HomeMy WebLinkAboutbocc.con.002.20 B-62019-12-17 CDD
Contract Information
Contract Number
Project Name
Contractor
Budget Line Item 11139100.544500
Procurement Method:
Type:
Contract Start Date
Contract End Date
Contract Type
Retainage
If this is a new contractor, please enter the New Vendor information into Munis for workflow approval.
Contact Information:
Department
County Representative GR Fielding County Representative
Phone (970) 920-5206
Provide a brief description of the contract:
Contract Value Summary:
$ 70,000.00
$ -
$ -
$ 70,000.00
002.20 B-6
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
No
Owl Creek Road Stabilization
SGM
$ -
Additional Budget Line
Item(s)
(Please fully allocate New Contract Total)
$ -
$ -
$ -
$ -
Formal
Services/Maintenance
10/12/2020
6/330/2021
Task Order
Engineering & Transportation
Task order to provide geotechnical and engineering design for Owl Creek Road stabilization.
Original Contract Amount
Previous Change Order/Amendment Amount
This Change order/Amendment amount
New Contract Total
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
1
TASK ORDER
Task Order/Project Name: Owl Creek Road Stabilization
Task Order Number: 002.20 B-6
Task Order Budget Line Item: 11139100.544500
OWNER: CONTRACTOR:
Pitkin County SGM
GR Fielding – Engineering Mike Fowler
76 Service Center Road 118 West 6th Street, Suite 200
Aspen, CO 81611 Glenwood Springs, CO 81601
Phone: (970) 920-5206 Phone: (970) 945-1004
gerald.fielding@pitkincounty.com MikeF@sgm-inc.com
PROJECT NAME: OWL CREEK ROAD STABILIZATION
START DATE: October 12, 2020
END DATE: June 30, 2021
The All-County On-Call Engineering (the “Agreement”) dated Agreement Start Date between the Board
of County Commissioners of Pitkin County (the “County”) and SGM 118 West 6th Street, Suite 200
Glenwood Springs, CO 81601 (the “Contractor”), shall include the following services.
1. Contractor’s Obligations. Contractor shall provide geotechnical investigation and engineering design for
road stabilization on Owl Creek Road as defined in Attachment A – SGM SOW.
2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate
Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1
of this Task Order. It is expressly understood and agreed that in no event will the total compensation
and reimbursement to be paid hereunder exceed the sum of seventy thousand dollars and zero cents
($70,000.00) for all services rendered. By Task Order or Task Order Amendment, the County and
Contractor may reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment
expected within thirty (30) days of invoice, but any payment by the County may be offset by any
amount the Contractor owes the County for any reason.
Any invoices not sent in the following manner may have payment delayed. All invoices for this Task
Order shall reference Task Order 002.20 B-6 and Owl Creek Road Stabilization. Invoices shall be sent
electronically in PDF format to gerald.fielding@pitkincounty.com.
Master Service Agreement #: 002.20 Rev: 2018-10-10 btf
2
3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County
Representative. GR Fielding, County Engineer will manage the project as the County’s Representative.
The services provided and products delivered by the Contractor under this contract will be subject to
review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations
prior to final payment.
4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the
Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the
avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects
the Agreement is in full force and effect and remains unchanged by this Task Order.
SGM
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
________________________________________________
!#DEPARTMENT REPRESENTATIVE#!Date
Oct-19-2020
Gerald Fielding
County Engineer
Mike Fowler
Project Manager
Oct-26-2020
Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20
1
TASK ORDER SCOPE OF WORK AND COST ESTIMATE
Requesting Department: Public Works - Engineering
Department Contact: GR Fielding
Task Order Name: Owl Creek Road Stabilization
Task Order Number: 002.20 B-6
Task Order Start Date: 10/12/2020
Task Order End Date: 6/30/2021
SGM Project Manager: Mike Fowler
(970) 945-1004
mikef@sgm-inc.com
1. Contractor’s Obligations.
A. Project Description
This project consists of geotechnical investigation and engineering design for road
stabilization on Owl Creek Road.
