HomeMy WebLinkAboutpcl.board.meeting.07-15-1985 111 AGENDA
Pitkin County Library
Board of Trustees
July 15, 1985
7:00 p.m. 1. Roll Call of Members
7:05 p.m. 2. Approval of Minutes
7: 10 p.m. 3. Financial Report
4. New Business
7: 15 p.m. - Contribution from Beth Fergus
7:20 p.m. - Memorial for Mary Beth Grossmann
7:25 p.m. - - Sale of Bus Tickets for Roaring Fork Transit
Authority
7:30 p.m. - Liability Insurance
5. Old Business
7:35 p.m. - Expansion & Rearranging
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Next Meeting: August 26, 1985
7:00 p.m.
Library Meeting Room
. MINUTES OF THE July 15, 1985 meeting of the Pitkin County Library Board of
Trustees.
ROLL CALL: Present: Trustees Mary Anderson, Carol Blomquist, Mona Frost,
Moan Pomeroy, and Austine Stitt; alternates George Laswell and Chuck Vidal;
County Librarian Kathy Costello. Absent: alternate Jamie Hall.
The MINUTES of the May 20, 1985 meeting were approved.
The FINANCIAL REPORT was reviewed.
NEW BUSINESS:
Donation: The Board discussed the one thousand dollar contribution re-
ceived from Beth Fergus, and asked that Beth be notified that a decision
would be made later in the year as to how the funds would be used.
Memorial: Possible appropriate uses of a donation from Mary Beth Gross-
mann's family to the library were discussed. Mary Beth's mother, Margaret
Cant, had statedthat they would like to contribute an amount ranging
between $2,000 and $2,500. Board members suggested using the funds to
buy furnishings for a staff lounge or a public reading area. They in-
structed Kathy to discuss these suggestions with Margaret and report back
to the Board.
• Sale of Bus Tickets for Roaring Fork Transit Authority: The Board dis-
cussed a request from RFTA that the library serve as a selling point for
bus tickets. Because it has always been library policy to not sell any-
thing for other organizations in the building, Joan Pomeroy moved, Mary
Anderson seconded, and the motion was passed to not sell bus tickets.
Liability Insurance: The question of whether or not the Library Board
members have adequate liability insurance for serving on a public board
was discussed. Kathy said she hadn't yet been able to get an answer from
the Finance Office or County Attorney's Office. The Board requested
that she supply a copy of the policy to each member as soon as she can get
them.
Social Security Program: Kathy also reported that the Assistant County
Attorney had not yet prepared the contract necessary to attempt a with*
drawalfrom the Social Security program for most members of the library staff,
Assistant Librarian Position: Kathy said that she had spoken with several
librarians about the vacancy on the staff, If there are no responses
to a local ad, the job will be advertised nationally,
Reports from the Children's Librarian: Austine asked Kathy to thank
Susan Shakely for her informative reports to the Board,
OLD BUSINESS:
• Gift Books: It was decided that the Library probably needs to .adcept gift
books as part of its role in the community. Austine suggested thought be
given to the possibility of accepting the books and immediately turning them
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411 over to groups at the school to sell. In exchange for the books, the
library might be able to request a percentage of the profits.
Building Maintenance: George asked what the hourly wages are which are
being paid to the County Building Maintenance Department to clean the
building. Kathy said she would check with Jim Belfont, the Director
of that Department. George suggested that daily checklists be created
for tasks which should be done on a regular basis to insure that the
library is properly cleaned and maintained. He will work with Kathy on
this.
Sardy House: Kathy reported that Edith Holyoke had contacted Harry
Teague regarding the possibility of the library's buying some of the "Sardy"
land for expansion. Although everyone felt the chances for this were slim,
Chuck suggested that Bill Stirling would be the person to contact for
further information.
Expansion: The suggestion was made that the questions of which areas
of the library are designed to hold a live weight load of 150 pounds
per square foot and which walls are load bearing be resolved.
Chuck Vidal suggested that the Board proceed with an analysis of the
expansion problem by hiring a person experienced in developing library
building programs before looking for opinions from architects.
