HomeMy WebLinkAboutbocc.con.246.20 - BOCC Contract No.246.2020
Corresponding Resolution No.
008-2016 Attached
INTERGOVERNMENTAL AGREEMENT NORTHWEST COLORADO
REGIONAL COLLABORATIVE
SHARED REGIONAL ELIGIBILITY TECHNICIAN
This Intergovernmental Agreement ("IGA' 9 is entered into by and
between the Board of County Commissioners of Garfield County, State
of Colorado sitting as the Board of Social Services; the Board of
County Commissioners of Rio Blanco County, State of Colorado, by and
through the Rio Blanco County Department of Human Services; the Board
of County Commissioners of Pitkin County, State of Colorado, by and
through the Pitkin County Department of Health and Human Services;
the Board of County Commissioners of Eagle County, State of Colorado,
by and through the Eagle County Department of Human Services; the
Board of County Commissioners of Moffat County, State of Colorado,
by and through the Moffatt County Department of Social Services; the
Board of County Commissioners of Routt County, State of Colorado, by
and through the Routt County Department of Human Services; the Board
of County Commissioners of Grand County, State of Colorado, by and
through the Grand County Department of Human Services; the Board of
County Commissioners of Jackson County, State of Colorado, by and
through the Jackson County Department of Social Services; and the
Board of County Commissioners of Lake County, State of Colorado, by
and through the Lake County Department of Human Services; collectively
known as the Northwest Colorado Regional Collaborative (the
Parties") in order to set forth the terms and conditions , including
administration and funding for continuation of the Northwest Colorado
Regional Collaborative. This IGA is effective as of July 1, 2020,
regardless of the dates on which it is signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State
of Colorado whose powers are exercised by the Board of County
Commissioners ( BOCC"); C.R. S. §§ 30-5-125 and 30-11-103 {2011) ; and
WHEREAS, pursuant to the Colorado Human Services Code, at§ 26-
1- 115, et seq. , C.R.S. , as amended, the Parties are authorized to
implement and administer social services and activities through their
respective Social/Human Services Departments; and 1
WHEREAS, the Northwest Colorado Regional Pilot Project has
proven to be successful, maintaining quality service levels
throughout the region by mitigating the effects of vacancies and
emergency situations; and
WHEREAS, the Parties desire to continue funding of the Northwest
Colorado Regional Collaborative for FY 20-21; and
WHEREAS, the Garfield County Department of Human Services will
Northwest Regional IGA 2020-2021 Page 1
act as the fiscal agent for the Northwest Colorado Regional
Collaborative.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements identified below, the Parties agree as follows :
1. Incorporation of Recitals. The foregoing Recitals are
incorporated herein as if set forth in full.
2. Purpose. The purpose of this IGA is to continue the
Northwest Colorado Regional Collaborative which began in 2014 . The
Collaborative is an effort to use existing resources to support a
regional traveling eligibility technician, with demonstrated ability,
to provide regional on-site over-the-shoulder support and assist with
backlog in Economic Security programs . This position is in Garfield
County, is an important member of the Economic Security Regional
Training Center team, with security clearance for all Northwest
Counties who are a Party to this Agreement. It is the intent of the
Collaborative to maintain quality service levels for Counties in the
region who are experiencing unforeseen vacancies or other emergent
situations .
3. Responsibilities of Parties. The responsibilities of
the Parties are set forth in the "Scope of Services", attached to and
incorporated in this Agreement by reference as Exhibit "A" .
4. Term of Agreement. This IGA shall become effective on
July 1, 2020 and terminate on June 30, 2021.
5. Funding for Project. The Parties (Garfield, Eagle,
Grand/Jackson, Lake, Moffat, Pitkin, Rio Blanco and Routt Counties)
each agree to pay a not to exceed total of $11, 526. 62, for continuation
of the Collaborative. Grand County and Jackson County will be
considered together for the not to exceed amount of $11, 526. 62 . The
total cost of the salary and benefits for this position is up to
$92,213. 00 . Additional cost related to travel will be billed to the
requesting county and shall not exceed $4, 000 . 00 over the course of
the FY 20-21 . The Garfield County Department of Human Services will
invoice each County in May 2021 for the funds due. Each County, upon
receipt of an invoice from Garfield County Department of Human
Services, shall submit payment to Garfield County Department of Human
Services, Finance Administration, 195 W. 14th Street, Building B,
Rifle, CO 81650. Garfield County will continue to provide
administrative costs for office space, equipment, supplies and
routine operating costs.
6. Compliance with Laws. The Parties shall comply with
all applicable federal, state and local laws, ordinances, codes and
regulations . The Parties acknowledge that applicable federal law
Northwest Regional IGA 2020-2021 Page 2
includes, without limitation, Titles IV and VII of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age
Discrimination Act of 1975, the Age Discrimination in Employment Act
of 1967, the Equal Pay Act of 1963, the Education Amendments of 1972,
and 5 U.S.C. Section 1501, et seq. , relating to partisan political
activity.
The Parties also acknowledge that applicable state law includes,
without limitation, the Colorado Employment Practices Act, § 24-34-
401, et seq. , C.R.S. , as amended, and the Colorado Labor Peace Act, §
8-3-101, et seq. , C.R.S. , as amended.
7. Indemnity/No Waiver of Governmental Immunity Act. The
Parties acknowledge that each is subject to the constitutional
prohibitions against indemnification pursuant to Colorado
Constitution article XI, §1 and that as governmental entities no party
can agree to indemnify the other. Nothing herein shall be deemed a
waiver of the Colorado Governmental Immunity Act for or by any party.
C.R.S. § 24-10-101 et seq. (1963) as amended.
8 . Confidentiality. The Parties shall protect the
confidentiality of all records and other materials containing
personal identifying information that are maintained in accordance
with this Agreement pursuant to applicable state and federal law and
regulations. Except as provided by law, no information, including
identifying information, in possession of the Parties about any
individual shall be disclosed in any form.
9. Termination. This IGA may be terminated without cause
by any party upon ninety (90) days written notice to the other parties
or for cause by any party upon ten (10) days written notice unless
the cause is corrected or remedied.
10.Good Faith. There is an obligation of good faith on the part of
the Parties, including the obligation to make timely communication
of information that may reasonably be believed to be material to the
other party.
11.Amendment and Assignment. This IGA may be amended by the
Parties solely through a written agreement signed by all Parties.
This IGA may not be assigned.
12 .Counterparts. This IGA may be executed in counterparts, each of
which shall be deemed an original, and all of which, when taken
together, shall be deemed the same instrument. Facsimile or
photographic signatures of either party to this IGA or subsequent
modifications thereto, shall be effective for all purposes .
13.Governing Law, Venue and Survival. The laws of the State of
•
Northwest Regional IGA 2020-2021 Page 3
Colorado shall govern the validity, performance and enforcement of
this IGA. Should either party institute legal action for enforcement
of this IGA, venue of such action shall be in Garfield County,
Colorado.
14 .Whole Agreement. This IGA sets forth the whole agreement of the
Parties . No representations, either verbal or written, shall be
considered binding on either party to the extent not set forth herein.
15.Section Headings. The section headings in this IGA are inserted
only for the purpose of convenient reference and are in no way to
define, limit or prescribe the scope or intent of this Agreement or
any part thereof.
16.Authority. Each person signing this IGA represents and warrants
that the individual is fully authorized to enter into and execute
this IGA and to bind the Party it represents to the terms and
conditions thereof.