B. Work Plan
Phase 1 – Project Management and Meetings
· We have assumed that the project will take approximately 5 months from kickoff to
award of construction. We have estimated 4 hours per month will be required for
ongoing project management which would include internal project coordination,
communication with county staff and potential contractors.
Phase 2 – Initial Project Development
· Obtain right of entry permission for field surveying activities
· Survey roadway corridor limits centered on existing road with sufficient lateral
extents for slope stabilization and/or roadway relocation design.
· Utility locations (by Roaring Fork Utility Locators – not SUE)
· Conversion of field data to base map.
· Property/ROW research and identification.
Phase 3 – Civil Engineering Design
· Identify limits of roadway repairs or develop roadway and grading plans if the
roadway is shifted away from the landslide
· Identify limits of guardrail replacement
· Develop traffic control options for maintenance of traffic during construction
Pitkin County On-Call Engineering Services Master Service Agreement #: 002.20
2
Phase 4 – Geotechnical Design
Please refer to the attached proposal from RJ Engineering dated October 6, 2020 for
detailed information related to the Subsurface Investigation and Geotechnical design
scope items.
Phase 5 – Structural Engineering
· Design of slope stabilization measures and/or retaining walls. Note: this may be
performed by the geotechnical engineer, depending upon which type of stabilization
method or retaining wall is selected.
Phase 6 – Bid Phase
· SGM will provide plans and specifications to the County for inclusion into the bid
documents.
· An Engineer’s Opinion of Probable Cost will be prepared.
· It is anticipated that a Pre-Bid meeting will be held and there will be a nominal effort
during bidding to respond to questions and evaluate bid proposals.
C. Deliverables
Testing reports, plans, specs and estimate.
D. Schedule
Field work will be performed this Fall. Design will be completed over the Winter so the
project can be advertised in the Spring.
E. Exclusions and Limitations
· SUE Quality Level B utility locates or potholing – if initial utility locates potential
conflicts exist, then additional utility locating (QL-B or QL-A) will be required
· Easement agreements and exhibits
· Construction phase services and testing
2. Compensation and Expenses.
Total compensation and reimbursement to be paid hereunder exceed the sum of:
Seventy-thousand dollars and zero cents ($70,000.00) for all services rendered. See
attached fee estimate for breakdown.
PO Box 1080, Silt, CO 81652, (970) 230-9208
October 6, 2020 Proposal No. 20P-018R
SGM, Inc.
Attn: Mr. Mike Fowler, PE
118 W. Sixth Street, Suite 200
Glenwood Springs, CO 81601
Subject: Proposal for a Subsurface Investigation and Stabilization Recommendations for Owl
Creek Road in Pitkin County, Colorado
Dear Mr. Fowler,
This letter presents RJ Engineering & Consulting, Inc. (RJE) proposed scope of work, estimated project
costs, fee schedule and general conditions for providing geotechnical recommendations for stabilization
of Owl Creek Road.
Project Description: We visited the site on September 30, 2020. Our observations suggested an
embankment failure, or a deeper-seated landslide is occurring on the downhill side of Owl Creek Road.
We were requested to provide geotechnical investigation and design services for potential mitigation of
the roadway movement.
Mitigation Alternatives Discussion: We were also requested to provide discussion on potential mitigation
alternatives for the site. Potential mitigation options may include:
• Realignment of the road into the hillside to avoid the existing downslope movement.
However, the realignment of the roadway may still experience pavement distress depending
on the depth and nature of the existing failure.
• Drilled Single Row Shafts or Coupled Shear Piles
o This system consists of drilling a single row or coupled shafts to provide lateral
restraint for the embankment. The system is installed from the road grade and would
provide complete mitigation. Costs of these systems are typically the limiting factor.
• Deep Patch or EPS (Expanded Polystyrene)
o A deep patch was utilized on Frying Pan Road (MP 22) for mitigation of an
embankment failure. The system consists of excavating the road subgrade and
replacing the materials with geosynthetic reinforced structural fill. A deep patch
could be utilized at this site provided the owner understands movement would likely
continue for the foreseeable future, however, at a slower rate. The poor-quality soils
at this site would likely continue to creep after installation of a deep patch system.
o EPS or more commonly known as Geofoam may be a viable mitigation alternative at
this site. The system involves excavation of road subgrade and replacement with low
density foam to reduce the driving force on the embankment. Additional
investigation and analysis would be required to evaluate this alternative.
