list because of "its less central location adjacent to the commercial core." Today, of course, with post office, shopping center, Mill Street improvement and the entire Rio Grande concept including a major trans- portation terminus, that negative is reversed. Furthermore, at the time of the study, the most obvious target for expansion, the next- door Aspen Clinic at 100 East Main, was not included because we had twice been informed that the Clinic would not become available in the foreseeable future. Since then, Dr. Oden, representing the Clinic, has been talking with the Hospital regarding the possibility of building a Clinic on Hospital property. We have, as confirmed in a Library Board letter of June 18, 1980 to the County Commissioners, a verbal first refusal on the existing Clinic in the event it should go on the market. Very recently, Dr. Oden, feeling that the Hospital negotiation was bog- ging down, phoned me with an offer to purchase the Library at appraised value. This would mean finding a new location, reactivating the 1978 search that had been comfortably on the shelf. The Rio Grande project is now, without any apparent doubt, the logical choice, providing all a the pieces can fall into place. There are many hurdles: The Hospital may yet be able to work out a mutually acceptable proposal.. But even so, it would probably take a minimum of four months to iron out the details. • 120 east main street aspen,colorado 81811 0,93)925-7124 • We do not yet have an appraisal (we estimate the property and improvements to be worth over $1 million) , and at this point we can only hope that the purchase price could pay for an adequate facility--without the need for a bond issue • which Sandy Stuller feels would not be possible because of the , jail commitment, and without the need for private donations which in today's climate has dubious potential. Joe Wells has pointed out that there is reluctance to release public land to private ownership. Construction timing is critical. Dr. Oden wants to be in a new location by November of 1931. Yet it is estimated that it might be three or four years before Rio Grande construc- tion is completed. • Similarly, there are deadlines to decision making. As pointed out above, there can be no Laucediate decision regarding the - Hospital property. Yet, the Rio Grande task force is tech- nically already past their deadline on considering the op- tions. This letter is a plea to keep the door open on an idea that hasn`t yet : - had time to jell. The Library could be an important and appropriate part of the Rio Grande project. If this prospect is closed to us and we should have to turn down an otherwise acceptable offer by the Clinic, f' the Clinic would no doubt seek another location and would no longer be l • available for future- Library expansion. Our two most viable alerna- tives would no longer exist. We would face the future prospect of moving to less desirable quarters at greatly increased cost. Before the end of the year we should know where we stand. Meanwhile, for long range benefit to the coiuiunity, we hope you'll actively consider the benefits of including the Library in the Rio Grande project. On behalf of the 'Board of Trustees, I an, Cordially yours, lam. Richard T. Clarke President MINUTES of the August 26, 1980 meeting of the Pitkin County Library Board of Trustees. Expansion: Dick Clarke reported on several alternatives to expansion. Discussion followed, but no conclusions were reached. • Y:r..*.w+rr'+y.+n"^rMMw'c"-" 'te :1:1 :111.14 } u. . j�ai� ,,• +>>� t- .i4 ,}- .. • jsatkan liaiy •i-6 [Tansy ! .. r - c••\_-_____ , , - . . I August 28, 1980 _ i • To: Mona Frost Carol Bloo►zcuist , • Bob Gile Jane Jenkins Jamie Hall Joan Pomeroy Pete-Stone _ _ • • _ . . cc: Kathy Costello From: Dick Clarke Subject: Expansion Update With Joes Wells' (Assistant City Planner, StafF Consultant to Rio Grande - Force) letter in mind, I talked with Curt .t.e ;or >-:o is proving to be a tower of strength in the expansion ney:?:iaiions . I was delighted to learn that he was fully aware of the Rio Grande ( l i Y tL ` L i i 1 vile ai ti,..e. l i c.1 i� Task Force's �nan'�:a��s� vc• - to p=� � � - da s , c isc�ussed the following i=�.�r'tn?r�:toi`e, he has, within the last few - City Manager: In order to ac- - ;eminent point with 4,=./n:: Chapman, r commodate the proposed jail behind the Courthouse Annex, footage in the Oden propertyalong Mill Street could be released for the Library. ( I have chatted with Wayne who is all for the Library's moving into this area.) I feel Curt's action is a most significant step. !t is my impression that neither Curt nor Wayne is in accord with any . of the views expressed in Joe Wells' letter o August 22. An unex- pressed reason for Joe's opposition is his- perhaps- unilateral desire - for a parking strip that would limit other usage within the Odes boundaries. I am sure Curt does not favor this, and I feel that -neither . Curt nor the Rio Grande Task Force are being influenced by Joe's view. Curt is preparing for the Commissioners a rev ew of the Clinic/Hospital } negotiations as backgroup's to their deier mi it i ng whether thy, existing . Hospital agreement denying commercial activity should be reconsidered. This , of course, is the key to the whole negotiation. Curt has no opinion as to h i ch way t'.c Co.H s s i or>ers WOO i ti c:o. Here's 2 sofrvary of LI,e derosent aiternatiVe:i . 1 . The Co-rmissione: S allow the Clinic to build adjacent to - the r �i •1 oral the c' ist.n^ Cline becomes available 7�5r • r 120 east main street aspen,colorado 81811 (303)925-7124 for Library expansion. Both Oden and Wells feel this could best be facilitated by a swap of Hospital land and the existing Clinic via the County. (I am still hung up on the numbers and don't see how this could be feasible. • Furthermore, the present Clinic has far more footage than we could possibly use over the near term. Some • of the space coi;ld, of course, be used b'i the County.) If we do not acquire the existing Clinic, it would be sold to another party and no longer be available to us. in this event, we could activate the Frost Plan; namely, expanding in one, two, or three stories for maximum addition of 270a feet, an increase of one third. 2. The Commissioners deny Hospital land for commercial use. Oden's group would then be actively interested in pur- chasing the Library at somewhere around $1 ,100,000 (pas sibly higher) , and the Library Board would actively seek new quarters. At this point, the Rio.Grande appears to be by far the best prospect. Doubling our present space to 16,000 feet (with provision for future expansion) at a possibly not too conservative $80 a foot would cost $1 ,280,000--reasonably close to the sale price. Warm regards, Dick Clarke • LIBRARIAN'S REPORT September 17, 1980 Expansion: I spoke with Curt Stewart, County Manager, yesterday to see . .f if there were any new developments on any of the "land deals._" He said Dr. Oden met with the Commissioners regarding the sale of his property behind the Courthouse. . It appeared that he was very anxious to make a deal on that land in exchange for permission to build on the Hospital property. Curt felt his preferences in order are: 1) Hospital , 2) Library, 3) anywhere in town large enought--maybe Rio Grande; and that time is a definite factor. Curt feels that a deal might be worked exchanging hospital land for the property in back of the Courthouse and:a=low priCea on the Clinic. n. MINUTES, October 28, 1980 Expansion: Dick Clarke reported on the expansion alternatives. Pete Stone and Bob Gile are to call Bob Oden for further information on his clinic activities. _ MINUTES of the November 25, 1980 meeting of the Pitkin County Library Board of Trustees. Report of Expansion Committee: This report will be delayed due to .the lack of available information on the subject. MINUTES of the January 27, 1981 meeting of the Pitkin County Library Board Al • of Trustees. Expansion Committee: Bob Gile reported on his conversation with Bob Oden concerning the future use of the Aspen Clinic. Dr. Oden feels the Clinic will most likely move to another location. There was nothing further for • the Board to discuss on this subject at this time. • • From: A..Kathleen Costello, County Librarian + - .:�.. • • } r , s ,a• ? • • To: fCurt Stewart, County Manager _ _ , `-+ 3 Date: April 8, 1981 • Re: Goals and objectives for 1981 which are outside the ordinary scope of operations . • . 3. Resolve questions regarding expansion of the Library--site? funding? a. Ascertain whether or not the Clinic will be available for purchase and,_:if.so, under what terms t =no COSI' ' _ r r r• ` t .�r .b. Perform study to establish needs for expansion, both quantitative 4 and qualitative ? no cost if performed internally 11662-82000 professional services--est. $1,000 if consultant - hired ($500 presently in this budget line. Again, funds can be transferred from Snowmass personnel line itemif needed--11662-81433) • c. Use information garnered from 3.a. & b. to inform voters of the Library's space needs through the media no cost - - - . d. Pass referendums in Fall, 1981, to (1) increase Library's mill ` levy from 1.5 to 2.5, and (2) amend Home Rule Charter to exempt Library from "tax freeze" no cost . NOTE: Summary of Library's Present Situation NEED The current opinion of the Library Board is that the Library should not move from its present location. But the Library, built when .thorn_was;- one part-time staff member is now very cramped in staff work areas, has almost no storage space, and is out of shelf space for books and storage area for periodicals. With reading areas already cramped, there is no place left to expand materials storage. The majoity of the building is also inaccessible to handicapped people. 1For -these reasons; -action must - be taken to improve the physical plant. - - POSSIBLE SOLUTION As the Library was designed to be architecturally com- patible with the Clinic, and as the Clinic is hoping to move to another location, it seems logical that the Library should acquire this adjacent building, and connect the two structures with a walkway housing elevators for the handicapped. FUNDING As it would take many years until the Library needed all of the space available-in the Clinic. building,:' it'is.• possible -that. the. -ext 'a: space could be rented for office space by the County or the City of Aspen. This revenue could help defray the purchase expense. If a referendum were passed to increase the Library's mill levy to 2.5, the Library budget would continue to be held near the 1.5 level and the difference would be set aside for purchase of the Clinic. • , MINUTES of the April 28, 1981 meeting of the Pitkin County Library Board of Trustees. Kathy Costello discussed the possibility of a tax referendum this fall to increase the mill levy to 2.5 toc build up funds for Library expansion. She will ask John Eldert (Financial Planner for the Count May meeting to further explain the financial situation, y) to attend the 4 MINUTES of the May 26, 1981 meeting of the Pitkin County Library Board of Trustees. Library Tax Referendum: After Kathy Costello explained the legalities behind a raise from 1.5 to 2.5 mills in the library tax in order to save money for expansion, Joan Pomeroy moved, it was seconded and carried to have the x.'