17 .Notice and Representatives. All notices required under this IGA
shall be transmitted in writing and shall be deemed duly given when
hand-delivered or sent by certified mail, return receipt requested
and postage prepaid, or by electronic communication, addressed to the
designated representative (s) as follows:
Garfield County: Sharon Longhurst-Pritt, Director
Garfield County DHS
195 W. 14th Street, Building B
Rifle, CO 81650
Rio Blanco: Barb Bofinger, Director
Rio Blanco DHS
200 Main Street
Meeker, CO 81641
Pitkin: Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle : Megan Burch, Director
Eagle County DHS
P.O. Box 660
Eagle, CO81631
Routt: Kelly Keith, Director
Routt County DHS
P. 0. Box 772790
Steamboat Springs, CO 80477
Northwest Regional IGA 2020-2021 Page 4
Moffat: Annette Norton, Director
Moffat County DSS
595 Breeze Street
Craig, CO 81625
Grand: Deb Ruttenberg,Director
Grand County DHS
P. 0 . Box 204
Hot Sulphur Springs, CO 80451
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
Lake: Janeen McGee, Director
Lake County DHS
P. 0 . Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment
of this IGA to affect such a change is not required.
18 .Severability. Should any provision of this IGA be found to be
in conflict with any law of the United States or the State of Colorado
or to otherwise be unenforceable, the remaining provisions shall be
deemed severable and the validity of such shall not be affected
provided that the remaining provisions can be construed in substance
to constitute the agreement which the parties intended to enter into
under this IGA
ATTEST: :OARD OF COT TY COMMISSIONERS OF
-FIELD CO' TY, COLO O AND
BO- ' , OF S.4 IAL SE;,'ICES
fr i By: )1
erk to the Board Joh , ''ar airman
F\LLD cot)"• p�� Date: ��(,)�U
• 3
•
•
ee
'y
Northwest Regional IGA 2020-2021 Page 5
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO for the
benefit of the Rio Blanco County
Department of Human Services
By:
Clerk to the Board Jeff Rector, Chairman
Date:
ATTEST: tOARD OF COUNTY COMMISSIONERS OF
/JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Service
elL" J
By:
Cl rk o the oar Daniel Manville, Chairman
Date: � " ` - 4000
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN, COLORADO for the benefit of
the Pitkin County Department of Human
Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: GRAND COUNTY BOARD OF HUMAN SERVICES
of Human Services
/:
c:% <:.<_r__. .' %t _< By: �/f�/l 4.
Clerk to the Board risten Manguso, hair
rr
Date: /
Northwest Regional IGA 2020-2021 Page 6
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t oo
ATTEST: V'E SON' l . BOARD OF COUNTY COMMISSIONERS OF
'°• i A
5 RIO BLANCO COUNTY, COLORADO for the
%`��••Co Ot�P ' benefit of the Rio Blanco County
‘, . Department of Human Servi
By:
lerk to the Boa f ector, Chairman
Date: (O/l3/zO Zni
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Services
By:
Clerk to the Board Daniel Manville, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN, COLORADO for the benefit of
the Pitkin County Department of Human
Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO for the benefit
of the Grand County Department of
Human Services
By:
Clerk to the Board Kristen Manguso, Chair
Date:
Northwest Regional IGA 2020-2021 Page 6
fcbe
fa;
ATTEST: Vq S'1E,A3-' 1 $ BOARD OF COUNTY COMMISSIONERS OF
: - RIO BLANCO COUNTY, COLORADO for the
.
601: "t/ benefit of the Rio Blanco County
Department of Human Servi
/% By:
lerk to the Boa f !Rector, Chairman
.'ate: (OM/zO
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Services
By:
Clerk to the Board Daniel Manville, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN, COLORADO for the benefit of
the Pitkin County Department of Human
Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO for the benefit
of the Grand County Department of
Human Services
By:
Clerk to the Board Kristen Manguso, Chair
Date:
Northwest Regional IGA 2020-2021 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO for the
benefit of the Rio Blanco County
Department of Human Services
By:
Clerk to the Board Jeff Rector, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Services
By:
Clerk to the Board Daniel Manville, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN, COLORADO for the benefit of
the Pitkin County Department of Human
Services
I V/ ! __// B
CI rk to the B rd I!an undeen,j I 1 Director .Q v�....a-2.6
Date: Ire- � V
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO for the benefit
of the Grand County Department of
Human Services
By:
Clerk to the Board Kristen Manguso, Chair
Date:
Northwest Regional IGA 2020-2021 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO for the benefit
of the Eagle County Department of
Human Services
By:
Clerk to the Board Kathy Chandler-Henry, Chair
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO for the
benefit of the Moffat County
Department of Human Services
BY /xl r�
Clerk to the Board Ray Bec C airman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO for the benefit
of the Routt County Department of
Human Services
By:
Clerk to the Board Kelly Keith, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO for the benefit
of the Lake County Department of Human
Services
By:
Clerk to the Board Janeen McGee, Director
Date:
Northwest Regional IGA 2020-2021 Page 7
DocuSign Envelope ID:EAED64A6-1B65-4F7A-8091-C82CE8E61E8A
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO for the benefit
of the Eagle County Department of
Human Services
r DocuSigned by: c—DocuSigned
/ :'by:
IiLGI D-16eit,n By: "O* "I (J —Rukrui
Cer D6kgass skak. Board KaNip6g11 io -r-Henry, Chair
Date: 9/24/2020
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO for the
benefit of the Moffat County
Department of Human Services
By:
Clerk to the Board Ray Beck, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT BLANCO COUNTY, COLORADO for the
benefit of the Routt County Department
of Human Services
By:
Clerk to the Board Kelly Keith, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO for the benefit
of the Lake County Department of Human
Services
By:
Clerk to the Board Janeen McGee, Director
Date:
Northwest Regional IGA 2020-2021 Page 7
DocuSign Envelope ID:5D4E55C9-8582-4097-BE33-B23DADE7EE36
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO for the benefit
of the Eagle County Department of
Human Services
By:
Clerk to the Board Kathy Chandler-Henry, Chair
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO for the
benefit of the Moffat County
Department of Human Services
By:
Clerk to the Board Ray Beck, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO for the benefit
of the Routt County Department of
Human Services
DocuSigned by: DocuSigned by:15e
��tIM ""
ORS454760CSCAe1..
By:
Clerk to the Board TimCorr gan
Date: 12/8/2020
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO for the benefit
of the Lake County Department of Human
Services
By:
Clerk to the Board Janeen McGee, Director
Date:
Northwest Regional IGA 2020-2021 Page 7
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO for the benefit
of the Eagle County Department of
Human Services
By:
Clerk to the Board Kathy Chandler-Henry, Chair
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO for the
benefit of the Moffat County
Department of Human Services
By:
Clerk to the Board Ray Beck, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT BLANCO COUNTY, COLORADO for the
benefit of the Routt County Department
of Human Services
By:
Clerk to the Board Kelly Keith, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO for the benefit
of the Lake County Department of Human
Services
By:
Clerk to the Board t'leen McGee, Director
Date:
ID/16/1/62--°
Northwest Regional IGA 2020-2021 Page 7
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Regional Collaboration
July 1, 2020 - June 30 , 2021
The Human Services Directors in the northwestern Colorado counties
of Garfield, Eagle, Lake, Grand/Jackson, Moffat , Pitkin, Rio Blanco
and Routt have, supported a traveling Eligibility Technician, with
CBMS security clearance in all counties, to provide over-the-shoulder
and backlog support for counties experiencing unforeseen absences.
Garfield County anchors this position by providing Staff Development
Training (SDT) and supervision. Summit County has elected to not
participate for the 2020-2021 year.
Northwest counties wish to enter an IGA for the salary and benefits
amount not to exceed of $11, 526. 62 for each county. Grand/Jackson
will be considered together for the not to exceed total of $11, 526. 62.