Based on our observations, the slide mass appears to be too large to properly mitigate using soil nails as
the likely failure surface will be below the depth of the soil nail. The weaker soils would likely not
provide adequate bond values and not develop enough restraining capacity to mitigate the movement.
Proposal for Geotechnical Investigation
Owl Creek Road Stabilization, Pitkin County
Page | 2
Scope of Work: We were requested to provide associated design costs for the potential mitigation
alternatives. We believe a geotechnical investigation is required prior to development of reasonable
mitigation alternatives. Based on our understanding of the project, we propose the following scope of
work:
Task 1 – Conduct geotechnical investigation for design of the selected mitigation system, which includes:
• Contract traffic control services.
• Contract drilling services for a geotechnical investigation. We propose to drill 1 to 2
test holes to a depth of 20-40 feet or practical drill rig refusal.
• RJE will log the borings and collect samples for testing.
• Provide laboratory testing to determine engineering characteristics and
recommendations needed for the design of the mitigation system.
Task 2 – Place inclinometers in the borings during the geotechnical investigation to monitor the rate,
depth and direction of slope movement. The inclinometer data is one of the few methods to
determine the depth and magnitude of deeper-seated landslide movements and necessary for
mitigation design. Traffic control would be required to obtain inclinometer readings.
Fee: The client will be invoiced a lump sum amount as shown below and in accordance with the attached
General Conditions. All other requested work will be invoiced on a time and materials basis at a rate of
$185 per hour and $0.55 per mile and in accordance with the attached General Conditions.
Task 1 – $7,800
Task 2 – $900 plus $1,800 per reading (2 readings min.)
Engineering Costs per Mitigation Alternative:
Realignment Consultation (SGM design) – $1,500
Drilled Shafts/Coupled Piles – $7,500
Deep Patch/EPS – $6,500
Sincerely,
RJ Engineering & Consulting, Inc.
Richard D. Johnson, P.E.
Principal
Attachment: General Conditions Accepted by: _____________
Date: _____________
Effective August 1, 2018 RJ ENGINEERING & CONSULTING, INC.
GENERAL CONDITIONS
INVOICES
RJ Engineering & Consulting, Inc. (RJ E&C) will submit progress invoices to client monthly and a final bill upon completion of the services.
Invoices will show charges for different personnel and expense classifications. A more detailed separation of charges and backup data, such as
timesheets and invoices, is available. Each invoice is due on presentation and is past-due thirty (30) days from invoice date. Client agrees to pay a
finance charge of one and one-half percent (1-1/2%) per month, or the maximum rate allowed by law, on past-due accounts.
SAMPLES
All samples of soil and rock will be discarded thirty (30) days after report submittal. Upon Client's written request and authorization, samples will
be delivered in accordance with Client's instructions, or stored for an agreed charge.
RIGHT-OF-ENTRY
Unless otherwise agreed, Client will furnish right-of-entry for RJ E&C to make borings, surveys and/or explorations. RJ E&C will take
reasonable precautions to reduce damage to property. However, it is understood by Client that in the normal course of work, some damage may
occur.
UTILITIES
RJ E&C will request responsible utility owners to locate off-site lines. Client agrees to be solely responsible for designating the locations of all
utility lines and subterranean structures within the property lines of the project. RJ E&C will not be liable for damage to subterranean structures
(pipes, tanks, conduits, wires, etc.) which are not correctly located on or off the site.
REPORTS
Reports, plans and other work prepared by RJ E&C remain the property of RJ E&C. Client agrees that all reports and other work furnished to the
Client and his agents not paid for will be returned upon demand, and will not be used for licensing, permits, design and/or construction.
WARRANTY
RJ E&C agrees in connection with services performed under this Agreement that such services are performed with the care and skill ordinarily
exercised by members of the profession practicing under similar conditions at the same time and in the same or similar locality. No warranty,
expressed or implied, is made or intended by rendition of consulting services or by furnishing oral or written reports of the findings made.