. Library Board petition the Commissioners to allow a referendum to be tt Placed on the ballot to allow the library to increase its tax limit to 2.5 mills and to begin taxing at that level . Librarian's Report • June 18, 1981 Expansion: Following Board approval of the motion to petition the County Commissioners to place a tax referendum on the ballot, a lot of things have happened. First, Sandy Stuller, the County's Attorney, discovered in drawing up the referendum that the state library law only allows for this • type of referendum to be voted on at a general election (i .e. , even-numbered years. ) Secondly, she informed me that the Commissioners do have the power to refuse to put items on the ballot, as opposed to John Eldert's opinion that it is a 'rubber stamp" process. Next, I went to the Commissioners' Meeting and presented our case. They decided, since there is some time left between now and November, 1982, to refer it to the Financial Advisory Committee. George Madsen, however, sug- gested we look into renting one of the abandoned school buildings. Meanwhile, the word got out that Dr. Oden got tired of waiting for the Commissioners to make a decision regarding the hospital land, and decided to forget the idea of moving and to condominiumize the Clinic. Finally, yesterday, Bob Gile and I went to. the Financial Advisory Com- mittee where it was decided that Virginia Morstein-Marx would be appointed to look into the matter in detail and report back to the committee. Several of the committee members felt that we should consider attempting • to raise the money needed through contributions, and suggested we contact Kris Marsh, a professional fund raiser. I have called her and will meet with her Tuesday morning. I have also invited r her to our Board meeting Tuesday night, so that we can all discuss this pos- sibility. os Sability. In essence, we have decided that the most politic tack to take at this time, is to explore all suggestions made by all powers. Bob Gile and Pete Stone, as members of the Expansion Site Committee have been talking or are planning to talk with Tom Sardy, Dr. Oden, and Ann Freers. ip III . , E eOHat7 LinTaT.'\ --\_j-\-r , - From. A. Kathleen Costello, County Librarian To; Curt Stewart, County Manager Date: June 3, 1981 Re: Report on Coals and Objectives filed April 8, 1981 3. Resolve questions regarding expansion of the Library--site? funding? a. Ascertain whether or not the Clinic will be available for purchase. and, if so, under what terms no cost - The Library Board has decided it might be best to approach Dr. Oden about the Clinic building under casual circumstances rather than set - up a formal meeting with him. This has not yet been done. 4 b. Perform study to establish needs for expansion, both quantitatve and qualitative no cost if performed internally 11662-82000 professional services-rest. $1,000 if consultant hired Looking over the documents we already have, Expansion Alternatives for the Pitkin County Library and Community Analysis for the Pitkin County Library, it is my belief that we won't have to do any more studies to justify the need for expansion. John Stanford prepared the Expansion Alternatives report in August, 1978, and Foxie Kirwin prepared the Coy :-unity Analysis in February, 1979. Since then, the to payfor another.-_,, building hasn't done any expanding, and I see no need _ study. c. Use information garnered from 3.a. & b. to inform voters of the Library's space needs through the media no cost revised price estimate: 11662-82100 advertising & printing--$100 . We will begin work on this once wording for the tax referendum is established. d. Pass referendums in Fall, 1981, to (1) increase Library's mill levy . from 1.5 to 2.5 mills, and (2) amend Home Rule Charter to exempt Library from "tax freeze" no cost We have been placed on the agenda for Monday's (June 8) Commission- ers Meeting to petition the placement of the tax referendum on the ballot. John Eldert decided we probably shouldn't try for the Home Rule Charter ammendment this year, so we are dropping that for now. MEMORANDUM TO: Board of County Commissioners • FROM: Sandra M. Stuller/"'10 DATE: June 2, 1981 . RE: Increase in Mill Levy; Pitkin County Library • I have received a request from the library board to prepare a resolution for your consideration submitting to the electorate the question of an • ; increase in their mill levy to the maximum permitted by law, i.e. , 2.5 mills. The Colorado Library Law permits counties to levy a tax of not more:. , than 1 .5 mills for the maintenance of the County Library. However , the law also provides that the electors may approve an increase of the maximum levy to not more than 2.5 mills. Consequently, an increase of the maximum levy must receive voter approval. - Y In addition, however, our Charter requires voter approval of any increase in a tax rate. Consequently, to impose a 2.5 mill levy, we must receive voter approval of both an increase in the maximum levy and of the tax rate itself. The Library Law further provides that the question of an increase of the maximum levy is to be submitted only at a general election. A resolution for your consideration is attached. SMS:cjs • Attachment RESOLUTION OF THE BOARD OF • COUNTY COMMIS5I0\ERS OF PITKIN COUNTY, COLORADO, SUBMITTING TO THE ELECTORATE • THE QUESTION OF AN INCREASE IN THE MILL • LEVY FOR COUNTY LIBRARY PURPOSES Resolution.No. 81 WHEREAS, the Pitkin County Library Board of Trustees has requested . . that the Board of County Commissioners submit to the electorate the question of a mill levy increase for library purposes pursuant to C.R.S. 1973, Section 29-90-112 and Article IX of the Pitkin County Home Rule Charter. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners al of Pitkin County, Colorado, that it does hereby submit to the electorate at the next general election the following question : 411 "Shall the Board of County Commissioners of Pitkin County, Colorado, be authorized to increase the maximum tax levy from 1. 5 mills to not more than 2. 5 mills and, further, to impose a tax of 2.5mills, for the, establishment and maintenancee of public libraries? YES NO BE IT FURTHER RESOLVED that the votes cast for adoption or rejection of said question shall be canvassed and the result determined in the manner provided by law. Approved by the Board of County Commissioners of Pitkin County, Colorado, at their regular meeting held this day of , 1981 BOARD OF COUNTY COMMISSIONERS ATTEST: PITKIN COUNTY, COLORADO, By: • Lewis Scanlan Robert W. Child Deputy Clerk and Recorder Chairman APPROVED AS TO FORM: ao.n aza M. Stuller - ' LIBRARIAN'S REPORT July 22, 1981 • Expansion: Virginia Morstein-Marx, who was appointed as the member of the Financial Advisory Committee to become fully briefed on the Library, came last week to meet with me and tour the building. It was our lucky • day, because she came early-to look at some magazines, but couldn't find a seat! After a tour, she said she felt we should go for the biggest amount of space we could get. She is presently reading Foxie Kirwin'.s Community Analysis and John Stanford's expanxion study, and is waiting to hear from us. MINUTES of the June 25, 1981 meeting of the Pitkin County Library Board of Turstees. Expansion Plans: Bob Oden's lagging interest, the Sardy house, and the Upper Elementary School were all discussed by Kathy Costello in relation to the expansion of the Library. NEW BUSINESS: Pete Stone and Kathy Costello reported on the meeting they had with Kris Marsh about a fund raising plan for the Library.. The Board decided that Bob should talk to Ann Freers; Pete and Bob should talk to Tom Sardy, and Kathy should talk to the Building Department about inspecting this building. LIBRARIAN'S REPORT August 20, 1981 Expansion: Bob Gile reports that he spoke with the Sardys regarding the rumored sale of their house to a Denver bank and found out it was entirerly a rumor. They were quite amused. At present, the Rio Grande planners are reserving a site for a library with a location on Mill Street. They are anxiously awaiting a decision from us as to whether or not we'll want the land. MINUTES of the July 28, 1981 meeting of the Pitkin County Library Board of Trustees. Elision: Possibilities for expansion were again discussed. Pete Somme and Bob Gile agreed to speak with the Sardys, and Kathy Costello agreed to speak with Dr. Oden regarding the Library's adjoining property. MINUTES of the August 25, 1981 meeting of the Pitkin County Library Board of Trustees. Expansion: After showing the Board some blueprints of the proposed Rio Grande property development, Kathy Costello led a discussion about the possibilities of expanding the Library. She also apprised the Board of her conversation ;; th Eob Oder. The priorities reached by the Board ab Lt; what to do about Library expansion were 1) to talk again with Bob Oden, 2) to consider a third story on the present building, 3) to talk Sardy about the possibility of selling his house, 4) and lastly to i. �c ;nto the Rio Grande Porperty. • LIBRARIAN'S REPORT • September 18, 1981 Exp_ ansion: I have; not yet-received a set of blue prints from the State Library of our building,- so I have not yet talked with Pat Dolby about the expense of adding a second story to this building. Pete Stone and Bob Gile have spoken with Tom Sardy, however, and Pete and I have met with Dr. Oden. We will report the details at the meeting. MINUTES of the September 22, 1981 meeting of the Pitkin County Library - Board of Trustees. Expansion: Pete Stone and Kathy Costello reported on the meeting they had had with Dr. Oden. He said that Sam Caudill owned 15% of the Clinic Building, Doctors Gould, Whitcomb and Oden each owned 25%, and Doctors Mink and Kirk split the remaining 10%. James Mollica has estimated the value of the building at between $950,000 and $1,000,000. - Dr. Oden also said that if the Clinic were to move, the County would have ` to be willing to rezone the 12 to 2 acres he needs by the hospital to build a clinic of 20,000 sq. ft. , with parking and enough land remaining to double the size of the building in future years. Dr. Oden would also need financing by industrial revenue bonds in order to build. 411 He would be willing to write off the County's debt on the land in back of the Court House if he could strike a bargain for land by the hospital, but he would prefer the Library speak to the Commissioners rather than he. Dr. Oden felt the move of the Clinic to this property would increase the gross revenue at the hospital by $150,000 per year which would, in turn, lower hospital rates. He also had told Pete Stone and Kathy Costello that he had had Don Westerlind look at the Library, and it was his opinion that a steel enclosure would need to be built in or around the building to support an additional floor. Pete Stone reported on his and Bob Gile's meeting with Tom Sardy. He had said that he would be willing to sell the house in the next few years. Pete and Bob also reported that they knew a lawyer who would be willing to work with Tom Sardy to point out ways of saving tax monies by selling the building for a lower price to the Library. Phoebe Ryerson then gave a report to the Library Board on her ideas for a performing arts center on the Rio Grande property which would also house a Library, swimming pool, bowling alley, and other community ser- vices. She supplied drawings for the Board to study. She said each group housed in the building would be expected to pay for its share of space. LIBRARIAN'S REPORT October 23, 1981 1 Aft Expansion: I BELIEVE I am-finally about to get our Library's blue ` F prints from the State Library. One of the State Consultants will drop them off at Three Rivers on,her way to Grand Junction on Tuesday. I can then pick them up from Bob Audretsch, and will then meet with Pat Dolby, County Engineer, and possibly with Sam Caudill, if he's willing, to get a second opinion on- "raising the roof." r -. • MINUTES of the October 27, 1981, meeting of the Pitkin County Library 7 Board of Trustees. Expansion: Kathy Costello reported that the Library blueprints have arrived from Denver, and that she will contact County Engineer Pat Dolby for his estimation of the expense that would be involved in adding another floor to the building. LIBRARIAN'S REPORT November 20, 1981 • • Expansion: Pat Dolby, County Engineer, estimated that it will only cost $400,000 to add an additional story to this building. Pete Stone & I attended a meeting at the hospital with Glenn Scott, Russ Pielstick, Curt '. Stewart, and Bob Child to discuss possible rezoning for the Clinic near the hospital. t. MINUTES of the January 25, 1982, Meeting of the Pitkin County Library Board of Trustees. Expansion: Kathy Costello reported that an architect will come to make Can estimate of the cost of adding a second story on the Library building. Joan Pomeroy suggested we find out the name of the contractor for the building to find out if the blueprints were followed exactly. MINUTES OF THE May 24, 1982, Meeting of the Piktin County Library Board of Trustees. Expansion: Kathy reported that Rob Jacklin, Assistant County Manager, felt the chances for a Library mill increase to be included on the Ballot in November are not good. LIBRARIAN'S REPORT August 20, 1932 Remodeling: Curt Stewart wants to temporarily delay my meeting with the gli consulting architect for the County for some reason on which he did not want to elaborate, and I couldn't guess. So this is in limbo at the present time. LIBRARIAN'S REPORT September 27, 1982 Expansion: As you are all aware, this past week has been a hectic one :_ • due to attempts to gather information and support for the placement of a library tax increase on this November's ballot. Many thanks to all of you for your help and support. If this doesn't work, at least we will have tried. _ MINUTES OF THE September 1, 1982, Meeting of the Pitkin County Library Board of Trustees. - Remodeling: The Board discussed alternatives for remodeling the Meeting - and Music Rooms. rt '1000001 - ' e00(04 - x t' +k5fr2 `p � •4 _1111407 "m?