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HomeMy WebLinkAboutbocc.con.amended.126.2017 D2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 41652100.531500 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Cathy hall County Representative Phone (970) 429-2882 Provide a brief description of the contract: Contract Value Summary: $ 250,000.00 $ 600,000.00 $ 275,000.00 $ 1,125,000.00 126.17 D Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Solid Waste Center Aggregate Crushing and Processing Services 3B Enterprises, LLC $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Formal Services/Maintenance 5/15/2017 7/31/2021 Change Order/Contract Amendment NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Landfill Renewal of aggregate crushing contract for 2021 contract term. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Rev. 2018.06.13 btf Contract #: 126.17 Budget Line Item #: 416.64.00000.82223 CHANGE ORDER / CONTRACT AMENDMENT Change Order Number: 126.17 D OWNER: Pitkin County, Colorado 530 E. Main St., Suite #302 Aspen, CO 81611 CONTRACTOR: 3B Enterprises, LLC P.O. Box 1665 Craig, CO 81625 The Provision of Solid Waste Center Aggregate Crushing and Processing Services (the “Contract”) dated May 11, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the “County”) and 3B Enterprises, LLC (the “Contractor”), is hereby amended as follows: Description of Change: Pitkin County has elected to renew the Solid Waste Center Aggregate Crushing and Processing Services contract with 3B Enterprises, which expired on July 31, 2020. Per the terms of the contract it states that, “At the expiration of the initial term, the contract may be extended for four (4)additional terms of one (1) year by the express written consent of both parties. This extension is the fourth additional term. If the renewal of this contract is agreeable to 3B Enterprises, please sign this letter in the space provided below and return it, along with a current copy of your certificate of insurance, naming Pitkin County as additionally insured on the Certificate as required. Pitkin County hereby authorized the renewal of Contract # 126.2017 with 3B Enterprises, for a period of one (1) year from contract expiration date; new expiration date is now March 31, 2021. This Change Order increases the overall Contract value by $275,000.00 for use in the renewal term spanning 8/1/2020 to 7/31/2021. *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 Rev. 2018.06.13 btf *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 Contract #: 126.2017 Budget Line Item #: 416.64.00000.82223 Reason for Change: Renewal/Extension of Contract term. Establish not to exceed budget of $275,000.00 for the renewed term ending July 31, 2021. Original Contract Amount $ 250,000.00 Previous Change Order/Amendment Amount $ 600,000.00 This Change Order/Amendment Amount $ 275,000.00 New Contract Total $ 1,125,000.00 Contract #: 126.2017 Rev. 2018.06.13 btf Budget Line Item #: 416.64.00000.82223 *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 3 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. 3B ENTERPRISES, LLC ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: _________________________________________________ !#DEPARTMENT REPRESENTATIVE#! Date MANAGER APPROVAL: ________________________________________________ !#COUNTY MANAGER#! Date Solid Waste Director Cathy Hall Dec-10-2020 Steve Baker Member Dec-11-2020 Dec-18-2020 Jon Peacock County Manager Certificate Of Completion Envelope Id: 0F61BE89AD3D43D1A0E89B198BD5919D Status: Completed Subject: 3B Enterprises | Pitkin County Change Order 126.17 D for Review and Signature Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Pitkin County Procurement AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main Street Suite 203 Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 107.77.196.212 Record Tracking Status: Original 12/10/2020 12:47:55 PM Holder: Pitkin County Procurement Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Cathy Hall Cathy.Hall@pitkincounty.com Solid Waste Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 65.38.144.66 Sent: 12/10/2020 12:51:49 PM Viewed: 12/10/2020 1:12:35 PM Signed: 12/10/2020 1:12:43 PM Electronic Record and Signature Disclosure: Accepted: 11/30/2020 1:11:06 PM ID: 42cb10b4-5893-4d9d-97fa-7bc7ddf6aee6 Company Name: Pitkin County, Colorado Steve Baker office@3berock.com Member Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 166.230.18.18 Signed using mobile Sent: 12/10/2020 1:12:46 PM Viewed: 12/11/2020 3:28:26 PM Signed: 12/11/2020 3:30:28 PM Electronic Record and Signature Disclosure: Accepted: 12/11/2020 3:28:26 PM ID: 2d69629d-c81a-49fe-84a1-bc20898dbcd7 Company Name: Pitkin County, Colorado Jon Peacock Jon.Peacock@PitkinCounty.com County Manager Pitkin County Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 75.71.107.170 Sent: 12/11/2020 3:30:33 PM Viewed: 12/18/2020 7:55:47 AM Signed: 12/18/2020 7:55:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Pitkin County Procurement procurement@pitkincounty.com Procurement Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/18/2020 7:56:00 AM Resent: 12/18/2020 7:56:07 AM Viewed: 12/21/2020 10:01:14 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Accounts Payable AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email, Account Authentication (None) Sent: 12/18/2020 7:56:02 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/10/2020 12:51:49 PM Certified Delivered Security Checked 12/18/2020 7:55:47 AM Signing Complete Security Checked 12/18/2020 7:55:57 AM Completed Security Checked 12/18/2020 7:56:02 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide you with certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receive notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that:  I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided.  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Electronic Record and Signature Disclosure created on: 3/20/2020 3:28:13 PM Parties agreed to: Cathy Hall, Steve Baker Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgments, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to Helpdesk@provelocity.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at Helpdesk@provelocity.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . 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