Additional cost related to travel may be billed to the county
requesting the travel and shall not exceed $4, 000. 00 total for the
duration of this IGA. Travel costs will be billed directly to the
requesting county following the travel.
In the event of unforeseen staff resignation, termination or
short/long term leave, the requesting northwest county will contact
Garfield County management by email or phone to assess the extent of
the need and determine plans for coverage and training.
The Garfield County staff person will primarily provide support by
way of processing applications, redeterminations and changes related
to Medical Assistances cases. Additional support related to other
programs may be provided at the discretion of the manager of the
Garfield County staff person.
Staffing situations/needs will vary - the Garfield County staff
person will work with each county as needs arise, creating both
emergency and longer-term plans .
The northwest counties will continue to work together to identify
long-term solutions, and to continue to fund the position and related
costs assuming results continue to be positive.
The staff position, held in Garfield County, will keep daily records
of activities including hours worked on program areas, over- the-
shoulder support and travel in the respective counties.
Garfield County will provide monthly program utilization reports to
participating Northwest counties.
Garfield County will provide a wrap up report to each Human Services
director who has received direct support in their respective county.
Each County is responsible for providing CBMS access for the
Northwest Regional IGA 2020-2021 Page 8
traveling Eligibility Technician through CDHS Security.
Garfield County will act as fiscal agent and an invoice will be sent
to each northwest county director in May 2021 for a not to exceed
amount of $11,526. 62 plus the cost of any requested/provided travel
expenses. Travel expenses will be billed to the requested county
following the travel.
Northwest Regional IGA 2020-2021 Page 9
INTERGOVERNMENTAL AGREEMENT NORTHWEST COLORADO
REGIONAL COLLABORATIVE
SHARED REGIONAL ELIGIBILITY TECHNICIAN
This Intergovernmental Agreement ("IGA' ) is entered into by and
between the Board of County Commissioners of Garfield County, State
of Colorado sitting as the Board of Social Services; the Board of
County Commissioners of Rio Blanco County, State of Colorado, by and
through the Rio Blanco County Department of Human Services; the Board
of County Commissioners of Pitkin County, State of Colorado, by and
through the Pitkin County Department of Health and Human Services;
the Board of County Commissioners of Eagle County, State of Colorado,
by and through the Eagle County Department of Human Services; the
Board of County Commissioners of Moffat County, State of Colorado,
by and through the Moffatt County Department of Social Services; the
Board of County Commissioners of Routt County, State of Colorado, by
and through the Routt County Department of Human Services; the Board
of County Commissioners of Grand County, State of Colorado, by and
through the Grand County Department of Human Services; the Board of
County Commissioners of Jackson County, State of Colorado, by and
through the Jackson County Department of Social Services; and the
Board of County Commissioners of Lake County, State of Colorado, by
and through the Lake County Department of Human Services; collectively
known as the Northwest Colorado Regional Collaborative (the
\Parties") in order to set forth the terms and conditions , including
administration and funding for continuation of the Northwest Colorado
Regional Collaborative. This IGA is effective as of July 1, 2020,
regardless of the dates on which it is signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State
of Colorado whose powers are exercised by the Board of County
Commissioners ("BOCC"); C.R. S. §§ 30-5-125 and 30-11-103 (2011) ; and
WHEREAS, pursuant to the Colorado Human Services Code, at§ 26-
1- 115, et seq. , C.R. S. , as amended, the Parties are authorized to
implement and administer social services and activities through their
respective Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Pilot Project has
proven to be successful, maintaining quality service levels
throughout the region by mitigating the effects of vacancies and
emergency situations; and
•
WHEREAS, the Parties desire to continue funding of the Northwest
Colorado Regional Collaborative for FY 20-21; and
WHEREAS, the Garfield County Department of Human Services will
Northwest Regional IGA 2020-2021 Page 1
act as the fiscal agent for the Northwest Colorado Regional
Collaborative.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements identified below, the Parties agree as follows:
1. Incorporation of Recitals. The foregoing Recitals are
incorporated herein as if set forth in full.
2. Purpose. The purpose of this IGA is to continue the
Northwest Colorado Regional Collaborative which began in 2014. The •
Collaborative is an effort to use existing resources to support a
regional traveling eligibility technician, with demonstrated ability,
to provide regional on-site over-the-shoulder support and assist with
backlog in Economic Security programs. This position is in Garfield
County, is an important member of the Economic Security Regional
Training Center team, with security clearance for all Northwest
Counties who are a Party to this Agreement. It is the intent of the
Collaborative to maintain quality service levels for Counties in the
region who are experiencing unforeseen vacancies or other emergent
situations .
3. Responsibilities of Parties. The responsibilities of
the Parties are set forth in the "Scope of Services", attached to and
incorporated in this Agreement by reference as Exhibit "A" .
4. Term of Agreement. This IGA shall become effective on
July 1, 2020 and terminate on June 30, 2021.
5. Funding for Project. The Parties (Garfield, Eagle,
Grand/Jackson, Lake, Moffat, Pitkin, Rio Blanco and Routt Counties)
each agree to pay a not to exceed total of $11, 526.62, for continuation
of the Collaborative. Grand County and Jackson County will be
considered together for the not to exceed amount of $11,526. 62 . The
total cost of the salary and benefits for this position is up to
$92,213 .00 . Additional cost related to travel will be billed to the
requesting county and shall not exceed $4, 000 . 00 over the course of
the FY 20-21. The Garfield County Department of Human Services will
invoice each County in May 2021 for the funds due. Each County, upon
receipt of an invoice from Garfield County Department of Human
Services, shall submit payment to Garfield County Department of Human
Services, Finance Administration, 195 W. 14th Street, Building B,
Rifle, CO 81650. Garfield County will continue to provide
administrative costs for office space, equipment, supplies and
routine operating costs.
6. Compliance with Laws. The Parties shall comply with
all applicable federal, state and local laws, ordinances, codes and
regulations. The Parties acknowledge that applicable federal law
Northwest Regional IGA 2020-2021 Page 2
Colorado shall govern the validity, performance and enforcement of
this IGA. Should either party institute legal action for enforcement
of this IGA, venue of such action shall be in Garfield County,
Colorado.
14 .Whole Agreement. This IGA sets forth the whole agreement of the
Parties. No representations, either verbal or written, shall be
considered binding on either party to the extent not set forth herein.
15 .Section Headings. The section headings in this IGA are inserted
only for the purpose of convenient reference and are in no way to
define, limit or prescribe the scope or intent of this Agreement or
any part thereof.
16.Authority. Each person signing this IGA represents and warrants
that the individual is fully authorized to enter into and execute
this IGA and to bind the Party it represents to the terms and
conditions thereof.
17 .Notice and Representatives. All notices required under this IGA
shall be transmitted in writing and shall be deemed duly given when
hand-delivered or sent by certified mail, return receipt requested
and postage prepaid, or by electronic communication, addressed to the
designated representative (s) as follows:
Garfield County: Sharon Longhurst-Pritt, Director
Garfield County DHS
195 W. 14th Street, Building B
Rifle, CO 81650 •
Rio Blanco: Barb Bofinger, Director
Rio Blanco DHS
200 Main Street
Meeker, CO 81641
Pitkin: Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle: Megan Burch, Director
Eagle County DHS
P.O. Box 660
Eagle, CO 81631
Routt: Kelly Keith, Director
Routt County DHS
P. 0 . Box 772790
Steamboat Springs, CO 80477
Northwest Regional IGA 2020-2021 Page 4
Moffat: Annette Norton, Director
Moffat County DSS
595 Breeze Street
Craig, CO 81625
Grand: Deb Ruttenberg,Director
Grand County DHS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
Lake: Janeen McGee, Director
Lake County DHS
P. 0. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment
of this IGA to affect such a change is not required.
