Loading...
HomeMy WebLinkAboutbocc.con.072.20 A2019-12-17 CDD Contract Information Contract Number Project Name Contractor Budget Line Item Various - By Location Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please enter the New Vendor information into Munis for workflow approval. Contact Information: Department County Representative Christian Baroody County Representative Phone (970) 920-5291 Provide a brief description of the contract: Contract Value Summary: $ 1,048,379.49 $ - $ 133,600.00 $ 1,181,979.49 072.20 A Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement Yes - 5% 2020 Countywide Paving Project Frontier Paving, Inc. $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Formal Construction 7/2/2020 6/30/2021 Change Order Engineering & Transportation Extension of Contract term through 6/30/2021 for project closeout and repair of concrete curb and gutter at Maroon Creek location at no additional cost to Pitkin County. Increase quantities/cost as in-field conditions were different than bid. Pitkin County will approve the release one-half of the 5% retained funds at the signing of this change order. Remaining funds will be withheld until the Maroon Creek work has been completed to the Project Lead's satisfaction. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Contract #: 072.20 Rev. 2018.06.13 btf Budget Line Item #: Various - By Location *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 072.20 A OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: Frontier Paving, Inc. PO Box 1167 Silt, CO 81652 The Provision of 2020 Countywide Paving Project (the “Contract”) dated June 22, 2020 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and Frontier Paving, Inc. (the “Contractor”), is hereby amended as follows: Description of Change: 1. The following plan quantities were added after the original contract was signed and both prior to and during construction. ITEM CODE CONTRACT ITEM UNIT UNIT COST QTY 201-00000 CLEARING AND GRUBBING LS $ 4000.00 1 202-00203 REMOVAL OF CURB AND GUTTER LF $39.50 118 202-00247 REMOVAL OF ASPHALT MAT (PLANING)(SPECL LANDFILL) SY $ 2.60 7434 203-00400 ROCK EXCAVATION CY $ 250.00 25 210-00010 RESET MAILBOX STRUCTURE EA $ 350.00 1 210-09000 RESET BOULDER EA $ 350.00 1 304-10000 CRUSHER FINES SURFACE MATERIAL TON $ 100.00 10 403-00902 HOT MIX ASPHALT (LEVELING PATCH)(PG 58-34) TON $ 156.00 192 403-34731 HOT MIX ASPHALT (GRADING SX)(75)(PG 58-34) TON $ 131.00 2423 506-00207 RIPRAP (6-INCH) TON $ 200.00 3 Contract #: 072.20 Rev. 2018.06.13 btf Budget Line Item #: Various - By Location *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 603-30015 15-INCH STEEL END SECTION EA $ 450.00 1 603-50006 6-INCH PLASTIC PIPE (HDPE)(COMPLETE IN PLACE) LF $ 65.00 16 603-50015 15-INCH PLASTIC PIPE (HDPE)(COMPLETE IN PLACE) LF $ 78.00 101 608-00010 CONCRETE CURB RAMP SY $ 200.00 12 608-00015 DETECTABLE WARNINGS SF $ 90.00 12 614-00000 STEEL SIGN POST LF $ 35.00 60 614-00011 SIGN PANEL (CLASS I) SF $ 35.00 40 614-00044 TIMBER SIGN POST 4X4 INCH SF $ 30.00 20 The following quantities were revised both prior to and during construction. ITEM CODE CONTRACT ITEM UNIT ORIGINAL QTY REVISED QTY 202-00010 REMOVAL OF TREE EA 1 11 203-01597 POTHOLING HR 8 40 212-00006 SEEDING (NATIVE) LS 1 2 212-00032 SOIL CONDITIONING LS 1 2 213-00011 MULCHING (HYDRAULIC) LS 1 2 506-01020 GEOGRID REINFORCEMENT SY 534 869 604-13005 INLET TYPE 13 (5 FOOT) EA 1 2 604-16005 INLET TYPE 16 (5 FOOT) EA 1 4 609-50018 CURB & GUTTER TYPE 2 (SECTION II-B) LF 301 731 2. Upon this Change Order’s execution, all repair/work locations completed according to the specifications and to the County’s satisfaction shall be considered complete and the two-year warranty period for those locations shall commence. The Maroon Creek location has identified deficiencies and will not be considered complete until said deficiencies have been corrected at no additional cost to Pitkin County under this Contract. Until such time, the Contract shall remain open with Pitkin County retaining Two and One-Half percent (2.5%) of the project funds. Upon acceptance, Pitkin County will release the funds and the two-year warranty period for the work at the Maroon Creek location shall commence. Work correction shall include concrete repair and any additional work as required to restore any disturbances to the area as caused, or reasonably presumed to have been caused, by Contractor and/or any subcontractors. Contract #: 072.20 Rev. 2018.06.13 btf Budget Line Item #: Various - By Location *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 3 Reason for Change: 1. The above listed plan quantities; identified in the original contract plans, were added and revised during construction to account for conditions encountered in the field and to add additional roadway improvements to the project. These changes included: 1. Replacement of the Hot Mix Asphalt (HMA)(GRADING SX)(75)(PG 58-28) in the original contract with HMA (GRADING SX)(75)(PG 58-34). The HMA with PG 58-34 oil is a superior mix design and provides better performance and durability for overlay paving. The alternate HMA is typically not available in the area but became available and offered by the Contractor who sourced the oil for other municipalities including the Town of Snowmass. The HMA with alternate oil was used for the overlay and leveling of Glen Eagle Road and Maroon Creek Road. 2. The County revised the location specified in the Contract Documents to haul and stockpile millings sourced from Maroon Creek Road from the Public Works Yard to the Pitkin County Landfill. The landfill was determined to be the preferred location to stockpile and access the millings for use throughout the County. 