• Joan Pomeroy made a motion to authorize an expenditure, not to exceed
$1,000, to have a library consultant come and present an evaluation of the
library's needs. Mona Frost seconded the motion, and it was passed.
- Joan Pomeroy
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PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR June 1985
1985 1984 ' o
• T _ �_ MONTH CUM MONTH CUM MONTH CUM
CIRCULATION
BOOKS: ADULTS 3362 22695 3251 21416 + 3.141 + 5.97
CHILDREN 1218 6191 1153 5573 + 5.64 + 11.09
PAPERBACKS
509 3486 541 3397 5.91 + 2.62
CIRCULATING MAGAZINES 1 8 9 58 -88.89 86.21
SUB-TOTAL_ 5090 32380 .4954 30444 . + 2-.75 + 6.36
RECORDS (IN-HOUSE USE) 595 2989 492 3003 +20.93 .47
AUDIO-VISUAL AIDS . 197 1259 .194 1195 _f. 1.55 +__ 5.3.6
INTERLIBRARY LOAN : LENT 30 226 33 324 9.09 - 30.25
BORROWED 79 472 89 597 -11.24 - 20.94
TOTAL 5991 37326 5762 35563 + 3.97 + 4.96
ATTENDANCE
ADULT.AREA : MORNING 455 2700 453 2904 + .44 - 7.02
AFTERNOON 1572 11611 1521 11943 + 3.35 - 2.78
EVENING 571 3908 594 4607 3.87 . 15. 17
CHILDREN'S ROOM: MORNING 99 344 122 405 . -18.85 - 15.06
• AFTERNOON 199 1575 160 1400 +24.38 + 1-2.50
EVENING 37 318 37 412 0.00 - 22.82
CHILDREN'S HOUR 99 698 68 954 +45.59 - 26.83
CLASSES 11 619 -- 208 - -- +197.60
MUSIC ROOM: DAY 754 3321 587 2950 +28.45 + 12.58
EVENING 165 1329 216 1558 -23.61 - _14.70
• MEETING ROOM: PUBLIC MEETINGS 17 260 64 386 -73.44 - 32.64
LIBRARY PROGRAMS 335 880 533 1140 -37. 15 - 22.81
USE AS STUDY AREA 42 541 72 583 -41.67 7.20
TOTAL 4356 28104 4427 99450 - 1.60 - 4.57
REFERENCE QUESTIONS : INFORMATIONAL 382
DIRECTIONAL 162
TOTAL 544
BOOKS ADDED 237 BOOKS WITHDRAWN 13
RECORDS ADDED 47 RECORDS WITHDRAWN 40 •
VOLUNTEERS: LIBRARY MUSIC ROOM
Mink 21.5 Baeder 3
Morgen 6 Estep 6
Krausch 16 Carey 12
Grindlay 12 Frost 9
Millard 9 Lane 12
McGarry 21.5
Trentaz. 12
, Worden 6
VOLUNTEER TOTALS : LIBRARY 64.5 MUSIC 81.5
111) MEETING ROOM: PUBLIC MEETINGS HELD 3
LIBRARY PROGRAMS HELD -
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NOTICE OF PUBLIC HEARING
Case #85-17
BEFORE THE CITY OF ASPEN BOARD OF ADJUSTMENT
TO ALL PROPERTY OWNERS AFFECTED BY THE REQUESTED ZONING OR USE VARIANCE
DESCRIBED BELOW:
Pursuant to the Official Code of Aspen of June 25 , 1962, as amended, a
public hearing will be held in the Council Room, City Hall, Aspen, Colorado,
(or at such other place as the meeting may be then adjourned) to consider
an application filed with the said Board of Adjustment requesting authority
for variance from the provisions of the Zoning Ordinance, Chapter 24 ,
Official Code of Aspen. All persons affected by the proposed variance
are invited to appear and state their views, protests or objections.
If you cannot appear personally at such meeting , then you are urged to
state your views by letter , particularly if you have objection to such
variance, as the Board of Adjustment will give serious consideration to
the opinions of surrounding property owners and others affected in deciding
whether to grant or deny the request for variance.