- t!�•�`:#. F r � t'-- yea 'ti c r y v• ' 7 • ', ter'' ` ,4 '— .£: ,t1siv- C/11,Ie5't]oll 3 (THE LAST QUESn©N ON TFIE BALLOT) -,--•';,,-..f.- .ate';•d j •t• :'Shall the Board of County Commissioners of Pitkin County, Colorado,:be E e' w�`.:74authorized to increase.the maximum tax levy from 1.5 mills to not more ; than-2.5 mills for the establishment and mairstenance of public ,.. - ir libraries?Further,shall the Board 0,44 - ' of County Commissioners;pursuant to 46- this authorized increase,set a mill levy.of 2.5 mills, total, upon all taxable g ,40e, sproperty in the Pitkin County Library District for the year 1983, payable in i; r. , ''..4.41"-..-. 4,.1984, for the establishment and iyl.Y;ntwnanrn of e+..4.)t� ttr____a__�•• 1 , ® ® .... ::y c -c �_ O o co§ w:......, 4" , t,,,, g 0 ill ."p tit OD fl _ = t.+ ''` ..,,,, ,,,, .._ . . , -, .. ei.. _: .'. , ,_ ‘..., ..., _ .., — 0---Q - N , - N —. til ,N'''.._ :: 'i; WIN Mk''.. • (1) 4,7,. ,..3:_. ...-,, so,. , -=.. L., _ . . ...., .. - ,__,D c p-% N'' . .n ,„ m-, -4 - rt '01.4 :30i i I ' p = ,.. L.,, uo g -� °, Ota=, ..,.. ... f° S c cm f -0 - c 2 ,`_ C ' 1 lw B 1.4- „,,, - . `n ---t '' g -,--- =,.. : r.., [R, 3--, . ,,,.. --,.,-- --- w' 1. r+-) eD :'— ` N 3 co y, rr 2 _ 4 In ro a) (,/, woo • el 0 _ g iD 0.1 ;bit c ,pc= P o .0pp MEW 4 PRI ID - CO 0., = .._, .: - -‘"--- in' -• - „./•• -- OM* A) "at 0 ,_..t,, i ._ C rr+ . ro " = _. r6 _. �.- Mme . *..+ 3. 11111, aj C . OZ • Q' ro o p U 0 rt, - • �' g �2. u • :� 2 t1/ , .® 0 :f On behalf of the Pitkin Caunty .l,:.- ax brary Boards of gust>ee:. BACKGROUND INFORMATION ON LIBRARY TAX INCREASE 4. A BRIEF OVERVIEW OF THE PROBLEM - - - - - - - The Colorado Library Law allows voters at a general election (only) to ap- prove an increase to a maximum of 2.5 mills the tax levied for a County Library. _ The Pitkin County Library currently receives a mill levy support of 1.5. Budget projections for 1933 indicate that by maintaining current service . levels, Library expenditures will exceed Library income by $30,000. The Library Board and administration as been aware for several years. of - the Library's need for expansion. A consultant was hired in 1978 to _ study alternative sites for such a move. Since the acceptance of the Home Rule Charter. Amendment which prevented the State allowance of increasing property taxes a maximum of 7% a year, it , . has also been apparent to those involved in running the Library that it could not long continue to operate as it has in the past--providing goods and services which have been increasing in price at rates which far exceed building development in the County. The increase in the County's f assessed valuation for the Library ilex: year will be less than 4.5%. Until this year, the Library has been able to afford to set aside a por •: tion of its income for the past several years in a reserve fund which was intended to be used for expansion. Through investments made by the County Finance Office, this fund is expected to have grown to nearly $120,000 by the end of this year. It had been planned to ask for referendum in the 1982 general election to increase the Library mill levy to 2.5 and to use the increased funds, along with those-saved, for expansion and continued service at the present level. In view of the increases approved recently for the bus system and the jail, and the possible need for an additional increase this fall for continuation of community services, it was preferred that the Library wait until 1984. to take its case to the voters. In delaying the issue for two more years, the Library Meeting Room would have to be changed into the listening area for the'Music Room and half of the present Music Room turned into an area to house books. The reserve fund inten'ed for expansion would be nearly depleted in continuing opera- tions. By 1984, the storage area gained by eliminating the free public meeting room would have been used and :he Library would he completely full, have no reserve funds, and be in a crisis situation without a tax increase. As it had been deemed more politic to follow this course of action, the Library's Board and administration hay been willing to ;amble on voter ap- t pruval in 1984. News was received o _ this weep, hO:v et, which has cast t.. these issues in an entirely different light which makes it imperative that the Library seek an increase to 2.5 mills in this November's general elec- tion. That news is that the owners of the Aspen Clinic building plan to • place that building on the market in 19S3. For the past three years,:-it has been the opinion of the Library Board - that the optimal site for Library expansion is the Clinic. Yesterday, Dr. Robert Oden contacted Pete Stone, President of the. T,ibrary Board, and offered the Clinic for sale at a price of $1,100,00''with no down payment required, and an' interest rate of 10Z for a 20 year loan.* Without a 1982 referendum, it seems doubtful that the Library could secure a claim on this building. If the building is condominiu:nized into office space, this opportunity for purchase may never present itself again. . This, very briefly, explains why you are being approached at the last • minute to approve a library tax question's placement on the November. . 1982, ballot. Following is a more in depth explanation of the need. HISTORY OF THE LIBRARY A group of private citizens formed the Pitkin Library Association in May. 1938, with books donated by individuals in space provided at no charge by the City of Aspen in two rooms of the Wheeler Opera House. The Librar- ifb Ian's salary was paid by the Works Progress Administration (%PA) . On November 5th, 1940, Pitkin County voters approved a tax levy to support the Library as a County institution at a level of not more than .5 mill. Through the years, State Library Law increased the ceiling for county library taxation to 1 . 5 mills without voter__approval, and 2.5 mills with voter approval. The Pitkin County Library has received 1.5 hills since 1980. There has not been an election involving the Library since this first one, forty-two years ago. . In 1960 the Board of County Commissioners appointed a New Pitkin County Library Committee to raise funds for the current Library Buil . Priou4li. vate donations totaling $98,000 were raised and $82,000 was grantedg the federally sponsored Library Services and Construction Act (no longer _ funded) . The building was dedicated in 1966 by Walter Cronkite. Designed to hold 20,000 volumes, the Library now holds 34,600. An additional 3,000 volumes are held in the library stations in Snowmass Village and Redstone. The Library also houses 7,000 record albums and 4,000 tapes of Music Festival performances not planned for in the original design .of the building. EXPANSION NEEDS The 1971 publication of the Illinois Library Association entitled Measures • of Quality: Stn nd,irc for Public Ll'- -ary Service in Illinois inois states that: a _ _library serving a population in our size range should have .75 square feet per capita. It further states: * No attempt has been made as yet to ne?ot: late these terms. . Minimum space standards should accommodate the projected pop- ulation and the library plan for service. The standards pre- sented here apply to minimum library programs. Greater space will be required wherethere is unusual growth potential, where ' • there are special community needs emerging, or where a library is seeking to changethe nature of its service, perhaps by de- veloping anextensive audio-visual collection. From a survey conducted last year during the Little Annie impact projec tion, it can be determined that during the 6 prime vacation months, 15% of the Library's use is accounted for by tourists. Since this affects - a : + one half of the year, it seems logical to halve this figure, and add 7.5% of the number of winter peak visitors to the Library's service area population in order to predict expansion needs. (Note: This figure '7 excludes use made by people associated with the Aspen Music Festival.) Using this formula and the planning statistics prepared by John Eldert and Harry Truscott in June, 1981, we arrive at a 1979 population to be served of 13,418, and a projected 1989 population of 18,465. Applying Measures of Quality's .75 square feet per capita allowance, means that in 1979 the Pitkin County Library needed 10,063 square feet, and in 1989 it will need 13,849--not counting a Music Room. The present Library has 8,152 square feet, including the Music Room with 862 square feet. THE MUSIC ROOM The creation of the Edward Kettering Marsh Memorial Music Room began the • evening of the day Mrs. Kay Reid learned her _son had been killed in Viet Nam. In speaking with Mrs. Rose Stanton, a member of the New Library Committee, the two had the idea that such a room would greatly benefit the community and be a fitting memorial to a young man who loved classical music. So the room was equipped and the record collection started through private donation. Thousands of volunteer hours have been donated in the last 16 years, along with donations which cannot easily be assayed. The list price alone of records donated is $35,000. Many of these are now out of print and irre- placeable. Edgar Stanton has recorded Festival concerts since the beginning of the Festival and makes these tapes available, free of charge, to the Library. A price cannot be attached to these either. They are a part of the community's heritage. Although the majority of the room's use occurs in the summer when the Music • Festival students are here (5,674 records were used this summer, as compared to 7,588 in the previous 9 months), use continues to grow throughout the year. It is the opinion of the Library Board that space should be continued to be provided in the Public Library for this need. The Music School must have a music library if it is to continue in its teaching function. The Music 4 Festival wust have a sch:)o1 in order to retain sv: ral o its funding sources. And a large segment of the su-mer economy depends on the Festival . ! If the Pitkin County Library were to relinquish responsibility for housing ., this function to the N.A.A. , `the materials would no longer be available to the general public. We feel this is a public trust we cannot afford to (////4:o betray. Planning ahead, with no guidelines to folloy, we estimate 2,000 square feet ' • should be allotted for this function. The room is currently much too small. THE TOTAL SPACE NEEDED FOR 1989 IS 15,849 square feet. THE TOTAL. SPACE OF THE PRESENT LIBRARY AND CLINIC BUILDING IS 15,977 square j eet. . Standards for estimating expansion needs recommend planning for anywhere between 10 to 20 years expansion. Extending John Eldert's and Harry • Truscott's estimates of growth at a 2.57 rate to 2002, gives us a service • population of 25,436, needing space in addition to the two buildings of • - 5,228 square feet. This can easily be accommodated by building between the two buildings with a basement, and two stories set away from the street. WHY THE CLINIC BUILDING? • At present there seem to be five other semi-feasiblealternatives for the Library. These are: 1) Add another story to the present structure. This gives the Library an additional 4,000 square feet which is not enough space. Cost es- timates have ranged from $400,000 to $1,000,000. This higher figure is based on the assumption that the walls couldn't hold another heavy weight-bearing floor without considerable reinforcement. 