18 .Severability. Should any provision of this IGA be found to be
in conflict with any law of the United States or the State of Colorado
or to otherwise be unenforceable, the remaining provisions shall be
deemed severable and the validity of such shall not be affected
provided that the remaining provisions can be construed in substance
to constitute the agreement which the parties intended to enter into
under this IGA
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GARFIELD COUNTY, COLORADO AND
BOARD OF SOCIAL SERVICES
By:
Clerk to the Board John Martin, Chairman
Date:
Northwest Regional IGA 2020-2021 Page 5
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO for the
benefit of the Rio Blanco County
Department of Human Services
By:
Clerk to the Board Jeff Rector, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Services
By:
Clerk to the Board Daniel Manville, Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO for the
benefit of the Pitkin County
Department of Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: GRAND COUNTY BOARD OF HUMAN SERVICES
By:
Clerk to the Board Kristen Manguso, Chair
Date:
Northwest Regional IGA 2020-2021 Page 6
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Regional Collaboration
July 1, 2020 - June 30, 2021
The Human Services Directors in the northwestern Colorado counties
of Garfield, Eagle, Lake, Grand/Jackson, Moffat , Pitkin, Rio Blanco
and Routt have, supported a traveling Eligibility Technician, with
CBMS security clearance in all counties, to provide over-the-shoulder
and backlog support for counties experiencing unforeseen absences.
Garfield County anchors this position by providing Staff Development
Training (SDT) and supervision. Summit County has elected to not
participate for the 2020-2021 year.
Northwest counties wish to enter an IGA for the salary and benefits
amount not to exceed of $11, 526. 62 for each county. Grand/Jackson
will be considered together for the not to exceed total of $11,526. 62.
Additional cost related to travel may be billed to the county
requesting the travel and shall not exceed $4, 000.00 total for the
duration of this IGA. Travel costs will be billed directly to the
requesting county following the travel.
In the event of unforeseen staff resignation, termination or
short/long term leave, the requesting northwest county will contact
Garfield County management by email or phone to assess the extent of
the need and determine plans for coverage and training.
The Garfield County staff person will primarily provide support by
way of processing applications, redeterminations and changes related
to Medical Assistances cases. Additional support related to other
programs may be provided at the discretion of the manager of the
Garfield County staff person.
Staffing situations/needs will vary - the Garfield County staff
person will work with each county as needs arise, creating both
emergency and longer-term plans.
The northwest counties will continue to work together to identify
long-term solutions, and to continue to fund the position and related
costs assuming results continue to be positive.
The staff position, held in Garfield County, will keep daily records
of activities including hours worked on program areas, over- the-
shoulder support and travel in the respective counties.
Garfield County will provide monthly program utilization reports to
participating Northwest counties.
Garfield County will provide a wrap up report to each Human Services
director who has received direct support in their respective county.
Each County is responsible for providing CBMS access for the
Northwest Regional IGA 2020-2021 Page 8
traveling Eligibility Technician through CDHS Security.
Garfield County will act as fiscal agent and an invoice will be sent
to each northwest county director in May 2021 for a not to exceed
amount of $11, 526. 62 plus the cost of any requested/provided travel
expenses. Travel expenses will be billed to the requested county
following the travel.
Northwest Regional IGA 2020-2021 Page 9
W RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY,COLORADO
APPROVING THE INTERGOVERNMENTAL AGREEMENT NORTHWEST
H d COLORADO REGIONAL COLLABORATION SHARED REGIONAL
ELIGIBLITY TECHNICIAN
RESOLUTION NO. OC -2016 ( ck.ad
1. The Northwest Colorado Regional Collaborative(Eagle, Pitkin, Garfield, Lake,
Summit, Rio Blanco,Routt, Grand, Jackson, Moffat counties) has received a grant
through June,2016, from the Colorado Department of Health Care Policy and
Financing,FY 2015-16 County Grant Program, for Continuation of Northwest
Colorado Regional Pilot Project in the amount of$31,450.00 for a shared regional
eligibility worker.
2. The Parties are bodies politic and corporate of the State of Colorado whose
powers are exercised by the Board of County Commissioners("BOCC); C.R.S.
30-5-125 and 30-11-103 (2011).
3. Pursuant to the Colorado Human Services Code, at 26-1-115, et seq., C.R.S., as
amended,the Parties are authorized to implement and administer social services
and activities through their respective Social/Human Services Departments.
4. The Pitkin County Board of County Commissioners have determined that it is in
the best interst of Pitkin County citizens to enter into this agreement in order to
ensure that timely,accurate and high quality eligibility services are available at all
times and that there is no gap in services as a result of recruitment,retention or
training obligations.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County,Colorado that:
1. Nan Sundeen, Pitkin County Health and Human Services Director is authorized to
to execute this IGA and other ancillary agreements and contracts designed to
implement this IGA that are approved by the County Manager provided no such
ancillary agreement or contract shall amend this approved IGA and shall not
change the obligations, responsibilities or entitlements of Pitkin County as stated
in this IGA.
rid
INTRODUCED AND FIRST READ ON THE :I-I4 DAY OF 40141-2016AND SET FQR-S COND READING AND PUBLIC HEARING ON
�QVA'DAY OF 2016.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF TIE
RESOLUPUBLISHED IN THE ASPEN TIMES WEEKLY ON THE °LC
DAY OF UA.* , 2016.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON TAIE OFFICIAL ITKIN COUNTY WEBSITE(www.pitkincounty.com )
ON THE t AY OF va-v 016.
ADOPTED T R FINAL READING AND PUBLIC HEARING ON THE /2
DAY OF 'Pat/ 2016.
PUBLISHED BY TITLE AND SHORT SUMMARY, ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE/0- DAY OF /eR lvar 016.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN
COUN Y WEBSITE( www.pitkincounty.com )ON THE -DAY
OF 6,✓ 016.
ATTEST: BOARD OF COUNTY COMMISSIONERS
(
B ( By: po..,
Je ette Jones Rachel E. Richards, hai
D uty County Cler
Date: Oa- 17-- Qo I (0
APPROVED AS TO FORM: MANAGER APPROVAL
John Ely, homey Jon Pe cock, County Manager
2
INTERGOVERNMENTAL AGREEMENT j-rACT# ��-�j-aw
NORTHWEST COLORADO REGIONAL COLLABORATIVE
SHARED REGIONAL ELIGIBILITY TECHNICIAN
This Intergovernmental Agreement ("IGA)") is entered into by and between the Board of
County Commissioners of Garfield County, State of Colorado sitting as the Board of Social
Services; the Board of County Commissioners of Rio Blanco County, State of Colorado, by
and through the Rio Blanco County Department of Human Services; the Board of County
Commissioners of Pitkin County, State of Colorado, by and through the Pitkin County
Department of Health and Human Services; the Board of County Commissioners of Eagle
County,Colorado,by and through the Eagle County Department of Human Services; the Board
of County Commissioners of Moffat County, Colorado, by and through the Moffatt County
Department of Social Services; the Board of County Commissioners of Routt County,
Colorado, by and through the Routt County Department of Human Services; the Board of
County Commissioners of Summit County, Colorado, by and through the Summit County
Department of Social Services; the Board of County Commissioners of Grand County,
Colorado, by and through the Grand County Department of Social Services; the Board of
County Commissioners of Jackson County, Colorado, by and through the Jackson County
Department of Social Services; and the Board of County Commissioners of Lake County,
Colorado, by and through the Lake County Department of Human Services; collectively known
as the Northwest Colorado Regional Collaborative (the "Parties") in order to set forth the terms
and conditions, including administration and funding for continuation of the Northwest Colorado
Regional Collaborative. This IGA is effective as of July 1, 2016, regardless of the dates on
which it is signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State of Colorado whose
powers are exercised by the Board of County Commissioners ("BOCC"); C.R.S. §§ 30-5-125
and 30-11-103 (2011); and
WHEREAS, pursuant to the Colorado Human Services Code, at § 26-1-115, et seq.,
C.R.S., as amended, the Parties are authorized to implement and administer social services and
activities through their respective Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Pilot Project has proven to be successful,
maintaining quality service levels throughout the region by mitigating the effects of vacancies
and emergency situations; and
WHEREAS, the Parties desire to continue funding of the Northwest Colorado Regional
Collaborative for FY 16-17; and
WHEREAS, the Garfield County Department of Human Services will act as the fiscal
agent for the Northwest Colorado Regional Collaborative.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
identified below,the Parties agree as follows:
1. Incorporation of Recitals. The foregoing Recitals are incorporated herein as if
set forth in full.