The particulars of the hearing and of the requested variance are as follows:
Date and Time of Meeting:
Date: July 25, 1985
Time: 4: 00 p.m.
• finer for Variance: Appellant for Variance:
Name: North & South Aspen Assoc. Daniel Delano
Address: 200 S. Aspen St. 200 S. Aspen St.
Aspen, CO 81611 Aspen, CO 81611
Location or description of property:
Location: 128 East Main St. , Aspen, CO
Description: Block 66, Lots P,Q, R, S, and south 25 feet of Lots F, G, H,
and I.
Variance Requested: The applicant requests the granting of variances
necessary to development of the Sardy 'House according to plans approved by
the Historic Preservation Committee. Property is located in the "0" office
zoning category. Maximum height is 25 feet. Rear yard set back is 15
feet. Section 24-3.4 area and bulk requirements: Applicant 'appears to be
requesting a 7 foot 6 inch height variance and a 10 foot rear yard variance
for placement of a swimming pool.
Duration of Variance: Permanent
Will appl.icant be represented by counse Yes: No:
4 The City of Aspen Board of Adjustment
130 South Galena Street, Aspen, Colorado 81611
Remo Lavagnino, Chairman Kim Wilhoit, Deputy City Clerk
•
AGENDA
Pitkin County Library
Board of Trustees
June 24, 1935
7:00 p.m. 1. Roll Call of Members
7:05 p.m. 2. Approval of Minutes
7:10 p.m. 3. Financial Report
4. Old Business
7:15 p.m. - Friends of the Library Report--Kathy Costello
7:20 p.m. - Expansion (Vidal Chart)
7:50 p.m. - Gift Books
5. New Business
3:00 p.m. - Contribution from Beth Fergus
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Librarian's Report
June 20, 1985
ROUTINE:
Book Sale: The library book sale was held June 14th and 15th. Peggy
Mink and Bunny Krausch each volunteered several hours of their time to
help. The net profit was about $1,540.
Art Prints: We didn't sell all of the art prints at the sale. If you
can think of no valid use for the remainder, I will take them to the
Basalt Public Library.
Yurchenco Release: Assistant County Attorney Gary Essery prepared a
release form for Basil Yurchencds signature to complete the previous
contract. The signed copies are now on file.
Meetings: The group of Western Slope Librarians working on a computer
networking grant proposal met here in Aspen on May 29th. The next
meeting will be in Durango on July 1st. On July 3rd, Susan Shakely and I
will leave for the American Library Association Annual Conference in
Chicago. I will be back at work on July 11th.
Handrails: A volunteer will sand and revarnish the stair handrails in
the main part of the library. He also will build a new typing table for
the Music Room.
• Blueprints: Fritz Benedict's office is preparing a full set of blue-
prints for the building. This will enable us to look more realistically
at remodeling options.
Board of County Commissioners: I had a semi-annual session with the BOCC
on June 3rd. They were curious as to current thoughts about the building.
They seemed to be in favor of continuing service at the present location,
but advised that if we wanted Rio Grande property it would need to be
turned into a political issue with City Council and lobbied as such.
Staff: I have hired Debbie Miller to work Saturdays during the summer
and to possibly fill in during other time periods as needed.
PENDING ACTION:
Contribution: Beth Fergus has once again donated $1,000 to the Library.
I thought we might use some of this money to replace worn step carpeting
after the handrails have been sanded. It is included on the agenda for
discussion.
Social Security: Gary Essery sends his apologies for not being able
to write up the County--Library contract in time for this month's meeting.
Gift Books: I have asked several people during the past month about our
• discussion regarding the adoption of a policy to not accept gift books.
ri
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The staff likedthe idea; the public met it with horror and disbelief.
411 As I thought about it further, I have come to think that the acceptance of
these gifts is viewed as part of the Library's role in the cummunity.