2) Build an addition between the Library and the clinic extending to that edge of the Library's property. This would produce 2,700 square feet which, again, .isn't enough room. 3) Buy the Sardy house. This house contains about 6,000 square feet, and a 6,000 square foot addition could be built connecting it at the back of the present Library (according to John Stanford's report, Alternatives for Expansion of the Pitkin County Library, 1978) . The amount of staff needed to supervise such an addition and the upkeep of the grounds and building make this isa less than welcome choice. 4) Buy an abandoned school building. These are "off the beaten track" and no matter what we do to one, it will probably always look like an abandoned school building. 5) Sell the present Library building and move to Mill Street by the Per- forming Arts Center. This is the last free land in town, and, to date, some has been reserved for the Library. Location is one main drawback. Funding is the other. By law, the Library cannot incur debt, and so a massive new construction project would be -infeasible. ' Acquisition of. the Clinic would let the Library stay in its present location. Many members of the community expressed dismay at the prospect of the Li- brary moving to Mill Street when it was discussed in the Aspen Times. We agree with them that the Library's se'_ing is a good one. The scenery is beaut i.tul , access is relatively easy,. narking on Ehe block will be ours if the Clinic moves, and the bus stop in front of rhe building encourages' library use. Monetarily, the terms of the loan offered--10% interest, no down payment, ,. a 20 year loan, seem good. The final price, as noted above, has not been negotiated. A contract could be drawn up with the present owners so that', the building could be rented_ from then for 20 years, at which point the *' • Library would own it: The Clinic is purported to be a very energy-efficient building. We eould rent out the top- floor of the Clinic to help defray costs as we remodel, and we could expand into the remaining space as needed: • (Since the County is renting office space now, maybe we could work some- i thing out. . .) A very important point- to bear in mind in considering expansion into the ° . Clinic is that the present Library was purposely designed to look like the ` Clinic with this step in mind. If we are successful in seeking a tax increase now, we could use our capital reserve fund for the purpose for which it was intended--expansion. i And, lastly, even though the taxpayers may be feeling bruised of late, we, a citizen Board, feel this is the best way we can preserve their right to free access to the most information o4r community can provide. _ - WHY THE TAXPAYERS? WHY SHOULD ACCESS TO INFORrMATION BE FREE? Let's look at our alternatives for funding sources other than tax money. . . 1) Fund raising. The people of Aspen have already, as noted above, built •• a little more than .half the presentraibrarnt. yhthroere ugh prprivate mate donatof ions. The remainder came fro:: a Federal o se. The generous people who give lots of time and money to support the things that -make this community something special, are at present already sup- porting a myriad of activities and projects. We will name just a few examples: Aspen Center for Environmental Studies, Aspen Deaf Camp, Aspen Center for the Visual Arts, Blind Outdoor Leisure Development, Aspen Foundation for the Arts, Grassroots Television Network, Anderson Ranch, Pilgrim Theater, Ballet West, Music Associates of Aspen, Aspen Ski Club, etc. , etc. , etc. And beyond that, they are now building a • chapel for Snowmass Village and being solicited to support the building of a performing arts center. Granted, this same group of people have already been helping the Library through Friends of the Library and other special individual donations, but our question is: how much can this same group of people be expected to give; especially to something - which we feel should be supported through tax money? - The Library should not be a charity. And, if we attempt to make the Library into a charity which cause's place will it take? Anot:tcract to ,.`-:. , „ rilni in cnsidering fund raising as a source for capital is that nay of the e_ople who use the Library cannot afford• to give large sums of money. • SN Nevertheless, since it was suggested by the Financial Advisory Com- mittee, we asked a local fundraiser about the possibility of expanding ` ` ' the Library through donations. This person felt that Library expansion would be a good fundraising campaign. Libraries are generally viewed favorably by the populace, and even though a public library is supposed • to be supported by tax money, most people wouldn't notice this fact if .approached with the idea of a special building project. The local fundraiser we spoke with did not quote a firm price, but we had the impression it would be quite an expensive service. Also, this fundraiser did not contact people for donations. This task would be , given to Board members. The present Library Board does not wish to serve in that capacity, and Would hope that if this option is chosen, a special fundraising_ Board will be appointed as was the case in the building campaign be- gun in 1960. 2) User Fees. These destroy the very purposes for which tax-supported public libraries were first established. We believe the public library is a public good. We don't believe that those who can't afford to pay - have no right to information. It is not the public library's job to raise money. It is a library's . job to ration money and to provide the public with the most useful infor- motion we can with the amount of money entrusted to us. (30 Nationally, less than one fourth of one percent of all government funds goes to Libraries. With that amount, we have built the greatest library • system in the world. At present the Pitkin County Library receives about 2.5% of the total County budget. In 1981, 67,857 books were checked out. The tax payers already paid the Pitkin County Library to buy the infor- mation we have stored for them, ani they paid for us to house it. We do not feel it just to charge them an additional fee to use it. Fees destroy the mission of a public library. They are a barrier. to the poor. They represent, as we've said, an additional charge for something already paid for. They are, in essence, another tax and turn the public library into a taxing agency. This sentiment also applies to the tourists who visit our area. In- formation is not a commodity which is expended once it is used. It can be used over and over again. • Therefore, we do not feel it fair, nor economically feasible to have a staff member paid to watch the Library's door in order to charge either - - a resident of the County or a non-resident to make use of the community's' information bank. 3) Rent storage Space. This nro 'ara_ _s tantamount to avoiding the problem until other people come intooff'___. It is a ;taste of money, and results in unnecessary user delays. 1 . , ! • a ;unary, the Library needs much more room than it has, and it seems to us that the best means to obtain more space is to ask for additional tax maybe support in the November election so that the Clinic F,� purchased. f, • / _ , s • r • 1 • . - -. • (30 • • LIBRARIAN'S REPORT • October 25, 1982 Campaign Trail : So far, I have been interviewed on KSP1, KSNO, Grass- roots, and the Aspen Times regarding the Library ballot issue to increase our mill levy. This followed semi-successful meetings with the Financial - Advisory Board on September 29th, a meeting with a special review com- mittee appointed by the FAB on September 30th (thanks to Pete Stone for attending both) , and a special meeting of the Board of County Commissioners on October 4th. At this meeting, the Library issue was allowed placement on the ballot with an amendment which prohibited us from collecting any tax until 1984 when the bus levy is removed. So, even if we win, we've lost $160,000 in 1983 income. Expansion: Dr. Oden spoke with me following the special Commissioners's meeting, to see if we are still interested in purchase of the Clinic. I spoke with John Eldert, County Financial Planner, who suggested we wait with at- tempting negotiations to see if the ballot issue is successful . This I reported back to Dr. Oden who was agreeable. I have since heard from County Manager Curt Stewart that Russ Pielstick, architect for the pro- , III posed Clinic, wrote the County asking for sale of the land near the hos- pital . Curt has written back asking for an offer to be made. Enclosed are price projections prepared for the County Commissioners, MINUTES OF THE September 27, 1982, Meeting of the Pitkin County Library Board of Trustees. Library Expansion: Kathy recounted for the edification of the Board, the County Commissioners' meeting which she and several Trustees and assorted supporters had attended that very morning. The Board, in its infinite optimism, discussed what action it would take if the County Commissioners were to agree to place the Question of a mill levy increase on the ballot for the November election. • I Income & Cost Estimates for Library Expansion ' , Funds Required 1.5 Mill Incoiie 2.5 Mill Income to Run Library (Est. 5.5% Increase (Est- 5.5% Increase (; . at Present Level in Assessed 'valuation) in Assessed Valuation) (Est. 9, Inflation) .O`= Difference (' ,1 = Difference 1984 $318,322 • $284,904 $454,363 (-33,418) (136,041) 1985 347,970 299,893 478,672 (-48,077) - (130,702) , - . 1986 . 379,287 315,705 504,318 . - (-63,581) (125,031) 1987 413,422 332,389 531,374 (-81,033) (117,952) 1988 450,629 349,989 559,918 (-100,640) (109,289) - 1989 491,185 ' 368,557 590,032 (-122,628) (98,847) 1990 535,391 388,147 621,803 (-147,244) (86,412) 1991 583,576 408,814 655,321 • t (-174,762) (71,745) 1992 636,097 430,618 690,683 (-205,479) (54,586) 1993 693,345 453,621 727,989 (-239,724) (34,644) (Income based on 1983 library mill equaling $160,624 + MSVO & interest 'i on taxes equaling $17,386, both increasing at 5.5% per year. $12,375 library income per year is added, but not inflated. ) Mill Street The Library is expected to have $120,000 in its reserve fund by the end of 1982. If the mill levy is increased to 2.5 in 1983, and this increase, less operating expenditures needed, is reserved for a new building on Mill Street, we arrive at the following fund build up based on 5.5% interest: • Fund Balance Value of Library Total Building Costs for Difference 5.5% Inflation 16,000 sq. ft. (Negative) $120/sq. ft. in 1982 9% Inflation 1983 $ 270,123 $1,100,000 $1 ,370,123 $2,092,800 $ 722,677 1984 422,870 1,160,500 1,583,370 2,281,152 697,782 1985 446,127 1,224,327 1 ,670,454 2,486,455 816,001 1986 602,571 1,291 ,664 1,89 ,235 2,710,235 816,000 1987 760,151 1,362,705 2,122,856 2,954,156 831,300 1988 917,259 1,437,653 2,354. ,912 3,220,030 865,118 1989 1,071,990 1,516,723 2,582,713 3,509,83? 921,119 1990 1,222,114 1,600,142 2,822,256 3,825,716 1 ,003,460 1991 1 ,365,021 1 ,688,149 3,05 ,170 4,173,03, 1 ,116,860 '992 1 ,497,658 1,780,997 3,27;;,655 4,545,332 1,266,677 • ( 93 1 ,616,578 1,878,951 3,495,529 4,954,411 1,458,852 Clinic Building If the Clinic Building were bought one year from nowat the present terms offered for purchase ($1,100,000, 20 year lease purchase at 10% interest) total cost of the loan would be $2,584,112. Cost of the loan per year would be $129,205. Estimated price for operation of the Clinic in 1983 is $22,186. - - If the top floor of the• Clinic were rented to the County, based on the - - current price paid for rent, the economic picture would look like this: ' 1983--Library income $431,321 - . Operating -292,039 139,282 ' First Payment -129,205 10,077 Capital Reserve +126,600 (including 5.5% interest) $127,677 to spend remodeling 1st floor • Library Income Expenditures Including Rental Including Purchase (5.5% Increase) Payments a Increased Operating Costs - 9;� Inflation 1984 $485,527 $471,709 1985 511,500 503,533 1986 539,004 537,222 -JA74. 