2. Purpose. The purpose of this IGA is to continue the Northwest Colorado
Regional Collaborative which began in 2014. The Collaborative is an effort to use existing
resources to support a regional traveling eligibility technician, with demonstrated ability, to
provide regional on-site over-the-shoulder support and assist with backlog in Economic Security
programs. This position is located in Garfield County, is an important member of the Economic
Security Regional Training Center team, with security clearance for all Northwest Counties who
are a Party to this Agreement. It is the intent of the Collaborative to maintain quality service
levels for Counties in the region who are experiencing unforeseen vacancies or other emergent
situations.
3. Responsibilities of Parties. The responsibilities of the Parties are set forth in the
"Scope of Services", attached to and incorporated in this Agreement by reference as Exhibit"A".
4. Term of Agreement. This IGA shall become effective on July 1, 2016 and
terminate on June 30, 2017.
5. Funding for Project. The Parties (Garfield, Eagle,Grand/Jackson, Lake, Moffat,
Pitkin, Rio Blanco, Routt and Summit Counties) each agree to pay up to a total of$7,956.22 for
continuation of the Collaborative. Grand County and Jackson County will be considered
together for the not to exceed amount of$7,956.00. The total cost of this position is $71,605.98.
The Garfield County Department of Human Services will invoice each County in May 2017 for
the funds due. Each County, upon receipt of an invoice from Garfield County Department of
Human Services, shall submit payment to Garfield County Department of Human Services,
Finance Administration, 195 W. 14th Street, Rifle, CO 81650. .Garfield County will continue to
provide administrative costs for office space, equipment, supplies and routine operating costs.
6. Compliance with Laws. The Parties shall comply with all applicable federal,
state and local laws, ordinances,codes and regulations. The Parties acknowledge that applicable
federal law includes, without limitation, Titles IV and VII of the Civil Rights Act of 1964,
Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Age
Discrimination in Employment Act of 1967, the Equal Pay Act of 1963, the Education
Intergovernmental Agreement NW Cob Regional
Collaborative- Eligibility Worker Page 2 of 8
Amendments of 1972, and 5 U.S.C. Section 1501, et seq., relating to partisan political activity.
The Parties also acknowledge that applicable state law includes, without limitation, the Colorado
Employment Practices Act, § 24-34-401, et seq., C.R.S., as amended, and the Colorado Labor
Peace Act, § 8-3-101, et seq., C.R.S., as amended.
7. Indemnity/No Waiver of Governmental Immunity Act. The Parties
acknowledge that each is subject to the constitutional prohibitions against indemnification
pursuant to Colorado Constitution article XI, § 1 and that as governmental entities no party can
agree to indemnify the other. Nothing herein shall be deemed a waiver of the Colorado
Governmental Immunity Act for or by any party. C.R.S. § 24-10-101 et seq. (1963)as amended.
8. Confidentiality. The Parties shall protect the confidentiality of all records and
other materials containing personal identifying information that are maintained in accordance
with this Agreement pursuant to applicable state and federal law and regulations. Except as
provided by law, no information, including identifying information, in possession of the Parties
about any individual shall be disclosed in any form.
9. Termination. This IGA may be terminated without cause by any party upon
ninety(90) days written notice to the other parties or for cause by any party upon ten (10) days
written notice unless the cause is corrected or remedied.
10. Good Faith. There is an obligation of good faith on the part of the Parties,
including the obligation to make timely communication of information that may reasonably be
believed to be material to the other party.
11. Amendment and Assignment. This IGA may be amended by the Parties solely
through a written agreement signed by all Parties. This IGA may not be assigned.
12. Counterparts. This IGA may be executed in counterparts, each of which shall be
deemed an original, and all of which, when taken together, shall be deemed the same instrument.
Facsimile or photographic signatures of either party to this IGA or subsequent modifications
thereto, shall be effective for all purposes.
13. Governing Law. Venue and Survival. The laws of the State of Colorado shall
govern the validity, performance and enforcement of this IGA. Should either party institute legal
action for enforcement of this IGA, venue of such action shall be in Garfield County,Colorado.
14. Whole Agreement. This IGA sets forth the whole agreement of the Parties. No
representations, either verbal or written, shall be considered binding on either party to the extent
not set forth herein.
Intergovernmental Agreement NW Cob Regional
Collaborative- Eligibility Worker Page 3 of 8
15. Section Headings. The section headings in this IGA are inserted only for the
purpose of convenient reference and are in no way to define, limit or prescribe the scope or intent
of this Agreement or any part thereof.
16. Authority. Each person signing this IGA represents and warrants that the
individual is fully authorized to enter into and execute this IGA and to bind the Party it
represents to the terms and conditions thereof.
17. Notice and Representatives. All notices required under this IGA shall be
transmitted in writing and shall be deemed duly given when hand-delivered or sent by certified
mail, return receipt requested and postage prepaid, or by electronic communication, addressed to
the designated representative(s)as follows:
Garfield County. Mary Baydarian,Director
Garfield County DHS
195 W. 14th Street
Rifle,CO 81650
Rio Blanco: Jennifer O'Hearon, Director
Rio Blanco DHS
345 Market Street
Meeker, CO 81641
Pitkin: Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle: Jone Bosworth, Director
Eagle County DHS
P. O. Box 660
Eagle,CO 81631
Routt: Vickie Clark, Director
Routt County DHS
P. O. Box 772790
Steamboat Springs, CO 80477
Moffat: Dollie Rose, Director
Moffatt County DSS
595 Breeze Street
Craig, CO 81625
Intergovernmental Agreement NW Colo Regional
Collaborative- Eligibility Worker Page 4 of 8
Summit: Joanne Sprouse, Director
Summit County DSS
P. O. Box 869
Frisco, CO 80443
Grand: Glen Chambers, Director
Grand County DSS
P. O. Box 204
Hot Sulphur Springs, CO 80451
Jackson: Glen Chambers, Director
Jackson County DSS
P. O. Box 338
Walden, CO 80480
Lake: Janeen McGee, Director
Lake County DHS
P. O. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative and the address to which
future notices shall be sent by providing written notice in accordance with this paragraph.
Formal amendment of this IGA to affect such a change is not required.
18. Severability. Should any provision of this IGA be found to be in conflict with any
law of the United States or the State of Colorado or to otherwise be unenforceable, the remaining
provisions shall be deemed severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the agreement which the
parties intended to enter into under this IGA.
IN WITNESS WHEREOF, the Parties have caused this IGA to be executed effective July
1, 2016.