Even though it costs us money in the long run, it is part of the public's
view of our service mission. Also, as Bunny Krausch observed, how are
we going to explain to people why we are collecting taxes when we won't
accept the public's perfectly good contributions to help us? Points
to ponder. . .also on the agenda for discussion.
•
•
CHILDREN'S SERVICES BOARD REPORT
June 24, 1985
"HATS OFF TO LIBRARIES" National Library Week Program for Children
April 10, 1985 2:00 P.M.
This program was planned for elementary school children on an
afternoon when the public school was not in session. All children were
encouraged to wear hats and listen to stories told about hats, and
participate in songs and poems about hats. Several different types
of hats were displayed, including a firefighter's helmet and a
military police hat. Newspaper hats were made by all and refreshments
of cookes and lemonade were served. Cookies were distributed in cupcake
paper cups (or as we called them, elf hats) . This proved to be a very
successful program with about 60 children in attendance.
NATIONAL LIBRARY WEEK DISPLAY
During National Library Week (April 14-20) and the two weeks after,
Aspen Elementary School Library displayed books with "homemade" bookcovers
by students. Although the books could not be checked out since they were
school property, the covers were enjoyed by all.
SCHOOL GROUPS
March 15, 1985 Kindergarten through second graders from Aspen
Community School came for a tour of the library and
• to get library card applications.
April 11, 1985 Fourth graders from Aspen Country Day School came
for a tour of the library and to work on reports
on different countries.
May 20, 21, 22,
1985 Aspen Elementary School classes of Kindergarten,
First, and Second graders (9 classes, 175 children)
came to the library for a story, a talk about summer
programs, library cards and care of books.
OTHER HAPPENINGS
June 5, 1985 Attended Three Rivers Regional Library System
Children's Services program at Vail Public Library.
Led a session on film programming in small public
libraries.
May 24, - 1985 Compiled a bibliography for Joy Wilkes, middle school
library aide to give to middle school students for
summer reading.
•
CHILDREN'S SERVICES BOARD REPORT
• June 24, 1985
(continued)
SUMMER PROGRAMS IN PROGRESS
WEDNESDAY, JUNE 26, 1985 Joe Hayes, Storyteller from Santa Fe will
tell tales in Paepcke Park to people of
all ages. Sponsored by the Friends of the Library.
JUNE 7-AUGUST 23, 1985 SUMMER FILMS for children. Every Friday,
11:00 A.M. Sponsored by the Friends of the Library
"ANIMALS IN WONDERLAND" SUMMER READING CLUB
For children entering grades 1-5 in the fall. Children record books
read this summer in their reading records, attend special programs in
July and August, and celebrate at the party, August 14.
PRESCHOOL STORYHOUR (which was cancelled for the month of June) will begin
again July 3 and continue every Wednesday, 10:30-11:00 A.M.
Elementary school-aged storyhour has been cancelled for the
summer because of the summer reading club.
• All these events have been publicized in the Snowmass Resort Association
Summer Guide, Aspen Activities Children's Guide to Aspen, flyers to the
school children and public, and with news releases to radio, TV, and newspapers.
•
•
PUBLIC NOTICE
RE: SARDY HOUSE - REZONING
NOTICE IS HEREBY GIVEN that a public hearing will be held on June 18 ,
1985 at a meeting to be held at 5 :00 P.M. , before the Aspen Planning
and Zoning Commission, City Council Chambers, 130 S . Galena, Aspen, Co
to consider a private application requesting the rezoning of the
south 25 feet of Lots F, G, H & I, Block 66 (Sardy House) from
R-6 to 0, to permit the renovation of the structure as a bed and
breakfast lodge.
For further information, contact the Aspen/Pitkin Planning Office,
130 S . Galena, Aspen, CO 81611 (303) 925-202, ext. 225 .
s/Perry Harvey
Chairman, Aspen Planning and
Zoning Commission
Published in the Aspen Times on May 21, 1985
City of Aspen Account.