567,967 573,942 $ -5,975 8 598,523 613,957 -15,444 1989 630,760 657,594 -26,834 1990 664,771 705,148 -40,377 1991 700,652 756,982 -56,330 1992 738,507 813,481 -74,974 1993 778,443 875,055 -96,622 -316,556 Conclusions . A 1 mill increase in 1983 will not generate enough additional revenue to either purchase the Clinic under the present terms suggested or build a new building. Purchase of the Clinic night be feasible if the price asked - for sale were lower; or if the sale did not occur as early as projected, al- lowing the Library to further build a reserve fund and place a down payment - on the building, lowering yearly payments; or if Pitkin County donated the sale price of the land wanted by the Clinic near the Hospital to the Library. The other means available for the Library to gather the funds necessary for ; the substantial space increase needed would be to again pole voters in 1984 to return to a 2.5 mill levy in 1984 following property reassessments, or to ask for a Home Rule Charter Amendment .;hich would allot; the Library to again increase its taxation by u to 7% per year. } I I Following discussions by the Library Board and a special study committee of the Financial Advisory Board, the request still remains for the mill levy increase question to appear on the 1982 General Election ballot. f I a _ • • • • • • • MINUTES of the October 25, 1982 meeting of the Pitkin County Library Board of Trustees. Expansion and Referendum: Kathy Costello explained the informational 41, brochures that will be handed out to the public prior to the General Election. LIBRARIAN'S REPORT November 22, 1982 • Election Results: In cape any of you didn't hear, the referendum to increase the library mill levy in 1984 passed by 2,237 votes to 1,538. Thank you all for your many extra hours. LIBRARIAN'S RPORT • January 24, 1983 Building: Dr. Oden wants the library to make an offer on the Clinic ( immediately (as in "tomorrow.") I have been working with Basil Yurchenco who has been donating time at a furious rate to try to decide whether the building can be made structurally sound and refurbished so that we can af- ford the building. Mr. Yurchenco will make an interim report tonight. Enclosed is a copy of the building program I prepared and copies of Mr. Yurchenco's resume and a proposal regarding the donating of his time 4 under the condition that he be reimbursed by an addition of $3,500 to the book fund for use in buying scientific and technical reference books. Knowing the time has had already donated, I think this is a most generous offer. Library Meeting Room ( MINUTES OF THE January 24, 1983 Meeting of the Pitkin County Library Board of Trustees. Carol Blomquist proposed that the Library accept the proposal submitted by architect Basil Yurchenko with regard to the expansion of the Library. Joan Pomeroy seconded the motion which passed with no dissent. Subsequently, Mr. Yurchenco joined the meeting and outlined his ideas, suggestions, and concerns about the acquisition of the medical clinic next door. Feverish discussion followed. The Board agreed that it would be wise to contact clinic architect Sam Caudill for his opinion regarding the feasibility of adapting the clinic for library use. The Board authorized Kathy to contact Dr. Oden to express the interest of the Library in acquiring the clinic and to inform him that the library is proceeding with all deliberate speed to amass the information essential to making an informed decision regarding committing public funds for a public building. BASIL YURCHENCO • - -ARCHITECT / PLANNER - ;So R.:rnie Dr. New YD.t ais/ 663-803+ N. Y.too:. - ' RECISTRA 770 New York Stare,Pennsylvania and New Jersey;in New York City listed in Mayor's pond of architects qualified for city projects. ...- r: 7 GENERAL SCOPE OF EXECUTED WORK qiT Banks,Broadcasting studios,Schools,Hotel restaurants,Pharmaceutical Laboratories,Hospitals,Medical Facilities,Landmark Ressorationi,etc. HOSPITAL AND MEDICAL FACILITIES General Hospital-Tuxpan Veracruz (200 bed facilities) Mexico. (In Association of Antonio • Pastrana). Rural Clinic,Stare of VeracruzMericc. Upper Manhattan Medical Group Center,New York (In association with Mrs.Nemeny and Giller, architects). EllenviIle Medical Group Center,Ellenville,New York. Dr.George Rie Clinics,New York City.1956. . Bedford Williamsburg Medical Group Center,Brooklyn,N.Y. . • L.H.I.Medical Group Center and Trade Union Headquarters,St.Louis,Mo. » Clinics Antonetti(200 bed hospital), contract documents completed 1957. Construction stopped by ,41 change of government. Central Nassau Aledical Center,Hempstead,N.Y. . New Kensington Medical Center,New Kensington,Pa. Columbia-Presbyterian Hospitals School of Public Health(alterations to provide new facilities for Dept. • of Epidemiology, Brownsville Ambulatory Family Care Center New York (Contract drawings now completed_, • ?NERAL Banco De Comercio S.A.Mexico D.F. Decor S.A.(Interiors and Garden's Center)Mexico D.F. } • Laboratories Farmaceuticos S.A.Mexico D.F. • r • • t '- • BASLL TURCHENCO ARCHITECT / PLANNER Pageruv j • • King-Smith School(alterations and additions)Washington,D.C. Kontum-Cas Station and Repair Shops,Washington,D.C. WCFA1 Broadcasting Studios,Washington,D.C- Hotel Ptcadilly,alterations of restaurants,kitchens, ' Public School No. 289 Addition (Design and W'orking drawings contract for Weston and Weston • - architects)New York 4 - Retained by H.lessor arch,planning and development of an 80,000 cap:Stadium and related facilities, for New York Cityj1977. AWARDS AND HONORS 1945 International Hospital Competition 2nd Prize. 1945 General Motors Parking Structure Competition 2nd Prize.(In association with Eduardo Catalano.) 1957 American Institute of Architects Centennial Memorial Exposition at the National Galleries, Washington, D.C. Upper Manhattan Medical Center selected for exhibition as one of the ten outstanding contemporary structure in U.S.A. 1957 International Hospital Competition. Clinica Anronetti. First and second prizes(job award)in association with R.Alvarez.Project incomplete due to political changes. 1961 Long Island Association's Grand Prize for the.Central Nassau Medical Center. 1961 Township of Hempstead similar award- 1966 New York Society of Architect's Award of Merit for Exhibited Works on theme"Environments by ( Architects." • MECH.4NIC.AL AND STRUCTURAL DEVELOPMENTS Helical parking structure(pat.applied for). "Au totrabe"self parking mechanical structure. • URBAN PLANNING Study—alternate routes for the lower Manhattan Expressway,- - Study for the restoration of Carnegie Hall, with development of a high rise Structure on property to expand concert facilities and income sources, Study — Rehabilitation of N.Y. City's Historic Police Headquarter:,and conversion of same to the Lower East Side University,. Study — Rehabilitation of the Women's Hospital,and conversion of same to middle and low income housing,N.Y. ' ` I • r 0 BASIL YURCNENCO ARCHITECT / PLANNER Page Three •Study for alternate routing of West Side Sewer interceptor,N.Y.C. Study alternate k'estway Highway proposal, CONSUL TANTMEDICAL PLANNING j Architect U.S.P.H.S.. in research and design team responsible for hospital facilities standards and prototypes developed for Hill BurtonAct. I L.H.I.Medical Facilities Count Plaza Development,St.Louis,Mo. • • .i . Hench Hospital Expansiwr program.b Home for the Aged facilities.8rooslyrt.N.Y.for Management Services Assoc. Special Study for Comm.Dr.A.Yerby,N.Y.Gey Dept.of Hospitals R Special Study—Fordham Hospital for N.Y.Cuy Health Administration F TEACHING POST , Associate Professor of Architecture — Rensselaer Polytechnic Institute — urban planning and design. Troy.N.Y. c EDUCATIONAL BACKGROUND B.F.A.,Yate University. i M.Arch.,Harvard University, LANGUAGES (/ Spanish,French,fair Russian and Italian. „ PUBLICATION'S Design of Ethnological Museum Displays.(Tempo)Mexico. New Standards in Hospital Design(Modem.Hospital) Parking Systems evaluation(Architectural Record) . Planning Standards for Medical Group Practice Centers, (Modern Hospital)in association with Dr.A. • Yerby, The Hospital Nursing Floor and Surgical Suite of Tomorrow(Progressive Architecture) + Projects used in folSouingpublications-Hopedale by Moretti Hospital Design by Rosenfield The Modern Small Hospital by Modem Hosp.Pub. Doctors Offices and Clinics by Kirk and ..i Steinberg. • • • • Addenda to curriculum vitae Basil Yurchenco • (Pryor to entering the proffession of archicteruro.) B.F.A. Yale Univ. Graduated as mural painter and sculptor. • Executed murals in New Haven Ct. ,New York N.Y. , s San Miguel Allende. Mexico. Exhibited in M.Y. s Stge designer Summer stock ..Theatre By The' lea T. Hambleton Producer . and, Ballet Set. for Kaleria Fedicheva's Ballet Group.. White Plains N.Y. productio3s. Special Exhibits designer N:Y.City Pavillion World's Fair. r � _ American Indian Art Exhibit for R. D'Arnoncourt Museum Of Modern Aft N.Y.N.Y'. Oaxaca Pacific Study Exped. Study of regional rural construction methods And search for the legendary remains of Quetzacoatl . Fruitless but provokingly interesting . Of possible direct- interest to Library Board was my experience in programing and designing the complex facilities for u'he Friends Of Puerto Rico LY N.Y. Facilities involving 75 Seating Auditorium For • films,lectures ,ballet. A spanish ameri. anr3nglish library,v i work shops for painting,sculpture, woodworking, ballet classroom, and administrative offices. In Cmmunity activities.. .Cheirm-n Urban planning Commitee For THE N . Society Of Architects N.Y. N.T. end then for The Architect's Council Of N.Y. ` Q'".1,t't "LI et, /i,e.t? 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Or_ v . ./740.24,,,,,) /_h_ 160atiyvipky, „ • ea...),tw‘...0.1 rn..,...t.z.,3,„ ../.,,,,..,a74.).6.a...,4...1,14,4_,_.).44//kyea, ,,,,te.,7.044._. h5,141 , • 1/4.Q,,,,,,4 y. 4,b,n, ./.7 . 2 c ,.,,,,, _.. .„. ., . 1, ,,, a p a r t a d o 4 6 t e p o z flan / r^ o r e 1 o s m e x f c o C MINUTES OF THE Special Meeting of the Board of Trustees of the Pitkin , County Library, February 10, 1983. ' John Eldert and Curt Stewart presented an overview of the potential acquisition, redesign, and integration of the medical facility next door with the present library facility. The Board discussed at great length the financial ramifications of such an undertaking and the County's participation in it. Curt Stewart advised the Board to query Dr. Oden, clinic owner, concerning the possibility of giving the library a purchase option on the building. He suggested that the Library, in conjunction with the County, put out for bids the specs for an architectural/engineering analysis of the facility:. The Board agreed that engaging a professional with tax expertise to nego- • ; tiate with Dr. Oden might be in the best interests of the County Library. Joan Pomeroy agreed to contact the library's general contractor, Don. Westerlind, for the "as built" drawings, if extant. A triumvirate consisting of Pete Stone, Kathy Costello, and John Eldert, was designated to represent the library's interests in dealings with Dr. Oden. • The Board acknowledged the wisdom of planning a Building Fund for the "new" library, such fund to .be discussed at the next regular Board meeting on February 28, 1983, at 5:00 p.m. LIBRARIAN'S REPORT February 28, 1983 • Clinic: I spoke with Dr. Oden and found that in January the clinic building had been sold to the doctors in the building with the idea that if the C plans go through for a clinic building at the hospital this building will • be sold. Before finding this out, Curt Stewart had spoken with Jim Gustafson of Caudill's office who said he didn't think we needed to hire a structural engineer at this point. He felt we should engage an architectural firm to refine the building program first. After speaking with Dr. Oden, I spoke with John Eldert who suggested we not spend any more money at present on studying the clinic; at least until we see what happens at the hospital. Joan Pomeroy reported from her conversation with