F\ELD. •; BOARD 0 F COUNTY COMMISSIONERS OF
ATTEST: 0 '?: '••tit;t GARFI 11 COUNTY, OLORADO and
stilt '## BOARD F SOCIAL . RVICES
•
A ,1 ••. "'. l„„,41141
rti .0 - By: L►./
Clerk to the Board • '� Martin, Ch. rm. •
Date: 9 2,0
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician Page 5 of 8
v
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
.cgs RIO BLANCO COUNTY, COLORADO, for the
��;• 'ff= benefit of the Rio Blanco County Department of
��a;••••••••''• Human Services
By:
erk to the card Shawn J. Bolton,Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO, by and
through the Pitkin County Department of Health
and Human Services
By
Clerk to the Board Nan Sundeen. Director
Date: •
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human Services
By:
Clerk to the Board Jone Bosworth,Director
Date:
IntcrgeemmentaIA erne:nt NW Colo Region I
CoI!-lbomti''c:-Eligibility Tcchniti:ln Page 6 ot$
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY,COLORADO,by and
through the Rio Blanco County Department of
Human Services
By:
Clerk to the Board Jennifer O'Hearon, Director
Date:
ATTEST: BOARD OF COUNTY CONIAIISSIONERS OF
PITKIN COUNTY,COLORADO,by and
through the Pitkin County Department of Health
and Human Services
By ti 1 J v1.S vk
-
Clerk to the Board
Nan Sundeen, Di for ov_
Date: ( v ` I —
BOARD OF COUNTY COM11IISSIONERS
ATTEST: EAGLE COUNTY,COLORADO by and through
the Eagle County Department of Human Services
By:
Clerk to the Board Jone Bosworth, Director
Date:
Intergovernmental Agreement NW Cob Regional •
Collaborative-Eligibility Technician Page 6 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY,COLORADO,by and
through the Rio Blanco County Department of
Human Services
By:
Clerk to the Board Jennifer O'Hearon, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY,COLORADO,by and
through the Pitkin County Department of Health
and Human Services
By
Clerk to the Board Nan Sundeen, Director
Date:
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY, COLORADO by and through
e Eagle County Department of Human Services
oo��a
�l vz�tv 77/t/iti
.
t. j°RIO
Clerk to th• Board _ TnaP Bnturo th Dirr Or Brent McFall,County Manager
{ham.:
Date: %6//j'
Intergovernmental Agreement NW Cob Regional
Collaborative-Eligibility Technician Page 6 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
NIOFFAT COUNTY,COLORADO,by and
through the Moffatt County Department of Social
Services
kft.44.11(
By:
Clerk to the Board Charles G. Grobe, Chairman
OAF;1, � Date: /�'
i 4°• Itt
°•
•
% • JAi :"<I i
� 1 •
ATTEST: 'Ill
l •Q i BOARD OF COUNTY COMMISSIONERS OF
�i •• •: j ROUTT COUNTY,COLORADO,by and
CO _
�,••"•°°•• = through the Routt County Department of Human
=' Services
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and
through the Summit County Department of Social
Services
By:
Clerk to the Board Joanne Sprouse
Date:
Intergovernmental Agreement NW Colo Regional
Collaborative-Eligibility Technician Page 7 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF •
MOFFAT COUNTY,COLORADO,by and
through the Moffatt County Department of Social •
Services
By:
Clerk to the Board Dollie Rose,Director •
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY,COLORADO,by and •
through the Routt County Department of Human
Services
ler c to the Board j
I
• UCcri i-Wrvnad,n6V1 Cho r
yip Date: 1[. 1 . t l
•
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and •
through the Summit County Department of Social
Services
By: •
Clerk to the Board Joanne Sprouse
Date:
Intergovernmental Agreement NW Colo Regional
Collaborative-Eligibility Technician Page 7 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY,COLORADO,by and
through the Moffatt County Department of Social
Services
By:
Clerk to the Board Dollie Rose,Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY,COLORADO,by and
through the Routt County Department of Human
Services
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and
through the Summit County Department of Social
Services
By: _
ClVtia5160N.:, i \ e Sprmise 5 r o /3r...ti 0 5� n Y ,.
hShah:Ls:��,. �,�t Date:
—(qf— /
•
toot �
Intergovernmental Agreement NW Colo Regional
Collaborative-Eligibility Technician Page 7 of 8
ATTEST: BOARD OF COUNTY COMLMISSIONERS OF
GRAND COUNTY, COLORADO, by and
through the Grand County Department of Social
Services
(-4
By:
±.611140- asAditi
Date: Z5 -r L o ice
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO,by and
through the Jackson County Department of Social
Services
• /. By:
Date: /0/3///4
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO,by and through
the Lake County Department of Human Services
By:
Janeen McGee, Director
Date:
Intergovernmental Agreement NW Colo Regional
Collaborative-Eligibility Technician Page 8 of 8
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Colorado Regional Collaboration
July 1, 2016 - June 30, 2017
The Human Services Directors in the northwestern Colorado counties
of Garfield, Eagle, Lake, Grand/Jackson, Moffat, Pitkin, Rio
Blanco, Summit, and Routt have successfully completed CDHS and
HCPF consecutive grant funded pilots of the Northwest Colorado
Regional Collaborative pilot . These grants supported a traveling
Eligibility Technician, with CBMS security clearance in all ten
counties, to provide over-the-shoulder and backlog support for
counties experiencing unforeseen absences . Garfield County
anchors this position by providing Staff Development Training
(SDT) and supervision .
The collaboration continues to meet the needs of the region in
maintaining quality service levels . Northwest counties have
supported this position through a Letter of Agreement and an
Intergovernmental Agreement ( IGA) and now wish to enter an IGA for
the amount not to exceed of $7, 956 . 00 for each county.
Grand/Jackson will be considered together for their not to exceed
total of $7, 956. 00 .
• In the event of unforeseen staff resignation, termination, or
short/long term leave, the requesting northwest county will
contact Garfield County management by email or phone to assess
the extent of the need and determine plans for coverage and
training.
• Staffing situations/needs will vary - the Garfield County
staff person will work with each county as needs arise,
creating both emergency and longer-term plans .
• The ten northwest counties will continue to work together to
identify long-term solutions, and to continue tc fund the
position and related costs assuming results continue to be
positive.
• The staff position, held in Garfield County, will keep daily
records of activities including: hours worked on program
areas, over-the-shoulder support and travel in the respective
counties.
• Garfield County will act as fiscal agent and an invoice will
be sent to each northwest county director in May, 2017 for a
not tc exceed amount of $7, 956. 00 .