•
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PITKIN COUNTY LIBRARY -- MONTHLY REPORT FOR May 1985
1985 1984 %
_ A T MONTH CUM MONTH CUM MONTH CUM
CIRCULATION
BOOKS: ADULTS 3872 19333 3687 18.165 + 5.02 + 6.43
CHILDREN 838 4973 901 4420 - 6.99 + 12.51
PAPERBACKS 539 2977 581 2856 - 7..23 + 4.24
CIRCULATING MAGAZINES 0 7 11 49 _ -- - 85.71
- .. ___ SUB-TOTAL 5249 27290 5180 25490 - + 1.33 + 7.06
RECORDS (IN-HOUSE USE) 460 - 2394 560 2511 - 17.86 - 4.66
AUDIO-VISUAL AIDS -- -212 1062 195 1001 -. + 8.72 + - 6.09
INTERLIBRARY LOAN: LENT 31 196 28 291 + 10.71 32.65
BORROWED 80 393 104 508 - 23.08 - 22.64
TOTAL 6032 31335 606.7 29801 - .58 + 5. 15
ATTENDANCE
ADULT AREA: MORNING 328 2245 397 2451 - 17. 38 - 8.40
AFTERNOON 1764 10039 1756 10422 + • .46 - 3.67 -
EVENING 623 3337 654 4013 - 4.74 - 16.85
CHILDREN'S ROOM: MORNING 54 245 56 283 - 3.57 - 13.43
AFTERNOON 222 1376 194 1240 + 14.43 + 19.97
EVENING 43 281 66 375 34.85 - 25.07
CHILDREN'S HOUR 78 599 180 886 - 56.67 - 32.39
CLASSES 257 608 108 208 +137.96 +192.31
MUSIC ROOM: DAY 403 2567 316 2363 + 27.53 + 8.63
EVENING 223 1164 279 1342 20.07 - 13.26
• MEETING ROOM: PUBLIC MEETINGS 75 243 60 322 + 25.00 - 24.53
LIBRARY PROGRAMS 0 545 0 607 .00 - 10.21
USE AS STUDY AREA 72 499 116 511 - 37.93 - 2.35
TOTAL 4142 23748 4182 25023 - . 96 - 5. 10
REFERENCE QUESTIONS : INFORMATIONAL 414
DIRECTIONAL 173
TOTAL 587
BOOKS ADDED 387 BOOKS WITHDRAWN 17
RECORDS ADDED 50 RECORDS WITHDRAWN 10 -
VOLUNTEERS: LIBRARY MUSIC ROOM
Mink 9.5 Baeder 6 -
Morgen 9 Carey 6
Krausch 3 Estep 6
Grindlay 12 Frost 6
Holyoke 12 Lane 15
Millard 8.5 McGarry 21.5
Lutgring 11 Trentaz 6
Worden 15 '
VOLUNTEER TOTALS: LIBRARY 65 MUSIC '81.5
MEETING ROOM: PUBLIC MEETINGS HELD 5
LIBRARY PROGRAMS HELD 11
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R
INVOICE
Remit to: Basil Yurchenco
Architect / Planner
P.O. Box 8076
Aspen, Colorado 81611
Bill to: Pitkin County Finance Office
506 East Main Street
Aspen, Colorado 81611
Ship to: Pitkin County Library
120 East Main Street
Aspen, Colorado 81611
Date: May 24, 1985
Amount: $1,300.00
Remittance now due for professional services rendered.
Thank you,
r-4- /
••
411 r
• RELEASE OF ALL CLAIMS
The undersigned, Basil Yurchenco of P. O. Box 8076 ,
Aspen, Colorado, being at least eighteen years of age and under
no legal disability, for the consideration of the payment of One
Thousand Three Hundred Dollars and No cents ($1 ,300 .00) , in hand
paid, the receipt and sufficiency of which is hereby acknowledged,
for the undersigned and for the undersigned' s heirs, devisees,
representatives (including without limitation, personal represen-
tatives, guardians, conservators, receivers and trustees) , succes-
sors and assigns, does hereby release, acquit and forever dis-
charge PITKIN COUNTY, COLORADO, a Colorado home-rule county, and
the Pitkin County Library and their boards, agents, officers,
• officials, employees and representatives, from all claims, ac-
tions, causes of action, demands, rights, liens, damages, costs,
fees, loss of service, expenses and all compensation whatsoever
which the undersigned now has or which may hereafter accrue on
account of or in any way growing out of all known and unknown,
foreseen and unforeseen damages, including direct and consequen-
tial damages and exemplary damages, arising from or in connection
with the letter agreement dated January 14 , 1983 (copy attached)
and services rendered thereunder.