Don Westerlund that there were no "as built" drawings, but to his recollection, the building was built exactly as shown on the blueprints. We have not yet received a report from the Building Inspectors, but they are at work on our reports. MINUTES OF THE February 28, 1983 Meeting of the Pitkin County Library Board of Trustees. Expansion: Kathy gave a recap of events of recent weeks concerning Dr. Oden's sale of the clinic. Committees were formed to investigate alter- natives for library expansion. Mountain Bell will be marched on by Mary Anderson's committee-of-one. The Sardy house will be toured by a committee . f consisting of Mona Frost, Jamie Hall, Carol Blomquist, and Austine Stitt. Carol Blomquist agreed to investigate the current status of the Rio Grande property, The suggestion was made that a written right of first refusal be sought - for the clinic building. ( MINUTES OF THE March 21, 1983 Meeting of the Pitkin County Library Board of Trustees. • • Expansion: Carol Blomquist reported on the status of the Rio Grande property. To date, only a .fiie arts building has been approved. Mona Frost reported on her discussion with Tom Sardy concerning the sale ( of his property adjacent to-the library. Mona will arrange a time for ` the Trustees to tour the premises prior to the April 25 Board meeting. Mary Anderson approached Mountain Bell about converting their switching station to library stalls via the sale of their building and/or parking lot. Mary was pessimistic about this option, Jamie Hall reported success in acquiring a right of first refusal on the medical clinic for the Library. LIBRARIAN'S REPORT April 25, 1983 Sardy House: The Sardy house was toured by Mona Frost, Jamie Hall, Austine Stitt, Mary Anderson and myself. The Sardy's have not listed their house with a realator, but are quite definite about their wish to sell. They are asking $1.5 million for the property, but Tom said he would be willing to reduce the price in dealing with a government entity, and thereby reaping tax advantages. • I spoke with Jim Wilson, building inspector, regarding use of the house as a library. He siad efforts to make it structurally sound to house books would be much more expensive than working on the clinic. Houses are built usually with a load capacity of 40 pounds per square foot. He said even if the Sardy house were "over-built," there's no way it would have been built to hold a 150 pound load. ( MINUTES OF THE April 25, 1983 Meeting of the Pitkin County Library Board of Trustees. Expansion: The Board discussed at length the possible acquisition of • the Sardy property adjacent to the Library property to the east, follow- . ing a tour of the house and grounds by Kathy Costello, Mona Frost, Jamie Hall, Austine Stitt, and Mary Anderson on April 8. The Board explored various possibilities, focussing on maximizing the present facility. Kathy will open preliminary discussions with local archi- tects and knowledgeable potentates-about-town concerning the expansion of the Library. LIBRARIAN'S REPORT May 21, 1983 Expansion: Joan Pomeroy and I sought, to no avail, to find a day when • we were both free and when the weather was conduct e to serious survey- ing of the space between the Clinic and library. Maybe July. . .? Another possibility I feel we should explore is building in Snowmass Village. ( MINUTES OF THE May 23, 1983 Meeting of the Pitkin County Library Board of Trustees. k Expansion Possibilities: Kathy-Costello reported that she had spoken with the. City Planner for Snowmass.-Village regarding the possibility of the Libra y receiving free land if Snowmass Village were chosen as a site for building. Amirk The reply was that free land would probably be available for such a purpose. She also spoke with Tom Sardy and advised him that the Library could not use - his house as an expansion possibility. MINUTES OF THE June 20, 1983 Meeting of the Pitkin County Library Board • of Trustees. • Expansion Possibilities: Joan Pomeroy reported on the feasibility of enclosing the patio area adjacent to the west side of the existing Library to garner additional space. After discussion, Board members decided to y ( pursue this possibility further. Librarian's Report August 22, 1983 • Alley Vacation: Yes, folks, what we need is an alley vacation in order to build in back of the library. This is according to Allen Richman of the City-County Planning Office. He also suggested I speak with Jay Hammond, a City Engineer to find out about water and gas pipes and telephone lines in the area. Jay said he would try to come over in the next couple of days to ' look over the scene, but he cautioned me that if the City Council would agree to vacate the alley,all neighbors get a shot at acquiring the land. Thus, if Mountain Bell wanted half of the land, they could have it. MINUTES OF THE August 22, 1983 Meeting of the Pitkin County Library Board of Trustees. EXPANSION: Kathy apprised the Trustees of the legal procedures involved in acquiring the use of the alley behind the Library. Kathy will speak with Jay Hammond, a City engineer, to pursue the Library's interests. Librarian's Report October 24, 1983 • Alley Vacation: City Engineer Jay Hammond checked into the legal status of the alley behind the library. He found that the alley was vacated in 1961, but was reserved as an easement for public utilities. At present, • gas and sewer lines are buried in the alley, and telephone and electric wires are overhead. In order to expand into the alley, the City would t - have to vacate the easement, and the sewer and gas lines would have to be ( 'relocated, which, according to Jay, would be a "can of wouas," resulting in a "major expense" which would probably not be justified in terms of the amount of space the library could realize in expanding in that direc- tion. 111 I MINUTES OF THE October 24, 1983 Meeting of the Pitkin County Library Board of Trustees. Expansion: Kathy discussed the matter of the alley behind the Library as a site for possible expansion with City Engineer Jay Hammond. Hammond • advised that the undertaking would be extremely costly. This discussion took place at 7:50 p.m. , precisely on schedule. Summary of Activities 1983 Expansion: During the first half of 1983, much effort went into the ex ploration of possibilities for expansion of the library. A building pro- gram was prepared which expressed community needs ten years hence for an acceptable library facility. Using this information, a retired architect V • donated his time to examine the feasibility of purchasing the clinic build= ing and connecting it and the present library to meet those needs. His estimate of the total cost (including purchase) was two million dollars. By the time this study was completed, the clinic building was no .longer • available for purchase, so inquiries were made in other directions. The Sardy house can be purchased for one and a half million dollars, but cost of conversion and areas of unusable space made acquisition untenable. The f moving presently411 nor of selling its parking lot. Utility right--of-ways were checked for the alley behind the library.. It was determined expansion in this direction was not worthwhile due to the expense of moving gas lines and the minimal amount of space which would . be realized. Having narrowed the options, it was decided to convert the public meeting room to library use in 1984 and to continue diversion of as much money as possible to the capital reserve fund. • Librarian's Report . February 27, 1984 If You Can't Fight It, Buy It: John Eldert met with Mary Beth and I. to discuss expansion possibilities. The County is trying to acquire • possession of the bus intercept lot for Snowmass 'Village which is owned by Wally Mills. He is interested in trading for land behind the hospital and building a clinic. This would put the present clinic on the market once again. I met with two individuals from the Building Inspector's Office who had reviewed Basil Yurchenco's report. They felt the cost estimates were accurate. Therefore, in looking at the clinic, we are looking at • $2,000,000 out of pocket. John suggested a different alternative which is the purchasing of City Hall by the library. He and I met with Bill Stirling today to discuss the idea and he seemed quite interested. John will also cone to the meeting 40 . tonight. Advantages to the idea are that the present library could probably be sold for close to the amount needed to purchase City Hall. The building could be gutted and a basement dug to give us a total square footage of 24,000. I feel the location is good. There is a parking lot for 15 cars. And it could be a neat use for a,building that has been given historic designation. t The disadvantage, as Joan Pomeroy pointed out, is the possibility of the building falling apart while it is being worked on, and the eternal problem of a shell composed of old mortar and bricks. The folks atthe Building Insp-.ector's Office pointed out that it can be done if you have enough money and do it right. And they thought it was a better idea than trying to renovate the clinic. (Amended) MINUTES OF THE February 27, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion: John Eldert, County Financial Planner, reported on alternate 0 ideas for library expansion. Purchase of the City Hall Building by the library would have the advantages that 24,000 square feet could be ob- tained by excavating a basement, there is some free land around the building, there would be adequate parking, and the site would be a good location for the library. He also addressed the possibility of the library purchasing the .Court House Plaza Building. Disadvantages of this idea included the small square footage of the building (16,000), the high purchase price ($1,600,000) , and the extensive remodeling which would be necessary. He felt there was an advantage in the adequate land surrounding the building. It was suggested that a newsletter be distributed to members of Friends of C the Library requesting their input on library expansion. It was also suggested that a staff member of the City/County Planning Department speak to the Library Board. The Board determined that they would not abandon the idea of the future use of the Clinic Building for expansion. It was suggested that architects and engineers submit ideas and costs of expanding the present site -by building an addition or adding another floor. A decision was made to hold a special Library Board meeting on March 12, 1984 at noon in order to further explore the ideas of expansion. • „.,,,.,�.,., .. �. ,- .,t,ciaj ttU, -111,6 UL l'1;t' r1� Trustees, March 12, 1984. K1I1 lUIInty Liorary ISOara or Expansion: Kathy Costello reported that Bob Audretsch, director of the Three Rivers Library System, agreed to speak with the Pitkin County Library Board concerning points to consider in building and expanding. • A decision was made to invite a member of the City/County Planning staff to the April 2nd Board meeting. Points to be discussed by this person include the following: the projected population of Snowmass Village, the projected population for Aspen and for Pitkin County, ideas for site selection for the library, the present status of the Rio Grande development, traffic plans for Main Street, and the City Master Plan.. City Hall: Kathy Costelld stated that the City Hall building does have the desired square footage for a new library. The site, she felt, is desirable and there exists adequate parking. • By unanimous vote it was .decided not to pursue this building further due to reconstruction problems. Suggestions of the Swiss Chalet building site; Paepke Park, and the County Plaza Building were also determined not feasible. Rio Grande: Austine Stitt moved that the Board take action to determine . if the Rio Grande site is feasible and at what stage the Rio Grande project is in concerning development. This was seconded and passed. Discussion: Joan Pomeroy stated that due to the financial situation of the county, she felt it necessary to consult with an architect concerning expansion of the present library building. • Mona Frost felt that the library's greatest asset could possibly be our present library building. She thought a professional should be consulted to determine possibilities for expansion. Mary Anderson suggested the Board give serious thought to the possibility that the future library may be computerized. She also questioned the amount of books purchased in relation to the amount of users. Pete Stone stated that the present library building, in today's market, probably would not sell and is most valuable to the library. Pete stated that it is possible that the Clinic building could be reduced in price l in the future and become an asset to the library. Mary Beth Grossmann said she felt the .Rio Grande property was desirable for a new library building. Study: Carol Blomquist moved that the Library Board seek architectural/ engineering expertise in submitting plans to expand the present library j building. This was seconded and approved. Mona Frost suggested that several architects be interviewed to view the building and submit opinions. 