Client recognizes that subsurface conditions beneath the project site may vary from those encountered in borings, surveys or explorations and that
information and recommendations developed by RJ E&C are based solely on the information available to it. Any exploration, testing, surveys and
analysis associated with the work will be performed by RJ E&C solely to fulfill the purpose of this Service Agreement and RJ E&C is not
responsible for interpretation by others of the information developed.
RISK ALLOCATION
RJ E&C’s potential liability to Client and others is grossly disproportionate to RJ E&C’s fee due to the size, scope and value of the project.
Therefore, unless Client and RJ E&C otherwise agree in writing in consideration for an increase in RJ E&C’s fee, Client, including its directors,
officers, partners, employees, agents, contractors and their respective assigns, agree to limit RJ E&C’s liability (whether extent caused from
contract, statutory violation or tort) to the lesser amount of the fee or $50,000. This limitation shall apply to all phases of Services performed in
connection with this Project whether subsequent to or prior to the execution of this agreement. In no event shall RJ E&C be liable for
consequential, incidental or special damages.
DISPUTES
Should either party hereto bring suit in court to enforce any terms of this Agreement, it is agreed that the prevailing party shall be entitled to
recover his costs, expenses and reasonable attorneys' fees.
CANCELLATION OR SUSPENSION OF VENDOR SERVICES
For service agreements that include the use of outside vendors such as drilling, laboratory testing services, etc., in the event the client cancels or
suspends the scheduled date of vendor service for any reason within 2 weeks before the agreed date, the client shall pay a cancellation fee that is
25% of the total contract amount in excess of the original total contract amount.
Accepted by:___________
Date:___________
ESTIMATED BY: Mike Fowler
PROJECT:Owl Creek Road Stabilization DATE: 10/6/2020
CLIENT: Pitkin County Engineering - Task Order B.6 REVISION: 1.0
No. Code Personnel Description Name Rate Hours Labor Cost
1 PM Project Manager Mike Fowler $169.00 42 7,098.00$
2 RE Sr. Roadway Engr. Ron Nies $169.00 20 3,380.00$
3 CE Civil Engineer Ashley Cline $125.00 80 10,000.00$
4 SD Structural Design Engr. Chad George $110.00 82 9,020.00$
5 SSE Sr. Structural Engineer Mark Frymoyer $153.00 32 4,896.00$
6 SM Survey Manager Bob Brandeberry $158.00 12 1,896.00$
7 SPM Survey Project Manager Josh Wilson $110.00 28 3,080.00$
8 FS2 Field Survey Crew 2 Man Crew $200.00 24 4,800.00$
9 FS1 Field Survey Crew 1 Man Crew $150.00 8 1,200.00$
Subtotals 328 45,370.00$
TOTAL LABOR 45,370.00$
OTHER DIRECT COSTS -$
SGM TOTAL COSTS 45,370.00$
No. Code Description Name Labor Cost ODCs
1 RJE Geotechnical RJ Engineering $21,280.00 -$
2 UTIL Utility Locator Service TBD $1,500.00 -$
3 TC Traffic Control TBD $1,800.00 -$
Subtotals $24,580.00 -$
TOTAL LABOR 24,580.00$
OTHER DIRECT COSTS -$
OUTSIDE TOTAL COSTS 24,580.00$
TOTAL TASK ORDER COSTS 69,950.00$
Total Cost
1.0 Project Management 3,380.00$
2.0 Initial Project Development 22,976.00$
3.0 Civil Engineering 13,380.00$
4.0 Geotechnical Engineering 11,100.00$
5.0 Structural Engineering 13,550.00$
6.0 Bid Phase 5,564.00$
ODC Other Direct Costs -$
TOTAL PROJECT COSTS 69,950.00$