APPROVED BY CONTRACT
RESOLUTION y
# O5- 016 it P- 3 goig
( 4 L4-6-6-1 tie ) INTERGOVERNMENTAL AGREEMENT
NORTHWEST COLORADO REGIONAL COLLABORATIVE
SHARED REGIONAL ELIGIBILITY TECHNICIAN
This Intergovernmental Agreement ("IGA") is entered into by and between
the Board of County Commissioners of Garfield County, State of Colorado
sitting as the Board of Social Services; the Board of County
Commissioners of Rio Blanco County, State of Colorado, by and through
the Rio Blanco County Department of Human Services; the Board of County
Commissioners of Pitkin County, State of Colorado, by and through the
Pitkin County Department of Health and Human Services; the Board of
County Commissioners of Eagle County, State of Colorado, by and through
the Eagle County Department of Human Services; the Board of County
Commissioners of Moffat County, State of Colorado, by and through the
Moffatt County Department of Social Services; the Board of County
Commissioners of Routt County, State of Colorado, by and through the
Routt County Department of Human Services; the Board of County
Commissioners of Summit County, State of Colorado, by and through the
Summit County Department of Social Services; the Board of County
Commissioners of Grand County, State of Colorado, by and through the
Grand County Department of Social Services; the Board of County
Commissioners of Jackson County, State of Colorado, by and through the
Jackson County Department of Social Services; and the Board of County
Commissioners of Lake County, State of Colorado, by and through the Lake
County Department of Human Services; collectively known as the Northwest
Colorado Regional Collaborative (the "Parties") in order to set forth
the terms and conditions, including administration and funding for
continuation of the Northwest Colorado Regional Collaborative. This IGA
is effective as of July 1, 2018, regardless of the dates on which it is
signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State
of Colorado whose powers are exercised by the Board of County
Commissioners ("BCCC") ; C.R.S. §5 30-5-125 and 30-11-103 {2011) ; and
WHEREAS, pursuant to the Colorado Human Services Code, at 5 26-1-
115, et seq. , C.R.S . , as amended, the Parties are authorized to implement
and administer social services and activities through their respective
Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Pilot Project has proven
to be successful, maintaining quality service levels throughout the
region by mitigating the effects of vacancies and emergency situations;
and
WHEREAS, the Parties desire to continue funding of the Northwest
Colorado Regional Collaborative for FY 18-19; and
WHEREAS, the Garfield County Department of Human Services will act
as the fiscal agent for the Northwest Colorado Regional Collaborative.
9 Party Regional IGA 2019 Page 1
NOW, THEREFORE, in consideration of the mutual covenants and
agreements identified below, the Parties agree as follows:
1 . Incorporation of Recitals. The foregoing Recitals are
incorporated herein as if set forth in full .
2 . Purpose. The purpose of this IGA is to continue the Northwest
Colorado Regional Collaborative which began in 2014 . The Collaborative
is an effort to use existing resources to support a regional traveling
eligibility technician, with demonstrated ability, to provide regional
on-site over-the-shoulder support and assist with backlog in Economic
Security programs. This position is located in Garfield County, is an
important member of the Economic Security Regional Training Center team,
with security clearance for all Northwest Counties who are a Party to
this Agreement. It is the intent of the Collaborative to maintain quality
service levels for Counties in the region who are experiencing unforeseen
vacancies or other emergent situations .
3. Responsibilities of Parties. The responsibilities of the
Parties are set forth in the "Scope of Services", attached to and
incorporated in this Agreement by reference as Exhibit "A".
4 . Term of Agreement. This IGA shall become effective on July 1,
2018 and terminate on June 30, 2019.
5. Funding for Project. The Parties (Garfield, Eagle,
Grand/Jackson, Lake, Moffat, Pitkin, Rio Blanco, Routt and Summit
Counties) each agree to pay a not to exceed total of $8, 154 . 90 for
continuation of the Collaborative. Grand County and Jackson County will
be considered together for the not to exceed amount of $8, 154 , 90. The
total cost of this position is up to $73, 394 . 10. The Garfield County
Department of Human Services will invoice each County in May 2019 for
the funds due. Each County, upon receipt of an invoice from Garfield
County Department of Human Services, shall submit payment to Garfield
County Department of Human Services, Finance Administration, 195 W. 14th
Street, Rifle, CO 81650 . Garfield County will continue to provide
administrative costs for office space, equipment, supplies and routine
operating costs .
6. Compliance with Laws. The Parties shall comply with all
applicable federal, state and local laws, ordinances, codes and
regulations. The Parties acknowledge that applicable federal law
includes, without limitation, Titles IV and VII of the Civil Rights Act
of 1964, Section 504 of the Rehabilitation Act of 1973, the Age
Discrimination Act of 1975, the Age Discrimination in Employment Act of
1967, the Equal Pay Act of 1963, the Education Amendments of 1972, and
5 U. S.C. Section 1501, et seq. , relating to partisan political activity.
The Parties also acknowledge that applicable state law includes, without
limitation, the Colorado Employment Practices Act, § 24-34-401, et seq. ,
C.R.S. , as amended, and the Colorado Labor Peace Act, § 8-3-101, et seq. ,
C. R. S . , as amended.
9 Party Regional IGA 2019 Page 2
7 . Indemnity/No Waiver of Governmental Immunity Act. The Parties
acknowledge that each is subject to the constitutional prohibitions
against indemnification pursuant to Colorado Constitution article XI , §
1 and that as governmental entities no party can agree to indemnify the
other. Nothing herein shall be deemed a waiver of the Colorado
Governmental Immunity Act for or by any party. C. R.S . § 24-10-101 et
seq. (1963) as amended.
8 . Confidentiality. The Parties shall protect the confidentiality
of all records and other materials containing personal identifying
information that are maintained in accordance with this Agreement
pursuant to applicable state and federal law and regulations . Except as
provided by law, no information, including identifying information, in
possession of the Parties about any individual shall be disclosed in any
form.
9. Termination. This IGA may be terminated without cause by any
party upon ninety (90) days written notice to the other parties or for
cause by any party upon ten (10) days written notice unless the cause
is corrected or remedied.
10 . Good Faith. There is an obligation of good faith on the part
of the Parties, including the obligation to make timely communication
of information that may reasonably be believed to be material to the
other party.
11 . Amendment and Assignment. This IGA may be amended by the
Parties solely through a written agreement signed by all Parties. This
IGA may not be assigned.
12 . Counterparts. This IGA may be executed in counterparts, each
of which shall be deemed an original, and all of which, when taken
together, shall be deemed the same instrument. Facsimile or photographic
signatures of either party to this IGA or subsequent modifications
thereto, shall be effective for all purposes .
13 . Governing Law, Venue and Survival. The laws of the State of
Colorado shall govern the validity, performance and enforcement of this
IGA. Should either party institute legal action for enforcement of this
IGA, venue of such action shall be in Garfield County, Colorado.
14 . Whole Agreement. This IGA sets forth the whole agreement of
the Parties . No representations, either verbal or written, shall be
considered binding on either party to the extent not set forth herein .
15 . Section Headings. The section headings in this IGA are inserted
only for the purpose of convenient reference and are in no way to define,
limit or prescribe the scope or intent of this Agreement or any part
thereof.
9 Party Regional IGA 2019 Page 3
16. Authority. Each person signing this IGA represents and warrants
that the individual is fully authorized to enter into and execute this
IGA and to bind the Party it represents to the terms and conditions
thereof.
17. Notice and Representatives. All notices required under this
IGA shall be transmitted in writing and shall be deemed duly given when
hand-delivered or sent by certified mail, return receipt requested and
postage prepaid, or by electronic communication, addressed to the
designated representative (s) as follows:
Garfield County: Mary Baydarian, Director
Garfield County DHS
195 W. 14th Street
Rifle, CO 81650
Rio Blanco: Barb Bofinger, Director
Rio Blanco DHS
345 Market Street
Meeker, CO 81641
Pitkin; Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle : Megan Burch, Director
Eagle County DHS
P.O. Box 660
Eagle, CO 81631
Routt: Kelly Keith, Director
Routt County DHS
P. 0 . Box 772790
Steamboat Springs, CO 80477
Moffat : Dollie Rose, Director
Moffat County DSS
595 Breeze Street
Craig, CO 81625
Summit : Joanne Sprouse, Director
Summit County DSS
P. O. Box 869
Frisco, CC 80443
Grand: Deb Ruttenberg, Director
Grand County DHS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
9 Party Regional IGA 2019 Page 4
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box .338
Walden, CO 80480
Lake: Janeen McGee, Director
Lake County DHS
P. O. Box 884
Leadville, CO 8C461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment of
this IGA to affect such a change is not required.