1 LIBRARIAN'S REPORT • March 28, 1984 • City/ County Planner: I met with Leslie Lee of the Planning Office on Monday. She will attend Monday's Board meeting to discuss the City's planning process and possible relations to the library. She also agreed to informally poll the public at the community meetings being held at this time to garner thoughts regarding the library's location. MINUTES OF THE April 2, 1984 meeting of the Pitkin County Library Board of". ' Trustees. Expansion: Leslie Lee, City-County Planning Department Staff, said that Monroe Summers, project director of the Rio Grande Plan does not have the Library on the Master Plan Kathy Costellowill meet with Monroe to review the Plan and to express the Board's desire to be included. A report of the Rio Grande site, land available, and time £rame will be given at the next meeting. Leslie Lee stated that the Main Street traffic plan will remain as is. Projected population figures for the City of Aspen and Pitkin County will be made available to the Board. • Neighborhood group meetings are to be held during the next month and Leslie will bring up the question of Library expansion. Pete Stone suggested that unless the Board has some solid figures to project costs, further decisions are impossible to plan. Points of Consideration: - The Board should be able to consider the least expensive to the most expensive solution to the problem. - Money spent on the present site could, possibly, not justify the final project. - An architect contacted should be paid for his work. Librarian's Report April 25, 1984 City Planning Meetings: I spoke with Leslie Lee of the City/County Planning Office to ask what reaction she had received when posing the library loca- tion question at the town meetings their office sponsored. She said there was very little sentiment expressed on the question, but that which was expressed favored keeping the library where it is. Rio Grande Property: I spoke with Monroe Summers of the City to find out exactly what the library's status was with regard to the Rio Grande Property. Currently, the Master Plan for the property has been approved with the exclusion of a library. His memory on how this came about was vague. He said he thought he had spoken with a woman on the Library Board who told him the Library was not interested and didn't have any money to build, so the library was written out of the plan. The zoning is not in place at the present time to allow the building of a Performing Arts Center on that land, and there is a question as to whether the City Council will attempt to zone the whole piece of property as a specially planned area or make decisions in a piece-by-piece fashion. If it is zoned as a specially planned area, then the only things which can ever be built there will be those things which are in the Master Plan at the time the zoning is done. • Monroe's advice is that the Library Board, if interested in the property, apply pressure on a political level. We need to be tuned in for the scheduling of zoning hearings for:the setting of the Master Plan. • Voter approval would be needed for anything built on the property in ac- cordance with the section in the- City Charter which prohibits building on • City open space without public. approval. Interest would need to be generated politically to explore the possibilities of restoring the library in ,the plan. Council members would need to become involved in the library's plight. Building Program: I have received copies of the latest library standards from Illinois and Wyoming from the Library System, but have not yet had an opportunity to work with these and the new statistics from the Planning Office to create a new version of the building Program. MINUTES OF THE April 30, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion: Kathy Costello stated_that .a_ meeting..with.Tlonroe Summers in- . dicated that concrete plans, fiscal accountability,. and a decision to build on the Rio Grande property would be needed to pursue a site in that area. Pete Stone suggested that architects be contacted to submit an idea of • how much it would cost to get a plan on feasability of an addition to the present Library building and/or rebuilding the Clinic building. Suggestions for architects to be contacted were Hagman & Yaw, Gibson & Reno, Michael Gassman, Dick Fallin, and Sam Caudill. Librarian's Report May 26, 1984 Population Projection: In attempting to rewrite the Library Building Program in line with new standards and new population projections, I was immediately stymied when I discovered those projections I had re- ceived from the Planning Office were made for only ten years hence. I became further so when I heard comments from some of the Board that they felt these projections are also out of line. It seems further discussion is necessary before time is spent in reworking the Building Program and contacting architects to be certain that this work is being done in line with the views of the majority of the Board. Therefore, this question appears on the May 30th agenda for .discussion. MINUTES OF THE May 30, 1984 meeting of the Pitkin County Library Board of Trustees. 411 Population Projections: Austine Stitt stated that heavy emphasis not be placed on population projections as a basis for expansion. Instead, the • increased need for information must be addressed in planning for the future. Librarian's Report June 26, 1984 Expansion: I met with the Board of County Commissioners today to discuss • with them our proposal that they assign staff members in other appropriate departments to prepare feasibility studies and site possibilities on which the Library Board could base a decision for future growth. (I did not trouble Pete Stone with attending, as it was just a work-study session rather than an official meeting.) After some discussion, they agreed to place it on the new County Manager's "List of Things to Do" when one is hired. MINUTES OF THE July 2, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion: Kathy Costello reported that she discussed the problem of library over-crowding with the County Commissioners. The Commissioners stated that as soon as a county manager is appointed, the question will appear on the agenda. Librarian's Report September 24, 1984 Expansion Report: Enclosed is a brief history on the discussion of ex P ansion alternatives which I would like ultimately to go to the Board of • County Commissioners. Please feel free to revise. J v MINUTES OF THE September 24, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion: A draft of a report summarizing the various expansion possibili- ties which have been explored in the last several years was reviewed, and suggestions were made for clarification. . b Austine Stitt suggested some alternative possibilities for expansion, including off-site housing of the Music Room. Carol Blomquist will ask about future plans for Therese David's properties. Joan Pomeroy will find out who owns the "Paint Brust" apartments and will ask about present plans of the Clinic owners. Kathy Costello will talk with John Eldert about a cooperative purchase of the Sardy House between the library and the County. Finally, the Connor property next to Paepcke Park and an additional story on the present building were discussed. V Summary of Inquiries into Expansion • , Possibilities for the . • Pitkin County Library 1978-1984 During a meeting with the Board of County Commissioners this summer to discuss the Library's expansion needs and to request aid from other County Departments in determining the correct course of action to meet those needs, it was suggested a report be made on the options for expansion the Library Board and staff have considered to date. What follows is a grouping of the infor- mation gathered over the past several years, and it is presented in the hope that it will prevent a duplication of effort in seeking a remedy for a space problem that daily grows more pressing. Stanford Report In 1978 the Library Board commissioned John Stanford to prepare a study on expansion possibilities for the Pitkin County Library. Five sites were studied in depth in this report. These were the Sardy Home, the Fire Sta- tion site, the County Rio Grande property, the Conoco Station site, and expansion on the present library Property. The study concluded that ex- pansion into the Sardy home was the most "pragmatic solution." gibAt this time, the Fire Station site and the County Rio Grande property are no longer options. The Conoco Station site has not been reviewed as a possibility since the report was prepared. However the cost estimated for this move in 1978 of almost $2.7 million still seems prohibitive. Much time has been spent by the Library Board and staff exploring the other two Stanford alternatives along with other possibilities. An accounting follows. The Sardy Home At present the Sardy House is available for purchase. The asking price is $1.5 million, however, Tom Sardy has said that he would be willing to embark on legal arrangements to reduce the price in exchange for the tax benefits he could realize in dealing with a government entity. In April of 1983 four Board members and the library administration toured the residence. Although there would be a probable advantage in gaining public support to preserve this historic landmark through library annexation, the Library • Board agreed that the constraints on library functions presented by the nature of the building would present an unreasonable burden on library fiscal resources for all the years to come. -L y • A staff member of the Building Inspector's Office reconfirmed this feel- ing in stating that the cost.of making this house structurally sound to house books (the required live weight load is 150 lbs/sq ft) would be , _ .. much more expensive than revamping a commercial building. Coupling that immediate cOst with the long-term increased staffing needs re- quired by the structural arrangement make the acquisition of the house appear a fiscally unwise decision. ` Expansion of the Present .Facility There has been much debate about simply expanding the library on its . present site. In 1979, Benedict-Mularz Architects studied a possible addition to the north and west of the building which would result in a It gain of 4,200 square feet. They cautioned in their report that any renovation of the building would require that modifications be made to make the facility accessible to the handicapped. The City Engineer has since advised the Board that any expansion to the north into the ally behind the library would be very costly, because of utility easements there. . Adding another floor to the building has also been discussed. Don Westerlind; who was the contractor for the library stated that a steel shell would be required to support such ancaddition. The Stanford report estimated costs would compare with those of a new structure, but the County Engineer estimated it could be done for $400,000. The Clinic Building • In the past several years much time has been dedicated to the question of whether or not the library should attempt to purchase the adjacent Clinic Building. This option was dismissed from in-depth study in the Stanford report with the assumption that the Clinic