It is understood and agreed that the undersigned relies
wholly upon the undersigned' s knowledge, informed judgment and
belief of the nature, extent and effect of any compensation due
thereunder and liability for such compensation, and also relies
• upon the advice of undersigned ' s legal or other professional
1
a .
1
• advisors in this matter, if any, and further, that this release
is made without reliance upon any statement or representation of
the party hereby released or its representatives or upon any
matter not contained in this release.
The undersigned further declares and represents that no
promise, inducement or agreement not herein expressed has been
made to the undersigned, and that this release contains the
entire agreement between the parties to this release, and that
the terms of the release are contractual and are not a mere
recital.
Further , in consideration of the sum paid and other
earlier received consideration, the undersigned releases and
transfers to the Pitkin County Library all right , title and
• interest in and to all concepts, calculations, data, documents,
drawings , outlines , plans , research, sketches, schematics and
specifications prepared under the referenced Agreement ; except
that the plans and drawings are not to be used for construction
purposes without the written permission of the undersigned.
The undersigned has read the foregoing and fully under-
stands it. 7 /�i
Dated: � p( ' r- , 1985 , at Aspen,
Pitkin County, Colorado.
r
�_-
Basil urchenco
ID
2
4 Y
STATE OF COLORADO)
} ss.
COUNTY OF PITKIN ) /
The foregoing was acknowledged before me this /
day of ?VA! , 1985 , by /(� (fiti)011-41e-0
Witness my hand and official seal.
`' - ia7//t,Ct/kf2 illY) 13-0-1A/rua
Notary Public
. g5 iL1i1
Address a9.-72Q/i/ & e/6//
My Commission expires: 5/Z57
•
•
3
• To: Members of the Pitkin County Board of County Commissioners
From: Kathy Costello, County Librarian
Date: June 13, 1985
Re: OCLC Retroconversion of Holdings
The Pitkin County Library Board is entering into an agreement with the
Three Rivers Library System to pay $19,000 for the System to convert
the library's holdings into machine readable format through OCLC.
OCLC stands for "Ohio College Library Center." It is the nation's major
source of cataloging information and the major tool for interlibrary
loan. It is an on-line system which holds the catalog information for
millions of books and the files of which libraries own these books.
It is important that our library's holdings be recorded on this data
base, because there are now methods available to strip one library's
holdings records and cataloging information from the OCLC data base at
the time a library creates its own on-line catalog.
• The Library System has been using federal grant money to sponsor a pro-
ject of retrospective conversion of the Three Rivers Union list which
has been built in the last ten years at System headquarters. The Union
list is a manual card file maintained at System Headquarters which has
been built by each member library's submitting one main entry card for
each book cataloged since the System was formed. This file is searched
by the staff there in an attempt to fill interlibrary loan requests within
the System.
The System has agreed to continue the retrospective conversion process
now in motion by checking our whole shelf list (which contains one card
for each title owned) against the OCLC records in order to convert our
call numbers and holding records into machine readable format.
The advantage to our library is that it would put the institution in an
excellent position for computer converstion at the time when it is appropriate.
The System will hire college students at $5.25 per hour to work during
non-prime OCLC use periods (at a reduced OCLC charge) , to convert our
records at a total cost of $19,000. Attached is a cost breakdown.
It is important that Pitkin County Library do this at this point in time,
because the System has grant money left from the Union list recon project
which they can apply to the cost of OCLC terminal rental and line charges,
which reduces the cost to us.
• The Library Board requests that you approve a budget transfer of $19,000
from the Library's capital reserve fund to pay for this project.