18 . Severability. Should any provision of this IGA be found to be in
conflict with any law of the United States or the State of Colorado or
to otherwise be unenforceable, the remaining provisions shall be deemed
severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the
agreement which the parties intended to enter into under this IGA
IN WITNESS WHEREOF, the Parties have caused this IGA to be executed
effective July 1, 2018 .
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GARFIELD COUNTY, CpLORADO and
BOARD OF SOCIAL S RVICES
`, Y By:t_ ✓ a-
erk to the Boa Fi j, Joh.P actin, 'hairman
R
Date: ^ 0'
ATTEST: '
BOARD OF COUNTY JOMMISSIONERS OF
RIO BLAN 0 COUN Y, COLORADO for the
benefit of the Rio Blanco County
:-ORAVO Department of Puma Services
By:
Clerk to the Board Barb Bofinger, Director
Date:
9 Party Regional IGA 2019 Page S
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box 338
Walden, CO 80480
Lake: Janeen McGee, Director
Lake County DHS
P. 0. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment of
this IGA to affect such a change is not required.
18. SaverabilitY. Should any provision of this IGA be found to be in
conflict with any law of the United States or the State of Colorado or
to otherwise be unenforceable, the remaining provisions shall be deemed
severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the
agreement which the parties intended to enter into under this IGA
IIN WITNESS WHEREOF, the Parties have caused this IGA to be executed
effective July 1, 2018.
ATTEST:
BOARD OF COUNTY COMMISSIONERS OF
GARFIELD COUNTY, COLORADO and
BOARD OF SOCIAL SERVICES
Clerk to the Board By.
John Martin, Chairman
Date:
ATTEST:
BOARD or COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO for the
benefit of the Rio Blanco County
Department of Human Services
By: _. _
rk to the Bo - -�
5 ,.sn 8a Hoe(, C, ti
.�M 1�1G•�
-�pUNTy‘, Date: e
ice;' �,
i ' Qy••••
gym: `r,
„M„
9 Party Regional IGA 2019 Page 5
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNNTY, COLORADO by and through
the Pitkin County Department of Health
jand Human Services
1
J Hy: v\..0` esL /t
C1 k to the Boar Nan Sundeen, Director p(L
Date:
k14 �0 \ 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human
Services
By:
Clerk to the Board Megan Burch, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
the Moffat County Department of Social
Services
By:
Clerk to the Board Bailie Rose, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Haman
Services
By:
Clerk to the Board Kelly Keith, Director
Date:
9 Party Regional IGA 2019 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNNTY, COLORADO by and through
the Pitkin County Department of Health
and Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human
Services
By
Clerk to the Board Megan rch, Director
Date: 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
the Moffat County Department of Social
Services
By:
Clerk to the Board Dollie Rose, Director
Date :
ATTEST : BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
By:
Clerk to the Board Kelly Keith, Director
Date :
9 Party Regional ILA 2019 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNNTY, COLORADO by and through
the Pitkin County Department of Health
and Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human
Services
By:
Clerk to the Board Megan Burch, Director
Date:
i a',,, ,0/C`.
ATTEST:
r BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
7
:- the Moffat County Department of Social
p(
ei
" Services
O JA��OJ000'O 4 By. />l,12' ReZ
Clerk to t 13,
C
RAY BF , CHAIR
Date: 62/2E /rg
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
By:
Clerk to the Board Kelly Keith, Director
Date:
9 Party Regional IGA 2019 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNNTY, COLORADO by and through
the Pitkin County Department of Health
and Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Hunan
Services
By:
Clerk to the Board Megan Burch, Director
Date :
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
the Moffat County Department of Social
Services
By:
Clerk to the Board Dollie Rose, Director
Date :
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
B y: J
Clerk to the Board Key Keith, Director
Date : (F) 2 ) ! ) p
9 Party Regional IGA 2019 Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SU1IT COUNTY, COLORADO by and through
the Summit County Department of Social
D ` Services 4-1'1(1-7/7
By:
--OtiA� erk to the B Scott Vargo,Cou ty Manager
11 Date: Fa -2.A -(3
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department or
Services
By:
Clerk to the Board Deb Ruttenberg, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
By:
Clerk to the Board Deb Ruttenberg, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services
ay.
Clerk to the Board Janeen McGee, Director
Date:
9 Party Regional IGA 2019 Page 7
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
By:
Clerk to the Board Joanne Sprouse, Director
Date :
ATTEST: BOARD OF COUNTY COMMISSIONERS, OF
GRAND COUNTY, COLORADO by and through
the Grand County Department at Human
Servic s
'By:
Clerk to the Board Herrit Linke, Chairperson
Date: \Ja LL' 101
101 7''
ATTEST: / BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO by and
through the Jackson County Department
i / of Social Servi e
Clerk k-o the Board Bets lecha, Chairperson
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services
By:
Clerk to the Board Janeen McGee, Director
Date:
9 Party Regional IGA 2019 Page 7
*373307*
3733{)7 7 S/:0I?i 2 lS E'\i Pattuvi n,. cr
laIc )(IA k )ni) 11$U,on f»kcCoumv
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
By:
Clerk to the Board Joanne Sprouse, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department of Human
Services
By:
Clerk to the Board Deb Ruttenberg, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
By:
Clerk to the Board Deb Ruttenberg, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Servi es
By: l I Pad a—,
to the Board J een McGee, Director
Date: (.0l(i
9 Party Regional IGA 2019 Page 7
*373307*
373307 7•s•2flI 2.18 P\I 1htlncinPagel
Wei'In 1(iA ItSitifil 149tin 140Countt
r�.r. BOARD OF COUNTY COMMISSIONERS OF
./0„c 1,1. ``, LAKE COUNTY,COLOADO
v �.14.• fit- 7/1:4
-�;•. r•..-''--�. *�• Glenn, hair air
.+sue c0 '.>
-Iri:. 4
." �._ ud a Comm' �: r
�; OF C�S'�
--;r
Dolores M, Sem ack,Commissioner
ATTEST:
�r_ (7 1a IL
Patricia A, Berger,
Clerk to the Board
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Colorado Regional Collaboration
July 1, 2018 - June 30, 2019
The Human Services Directors in the northwestern Colorado Rcoun counties
io of
Garfield, Eagle, Lake, Grand/Jackson, Moffat, Pitkin,
Summit, and Routt have successfully completed CDHS and HCPF consecutive
grant funded pilots of the northwest Colorado Regional Collaborative
tive
pilot. These grants supported a traveling Eligibility Technician,
CBMS security clearance in all ten counties, to provide over-the-shoulder
and backlog support for counties experiencing unforeseen absences.
Garfield County anchors this position by providing Staff Development
Training (SET) and supervision.
The collaboration continues to meet the needs of the region in
maintaining quality service levels . Northwest counties have supported
this position through a Letter of Agreement and an Intergovernmental
Agreement (IGA) and now wish to enter an IGA for the amount not to exceed
of $8, 154 .90 for each county. Grand/Jackson will be considered together
for their not to exceed total of $8, 154 .90.
• In the event of unforeseen staff resignation, termination or
short/long term leave, the requesting northwest county will contact
Garfield County management by email or phone to assess the extent of the
need and determine plans for coverage and training .
• Staffing situations/needs will vary - the Garfield County staff
person will work with each county as needs arise, creating both emergency
and longer-term plans.
The ten northwest counties will continue to work together to
identify long-term solutions, and to continue to fund the position and
related costs assuming results continue to be positive.will keepdaily
The staff position, held in Garfield County,
records of activities including: hours worked on program areas, over-
the-shoulder support and travel in the respective counties.
• Garfield County will act as fiscal agent and an invoice will be
sent to each northwest county director in May, 2019 for a not to exceed
amount of $8, 154 . 90.
9 Party Regional IGA 2019 Page 8