owners would not be interested in selling. Dr. Robert Oden worked for several years to try to gain permission to build a new Clinic on property next to the hospital. Permission was never granted for this venture, but during the time it was being debated, the Li- brary f Board accepted an offer from retired architect Basil Yurchenco to • study combining the library and the Clinic into one structure. His re- port estimated the cost (less the purchase price for the Clinic) at $1,367,672. In discussing this report informally with two local architects, one felt this estimate was way too high, while another felt it was probably pretty close. Staff at the Building Inspector's Office also felt it was a good estimate. When the report was completed, the Clinic was no longer being offered for sale. GO • 4 Y i Rio Grande Property III In August 1980, a request was made to the Rio Grande Task Force to consider F k • a new library in its plans. One year later the library was included in the Benedict plan for the land, but it was later dropped from consideration: According to the City's Director of Special Projects, the library still could be considered for a site on this land. Other Sites _ - E Board members have spoken with Mountain Bell officials about the possibil— ity of their xnoving:,or of fheir selling their'parkino .lot to the library. They ' were amused. City Hall was briefly considered as a new location for the library, but • the Library Board dismissed it in light of the enormous problems encountered in rennovating the Wheeler Opera House. Purchase of the Court House Plaza Building was also discussed, but it • was dismissed as a prospect, because it is too small to meet long term needs. General Concerns Several members of the Library Boad feel stongly in favor of the library remaining at its present location. The question has also been raised as to the value of the library it it were to be sold. And there is some • question also about the worth of the Clinic. The major concensus among the Board is that a solution must be found to the library expansion problem so that preparations can begin to fill the library space requirements. t Librarian's Report October 17, 1984 Sardy House: I spoke with John Eldert about possible in- terest in a joint purchase of the Sardy property. He did not feel it was a good possibility considering the fact that he has been unable to get the County to purchase the Courthouse i';.% • Plaza which he -feels. would be a much better site for County offices. MINUTES OF THE October 22, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion: Joan Pomeroy stated that the "Paint Brush" condominiums, located on Garmisch and Sleeker, are on two lots measuring 60' x 90' . At this time, none of the units have been sold. Kathy Costello reported that County Manager John Eldert did not feel • a joint purchase of the Sardy House by the County and Library is feasible. \, Mona Frost moved that Librarian Kathy Costello be authorized to negotiate possible land acquisition from the City of Aspen. This was seconded and passed. L. Kathy Costello will inquire whether the County would be interested in purchase of the space. Population Projections: Kathy Costello submitted a Pitkin County study of library standards and population figures from 1983/1984 to 2004/2005. • Librarian's Report • November 21, 1984 Expansion Standards: The main item of business I would like to see addressed at this meeting is a determination of which state's standards you would like to see used in the new Building Program and which level of these standards we should use. I am enclosing another copy of the "Comparison. . ." paper for your convenience (with a couple of typos cor- rected.) This was distributed at the last meeting when there was no time for "quiet contemplation." Expansion: Since our last meeting, I have met with John Eldert (County • Manager) , Hal Schilling (City Manager) , Tom Smith (County Attorney) , and Paul Taddune (City Attorney) to discuss tactics for seeking property for expansion. The unanimous opinion was that the odds are stacked against us, but that he who doesn't try has no odds at all. John Eldert suggested we attempt the Public Groundswell approach by , educating people such as members of Friends of the Library and encourage them to pass the word. He felt we should aim for a ballot issue on the Rio Grande property in next May's City election. Hal Schilling was in the library a couple of weeks ago and introduced • himself to me. I gave him a tour and a bit of history on our expansion problems. • My meeting with Tom Smith was mainly to find out the legal requirements for submitting our question to the City. He referred me to Paul Taddune. Paul said he was not sure the City would actually need to put the question t of use of the Rio Grande before the voters, as it is unclear whether the property was purchased by the City as open space. He did not think it advisable to approach the Council with a big petition. He suggested, rather, that an attempt be made to enlist either Hal Schilling's support or that of Alan Richman of the Planning Office to sponsor the question for us. He also said it would be imperative that we prepare the most thorough documentation possible before we broach the topic. - Assessment of Library Property: In the course of my talk with John Eldert, he suggested we hire an assessor to determine a current market value for the Library so that we will have a better handle on our current financial position. This is on the agenda for discussion. MINUTES OF THE November 26, 1984 meeting of the Pitkin County Library Board of Trustees. Expansion Standards: Discussion centered on which set of standards should be applied in rewriting the library building program. Points discussed included whether the library should aim for a superior classi- fication while going through the planning process, whether use of su- perior standards would seem unreasonable to the public when contrasted with current library space and collection size, and the possibility of averaging different sets of standards. Austine Stitt and Kathy Costello were appointed to serve as an expansion committee and charged to study these questions further. - Assessed Valuation of the Library: It was suggested that the librarian check with the County Assessor's Office to see if they could provide a free assessment of the current value of the library. If not, calls are to be made to Jim Mollica and Brian Goodheim to receive estimates of their charge for this service. LIBRARIAN'S REPORT January 21, 1985 • Expansion: The first draft of the proposal for Rio Grande property will _ follow in tomorrow's mail along with the revised building program. In speaking with Chuck Vidal, he suggested it may be time to consult with an architect at this point in our effort in order to determine exactly how much land we need and what preference we have for exact location. Please ,. try to think of other points which should be included in the request. • • 14 MINUTES OF THE January 28, 1985-meeting of the Pitkin County Library Board of Trustees. • Expansion: The Pitkin County Library "Request for Land" and the "Building S . Program" were discussed. . In a few days we will have an update on the appraisal for the present. library building and land from Jim Mollica. This will cost $150. Kathy Costello and Chuck.Vidal plan to consult with architects Fritz Benedict an4 Sam Caudill concerning plans for the new library building, including land requirements. Librarian's Report February 21, 1985 Assessed Valuation: Jim Mollica reported that the library building is now only worth between $500,000 and $600,000. He based his figures on rental estimates of $12 to $14 per square foot for upstairs areas and $8 to $10 for downstairs. He also said that building comparable office space, estimating that 5,500 sq. ft. is useful, would currently cost $100 per square foot for a total of $550,000. His 1980 assessment was between $800,000 and $900,00 for the building. This great difference invalidates many of the calculations in my current building reports. County Land: I spoke with John Eldert about any land the County owns which might be useful to us for either expansion or bartering. The County owns 'Wagner Park and land near the sewage treatment plant. An election would probably have to be held for the County to be able to give Wagner Park to the City. Architects: Chuck Vidal has been discussing the Library's needs with City Manager Hal Schilling, and has been pursuing resulting leads. We have temporarily delayed, therefore, meeting with architects as discussed at the last Board meeting. • 112) 3,t t, ty a in Eyerear y February 26, 1985 Mr. Hal Schilling City Manager City of Aspen 130 South Galena Aspen, Colorado 81611 Dear Hal: I appreciated your help the other day regarding the Library, and per your suggestion we submit the comments for your consideration and referral to the appropriate parties. Based upon some exhaustive studies that the Library staff and previous Boards • have conducted as well as experiencing some very real space constraints, it has been concluded that our present Library is approximately one-half the size it should be. (These detailed studies are available) . Many compromises in levels of service have been and are continuing to be made because of this severe space shortage. Because this has been a problem for some time and is continuing to grow, previous Library Boards have studied many alternative solutions over the years. These alternatives have included expansion at the present site, acquiring adjacent properties, and moving to other existing public buildings. For various practical and cost effective reasons none of these alternative solutions or sites have been satisfactory, deemed appropriate, or in some cases available. In at least one of the many studies and planning efforts done on the Rio Grande property owned by the City a site for a new Library was included as part of the program. It has come to our attention that the City is consider- ing again embarking on a composite comprehensive plan for the Rio Grande property. The Library Board is presently trying to deal with presently unsatisfied and future needs of the community regarding the Library. Because the Rio Grande property may present the only viable expansion site for the Library we would hope that any new planning effort for that area would give serious consider- ation to a new Library site. 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IIx I-ec - .-m w! 0 0., I IOx I I I J I I I I I 1 1 I 1 PITKIN COUNTY LIBRARY --- MONTHLY REPORT FOR March 1985 1985 1984 • % MONTH CUM MONTH CUM MONTH CUM CIRCULATION BOOKS.: ADULTS 4003 11519 3597 10511 + 11.29 + 9.59 CHILDREN 1101 3197 846 2541 + 30. 14 + 25.82 PAPERBACKS 608 1807 560 1523 + 8.57 + 18.65 CIRCULATING MAGAZINES 0 0 8 33 -- - SUB-TOTAL_ 5712 16523 .5011 14608 -. -.+ 13.99 + . 13. 11 RECORDS (IN-HOUSE USE) 485 1424 470 1423 + 3.19 + .07 AUDIO-VISUAL AIDS 196 634- 201 644 _ =-- 2.49 1.55 INTERLIBRARY LOAN: LENT 46 130 29 117 + 58.62 + 11. 11 BORROWED 95 277 114 273 - 16.67 + 1.47 TOTAL 6534 18988 5825 17065 + 12. 17 + 11.27 ATTENDANCE ADULT.AREA : MORNING 514 1401 556 1524 - 7.55 - 8.07 AFTERNOON 2152 6414 2228 6540 - 3.41 - 1.93 EVENING 648 2129 752 2534 - 13.83 .- 15.98 CHILDREN'S ROOM: MORNING 55 134 68 177. - 19.12 - 24.29 AFTERNOON 290 923 263 792 + 10.27 + 16.54 EVENING 71 198 66 210 + 7.58 5.71 CHILDREN'S HOUR 80 299 124 555 - 35.48 - 46. 13 CLASSES 115 339 27 67 +325.93 +405.97 MUSIC ROOM: DAY _ 498 1679 440 1498 . + 13. 18 + 12.08 EVENING 233 720 254 783 8.27 - 8.05 • MEETING ROOM: PUBLIC MEETINGS 23 117 29 214 - 20.69 - 45.33 LIBRARY PROGRAMS 132 545 259 607 - 49.03 - 10.21 USE AS STUDY AREA 108 333 61 264 + 77.05 + 26. 14 TOTAL 4919 .15231 5127 15765 - 4.06 + 3.39 REFERENCE QUESTIONS : INFORMATIONAL 420 DIRECTIONAL 142 TOTAL 562 BOOKS ADDED 242 BOOKS WITHDRAWN 16 RECORDS ADDED 20 RECORDS WITHDRAWN 6 • VOLUNTEERS: LIBRARY MUSIC ROOM Mink 12 Baeder 8 - Morgen 6 Carey 9 K rausch 6 Lane 14 Grindlay 12 McGarry 6 Holyoke 4.5 Trentaz 12 . Millard 5.5 Worden 6 VOLUNTEER TOTALS : LIBRARY 46 MUSIC 55 MEETING ROOM: PUBLIC MEETINGS HELD 6 LIBRARY PROGRAMS HELD 12