SGM Hours and Labor Charges
Subconsultants
Cost Breakdown by Phase
Phase
Print Date: 10/6/2020 Page 1 of 2
Owl Creek Road Stabilization
Subtotal Labor
of Hours Cost
1.0 Project Management
1.1 Overall Project Management 20 20 $3,380
Subtotal: Phase 1.0 20 0 0 0 0 0 0 0 0 20 $3,380 $0 $0 $0
2.0 Initial Project Development
2.1 Topographic Survey 4 2 24 30 $5,652 $1,800
2.2 Boundary Survey 2 8 10 $1,516
2.3 Utility Locates 2 2 $220 $1,500
2.4 Property and ROW Research 4 8 12 $1,512
2.5 Base Mapping 2 16 18 $2,076
2.6 Geotechnical Investigation 0 $0 $7,800
2.7 Inclinometer Installation 0 $0 $900
0 $0
Subtotal: Phase 2.0 0 0 0 0 0 12 28 24 8 72 $10,976 $8,700 $1,500 $1,800
3.0 Civil Engineering
3.1 Plans and Quantities including:20 80 100 $13,380
Roadway Repairs 0 $0
Guardrail Replacements 0 $0
Traffic Control 0 $0
Stabilization Layout Plans 0 $0
0 $0
Subtotal: Phase 3.0 0 20 80 0 0 0 0 0 0 100 $13,380 $0 $0 $0
4.0 Geotechnical Engineering
4.1 Inclinometer readings (assume 2)0 $0 $3,600
4.2 Mitigation Engineering Design 0 $0 $7,500
0 $0
Subtotal: Phase 4.0 0 0 0 0 0 0 0 0 0 0 $0 $11,100 $0 $0
5.0 Structural Engineering
5.1 Structural Design and Details 10 80 20 110 $13,550
0 $0
Subtotal: Phase 5.0 10 0 0 80 20 0 0 0 0 110 $13,550 $0 $0 $0
6.0 Bid Phase
6.1 Bid Schedule & Tech Specs 2 8 10 $1,444
6.2 EOPC 4 4 $612
6.3 Pre-Bid Meeting 4 4 $676 $740
6.4 RFIs, Addenda during Bidding 4 4 $676 $740
6.5 Bid Evaluations 4 4 $676
0 $0
Subtotal: Phase 6.0 12 0 0 2 12 0 0 0 0 26 $4,084 $1,480 $0 $0
DESIGN PROJECT TOTALS 42 20 80 82 32 12 28 24 8 328 $45,370 $21,280 $1,500 $1,800
TC
PHASES AND TASKS
FS
1
RE CE SD SS
E
SM SP
M
FS
2
PM
SCHEDULE OF FEES
SUB COSTS
UT
I
L
RJ
E
SGM PERSONNEL HOURS SGM
Print Date: 10/6/2020 Page 2 of 2
Certificate Of Completion
Envelope Id: 5AD6C55197F64D60A45BD99DDFEE4DDE Status: Completed
Subject: SGM | Pitkin County Contract 002.20 B-6 for Review and Signature
Source Envelope:
Document Pages: 10 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Pitkin County Procurement
AutoNav: Enabled
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Time Zone: (UTC-07:00) Mountain Time (US & Canada)
530 East Main Street
Suite 203
Aspen, CO 81611
Procurement@PitkinCounty.com
IP Address: 24.9.118.68
Record Tracking
Status: Original
10/15/2020 4:47:46 PM
Holder: Pitkin County Procurement
Procurement@PitkinCounty.com
Location: DocuSign
Signer Events Signature Timestamp
Gerald Fielding
gerald.fielding@pitkincounty.com
County Engineer
Pitkin County
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Using IP Address: 162.246.199.60
Sent: 10/15/2020 4:48:33 PM
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Signed: 10/19/2020 9:35:55 AM
Electronic Record and Signature Disclosure:
Accepted: 5/4/2020 2:25:51 PM
ID: 119874e5-b793-4ad0-a348-718953f54cfb
Company Name: Pitkin County, Colorado
Mike Fowler
mikef@sgm-inc.com
Project Manager
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Electronic Record and Signature Disclosure:
Accepted: 10/26/2020 7:06:14 AM
ID: 499bb3d4-35a8-4539-8ee9-f67f530a4b85
Company Name: Pitkin County, Colorado
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To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
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must state your e-mail, full name, Postal Address, telephone number, and account
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