3. Additional curb and gutter on Maroon Creek Road to effectively urbanize the east side of the roadway from the County Line to Aspen Highlands. The urban section allows wider shoulders for bike users, manages roadway drainage and adds aesthetics to corridor. New curb and gutter include: a. Installation of 158-feet of Curb and Gutter from the northeast corner of the intersection of Glen Dee Road to the existing curb and gutter north of the intersection on Maroon Creek Road. b. Installation of 61-feet of curb and gutter to provide curb returns at the intersection of Glen Gary Road and Maroon Creek Road. The addition of the curb and gutter along the length of Maroon Creek Road required an item quantity for clearing and grubbing, additional tree removal to remove several dead standing trees along the roadway and additional area to be seeded, conditioned and mulched. 4. Safety improvements to the intersection of Glen Dee Road and Maroon Creek Road including reprofiling of the Glen Dee Road and installation of curb returns to realign the intersection to reduce the skew and width of entrance. Improvements of the intersection also included installation of a new bike and pedestrian crossing at intersection. The pedestrian crossing included installation of signage, striping, crusher fines and a curb ramp with detectable warnings. 5. Addition of four inlets, piping and end section with riprap to provide drainage of new curb and gutter at Glen Dee Road and revision of the grade of the curb and gutter south of the new bus stop. 6. Addition of 25 Cubic Yards of Rock Excavation encountered during installation of drainage pipe south of bus stop. The rock excavation was not identified in the original plans and is considered to be an unforeseen condition requiring additional manpower and equipment to remove and haul away the material. Excavation for the rock is paid at a significantly higher rate than unclassified excavation. 7. Additional geogrid reinforcement to stabilize portion of Maroon Creek Road. 2. Extension of Contract term and adjustment to retained funds to allow for correction of work/deficiencies at the Maroon Creek Road location as previously identified by the Project Lead. Original Contract Amount $ 1,048,379.45 Previous Change Order/Amendment Amount $ 0.00 Contract #: 072.20 Rev. 2018.06.13 btf Budget Line Item #: Various - By Location *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 4 This Change Order/Amendment Amount $ 133,600.00 New Contract Total $ 1,181,979.45 Contract #: 072.20 Rev. 2018.06.13 btf Budget Line Item #: Various - By Location *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 5 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. FRONTIER PAVING, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Chris Baroody Dec-15-2020 Pitkin County Project Engineer Charles Ellsworth Dec-16-2020 President Dec-18-2020 Jon Peacock County Manager Certificate Of Completion Envelope Id: B01F9BDD07EE4E88A7B040EDFC962D44 Status: Completed Subject: Frontier Paving, Inc. | Pitkin County Change Order 072.20 A R1 for Review and Signature Source Envelope: Document Pages: 6 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 107.77.196.212 Record Tracking Status: Original 12/15/2020 3:40:28 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Chris Baroody chris.baroody@pitkincounty.com Pitkin County Project Engineer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 12/15/2020 3:42:35 PM Viewed: 12/15/2020 4:52:04 PM Signed: 12/15/2020 4:52:22 PM Electronic Record and Signature Disclosure: Accepted: 12/15/2020 4:52:04 PM ID: 17172da2-f9d5-4452-978b-1b448db151a7 Company Name: Pitkin County, Colorado Charles Ellsworth charles@frontierpavinginc.com President Frontier Paving Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 216.237.65.82 Sent: 12/15/2020 4:52:25 PM Viewed: 12/16/2020 12:36:49 PM Signed: 12/16/2020 1:30:32 PM Electronic Record and Signature Disclosure: Accepted: 12/16/2020 12:36:49 PM ID: 20dadbc7-b064-4950-8591-62d530c55261 Company Name: Pitkin County, Colorado Jon Peacock Jon.Peacock@PitkinCounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.71.107.170 Sent: 12/16/2020 1:30:34 PM Viewed: 12/18/2020 7:57:11 AM Signed: 12/18/2020 7:58:14 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/18/2020 7:58:16 AM Resent: 12/18/2020 7:58:26 AM Viewed: 12/21/2020 9:56:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/18/2020 7:58:19 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Romany Iacono romany.iacono@pitkincounty.com SSA Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/18/2020 7:58:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/15/2020 3:42:35 PM Certified Delivered Security Checked 12/18/2020 7:57:11 AM Signing Complete Security Checked 12/18/2020 7:58:14 AM Completed Security Checked 12/18/2020 7:58:21 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Chris Baroody, Charles Ellsworth Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you may be charged a per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to Helpdesk@provelocity.com and in the body of such a request, you must state your e-mail, full name, Postal Address, telephone number, and account number.